03-MDP PPR Instructions Updated 2024

Performance Progress Report OMB #0648-0718 Expiration Date: XX/XX/20XX

Performance Progress Report (PPR) Instructions
The purpose of the Performance Progress Report form is to track implementation, monitoring,
and expenditures. It will be used to collect information on projects, funded by the NOAA
Marine Debris Program. Awards implementing multiple projects may complete a form for each
project.
The following instructions provide guidance for completing this form. The data elements from
the form are in bold, followed by line item instructions for completing the box on the report
form.

General and Agency Information
1. Project Name: Enter the name of the project as listed in the grant award.
2. Project Dates: For Project/Grant Start and End dates, indicate the start and end dates as
stated in the original grant application or most recently approved award file revision.
For Reporting Period Start and End dates, indicate the start and end date of the reporting
period (usually either April 1 - Sept 30 or Oct 1 - March 31). For final PPRs, the reporting
period start and end dates will be the start and end dates of the entire grant period.
3. Report Frequency: Select the ‘semi-annual’ unless otherwise instructed by your Program
Officer.
4. Final Report: Check the appropriate box. Check “yes” only if this is the final comprehensive
report for the grant period specified in Box 2.
5. Grant Number Assigned by Agency: Enter the grant/award number provided by your
Program Officer.
6. Federal Agency to Which Report is Submitted: Enter ‘NOAA National Ocean Service’.
7. Federal Program Officer: Enter the name of the Federal Program Officer with
responsibility for monitoring this award.
8. Recipient Organization Name and Address: Enter the name of the recipient organization
and address, including zip code.
9. Project Contact - Name and title: Enter the name and title of the person who is the main
point of contact for this project. This should be the project lead who is knowledgeable of
the ongoing and planned project activities and does not need to be the project’s Signing
Official.
10. Project Contact- Email address: Enter the email address of the person who is the
main point of contact for this project.
11. Main Project Contact- Phone no.: Enter the phone number of the person who is the main
point of contact for this project.
12. Project City: Enter the name of the City where the project is located. For projects with
multiple locations, choose a location associated with the largest expenditure of project
resources.
13. Project Location State: Enter the name of the State where the project is located. For

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projects with multiple locations, if possible, choose a location associated with the largest
expenditure of project resources.
14. Site Coordinates: Enter the geographic coordinates in decimal degrees for the project
location. For projects with multiple locations, choose a location associated with the
largest expenditure of project resources.
15. Land Ownership: Indicate landownership of the project site. Include the name of the
owner and whether public or private.
16. Other Attachments: List other relevant documents that you will provide to NOAA as part
of your report such as outreach products, monitoring reports, articles, project
photographs, project maps or geographic/spatial data files, and/or evidence of NOAA
support (e.g. photographs of signs at project sites, funding credit in outreach materials,
press releases, etc.)
We encourage you to submit photos with your reports. Please remember that NOAA can
only promote photos that adhere to the photo guidance included in the Grantee
Welcome Document. If you include photos, please include a summary document that
includes photo file name, brief caption, and credit.
Provide any other final outreach materials (e.g., fact sheets, publications, project website
or other relevant links, press releases, news articles and videos, conference presentations
and/or posters). If there were many news articles on your project, clearly distinguish the
top 2-3. As appropriate, these materials may be combined into one PDF for ease of
review.
17. List of Project Partners: Enter the names and organizational affiliation of any partners
also contributing to or involved with this project.
18. List of Species to Benefit from Project: List the target species that will directly benefit from
this project. Describe how project activities will beneficially impact these species (i.e.
improving their habitat by marine debris removal and/or prevention).
19. Performance Narrative:
For interim progress reports, the Performance Narrative should include a description of
project activities and accomplishments that covers the reporting period only, and contain
at least the following components:
- Overall short and long-term goals for the project and a description of the approved
award activities that were performed to achieve those goals.
- A comparison of actual accomplishments to the schedule established in the award. This
should include a narrative and details on the status of approved activities (completed,
not-completed, on going), and an explanation of why targets may not have been met or
other extenuating circumstances surrounding project progress.
- Details on any perceived challenges or potential roadblocks to future progress
- An updated timeline of remaining tasks, and a summary of any changes made to the
project’s approved plan that occurred during the reporting period.
For the final progress report, the Performance Narrative should be a comprehensive
description of project activities and accomplishments that covers the entire award period,
and contain the following components:
- Overall short and long-term goals and background, including relevance of the project
to reducing the impacts of marine debris on NOAA trust species populations and
habitats and/or increasing awareness about marine debris issues.
- What are any NOAA trust species or habitats that the project benefited?

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- How important is this project to a particular species or habitat? How important is it to
human use values of a given resource (e.g. commercial, recreational uses, or other
ecosystem services).
- Methodology for removal activities, including materials used. - Specific monitoring
techniques, if any. (Greater detail may be provided in a separate final monitoring report
if applicable).
- Lessons learned (e.g., Best Management Practices (BMPs) or protocols followed, new
techniques tested, innovative partnerships). Also, describe any deviations from original
plans and challenges faced.
- Accomplishments (e.g. results and outcomes). Remember to provide any details
needed to explain the project’s performance measures (e.g. tons removed, acres
restored). Provide summary of monitoring results, etc.
- Description of outreach activities and products.
- Next steps for prevention efforts, debris removal, restoration and monitoring, or
research needs, as applicable.
20. Name and Title of Certifying Official: Authorized certifying official/signing official of the
recipient.
21. Certifying Official - Phone: Enter authorized certifying official/signing official’s
telephone number.
22. Signature of the Certifying Official: Original or digital signature of the recipient's
certifying official/signing official. If a digital signature is provided, it may need to be
validated.
23. Date Report Submitted: Enter date submitted to the awarding Federal agency. Interim
reports must be received by the awarding Federal agency no later than 30 days after the
end of the reporting period, while final reports are due 120 days after the end of the award.
24. Authorized Certifying Official Email: Enter authorized certifying official/signing
official's email address.

Section A. Program Indicators
A1. Activity Description: These activities are outlined in the final proposal narrative
agreed to by the grantee and NOAA. If overall activities change, please communicate
with your Federal Program Officer to discuss if a change in scope request is
appropriate.
A2. Indicator or Status: Indicate if the activity/project is completed, ongoing/in progress,
or not started.
A3. Explanation of Status: Include a brief description of your progress towards
completing the activity, such as roadblocks, challenges and revised timelines for
specific activities. If you run out of space, complete the description of progress in the
Project Narrative section.

Section B. Performance Measures
B1. Objective/Goal Description: List the name of the performance measure to be tracked
as specified in the approved work plan, and/or through discussions with the awarding

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agency.
B2. Unit of Measure: Enter the unit of measure. This can be quantitative or qualitative.
B3. Baseline: Enter the initial starting point or average amount or condition related to
each measure.
B4. Project Target: Enter the expected amount to be achieved as specified in the
approved work plan.
B5. Actual To-date: State the actual cumulative (unless otherwise specified) amount,
condition, or status achieved as of the end of the reporting period. As this is typically
a cumulative number, subsequent reports should consistently build off of previouslyreported figures.
B6. Explanation of Status: If you did not meet or do not expect to meet your target,
please explain why not. Also, provide a brief description of monitoring/verification
activities completed to date that relate to this measure (eg., monitoring technique,
frequency). List any important context related to the calculation or measurement of
the performance measure.

Section C. Table of Activities and Funding
C1. Expenditure Description: This column lists the major categories of funds spent from
NOAA and match sources. These are typical items of cost from the project’s approved
budget.
C2. Total Approved NOAA Funds: Enter the amount of NOAA funds budgeted for the
entire award period for each line item listed, as stated in the original grant application
or most recently approved budget revision.
C3. Total Approved Match Funds: Enter the amount of matching funds budgeted for the
entire award period for each line item listed, as stated in the original grant application
or most recently approved budget revision.
C4. NOAA Funding Expended (cumulative): Enter the cumulative amount of NOAA funds
used by the end of the current reporting period (this reporting period plus all
previous periods) for each line item listed.
C5. Match Funding Expended (cumulative): Enter the cumulative amount of matching
funds used by the end of the current reporting period (this reporting period plus all
previous periods) for each line item listed.
C6. Match Source: List the source of match contributions (entity providing cash, goods, or
services) for the current reporting period in each expenditure line.
C7. Budget Deviations: Explain any differences between the approved budget and actual
or planned expenditures. Note that some budget changes require prior approval, as
described in the award document.

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