Privacy Threshold Analysis

DI-4012 (9/2018)
U.S. Department of the Interior

U.S. Department of the Interior
PRIVACY THRESHOLD ANALYSIS

The DI-4012 Privacy Threshold Analysis (PTA) form helps Department of the Interior (DOI) Privacy
Officials determine whether a new or revised Privacy Impact Assessment (PIA) is required in
accordance with the E-Government Act, OMB policy, and the DOI PIA Guide, and identify other related
compliance requirements for the collection, maintenance, storage, use, processing, sharing or disposal of
personally identifiable information (PII) and any activities that may have privacy implications or
otherwise impact individual privacy. See the DOI PTA Guide for guidance on completing the PTA.
PTAs must be completed and submitted to the appropriate Bureau/Office Associate Privacy Officer for
review and compliance determination. Bureau/Office Associate Privacy Officers are responsible for
overseeing and managing PTAs for their organizations.

Section 1. General Information
Question

Response

A. Project, Program or System Name:

The National Map Corps (TNMCorps)
National Map Re-Engineering Project

Provide the name for the project, program or system for
the PTA, which may be an IT system, a project title,
program area, information collection, or other
technology.

B. Bureau or Office:
Enter the bureau or office for the project, program or
system.

C. Program or Office:

National Geospatial Technical Operations Center
National Geospatial Directorate
Core Science Systems
U.S. Geological Survey
National Geospatial Program

Provide the name of the program or office within the
bureau/office.

D. Project/Program Manager or System
Owner:

Name: Kimberly Mantey

Enter the name, title, phone number, and email address
of the Program Manager or System Owner.

Title: Director, NGTOC
Phone: (303) 202-4508

E. Routing Information:

E-mail: kmantey@usgs.gov
___ New PTA

Indicate whether this is a new or updated PTA and enter
the date the PTA was completed and submitted to the
APO for privacy determination.

_X_ Updated PTA
Date of Submission: 4/24/2024

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U.S. Department of the Interior

Section 2. Project, Program or System Summary
Question

Response

A. General description of the project, program
or system.

As part of the National Geospatial Technical Operations
Center (NGTOC), The National Map Corps
Please provide a description of the project or program, (TNMCorps) is crowd-sourced mapping project that
including any background information to help
relies on volunteers to assist the U.S. Geological
understand the project, program or system. If this is an Survey’s (USGS) National Geospatial Program (NGP)
updated PTA, please describe the changes that
by collecting and editing man-made structures data. A
triggered the update to this PTA. Please also indicate
customized online map editor
if the PTA is being updated as part of its annual
(https://edits.nationalmap.gov/tnmcorps) allows
review.
volunteers to collect and update different structure
feature types, including schools, fire stations, prisons,
hospitals, cemeteries, and post offices, in all 50 states,
Puerto Rico, and the U.S. Virgin Islands. After going
through a tiered quality assurance process, the structures
data gets incorporated into the USGS’ The National
Map.
This PTA is being updated ahead of the launch of an
updated editing application. The fundamental usage and
project are the same; the editing application is a new
version.

B. What is the technology or format used for
the Project, Program or System?
Select all types of technology or sources that apply for
the PII that will be collected from or maintained on
individuals, including methods such as a paper or
electronic form or survey, website collection, social
media, or interviews over the phone or in person.

_X_ IT System
___ New Project or Program
_X_ Website
_X_ Web Form, Survey or Information Collection
___ Third-Party Website
___ Social Media Application
___ SharePoint
___ Mobile Application
___ Closed Circuit Television (CCTV)
___ Paper-based Collection
___ Other: Describe.

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U.S. Department of the Interior

C. Does this project, program or system
involve a form, survey or information
collection?
If this project, program or system uses a form, survey,
or other information collection, select “Yes” and
describe the specific method or format used. Include
titles and numbers or other identifying information.

_X_ Yes: Please describe:
TNMCorps is NMRP’s online crowdsourcing mapping
project that allows volunteers to collect and update
different man-made structures data, including schools,
fire stations, hospitals, cemeteries, and post offices.
Volunteers select or are assigned a username upon
signing up and have the option of providing a Twitter
handle used for volunteer recognition on social media.
Email addresses are used to contact volunteers about
data quality and to receive project updates.
___ No

D. Is Office of Management and Budget
(OMB) approval required for the collection?
OMB approval is required for certain collections of
information from ten or more members of the public
under the Paperwork Reduction Act.

_X_ Yes: Please provide the status of any information
collection clearance request related to this project, program
or system, and include all OMB Control Numbers and
Expiration Dates that are applicable.

Budget (OMB) Control Number. OMB Control
Number: 1028-0111. Expires 06/30/2024.
___ No

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U.S. Department of the Interior

Section 3. Personally Identifiable Information
Question

Response

A. What categories of individuals does the
Project, Program or System collect, maintain,
store, use, process, disseminate or dispose of
PII? Please select all that apply.

___ Federal employees

Indicate whether the project, program or system
collects, contains, uses or disseminates PII
information about members of the general public,
Federal employees, contractors, or volunteers; or if
the system does not contain any information that is
identifiable to individuals (e.g., statistical,
geographic, financial).

B. What specific information about
individuals will be created, collected, used,
processed, maintained or disseminated?
Describe all the types of information about
individuals that will be created, collected, used,
processed, maintained, or disseminated. Include any
new information that may be created, such as an
analysis or report. Describe the purpose of that
collection or use of information.

C. Is information retrieved by a unique
identifier assigned to the individual?
Describe how information is retrieved for the
project, program or system.

___ Contractors
_X_ Members of the public
_X_ Other: Describe.
___ This project, program or system does not collect,
maintain or process PII

Volunteers select or are assigned a username upon
signing up and have the option of providing a Twitter
handle used for volunteer recognition on social media.
Email addresses are used to contact volunteers about data
quality and to receive project updates.

_X_ Yes: Please describe.
TNMCorps uses only the username and email address to
retrieve data.
___ No

D. Is the information covered by a System of
Records Notice (SORN)?
The Privacy Act requires that agencies publish a
SORN in the Federal Register upon the establishment
of a new, or modification of an existing, system of
records. For new SORNS being developed, select
“Yes” and provide a detailed explanation. For
existing systems of records, identify the applicable
government-wide, DOI, or bureau SORN(s) that
covers the system of records with the SORN identifier
and Federal Register citation.

_X_ Yes: Please provide the title, date, and Federal
Register citation.
DOI-08, DOI Social Networks (July 22, 2011, 76 FR
44033); and GS-18, Computer Registration System
(May 19, 2009, 74 FR 23430). The GS-18, Computer
Registration, SORN is currently under revision to
provide general updates and incorporate new Federal
requirements in accordance with OMB Circular A-108.
These SORNs may be viewed on the DOI SORN website
at https://www.doi.gov/privacy/sorn.

___ No

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Question

Response

E. Does the Project, Program or System
collect or use Social Security Numbers
(SSNs)?

___ Yes: Please provide the legal authority for the
collection of SSNs and describe the uses of the SSNs
within the Project, Program or System.

List the statutory and regulatory authority and
Executive Orders that authorizes the collection or
use of SSNs to meet an official program mission or
goal.

_X No

F. Does this Project, Program or System
receive or share PII with any other internal
DOI programs or systems?

_X Yes: Please describe the PII shared and purpose of
the sharing.

Indicate whether PII will be shared with or from
internal organizations within DOI.

Data may be shared within the National
Geospatial Directorate and/or the National Geospatial
Program with individuals on a need-to-know
basis to contact volunteers about data quality and project
updates.
___ No

G. Does this Project, Program or System
receive or share PII with any external (nonDOI) partners or systems?

_X_ Yes: Please describe the PII shared and purpose of
the sharing.

Indicate whether PII will be shared with agencies or
organizations external to DOI. This could be other
federal, state and local government agencies, private
sector entities, contractors or other external third
parties. For Privacy Act systems, identify the
applicable SORN and describe how an accounting of
the disclosure is maintained.

Twitter handle may be shared with the public for
individual recognition and authorized pursuant to the
routine uses contained in the applicable SORNs.
Information may be shared with other Federal agencies
as authorized pursuant to the routine uses contained in
the applicable System of Records Notices (SORNs).
Information may be shared with Tribal, State, or Local
agencies as authorized pursuant to the routine uses
contained in the applicable SORNs.
Information may be shared with contractors who perform
services or otherwise support USGS activities related to
NMRP, and as authorized pursuant to the routine uses
contained in the applicable SORNs.
___ No

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U.S. Department of the Interior

Question

Response

H. Is this external sharing pursuant to new
or existing information sharing agreement
(Memorandum of Understanding,
Memorandum of Agreement, Letters of
Intent, etc.)?

_X_ Yes: Please describe applicable information
sharing agreement(s) in place.

Information sharing agreements are generally
documented in Memorandums of Understanding,
Memorandums of Agreement, Letters of Intent, or
other documents, and outline the purpose, roles of
the parties, data ownership, authorized uses, policy,
scope, standards, procedures, practices, limitations
on re-dissemination, and safeguard requirements for
the transfer, maintenance and disposal of PII to
ensure all parties understand and adhere to the
mutually established terms of the agreement.

Users have the option to opt in to authorize the USGS to
publish usernames as needed to show contribution
achievements via social media and websites.
Twitter handle may be shared with the public for
individual recognition and authorized pursuant to the
routine uses contained in the applicable SORNs.
Information may be shared with other Federal agencies
as authorized pursuant to the routine uses contained in
the applicable System of Records Notices (SORNs).
Information may be shared with Tribal, State, or Local
agencies as authorized pursuant to the routine uses
contained in the applicable SORNs.
Information may be shared with contractors who perform
services or otherwise support USGS activities related to
NMRP, and as authorized pursuant to the routine uses
contained in the applicable SORNs.
___ No

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U.S. Department of the Interior

Section 4. PTA Review and Recommendation
Question

Response

Privacy Compliance Determination:

_X__ PTA is sufficient at this time

This determination is to be completed by the
Associate Privacy Officer (APO). See DOI PTA
Guide, DOI PIA Guide, related Federal laws and
policies, and Departmental guidance on privacy
requirements.

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Bureau Associate Privacy Officer Comments:

PTA is sufficient at this time. TNMCorps is addressed in the
NMRP PIA. Minimal PII is collected from users. Overall,
there is a low risk of harm to the individuals in the event of
disclosure. The System Owner must ensure access controls are
in place to protect the PII collected. Access to PII should be
restricted to personnel who require access in the performance
of official duties. If PII data is lost or compromised, it must be
reported in accordance with procedures in the DOI Privacy
Breach Response Plan (Section 5.0 – Reporting a Suspected or
Confirmed Breach of PII.

Provide comments or additional guidance on privacy
compliance requirements.

Privacy Impact Assessment (PIA) required
Adapted PIA required
System of Records Notice (SORN) required
Notice of Proposed Rulemaking/Final Rule required
Computer Matching Notice required
Computer Matching Agreement required
Privacy Act Statement required
Privacy Notice required
Specialized role-based training required
Information sharing agreement required
Further privacy compliance review is required
Refer for Security Compliance Assessment
Refer for Information Collection Clearance Review
Refer for Records Review
Other: Describe.

If there are system changes that affect the collection,
maintenance, storage, or use of PII, the application will be
reevaluated, and the PIA must be updated to ensure
compliance with statutory requirements and Federal
regulations.

Associate Privacy Officer Name:

COZENJA BERRY

Bureau/Office:

United States Geological Survey (USGS)

Date:

Digitally signed by COZENJA BERRY
Date: 2024.05.06 16:13:39 -04'00'

5/6/2024
DOI Privacy Office Comments

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