Sorn Os-30

[Federal Register Volume 81, Number 58 (Friday, March 25, 2016)]
[Notices]
[Pages 16207-16210]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-06813]
----------------------------------------------------------------------DEPARTMENT OF THE INTERIOR
Office of the Secretary
[167D0102R2 DR2000000.IMD000 DS63605000]
Privacy Act of 1974, as Amended; Notice To Amend an Existing
System of Records
AGENCY: Office of the Secretary, Interior.
ACTION: Notice of an amendment to an existing system of records.
----------------------------------------------------------------------SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended, the Department of the Interior is issuing a public notice of
its intent to amend the Privacy Act system of records, ``Mineral Lease
and Royalty Accounting Files--Interior, MMS-1'', to update the system
name, system location, categories of individuals covered by the system,
categories of records in the system, authority for maintenance of the
system, routine uses, storage, safeguards, retention and disposal,
system manager and address, notification procedures, records access and
contesting procedures, and records source categories. The system name
will be updated to ``Minerals Revenue Management Support System
(MRMSS), OS-30'' to reflect new organizational management. The purpose
of the system is to facilitate billing, accounts receivable, general
ledger, compliance management, and collection of revenues.
DATES: Comments must be received by April 25, 2016. The amendments to
the system will be effective April 25, 2016.
ADDRESSES: Any person interested in commenting on this notice may do so
by: Submitting comments in writing to Teri Barnett, Departmental
Privacy Officer, U.S. Department of the Interior, 1849 C Street NW.,
Mail Stop 5547 MIB, Washington, DC 20240; hand-delivering comments to
Teri Barnett, Departmental Privacy Officer, U.S. Department of the
Interior, 1849 C Street NW., Mail Stop 5547 MIB, Washington, DC 20240;
or emailing comments to Privacy@ios.doi.gov.
FOR FURTHER INFORMATION CONTACT: Minerals Revenue Management Support
System Program Manager, Information Management Center (IMC), Office of
Natural Resources Revenue, U.S. Department of the Interior, P.O. Box
25165, Lakewood, CO 80225, or by telephone at 303-231-3177.
SUPPLEMENTARY INFORMATION:
I. Background
The Department of the Interior (DOI) Office of Natural Resources
Revenue (ONRR), within the Office of the Secretary, is responsible for
the management of revenue associated with both Federal offshore and
onshore mineral leases, and revenue management services for mineral
leases on Indian lands in partnership with the Bureau of Indian

Affairs. ONRR maintains the ``Mineral Lease and Royalty Accounting
Files--Interior, MMS-1,'' system of records to manage these
responsibilities in support of ONRR's mission to collect, disburse, and
verify Federal and Indian energy and other natural resource revenues on
behalf of Americans. Due to the restructuring of the Minerals
Management Service and ONRR within the Office of the Secretary, DOI is
proposing to revise the system name to ``Minerals Revenue Management
Support System (MRMSS), OS-30'' to reflect the new organizational
management. Other proposed amendments to the system include updating
the system location, categories of individuals covered by the system,
categories of records in the system, authority for maintenance of the
system, routine uses, storage, safeguards, retention and disposal,
system manager and address, notification procedures, record access and
contesting record procedures, and records source categories. The
Mineral Lease and Royalty Accounting Files--Interior, MMS-1 system
notice was last published in the Federal Register on March 17, 1986 (51
FR 9121).
The MRMSS system facilitates mineral lease revenue management
including billing, accounts receivable, rents, royalty payments,
general ledger activity, compliance management, reporting, and the
collection of revenues. The system also supports ONRR Outreach program
activities for Indian mineral owners, to foster communication and
enhance ONNR's trust responsibilities, and resolve royalty-related
problems in partnership with the Bureau of Indian Affairs, Bureau of
Land Management, and Office of the Special Trustee for American
Indians. The MRMSS system helps ONRR meet its fiduciary
responsibilities to manage revenues from energy and mineral leases for
the use of public natural resources. The records in the MRMSS are
related to both business entities and individuals, though records
concerning corporations and other business entities are not subject to
the Privacy Act.
The amendments to the system notice will be effective as proposed
at the end of the comment period (the comment period will end 30 days
after the publication of this notice in the Federal
[[Page 16208]]
Register), unless comments are received which would require a contrary
determination. DOI will publish a revised notice if changes are made
based upon a review of the comments received.
II. Privacy Act
The Privacy Act of 1974, as amended (5 U.S.C. 552a), embodies fair
information practice principles in a statutory framework governing the
means by which Federal agencies collect, maintain, use, and disseminate
individuals' personal information. The Privacy Act applies to records
about individuals that are maintained in a ``system of records.'' A
``system of records'' is a group of any records under the control of an
agency for which information about an individual is retrieved by the
name or by some identifying number, symbol, or other identifier
assigned to the individual. The Privacy Act defines an individual as a
U.S. citizen or lawful permanent resident. As a matter of policy, DOI
extends administrative Privacy Act protections to all individuals.
Individuals may request access to their own records that are maintained
in a system of records in the possession or under the control of DOI by
complying with DOI Privacy Act regulations at 43 CFR part 2, subpart K.
The Privacy Act requires each agency to publish in the Federal
Register a description denoting the type and character of each system
of records that the agency maintains, the routine uses of each system
to make agency record keeping practices transparent, to notify
individuals regarding the uses of their records, and to assist
individuals to more easily find such records within the agency. The
amended Minerals Revenue Management Support System (MRMSS), OS-30
system of records notice is published in its entirety below.

In accordance with 5 U.S.C. 552a(r), DOI has provided a report of
this system of records to the Office of Management and Budget and to
Congress.
III. Public Disclosure
Before including your address, phone number, email address, or
other personal identifying information in your comment, you should be
aware that your entire comment, including your personal identifying
information, may be made publicly available at any time. While you can
ask us in your comment to withhold your personal identifying
information from public review, we cannot guarantee that we will be
able to do so.
Dated: March 22, 2016.
Teri Barnett,
Departmental Privacy Officer.
System Name:
Minerals Revenue Management Support System (MRMSS), OS-30.
SYSTEM CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records in this system are located at the Office of Natural
Resources Revenue Center, Denver Federal Center, P.O. Box 25165,
MS6055A, Denver, Colorado 80225, and at Office of Natural Resources
Revenue contractor facilities that process electronic Minerals Revenue
Management Support System records.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered by the system include lease and permit holders,
current and former landowners and lessees, royalty payors and
production operators, individuals who have reported rents, royalties,
and bonuses from oil or other minerals or gas from producing or
nonproducing Federal or Indian leases, current and former Federal
employees and contractors, state and local government employees, and
Tribal government officials. The system also contains records
concerning corporations and other business entities that are not
subject to the Privacy Act. However, records pertaining to individuals
acting on behalf of corporations and other business entities may
reflect personal information.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains records relating to the general administration
of the MRMSS, and records relating to minerals revenue asset
management, compliance management, and financial management. These
records are related to business entities and individuals and includes
leases, permits, correspondence, forms, disbursements, reports, and
other documents which may contain first and last names, addresses,
telephone numbers, fax numbers, email addresses, other contact
information, lease numbers, revenues collected, outreach information of
individual Indian owners, dates due, customer identification number,
owner identification number, location of land, type of lease, lessee
and/or payor information, allottee production volume, commodity,
reported revenues, sales value, royalty amounts, tax identification
number, rate billed, amount charged, interest and penalty, collection
actions, bank account number, check number, amount paid, contract
number, agreement number, allotment number, well number, and other
information that may be generated or maintained during the processing
and administration of minerals revenue management responsibilities. The
records concerning corporations and other business entities are
compliance activities and are not subject to the Privacy Act. However,
records pertaining to individuals acting on behalf of corporations and
other business entities may reflect personal information.

ONRR Outreach program activities include phone calls, email, and
correspondence, as well as meetings with individual Indian owners that
have ownership in revenues that come from mineral leases. These records
may include first and last name, email address, phone number,
individual owner identification, allocated ownership percentage,
estimated revenues from leases, and other information that may be
contained in correspondence with or requests from individuals generated
through outreach activities to support and provide a response to
customer inquiries.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Federal Oil and Gas Royalty Management Act of 1982, 30 U.S.C.
1701-1759; Chapter 12 of Title 25 of the U.S. Code, addressing the
lease, sale, or surrender of allotted or unallotted lands, found at 25
U.S.C. 391-416j; Chapter 3A of Title 30 of the U.S. Code, addressing
leases and prospecting permits, found at 30 U.S.C. 181-196; and the
Outer Continental Shelf Lands Act, 43 U.S.C. 1331-1356b.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The purposes of the system are to collect royalties and rents;
control revenues; distribute funds collected; maintain records of
royalty accounts and associated sales and production information;
provide data to facilitate comparative auditing of mineral production,
royalties due, revenues collected, and funds distributed; gather
statistics for managing the mineral leasing program; provide
informational access to external users including states, Indian tribes
or agencies, and Federal agencies; and provide outreach services to the
Indian community.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be
[[Page 16209]]
disclosed outside DOI as a routine use pursuant to 5 U.S.C. 552a(b)(3)
as follows:
(1) (a) To any of the following entities or individuals, when the
circumstances set forth in paragraph (b) are met:
(i) The U.S. Department of Justice (DOJ);
(ii) A court or an adjudicative or other administrative body;
(iii) A party in litigation before a court or an adjudicative or
other administrative body; or
(iv) Any DOI employee acting in his or her individual capacity if
DOI or DOJ has agreed to represent that employee or pay for private
representation of the employee;
(b) When:
(i) One of the following is a party to the proceeding or has an
interest in the proceeding:
(A) DOI or any component of DOI;
(B) Any other Federal agency appearing before the U.S. Department
of the Interior's Office of Hearings and Appeals;
(C) Any DOI employee acting in his or her official capacity;
(D) Any DOI employee acting in his or her individual capacity if
DOI or DOJ has agreed to represent that employee or pay for private
representation of the employee;
(E) The United States, when DOJ determines that DOI is likely to be
affected by the proceeding; and
(ii) DOI deems the disclosure to be:
(A) Relevant and necessary to the proceeding; and
(B) Compatible with the purpose for which the records were
compiled.
(2) To a congressional office in response to a written inquiry that
an individual covered by the system, or the heir of such individual if
the covered individual is deceased, has made to the office.

(3) To any criminal, civil, or regulatory law enforcement authority
(whether Federal, state, local, tribal or foreign) when a record,
either alone or in conjunction with other information, indicates a
violation or potential violation of law--criminal, civil, or regulatory
in nature, and the disclosure is compatible with the purpose for which
the records were compiled.
(4) To an official of another Federal agency to provide information
needed in the performance of official duties related to reconciling or
reconstructing data files or to enable that agency to respond to an
inquiry by the individual to whom the record pertains.
(5) To Federal, state, local, tribal, or foreign agencies that have
requested information relevant or necessary to the hiring, firing or
retention of an employee or contractor, or the issuance of a security
clearance, license, contract, grant or other benefit, when the
disclosure is compatible with the purpose for which the records were
compiled.
(6) To representatives of the National Archives and Records
Administration (NARA) to conduct records management inspections under
the authority of 44 U.S.C. 2904 and 2906.
(7) To state, territorial and local governments and tribal
organizations to provide information needed in response to court order
and/or discovery purposes related to litigation, when the disclosure is
compatible with the purpose for which the records were compiled.
(8) To an expert, consultant, or contractor (including employees of
the contractor) of DOI that performs services requiring access to these
records on DOI's behalf to carry out the purposes of the system.
(9) To appropriate agencies, entities, and persons when:
(a) It is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; and
(b) DOI has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interest, identity theft or fraud, or harm to the security or integrity
of this system or other systems or programs (whether maintained by DOI
or another agency or entity) that rely upon the compromised
information; and
(c) The disclosure is made to such agencies, entities and persons
who are reasonably necessary to assist in connection with DOI's efforts
to respond to the suspected or confirmed compromise and prevent,
minimize, or remedy such harm.
(10) To the Office of Management and Budget (OMB) during the
coordination and clearance process in connection with legislative
affairs as mandated by OMB Circular A-19.
(11) To the Department of the Treasury to recover debts owed to the
United States.
(12) To the news media and the public, with the approval of the
Public Affairs Officer in consultation with counsel and the Senior
Agency Official for Privacy, where there exists a legitimate public
interest in the disclosure of the information, except to the extent it
is determined that release of the specific information in the context
of a particular case would constitute an unwarranted invasion of
personal privacy.
(13) To other Federal agencies for the purpose of submitting
reports, data and information related to the production of minerals
such as oil, gas and solids associated with the management of revenues.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a
consumer reporting agency as defined in the Fair Credit Reporting Act
(15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1996 (31
U.S.C. 3701(a)(3)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Records are maintained in paper form in file folders stored in file
cabinets, and electronic media such as computers, magnetic disk,
diskette, compact discs and computer tapes. The electronic records are
maintained in removable drives, computer servers, email and electronic
databases.
RETRIEVABILITY:
Customer records are retrieved by name or customer identification
number, owner name, or owner identification number; land information is
retrieved by location and whether or not the lease is an Indian lease
or a Federal onshore or offshore lease. Records are indexed by lease or
contract number; lessee and/or payor; permittee; production reporter;
and/or commodity.
SAFEGUARDS:
The records contained in this system are safeguarded in accordance
with 43 CFR 2.226 and other applicable security and privacy rules and
policies. During normal hours of operation, paper records are
maintained in locked filed cabinets under the control of authorized
personnel. Computerized records systems follow the National Institute
of Standards and Technology standards as developed to comply with the
Privacy Act of 1974, 5 U.S.C. 552a; Paperwork Reduction Act of 1995, 44
U.S.C. 3501-3521; Federal Information Security Modernization Act of
2014, 44 U.S.C. 3551-3558; and the Federal Information Processing
Standards 199: Standards for Security Categorization of Federal
Information and Information Systems. Computer servers in which
electronic records are stored are located in secured contractor
facilities with physical, technical and administrative levels of
security to prevent unauthorized access to the DOI network and
information assets. Security controls include
[[Page 16210]]
encryption, firewalls, audit logs, and network system security
monitoring.
Electronic data is protected through user identification,
passwords, database permissions and software controls. Access to
records in the system is limited to authorized personnel who have a
need to access the records in the performance of their official duties,
and each user's access is restricted to only the functions and data
necessary to perform that person's job responsibilities. System
administrators and authorized users are trained and required to follow
established internal security protocols and must complete all security,
privacy, and records management training and sign the DOI Rules of
Behavior. A privacy impact assessment was conducted to ensure
appropriate controls and safeguards are in place to protect the
information within the system.
RETENTION AND DISPOSAL:
Records in this system are maintained under the Minerals Management
Service (MMS) Comprehensive Schedule approved by NARA (NC1-057-84-07),
which include both permanent and temporary dispositions. These records
are subject to litigation holds and permanent retention. Administrative
records and general correspondence files have temporary dispositions
and are maintained in accordance their respective records schedules
dependent on the specific subject matter or function and retention
requirements. Temporary mission files related to mineral resource,
lease and royalty management activities are cut off at the close of the
fiscal year then transferred to a Federal records center, one year
after cutoff, and destroyed 7 years after cutoff. Approved disposition
methods include shredding or pulping paper records, and degaussing or
erasing electronic records in accordance with 384 Department Manual 1
and NARA guidelines.
SYSTEM MANAGER AND ADDRESS:

MRMSS Program Manager, Information Management Center (IMC), Office
of Natural Resources Revenue, U.S. Department of the Interior, P.O. Box
25165, Lakewood, Colorado 80225.
NOTIFICATION PROCEDURES:
An individual requesting notification of the existence of records
on himself or herself should send a signed, written inquiry to the
System Manager identified above. The request envelope and letter should
both be clearly marked ``PRIVACY ACT INQUIRY.'' A request for
notification must meet the requirements of 43 CFR 2.235.
RECORDS ACCESS PROCEDURES:
An individual requesting records on himself or herself should send
a signed, written inquiry to the System Manager identified above. The
signed request should describe the records sought as specifically as
possible. The request envelope and letter should both be clearly marked
``PRIVACY ACT REQUEST FOR ACCESS.'' A request for access must meet the
content requirements of 43 CFR 2.238.
CONTESTING RECORDS PROCEDURES:
An individual requesting corrections or the removal of material
from his or her records should send a signed, written request to the
System Manager identified above. A request for corrections or removal
must meet the requirements of 43 CFR 2.246.
RECORD SOURCE CATEGORIES:
Information in the system is obtained directly from lease and
permit holders, current and former landowners and lessees, royalty
payors and production operators, individuals who have reported rents,
royalties, and bonuses from oil or other minerals or gas from producing
or nonproducing Federal or Indian leases, current and former Federal
employees and contractors, state and local government employees, and
Tribal government officials. Information may also be obtained from DOI
bureau and office records supporting revenue management and outreach
activities including the Bureau of Ocean Energy Management, Bureau of
Safety and Environmental Enforcement, Bureau of Land Management, Bureau
of Indian Affairs, Office of the Special Trustee for American Indians,
other offices or programs providing support or data for this system,
and other Federal, state, tribal or local agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2016-06813 Filed 3-24-16; 8:45 am]
BILLING CODE 4334-03-P