IMLS 3137-0124 Payment Request Form Instructions 20240131

PAYMENT REQUEST INSTRUCTIONS
To request award funds from IMLS, you must submit an IMLS Payment Request through eGMS Reach
at https://grants.imls.gov/Reach. Read these instructions first before beginning, and follow them
carefully. If you have questions, please email us at grantsadmin@imls.gov.
NOTES:
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Payments can be remitted only to a United States financial institution or bank. No funds can be
transferred to a foreign financial institution.

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Funds are available only after the start date of your award. Check your award documentation to
identify this date.

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Check the Documents Tab in eGMS Reach for this award for any special reporting
requirements that may apply to you.

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IMLS partners with Enterprise Service Center (ESC), a division of the U.S. Department of
Transportation’s Federal Aviation Administration (FAA), to process payments. If there are any
questions about the banking information associated with your institution and this award, ESC
may contact you via email. Such emails will come from an “@faa.gov” address. If you have any
concerns about an email, please contact us at grantsadmin@imls.gov.

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Make sure that the pop-up blocker on your browser is disabled.

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Do not click SUBMIT PAYMENT REQUEST more than once. Allow time for the system to process.

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Scroll to the bottom of the page to see if any errors are reported.

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If you make a mistake, you can edit your request until the status changes to Under review. Click
on the icon in the Actions column to revise.

Step 1: Log into eGMS Reach
Access the Payment Request Form by logging into your eGMS Reach account and clicking on My
Awards. Go to the Payments Tab, and click on ADD PAYMENT REQUEST.

Step 2: Complete the Payment Request Form
Line 1. Recipient Account or ID Number (Optional)
Leave blank or enter an account or ID number that is important for your organization.
Line 2. Type of Payment Requested
If this is the last or only payment request you plan to make, select FINAL; otherwise select PARTIAL.
Line 3. Basis of Request
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Reimbursement: Select CASH.

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Advance: Select ACCRUED EXPENDITURES.

Line 4. Period Covered by this Request Starting Date
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Reimbursement: This date cannot be prior to the start date of the award.

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Advance: This date must not be more than 15 business days before the date you submit this
form.

Line 5. Period Covered by this Request Ending Date
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Reimbursement: This date must be prior to the date you submit this form. It cannot be after the
end date of the award.

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Advance: This date must not be more than 30 days beyond the date entered on Line 4. You
must obligate/expend the full amount of the advanced funds within the 30-day period.

Line 6. Computation of Amount Requested

a. Total Program Outlays:
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Reimbursement: Enter all costs incurred up to the requested ending date, including both
the Federal and Non-Federal shares. If this is your first request, enter the amount you are
requesting plus the amount you have provided so far as Non-Federal share.

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Advance: Enter all costs incurred up to the requested ending date, including both the
Federal and Non-Federal shares, but excluding the current Advance request.

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Enter today’s date in the “as of” box.

b. Estimated Net Cash Outlays Needed for Advance Period: Enter ONLY the Federal funds you are
requesting for this advance. If you are requesting a reimbursement, enter $0.00 here.

c. Total (a plus b): This box is automatically calculated.
d. Non-Federal share of amount on line c: Enter the amount of cost share provided for the period
covered by this request. If there is no cost share, enter $0.00.

e. Federal Share of Amount on line c (c minus d): This box is automatically calculated. The Total
cannot exceed the total amount of the award.

f. Payment Previously Requested: If this is your second, third, or any request other than your first
one, enter the cumulative total amount of Federal funds requested previously for this award.

g. Federal Share Now Requested (e minus f): This box is automatically calculated based on

previous fields. This is the amount you are now requesting. Requests must not be less than
$1.00.

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Line 7. Assurances
Checking the Assurances box confirms your agreement to all the terms and conditions of the award,
including Authorizing Official certification.
When your Payment Request is complete, click SUBMIT PAYMENT REQUEST. You can track the status
of your Payment Request through the Payments Tab in eGMS Reach. You can generally expect
payment within two weeks after the Payment Request status changes to Approved.
PAPERWORK REDUCTION ACT STATEMENT
The public reporting burden for this collection of information is estimated at an average of one hour per response. This
includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and
completing and reviewing the collection of information. Send any comments regarding this burden estimate or any other
aspect of this collection of information, including suggestions for reducing this burden, to the Institute of Museum and Library
Services at 955 L’Enfant Plaza North, SW, Suite 4000, Washington, DC 20024-2135, and to the Office of Management and
Budget, Paperwork Reduction Project (3137-0124), Washington, DC 20503.
Note: Awardees are not required to respond to a collection of information unless it displays a currently valid U.S. Office of
Management and Budget (OMB) control number.
OMB Control #: 3137-0124, Expiration Date 03/31/2024

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