83i - Choice Neighborhoods 5-19-21 OMB comments (updated 2.7.22)

83i - Choice Neighborhoods 5-19-21 OMB comments (updated 2.7.22).docx

Choice Neighborhoods

OMB: 2577-0269

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Paperwork Reduction Act Submission

Please read the instruction before completing this form. For additional forms or assistance in completing this forms, contact your agency’s Paperwork Reduction Officer. Send two copies of this form, the collection instrument to be reviewed, the Supporting Statement, and any additional documentation to: Office of Information and Regulatory Affairs, Office of Management and Budget, Docket Library, Room 10102, 725 Seventeenth St. NW, Washington, DC 20503.

1. Agency/Subagency Originating Request:

U.S. Department of Housing and Urban Development

Public and Indian Housing


2. OMB Control Number:

a. 2577-0269


b. None

 

3. Type of information collection: (check one)

  1. New Collection

  2. Revision of a currently approved collection

  3. Extension of a currently approved collection

  4. Reinstatement, without change, of previously approved

collection for which approval has expired

  1. Reinstatement, with change, of previously approved collection

for which approval has expired

  1. Existing collection in use without an OMB control number

For b-f, note item A2 of Supporting Statement instructions.

4. Type of review requested: (check one)

  1. Regular

  2. Emergency

  3. Delegated

5. Small entities: Will this information collection have a significant economic impact on a substantial number of small entities?

Yes No

6. Requested expiration date:

a. Three years from approval date b. Other (specify)

7. Title:

Choice Neighborhoods

8. Agency form number(s): (if applicable)

SF-424, SF-424B, SF-424D, SF-LLL, HUD 2880, HUD 53150, HUD 53152, HUD 53232, HUD 53151, HUD 53154, HUD-53233, HUD-53234, HUD-53238, HUD-53231, HUD-53235, HUD-53237, HUD-53236, HUD-53239, HUD-2530, HUD-53156, HUD-2991, HUD-2995, HUD-53421, HUD-53230, HUD-52515, HUD-50163, HUD-50153

9. Keywords:

Housing, Choice Neighborhoods, housing, public housing, assisted housing, grant funding, neighborhood revitalization, transformation plan

10. Abstract:

The information is required to allow HUD to conduct competitions to award and obligate Choice Neighborhood grant funds in accordance with the appropriations act and to manage/report on the grants that are awarded.

11. Affected public: (mark primary with “P” and all others that apply with “X”)

a.   Individuals or households e.   Farms

b. P  Business or other for-profit f.   Federal Government

c. P  Not-for-profit institutions g. P State, Local or Tribal Government

12. Obligation to respond: (mark primary with “P” and all others that apply with “X”)

a.   Voluntary

b. P Required to obtain or retain benefits

c.   Mandatory

13. Annual reporting and recordkeeping hour burden:

a. Number of respondents 264

b. Total annual responses 440

Percentage of these responses collected electronically 100%

c. Total annual hours requested 4,430.95

d. Current OMB inventory 4,562.00

e. Difference (+,-) -131.05

f. Explanation of difference:

1. Program change:

2. Adjustment: 131.05

14. Annual reporting and recordkeeping cost burden: (in thousands of dollars)

a. Total annualized capital/startup costs 0

b. Total annual costs (O&M) 0

c. Total annualized cost requested 0

d. Total annual cost requested 0

e. Current OMB inventory 0

f. Explanation of difference:

1. Program change: 0

2. Adjustment: 0

15. Purpose of Information collection: (mark primary with “P” and all others that apply with “X”)

a. P Application for benefits e. X Program planning or management

b. X Program evaluation f.   Research

c.   General purpose statistics g. X Regulatory or compliance

d.   Audit

16. Frequency of recordkeeping or reporting: (check all that apply)

a. Recordkeeping b. Third party disclosure

b. Reporting:

1. On occasion 2. Weekly 3. Monthly

4. Quarterly 5. Semi-annually 6. Annually

7. Biannually 8. Other (describe)  


17. Statistical methods:

Does this information collection employ statistical methods?

Yes No


18. Agency contact: (person who can best answer questions regarding the content of this submission)

Name: Leigh van Rij

Phone: (202) 402-5788



19. Certification for Paperwork Reduction Act Submissions

On behalf of this Federal Agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9.

Note: The text of 5 CFR 1320.9, and the related provisions of 5 CFR 1320/8(b)(3). Appear at the end of the instructions. The certification is to be made with reference to those regulatory provisions as set forth in the instructions.


The following is a summary of the topics, regarding the proposed collections of information, that the certification covers:

  1. It is necessary for the proper performance of agency functions;

  2. It avoids unnecessary duplication;

  3. It reduces burden on small entities;

  4. It uses plain, coherent, and unambiguous terminology that is understandable to respondents;

  5. Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

  6. It indicates the retention periods for recordkeeping requirements;

  7. It informs respondents of the information called for under 5 CFR 1320.8(b)(3):

  1. Why the information is being collected;

  2. Use of the information;

  3. burden estimate;

  4. Nature of response (voluntary, required for a benefit, or mandatory);

  5. Nature and extent of confidentiality; and

  6. Need to display currently valid OMB control number;

  1. It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to collected (see note in item 19 of the instructions);

  1. It uses effective and efficient statistical survey methodology; and

  2. It makes appropriate use of information technology.


If you are unable to certify compliance with any of these provisions, identify the item below and explain the reason in item 18 of the Supporting Statement.

 


Signature of Program Official:



X

Bob Mulderig, Deputy Assistant Secretary, Office of Public Housing Investments

Date:

Signature of Senior Officer or Designee:



X

Colette Pollard, Departmental Reports Management Officer

Office of the Chief Information Officer

Date:


Supporting Statement for Paperwork Reduction Act Submissions

Information Collection:

Choice Neighborhoods


A. Justification

1. The following information collection is required to administer the Choice Neighborhoods program, which includes Implementation grants and Planning grants. The Notices of Funding Availability (NOFA) for the program annually announce the amount of funds available for award. (Approximately $200,000,000 for FY 2021). Potential applicants are local governments, tribal entities, public housing agencies, nonprofits, and for-profit developers that apply jointly with a public entity. The funding authority for Choice Neighborhoods grants for FY 2021 is provided by the Consolidated Appropriations Act, 2021 (Public Law 116-260, enacted December 27, 2020) (FY2021 Appropriations)) and for prior grant years by previous years’ appropriations acts (since FY 2010). The program authority for the Choice Neighborhoods Initiative is Section 24 of the United States Housing Act of 1937 (42 U.S.C. 1437v) (1937 Act), as amended by the FY 2021 appropriations law. The appropriations act permits the HUD Secretary to use the appropriated amount for a Choice Neighborhoods Initiative demonstration.


Because the program authority continues to come from Section 24 of the U.S. Housing Act (the HOPE VI statute), except as otherwise specified in the appropriations act, the HOPE VI program requirements and selection criteria apply to Choice Neighborhoods grants, including the authorization to collect information in order for HUD to award and manage grants. Accordingly, the information collection will continue to collect similar information to that collected in the past for HOPE VI. When the Choice Neighborhoods information collection was first processed and approved (OMB Control Number 2577-0269), many of the existing HOPE VI forms were revised slightly to be useable for Choice Neighborhoods (e.g., changing titling, etc.). This continues to be the case.


Building upon the successes achieved and the lessons learned from the HOPE VI program,

Choice Neighborhoods is a program that employs a comprehensive approach to community development centered on housing transformation. The program aims to transform neighborhoods of poverty into viable mixed-income neighborhoods with access to economic opportunities by revitalizing severely distressed public and assisted housing and investing and leveraging investments in well-functioning services, effective schools and education programs, public assets, public transportation, and improved access to jobs.


Choice Neighborhoods grants primarily fund the transformation of public and/or HUD

assisted housing developments through preservation, rehabilitation, and management improvements as well as demolition and new construction. In addition, these funds can be used on a limited basis (and combined with other funding) for improvements to the surrounding community, public services, facilities, assets and supportive services. Choice Neighborhoods grant funds are intended to catalyze other investments that will be directed toward necessary community improvements.


Choice Neighborhoods grants are governed by the Notice of Funding Availability (NOFA)

and the Grant Agreements executed between each grant recipient and HUD.



2. Eligible applicants interested in obtaining Choice Neighborhoods grant funds are required to submit applications to HUD, as explained in the NOFAs. The information collection covers the information needed from applicants to determine which applicants should be funded. The information provided demonstrates the applicants’ plans to implement the grant requirements, and includes related applicant history. The application includes such information as narrative exhibits, certifications, data forms, supporting documentation, maps, and drawings. The information will be used by HUD staff to evaluate threshold requirements and rate and rank grant applications. Applicants that receive grant funds are required to report to HUD quarterly on their progress, enabling HUD to manage and monitor the programs. The information collection also covers the data needed to fulfill this reporting requirement, and information needed for program management.



3. Technology applied to the collection: This information collection is automated in order to improve data quality and to reduce the public reporting burden. Since FY 2005, the Department has required applications prepared in response to NOFAs to be submitted electronically via Grants.gov. Choice Neighborhoods grantee quarterly reporting is electronic.

4. Duplication of Effort:

There is no duplication of effort. Information collected is unique to each type of collection and does not duplicate any similar information or method.

5. Impact on Small Business and Small Entities:

These information collections have no impact on small businesses or other entities.

6. Consequence of Less Frequent Collection:

The Federal statutory mandate to award funds competitively would not be met if the collection is not conducted. The information collection is necessary so that the available funds, per the appropriations act, may be awarded to successful applicants for Choice Neighborhoods grants. The statute also requires reporting on the Choice Neighborhoods program.

7. Special Circumstances for Information Collection:

  • requiring respondents to report information to the agency more than quarterly;

Not Applicable

  • requiring respondents to prepare a written response to a collection of information in fewer than 30 days after receipt of it;

Not Applicable

  • requiring respondents to submit more than an original and two copies of any document;

Not Applicable

  • requiring respondents to retain records other than health, medical, government contract, grant-in-aid, or tax records for more than three years;

Not Applicable

  • in connection with a statistical survey, that is not designed to produce valid and reliable results than can be generalized to the universe of study;

Not Applicable

  • requiring the use of a statistical data classification that has not been reviewed and approved by OMB;

Not Applicable

  • that includes a pledge of confidentiality that is not supported by authority established in statute or regulation, that is not supported by disclosure and data security policies that are consistent with the pledge, or which unnecessarily impedes sharing of data with other agencies for compatible confidential use; or

Not Applicable

  • requiring respondents to submit proprietary trade secret, or other confidential information unless the agency can demonstrate that it has instituted procedures to protect the information's confidentiality to the extent permitted by law.

Not Applicable.



There are no special circumstances that would cause these information collections to be conducted inappropriately.



8. Federal Register Notice and Public Comments:

A Notice was published in the Federal Register, Volume, page, on, to solicit comments on the Choice Neighborhoods information collection. No comments were received in response to the Federal Register notice.

9. Payment/Gifts to Respondents:

No payments or gifts are provided to respondents for any of these information collections.

10. Assurances of Confidentiality:

Assurance of confidentiality is neither provided nor needed for any of these information collections. The Privacy Act of 1974 provided privacy protection to respondents.

11. Questions of a Sensitive Nature:

No sensitive questions are being asked for any of these information collections.

12. Estimate of Annual Burden Hours for Information Collection: The chart below outlines the burden associated with the various aspects of the Choice Neighborhoods grants program and a breakout of the forms associated with each portion of that burden.

Costs to the respondents to complete these information collections will not exceed those incurred by regular grant administration, planning and management.

For Choice Neighborhoods the burden hours per response total to 68.17 for Implementation Grant applications and 35.42 for Planning Grant applications. Choice Neighborhoods information collections unrelated to the NOFA, including grantee reporting and program management, total to 14.58. The total burden hours, for each grant application type, is 1,704.25 for Implementation Grants and 1,771 for Planning Grants. Forms such as the SF 424 are not duplicative information. These forms, while authorized under different OMB Control Numbers, are submitted as part of the Choice Neighborhoods applications and used specific to the applications’ content.







 

Respondents Annually

Annual responses (Frequency)

Total responses Annually

Burden Hours per Response

Total Burden Hours

Salary

Total Burden Cost

Choice Neighborhoods Application - Implementation Grants

 

 

 

 

 

 

 

Application Checklist/Table of Contents (HUD-53230)

25

1

25

0.17

4.25

$45.00

$191.25

Narrative Exhibits

25

1

25

20

500

$45.00

$22,500.00

Key Eligibility Data Form- Implementation Grants (HUD-53233)

25

1

25

0.75

18.75

$45.00

$843.75

Application Data Form: Existing Units, Occupancy, Vacancy (HUD-53234)

25

1

25

0.75

18.75

$45.00

$843.75

Application Data Form: Planned Units (HUD-53234)

25

1

25

0.75

18.75

$45.00

$843.75

Rental Assistance Demonstration (RAD) certification

25

1

25

1

25

$45.00

$1,125.00

Sources and Uses

25

1

25

1

25

$45.00

$1,125.00

CN Implementation Budget Form (HUD-53236)

25

1

25

1.5

37.5

$45.00

$1,687.50

Grant Sizing Worksheet (HUD-53235)

25

1

25

0.75

18.75

$45.00

$843.75

Extraordinary Site Costs Certification (HUD-53237)

25

1

25

0.25

6.25

$45.00

$281.25

CCI Budget and Leverage

25

1

25

2

50

$45.00

$2,250.00

Site Control and land use documentation

25

1

25

5

125

$45.00

$5,625.00

Eligible Applicants Documentation (including HUD-2530) OMB 2502-0118

25

1

25

0

0

$0.00

$0.00

Partnership Certifications

25

1

25

2

50

$45.00

$2,250.00

Eligible Neighborhoods Documentation – Eligible Neighborhoods Map

25

1

25

0.5

12.5

$45.00

$562.50

Eligible Neighborhoods Documentation – Substandard Housing Documentation

25

1

25

1

25

$45.00

$1,125.00

Eligible Target Housing Documentation –Severe Distress of Targeted Project Certification (HUD-53232)

25

1

25

0.5

12.5

$45.00

$562.50

One-for-One Replacement Certification (HUD-53238)

25

1

25

0.25

6.25

$45.00

$281.25

Resident and Community Involvement Certification (HUD-53231)

25

1

25

0.25

6.25

$45.00

$281.25

Capacity - Lead Applicant Implementation Documentation

25

1

25

1

25

$45.00

$1,125.00

Capacity - Housing Implementation Documentation

25

1

25

1

25

$45.00

$1,125.00

Capacity - People Implementation Documentation

25

1

25

1

25

$45.00

$1,125.00

Capacity - Neighborhood Implementation Documentation

25

1

25

1

25

$45.00

$1,125.00

Capacity - Overall Community Involvement Documentation

25

1

25

1

25

$45.00

$1,125.00

 

 

 

Capacity - References

25

1

25

0.75

18.75

$45.00

$843.75

Need - Rehab cost est.

25

1

25

1

25

$45.00

$1,125.00

Need - Structural Deficiencies Documentation

25

1

25

1

25

$45.00

$1,125.00

Need - Design Deficiencies Documentation

25

1

25

1

25

$45.00

$1,125.00

Need - Part I Violent Crimes Documentation

25

1

25

1

25

$45.00

$1,125.00

Local govt., anchor institution, health center documentation

25

1

25

1

25

$45.00

$1,125.00

Market analysis

25

1

25

1

25

$45.00

$1,125.00

Program Schedule

25

1

25

1

25

$45.00

$1,125.00

Project-based voucher (PBV) documentation

25

1

25

1

25

$45.00

$1,125.00

Consistency with Consolidated Plan (HUD-2991) OMB 2506-0112

25

1

25

0

0

$0.00

$0.00

Consistency with PHA/MTW Plan

25

1

25

0.25

6.25

$45.00

$281.25

Housing Leverage Documentation (HUD-53239), including tax credit allocation

25

1

25

3

75

$45.00

$3,375.00

Supportive Services Sustainability and People Leverage (HUD-53239)

25

1

25

3

75

$45.00

$3,375.00

Neighborhood Investment, CCI and CDBG documentation (HUD-53239)

25

1

25

3

75

$45.00

$3,375.00

Organizational and decision-making documentation

25

1

25

1

25

$45.00

$1,125.00

City and Neighborhood Maps, Location of housing documentation

25

1

25

2

50

$45.00

$2,250.00

Current Site Plan and photographs

25

1

25

1

25

$45.00

$1,125.00

Conceptual Site Plan

25

1

25

1

25

$45.00

$1,125.00

Building elevations, schematic drawings

25

1

25

1

25

$45.00

$1,125.00

Bonus points documentation (HUD-2995 OMB 2535-0121, HUD-2996 OMB 2501-0036 or HUD 50153) OMB 2577-0169

25

1

25

0.5

12.5

$45.00

$562.50

Housing Choice Voucher form (HUD-52515)

25

1

25

0

0

$0.00

$0.00

SF-424 Application for Federal Assistance OMB 4040-0004

25

1

25

0.25

6.25

$45.00

$281.25

SF-424 B (Assurances - Non-Construction Programs) OMB 4040-0007or SF-424 D (Assurance - Construction Programs) as applicable OMB 4040-0009

25

1

25

0

0

0

$0.00

SF-LLL Disclosure of Lobbying Activities documentation OMB 4040-0013

25

1

25

0

0

$0.00

$0.00

2880 Applicant/Recipient Disclosure/Update Report OMB 2501-0032

25

1

25

0

0

$0.00

$0.00

Sub Total

25

 

25

68.17

1704.25

 

$76,691.25

 

 

 

 

 

 

 

 

Choice Neighborhoods Application - Planning Grants

 

 

 

 

 

 

 

Application Checklist/Table of Contents (HUD-53150)

50

1

50

0.17

8.5

$45.00

$382.50

Narrative Exhibits

50

1

50

11

550

$45.00

$24,750.00

Key Eligibility Data (HUD-53152)

50

1

50

0.75

37.5

$45.00

$1,687.50

Budget

50

1

50

1

50

$45.00

$2,250.00

Eligible Applicants Documentation (including HUD-2530 OMB 2502-0118, HUD-53156 OMB 2577-0269)

50

1

50

2

100

$45.00

$4,500.00

Planning Coordinator documentation

50

1

50

2

100

$45.00

$4,500.00

Eligible Neighborhoods Documentation – Eligible Neighborhoods Map

50

1

50

0.5

25

$45.00

$1,125.00

Eligible Neighborhoods Documentation – Substandard Housing Documentation

50

1

50

1

50

$45.00

$2,250.00

Eligible Target Housing Documentation –Severe Distress of Targeted Project Certification (HUD-53232)

50

1

50

1

50

$45.00

$2,250.00

Resident Involvement Certification (HUD-53151)

50

1

50

0.25

12.5

$45.00

$562.50

City and Neighborhood Maps

50

1

50

2

100

$45.00

$4,500.00

Need - Rehab cost est.

50

1

50

1

50

$45.00

$2,250.00

Need- Structural Deficiencies Documentation

50

1

50

1

50

$45.00

$2,250.00

Need- Design Deficiencies Documentation

50

1

50

1

50

$45.00

$2,250.00

Need - Part I Violent Crimes Documentation

50

1

50

1

50

$45.00

$2,250.00

Consistency with other plans documentation (HUD-2991) OMB 2502-0112

50

1

50

0.75

37.5

$45.00

$1,687.50

Alignment with existing efforts documentation

50

1

50

1

50

$45.00

$2,250.00

Leverage documentation (HUD-53154)

50

1

50

5

250

$45.00

$11,250.00

Current Site Plan and photographs

50

1

50

1

50

$45.00

$2,250.00

Local govt. and partnerships documentation

50

1

50

1

50

$45.00

$2,250.00

Schedule and staffing documentation

50

1

50

1

50

$45.00

$2,250.00

Bonus points documentation (HUD-2995 OMB 2535-0121, HUD-2996 OMB 2501-0036 or HUD 50153 OMB 2501-0033)

50

1

50

0

0

$0.00

$0.00

SF-424 Application for Federal Assistance OMB 4040-0004

50

1

50

0

0

$0.00

$0.00

SF-424 B (Assurances - Non-Construction Programs) OMB #4040-0007 or SF-424 D (Assurance - Construction Programs) OMB #4040-0009 as applicable

50

1

50

0

0

$0.00

0

SF-LLL Disclosure of Lobbying Activities documentation OMB 4040-0013

50

1

50

0

0

$0.00

$0.00

HUD-2880 Applicant/Recipient Disclosure/Update Report OMB 2501-0032

50

1

50

0

0

$0.00

$0.00

Sub Total

50

 

50

35.42

1771.00

$79,695.00

 

 

 

 

 

 

 

 

Non-NOFA Collections

 

 

 

 

 

 

 

Implementation grantees on-line quarterly reporting

23

4

92

8

736

$45.00

$33,120.00

Planning grantees quarterly reporting

16

4

64

2

128

$45.00

$5,760.00

Planning Grant Budget Form (HUD-53421)

16

1

16

1

16

$45.00

$720.00

Implementation Grant Budget Form (HUD-53236)

23

1

23

1.5

34.5

$45.00

$1,552.50

Actual Cost Certificate (HUD-50163) closeout

15

1

15

1

15

$45.00

$675.00

TA feedback document

70

2

140

0.08

11.2

$45.00

$504.00

Certifications and Assurances (CN development)

15

1

15

1

15

$45.00

$675.00

Sub Total

189

 

365

14.58

955.7

 

$43,006.50

 

 

 

 

 

 

 

 

Overall Totals

264

 

440

118.17

4430.95

199392.75



13. Cost Burden of Information Collection:

There are no start-up or additional costs to the respondents other than those reported in Item 12 above in the Burden Cost Column.

















14. Annualized Cost to Federal Government:

We do not estimate that there will be any additional costs to the Federal government for any of these information collections.

14. The primary costs to the Federal Government involve the review, processing of applications and making of awards to grantees.  The review of applications is a core function of CN staff regularly funded through annual salaries and expenses. Therefore, there are no additional analyze costs to the federal government beyond HUD’s existing staff salaries. The hours below reflect HUDs application review period in full as opposed to the review time on one particular form. Please note, these estimated may vary from year to year based on the volume of application received.   The estimated annualized cost to the Federal Government is based on various hourly rates indicated in the 2022 General Pay Scale for GS-12 through GS-14 level personnel, which represents Grant Administrators (those responsible for managing the selection process) and Neighborhood & Community Specialist within the Office of Public Housing and Public Housing Investments that will fund the grants administer the program. The numbers below represent an approximate average of HUD’S annual review time. The estimated total cost to the Federal Government is $27,604.

Position

Grade

#

FTE/Staff hours per Year

X

Hourly Rate

GS2022

=

Annualized Cost









NCIS (supervisor)

GS-15

1

100

X

54.09

=

$5,409

NCIS (non-supervisory)

GS-15

1

85

X

54.09

=

$4,597

NCIS

*Planning Grant Co-Grant Administrator

GS14

1

100

X

45.99

=

$4,599

NCIS

*Implementation Grant Administrator

GS-14

1

200

X

45.99

=

$9,918


NCIS

GS-13

5

43

X

38.92

=

$1,674

NCIS

GS-12

2

43

X

32.73

=

$1,407

Totals





272

=

$ 27,604



15. Changes or Adjustments to OMB Form 83-I:

Adjustment:

The SF-424 B and D forms were added. The salary amount was increased to reflect the 2021 general schedule pay table. Adding these forms and updating the salary amount resulted in a decrease in burden hours.


Otherwise no changes have been made.

16. Publication of Information Collection Results:

Information collection results will not be published.

17. Expiration Date:

The OMB approval number and date will appear on the HUD-prescribed forms.

18. Exceptions to Certification Statement:

There are no exceptions to the certification statement identified in item 19.


B. Collections of Information Employing Statistical Methods

There are no collections of information that employ statistical methods.


OMB 83-I 10/95

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