Educational performance progress reports guidance

Approved by OMB
Control No. 3150-XXXX
Expires MM/DD/YYYY

Nuclear Regulatory Commission – PPR
EDUCATIONAL PERFORMANCE PROGRESS REPORTS GUIDANCE
Performance Progress Reports should include a concise summary describing a recipient’s
progress. Details on project status, outcomes and any changes that have occurred during the
grant reporting period should be included. The report should be in narrative form and contain
the following sections in order, reports that are missing sections will be marked unacceptable:
•
•
•
•
•
•
•
•
•

Grant Award Number and Grant Type
Title of the Grant Award
Recipient Organization w/address
DUNS number
Grant Period of Performance
Grant reporting period end date
Name of PI and contact information
Objective of program: as stated in the award.
Issues or Problems: Describe any anticipated and encountered problem areas for this
period.
a) Actual or anticipated problems or delays and actions or plans to resolve them.
b) Changes that have significant impact on expenditures
c) Changes in approach and reasons for change - please note depending on the
item, a pre-approval modification may be needed.

•

Current activities: Progress of activities for this current reporting period, Include status
of each task or service. Please detail recruiting and selection process for all
Scholarship/Fellowships, as well as monitoring of GPA and mentorship.
o A comparison of actual accomplishments to the objectives of the Federal award
established for this reporting period.
o Was those goals and objectives met according to approved award? If not, please
explain why and path forward.
o Any supplies purchased, such as data or databases, audio or video products,
software, models, equipment, research materials? Please list in detail with costs
(Cumulative and reporting period).

1|Page
This guidance document contains information collection requirements that are required to obtain a benefit and are
subject to the Paperwork Reduction Act of 1995 (44 U.S.C. 3501 et. seq.). These information collections were
approved by the Office of Management and Budget (OMB), approval number 3150-XXXX which expires
MM/DD/YYYY. The burden to the public for these information collections is estimated to be 2 hours per response.
The information gathered will be used to inform the NRC about the use of grant funds. Send comments regarding this
information collection to the FOIA, Library, and Information Collections Branch (T6-A10M), U.S. Nuclear Regulatory
Commission, Washington, DC 20555-0001, or by e-mail to Infocollects.Resource@nrc.gov, and to the OMB reviewer
at: OMB Office of Information and Regulatory Affairs (3150-XXXX), Attn: Desk Officer for the Nuclear Regulatory
Commission, 725 17th Street, NW, Washington, DC 20503; e- mail: oira_submission@omb.eop.gov.

o

Provide detailed cost share information (if applicable)

•

Acquired Property: Report all property approved under this grant award and list in
detail with costs. (Cumulative and reporting period)

•

Expenditures: (show budget vs. actual). Please make sure to use the actual budget
categories that were approved in your award (first column should be your budget per
category, second column is what has been expended in each category. If you go over
your budget, a re-budget will be needed, and should have been approved prior to
expenditures being used, please contact Grants Program Manager for re-budget
request. (Cumulative and reporting period)
(Example):

•

Travel: List all travel that has been taken under the grant. All International travel
must be approved by NRC grants program manager, please attach approval
document. (Cumulative and reporting period)
o Each trip should be detailed and provide the following: dates of travel, who
traveled, where, for what purpose and the cost of the travel.

•

Publication(s): List each one individually. Each one should list type of publication and
provide applicable detail. example: Journal: XXXX - Title - Information. (Cumulative
and reporting period)

•

(CUMULATIVE) OMB Metrics: Please answer the questions specific to your grant
award (Scholarship, Fellowship, Trade or Faculty).
o Scholarship:
1. How many students have been sponsored by NRC funding?
2. How many students supported, have received B.S. or equivalent degrees?
3. How many students supported, have accepted jobs, and are employed in the
nuclear industry?
4. How many students supported, are continuing onto Graduate School related
to the nuclear industry?
o

Fellowship:
1. How many students have been sponsored by NRC funding?
2. How many students supported, have received M.S. or equivalent degrees?
3. How many students supported, have received Ph.D. or equivalent degrees?
4. How many students supported, have accepted jobs, and are employed in the
nuclear Industry?
5. How many publications have the sponsored student produced, example:
journals, patents, conferences, other publications?
2|Page

o

Trade School and Community College Scholarship:
1. How many students have been sponsored by NRC funding?
2. How many students supported, have received certification, or are licensed in
their field of study?
3. How many students supported, have accepted jobs, and are employed in the
nuclear Industry?

o

Faculty Development Metrics:
1. How many faculty members have been sponsored by NRC funding, and
provide their names?
2. How many publications have the sponsored faculty produced, example:
journals, patents, conferences, other publications?

**In Addition to the above**
SCHOLARSHIP AND FELLOWSHIP AWARDS ONLY:
A student status update is required. All students must be US Citizen. The update must be in
table form as shown below and contain the following:
**Status: please mark one of the following:
A. Student
B. Employed Nuclear
C. Graduated – Employment status must be listed if the student has graduated
D. Withdrawn
E. Graduate School (please provide the new estimated graduation date, as well as the
school the student will be attending)
**For scholarship awards only – all students must be a junior or senior. Freshmen and
sophomores are ineligible. **FY22 awards Sophomores – after successfully completing
year 1 of the degree program and adhering to the GPA criteria**

**Citizenship Requirement **
Pursuant to Section 243 of the Atomic Energy Act of 1954, as amended, a student
supported by a scholarship or fellowship must be a United States citizen. Students must
also have full-time status at the recipient institution (universities, colleges, community
colleges, and trade schools).
FACULTY DEVELOPMENT AWARDS:
3|Page

•

Graduate Students: Only 2 graduate students are permitted under the award FY17present to be supported under the faculty member. No undergraduates are permitted.

•

Pursuant to Section 31b and 141b of the Atomic Energy Act of 1954, as amended,
faculty supported by a faculty development grant must, at the time of application and for
the duration of the grant period, be either: a United States citizen; or (2) a non-citizen
national of the United States (i.e., person born in outlying possessions of the United
States such as American Samoa and Swains Island); or (3) a non-citizen of the United
States who has been lawfully admitted to the United States for permanent residence
(i.e., in possession of a currently valid Alien Registration Receipt Card I-551, or other
legal verification of such status) at the time of application and for the term of the grant.
Individuals on temporary or student visas, as well as refugees and asylees, are not
eligible.
o Please include information about all graduate students chosen, such as
full name, when they were hired, purpose or work they are performing
under the grant, and the amount they have received and the breakdown
of the costs. This should be documented in full detail. (CUMULATIVE
and reporting period)

•

FY21 awards and beyond: Once the institution has identified the faculty member and
any graduate students, the institution must immediately provide the certification of
compliance to the NRC. This includes all individuals (including Principal Investigators,
Co-Principal Investigators, graduate research assistants, and any others) who are not
United States Citizens. If these forms are not available. These forms can be found in
your award document or on the NRC Grant Opportunities website.

**FINAL REPORTS**
All final reports are due as follows:
Awards prior to FY20 – 90 days after award expires
Awards FY20 and beyond – 120 days after award expires
When submitting the final reports- the report should reflect all the above, however detailed for
the full performance of the award, from start to finish. The final must state objectives, and
accomplishments of those objectives. For scholarships/fellowships the final should reflect the
marketing of the program, selection process of the students, monitoring of the student’s GPA,
etc.
The following are required reports for a closeout:
1. Final performance progress report
2. Final property report (SF428, SF428B). If there is property, NRC also requires the
SF428S
3. Final financial report (SF425)

4|Page