FastTrack GenIC - APP Program Grantee Conference Planning Committee Feedback

Request for Approval under the “Generic Clearance for the Collection of Routine Customer Feedback” (OMB Control Number: 0970-0401)

TITLE OF INFORMATION COLLECTION: Adolescent Pregnancy Prevention (APP) Program Grantee Conference Planning Committee Feedback

PURPOSE: The Family and Youth Services Bureau (FYSB) hosts an annual Adolescent Pregnancy Prevention (APP) Program Grantee Conference. To ensure the annual conference meets the needs of participants FYSB proposes to collect feedback from APP grantee staff and youth served by APP grantees that will inform planning for the APP Grantee Conference. In support of FYSB’s equity plan, this year’s grantee planning committee will include the voices, perspectives, and expertise of those with lived experiences to include youth participants of the APP programs. The feedback we receive from grantees will provide essential information that is critical to plan a conference that meets the training needs and expectations of the grantees.

FYSB has historically solicited feedback to inform planning of the Annual APP Program Grantee Conference. This request is similar to the information collection approved for the purpose of planning 2022 and 2023, with primarily the same questions (information collection approved under this umbrella generic – 0970-0401 – on November 26, 2021; ICR Ref #202105-0970-006).

For the 2024 and 2025 conferences, we plan to hold multiple planning sessions during conference planning timeframe. Structured questions will be posed at the planning meetings (see Attachment A).

This information will be collected over the course of the planning years – both before and after the conferences – and will be used to plan various aspects of the conferences and inform future conferences.

DESCRIPTION OF RESPONDENTS: Respondents are up to 20 grantee staff and 10 youth who represent State Personal Responsibility Education Program (PREP), Competitive PREP, Tribal PREP, PREP Innovative Strategies (PREIS), Sexual Risk Avoidance (SRAE), Title V Competitive SRAE and Title V State SRAE grantees with projects administered by the APP Program for each year’s planning committee.

TYPE OF COLLECTION: (Check one)

[ ] Customer Comment Card/Complaint Form [] Customer Satisfaction Survey

[ ] Usability Testing (e.g., Website or Software) [ x] Small Discussion Group

[ ] Focus Group [x] Other: MURAL (a whiteboard software)

CERTIFICATION:

I certify the following to be true:

1. The collection is voluntary.

2. The collection is low-burden for respondents and low-cost for the Federal Government.

3. The collection is non-controversial and does not raise issues of concern to other federal agencies.

4. The results are not intended to be disseminated to the public.

5. Information gathered will not be used for the purpose of substantially informing influential policy decisions.

6. The collection is targeted to the solicitation of opinions from respondents who have experience with the program or may have experience with the program in the future.

Name:_Ricky Richards, Federal Project Officer, Division of Positive Youth Development

To assist review, please provide answers to the following question:

Personally Identifiable Information:

1. Is personally identifiable information (PII) collected? [] Yes [ X] No

2. If Yes, will any information that is collected be included in records that are subject to the Privacy Act of 1974? [] Yes [ ] No Not applicable

3. If Yes, has an up-to-date System of Records Notice (SORN) been published? [ ] Yes [ ] No Not applicable

Gifts or Payments:

Is an incentive (e.g., money or reimbursement of expenses, token of appreciation) provided to participants? [ ] Yes [X] No

BURDEN HOURS

Grantees will take part in six planning sessions each year. Each session will cover a specific topic, as described in Appendix A During each session, participants will only respond to some of the questions. Overall, we estimate that each respondent will spend about 15 minutes per session providing feedback. The estimate below includes annual burden estimates for activities activities both the 2024 and 2025 conference planning committees.

Category of Respondent	Type of Collection	Expected No. of Respondents	Annual No. of Responses	Hours per Response	Annual Burden Hours	Total Burden Hours (2 years)
Grantees (Private Sector)	Virtual poll or whiteboard, small group discussion	20	6	.25	30	60
Youth (Individuals)	Virtual poll or whiteboard, small group discussion	10	6	.25	15	30
Totals:		30	6	.25	45	90

FEDERAL COST: The estimated cost to the Federal government is $5,000______

Item/Activity	Details	$ Amount
FYSB oversight of contractor and project	1% of FTE: GS-13 Program Specialist	$1,000
Deployment of survey instrument, reminders to grantees for completion, analysis of results (Contractor)	Labor hours (0.75% of FTE for contractor staff)	$4,000
Total		$5,000______

If you are conducting a focus group, survey, or plan to employ statistical methods, please provide answers to the following questions:

The selection of your targeted respondents

1. Do you have a customer list or something similar that defines the universe of potential respondents and do you have a sampling plan for selecting from this universe? [ X] Yes [ ] No

If the answer is yes, please provide a description of both below (or attach the sampling plan)? If the answer is no, please provide a description of how you plan to identify your potential group of respondents and how you will select them?

Grantee staff and youth express interest in participating on the Grantee Planning Committee. From those who express interest, a group of up to 20 grantee staff persons and 10 youth will be selected to include a diverse group of grantee staff and youth participants representing the 7 different APP funding streams. Youth are recruited and referred through grantees and are required to be current or former program participants.

Administration of the Instrument

1. How will you collect the information? (Check all that apply)

[] Web-based

[ ] Telephone

[ ] In-person

[ ] Mail

[ x ] Other, Explain – using a whiteboard software and via a video conference call.

2. Will interviewers or facilitators be used? [ X] Yes [] No

Please make sure that all instruments, instructions, and scripts are submitted with the request.

The questions to be asked during the meeting are included as Attachment A.

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