A-SHOP Forms - All

A-SHOP Trip Form
Year

Deg

Min

Sec

W

Deg

Min

Sec

Month

Day

Latitude (N)
Deg

Min

Sec

End Date

Longitude (100)
W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

Deg

Min

Sec

Month

Day

Time
of Trip
End

Other (include notes)

fold to here

Trip End Position

Marine Mammal
interaction/predation

Longitude (100)

Time
of Trip
Start

USCG / Enforcement
related stoppage

Latitude (N)

Start Date

Did fishing occur?

Trip Start Position

Port of Trip End

Port of Trip Start

Fish in hold at start?

Trip #

Crew
Size

Crew related issues

Time Lost at Sea (hours)

Observer Name______________________ Vessel Name____________________________

Weather related problems

Permit

Mechanical problems

Lead Cruise

Page _____ of _______

Notes:
OMB Control No. 0648-0593 expires 10/31/2018

At-Sea Hake Observer Program, ver 2016

A-SHOP Vessel Haul Form

IFQ=N,
CDQ/
Tribal
code

Gear Type

Purpose Code

2

HAK

Observer Name______________________ Vessel Name____________________________
fold to here

Year

Location Code

Haul #

Gear Performance

Trip #

Permit

Vessel Type

Lead Cruise

Deployment Information
Latitude (N)
Month

Day

Time

Longitude
W

Deg

Min

Page _____ of _______

Sec

Deg
(100)

Min

Sec

Avg
Bottom
Depth

Avg
Gear
Depth

Retrieval Information
M
or
F

Latitude (N)
Month

Day

Time

Longitude
W

Deg

Min

Sec

Deg
(100)

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

Min

Sec

Notes:

OMB Control No. 0648-0593 expires 10/31/2018

At-Sea Hake Observer Program, ver 2016

A-SHOP Vessel Haul Form

IFQ=N,
CDQ/
Tribal
code

Gear Type

Purpose Code

2

HAK

Observer Name______________________ Vessel Name____________________________
fold to here

Year

Location Code

Haul #

Gear Performance

Trip #

Permit

Vessel Type

Lead Cruise

Deployment Information
Latitude (N)
Month

Day

Time

Longitude
W

Deg

Min

Page _____ of _______

Sec

Deg
(100)

Min

Sec

Avg
Bottom
Depth

Avg
Gear
Depth

Retrieval Information
M
or
F

Latitude (N)
Month

Day

Time

Longitude
W

Deg

Min

Sec

Deg
(100)

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

W

Min

Sec

Notes:

OMB Control No. 0648-0593 expires 10/31/2018

At-Sea Hake Observer Program, ver 2016

A-SHOP Observer Haul Form
Lead Cruise

Permit

Year

Catcher Vessel

Page _____ of _______

ADF&G #

EM or
Observer?

Observer Name____________________________ Vessel Name________________________

Haul #

Haul Sampled
By (Cruise #)

RST

RBT

Sample
Design

Sample
Unit
Type

% Monitored
for Marine
Mammals

Vessel
Estimate
(MT)

Estimated
Discard
Weight (kg)

Observer
Haulback Short
Catcher vessel
B, C,
Catch
Bird Obs wired?
ADF&G #
V, W
Estimate (kg)
Code
Y, N, U (motherships only)

Notes:

OMB Control No. 0648-0593 expires 10/31/2018

At-Sea Hake Observer Program, ver 2016

A-SHOP Observer Haul Form
Lead Cruise

Permit

Year

Catcher Vessel

Page _____ of _______

ADF&G #

EM or
Observer?

Observer Name____________________________ Vessel Name________________________

Haul #

Haul Sampled
By (Cruise #)

RST

RBT

Sample
Design

Sample
Unit
Type

% Monitored
for Marine
Mammals

Vessel
Estimate
(MT)

Estimated
Discard
Weight (kg)

Observer
Haulback Short
Catcher vessel
B, C,
Catch
Bird Obs wired?
ADF&G #
V, W
Estimate (kg)
Code
Y, N, U (motherships only)

Notes:

OMB Control No. 0648-0593 expires 10/31/2018

At-Sea Hake Observer Program, ver 2016

A-SHOP Deck Form
Date

Lead Cruise

Permit

Haul #

Sampled by

Page _____ of _______ for Vessel
Page _____ of _______ for Haul

Sample #

Subsample #

Sample Size

Presorted?

kgs
Species
-------Keypunch-------

#

Weight

Y

% ret.

N
Sample design, sex-lengths, specimens, viabilities, mammals, birds, notes:

X

FS end:
FS start:

At-Sea Hake Observer Program, ver 2016

A-SHOP Deck Form
Date

Lead Cruise

Permit

Haul #

Sampled by

Page _____ of _______ for Vessel
Page _____ of _______ for Haul

Sample #

Subsample #

Sample Size

Presorted?

kgs
Species
-------Keypunch-------

#

Weight

Y

% ret.

N
Sample design, sex-lengths, specimens, viabilities, mammals, birds, notes:

X

FS end:
FS start:

At-Sea Hake Observer Program, ver 2016

Permit

Resubmission
(Circle All Changes)

sec

min

sec

E/
W

Sex

Longitude
Deg

Value

min

Specimen
type

Latitude (N)
Deg

Animal
number

Location during Trip

Specimen
number

Food
species

Specimen Data
Deterrence
successful?

Deterrence
code

Condition
Code

Day

Number of
animals in
interaction

Month

Species Common
Name

Did you
observe
mammal?

(circle one)

Interaction
Date

Total number
of animals
observed

Trip
Haul
Offload

Page _______ of _______

Vessel name
Mammal
code

Observer name

Interaction
code

Cruise

Comments: (see manual for list of required information)

For condition code 3 was animal injured? Y

N

U

sec

min

sec

E/
W

Sex

Longitude
Deg

Value

min

Specimen
type

Latitude (N)
Deg

Animal
number

Location during Trip

Specimen
number

Food
species

Deterrence
successful?

Deterrence
code

Condition
Code

Interaction
code

Did you
observe
mammal?

Day

Number of
animals in
interaction

Month

Species Common
Name

Total number
of animals
observed

(circle one)

Interaction
Date

Mammal
code

Specimen Data
Trip
Haul
Offload

Comments: (see manual for list of required information)

For condition code 3 was animal injured? Y
National Marine Fisheries Service/Fisheries Monitoring and Analysis Division

N

U
Page _________ of _________ for transmission

Cr.

08

Permit

Resubmission
(Circle All Changes)

sec

min

sec

E/
W

Sex

Longitude
Deg

Value

min

Specimen
type

Latitude (N)
Deg

Animal
number

Location during Trip

Specimen
number

Food
species

Specimen Data
Deterrence
successful?

Deterrence
code

Condition
Code

Day

Number of
animals in
interaction

Month

Species Common
Name

Did you
observe
mammal?

(circle one)

Interaction
Date

Total number
of animals
observed

Trip
Haul
Offload

Page _______ of _______

Vessel name
Mammal
code

Observer name

Interaction
code

Cruise

Comments: (see manual for list of required information)

For condition code 3 was animal injured? Y

N

U

sec

min

sec

E/
W

Sex

Longitude
Deg

Value

min

Specimen
type

Latitude (N)
Deg

Animal
number

Location during Trip

Specimen
number

Food
species

Deterrence
successful?

Deterrence
code

Condition
Code

Interaction
code

Did you
observe
mammal?

Day

Number of
animals in
interaction

Month

Species Common
Name

Total number
of animals
observed

(circle one)

Interaction
Date

Mammal
code

Specimen Data
Trip
Haul
Offload

Comments: (see manual for list of required information)

For condition code 3 was animal injured? Y
National Marine Fisheries Service/Fisheries Monitoring and Analysis Division

N

U
Page _________ of _________ for transmission

Cr.

08

Bird Interaction, Activity and Species Form
Cruise

Permit

Event #

Trip
Haul
Offload

Observer Name
Vessel Name

(Circle One)

Interaction Description
Date

20

Vessel Activity

Time
Latitude (N)
Deg

Min

Sec

Deterrent Type
Deterrent used?

Traveling

Location During Trip or Offload

Bird Location

Page _______ of _______

E/
W

Longitude
Deg

Min

Weights

Setting

Other

Offloading

1 Streamer Line

Sec

Sampling

Fishery Location

Weather Conditions During Interaction
Weather
Beaufort Sea Scale

1 Bird Bag

Processing

Lining Tube

Resting

Discharge Offal

Fishing

Unknown No. of Streamers.

Interaction Description and Comments

2 Bird Bags

Retrieving

Water Hose
Not applicable
Species
Code

Species
Name

Species
Code

Number of Birds
Good Look at Bird

2 Streamer Lines

Count Type

Y N N/A

Number of Birds

How Certain of ID

(Circle One)

Interaction Description

Species
Name

Y N M

Good Look at Bird

(Circle One)

Interaction Outcome

Count Type

Y N N/A

How Certain of ID

(Circle One)

Interaction Description

Short-Tailed Albatross Only

(Circle One)

Interaction Outcome
Short Tailed-Albatross Only

Number of Adult Birds

Number of Sub-Adults

Number of Adult Birds

Number of Sub-Adults

Number of Immatures

Number of Juveniles

Number of Immatures

Number of Juveniles

Identifying Characteristics

Identifying Characteristics

Specimen?

Species
Code

Species
Name

Good Look at Bird

Count Type

Y N N/A

Species
Name

Number of Birds

How Certain of ID

(Circle One)

Interaction Description

Specimen?

Species
Code

Number of Birds

Y N M

Y N M

Good Look at Bird

(Circle One)

Interaction Outcome

Count Type

Y N N/A

How Certain of ID

(Circle One)

Interaction Description

Short Tailed-Albatross Only

Y N M
(Circle One)

Interaction Outcome
Short Tailed-Albatross Only

Number of Adult Birds

Number of Sub-Adults

Number of Adult Birds

Number of Sub-Adults

Number of Immatures

Number of Juveniles

Number of Immatures

Number of Juveniles

Identifying Characteristics

Identifying Characteristics

Specimen?
National Marine Fisheries Service/Fisheries Monitoring and Analysis Division - OMB Control No. 0648-0593, expires 9-30-2012

Specimen?
Cr. 2010

Bird Interaction, Activity and Species Form
Cruise

Permit

Event #

Trip
Haul
Offload

Observer Name
Vessel Name

(Circle One)

Interaction Description
Date

20

Vessel Activity

Time
Latitude (N)
Deg

Min

Sec

Deterrent Type
Deterrent used?

Traveling

Location During Trip or Offload

Bird Location

Page _______ of _______

E/
W

Longitude
Deg

Min

Weights

Setting

Other

Offloading

1 Streamer Line

Sec

Sampling

Fishery Location

Weather Conditions During Interaction
Weather
Beaufort Sea Scale

1 Bird Bag

Processing

Lining Tube

Resting

Discharge Offal

Fishing

Unknown No. of Streamers.

Interaction Description and Comments

2 Bird Bags

Retrieving

Water Hose
Not applicable
Species
Code

Species
Name

Species
Code

Number of Birds
Good Look at Bird

2 Streamer Lines

Count Type

Y N N/A

Number of Birds

How Certain of ID

(Circle One)

Interaction Description

Species
Name

Y N M

Good Look at Bird

(Circle One)

Interaction Outcome

Count Type

Y N N/A

How Certain of ID

(Circle One)

Interaction Description

Short-Tailed Albatross Only

(Circle One)

Interaction Outcome
Short Tailed-Albatross Only

Number of Adult Birds

Number of Sub-Adults

Number of Adult Birds

Number of Sub-Adults

Number of Immatures

Number of Juveniles

Number of Immatures

Number of Juveniles

Identifying Characteristics

Identifying Characteristics

Specimen?

Species
Code

Species
Name

Good Look at Bird

Count Type

Y N N/A

Species
Name

Number of Birds

How Certain of ID

(Circle One)

Interaction Description

Specimen?

Species
Code

Number of Birds

Y N M

Y N M

Good Look at Bird

(Circle One)

Interaction Outcome

Count Type

Y N N/A

How Certain of ID

(Circle One)

Interaction Description

Short Tailed-Albatross Only

Y N M
(Circle One)

Interaction Outcome
Short Tailed-Albatross Only

Number of Adult Birds

Number of Sub-Adults

Number of Adult Birds

Number of Sub-Adults

Number of Immatures

Number of Juveniles

Number of Immatures

Number of Juveniles

Identifying Characteristics

Identifying Characteristics

Specimen?
National Marine Fisheries Service/Fisheries Monitoring and Analysis Division - OMB Control No. 0648-0593, expires 9-30-2012

Specimen?
Cr. 2010

Bird Specimen and Tag Information Form
Cruise

Page _______ of _______

Permit
Observer Name

Vessel Name

Tag Data
Event
Number

Species
Code

Species Name

Specimen
Number

Age of Specimen
Type
Bird

National Marine Fisheries Service/Fisheries Monitoring and Analysis Division - OMB Control No. 0648-0593, expires 9-30-2012

Tag
Color

Tag
Type

Tag
Tag
location Position

Tag Number

Comments

Page _________ of _________ for Transmission

Cr. 2010

Bird Specimen and Tag Information Form
Cruise

Page _______ of _______

Permit
Observer Name

Vessel Name

Tag Data
Event
Number

Species
Code

Species Name

Specimen
Number

Age of Specimen
Type
Bird

National Marine Fisheries Service/Fisheries Monitoring and Analysis Division - OMB Control No. 0648-0593, expires 9-30-2012

Tag
Color

Tag
Type

Tag
Tag
location Position

Tag Number

Comments

Page _________ of _________ for Transmission

Cr. 2010

A-SHOP Observer Logbook
Name ___________________________________________________ Badge # _______________
Cruise # ______________ Contractor _______________________________________

This logbook is to be used to record all details of your deployment. Take a few minutes to look at each section
to familiarize yourself with the format. Each section has instructions on what information to include and how
to record it. Please refer to your sampling manual for more detailed instructions, such as documenting a
suspected violation.
In order to meet the expectations of the Observer Program for a successful deployment, the following
required sections of the logbook must be fully completed:
•

Vessel safety checklist for each vessel

•

Documentation of all sampling techniques and changes or difficulties with those techniques

•

All suspected violations

•

Any incidents of vessel interaction with seabirds or marine mammals

•

All total catch calculations

•

An entry in the Daily Notes section for each day of your deployment, including all non-fishing days and
days between vessel assignments

•

Sample station inspection checklist

•

MCP scale daily test for each day the MCP scale is used

Always date your entries so that the chronology of events can be traced in each section.
Your logbook is a valuable document. Please make the effort to maintain it, and keep it in a safe place.
All TEXT entries must be made in ink! Calculations may be made in pencil.
Complete the following information in chronological order for each of the vessels you are assigned to during
this deployment:
1.Vessel Name and Vessel Permit:_________________________________________________________
Captain Name:________________________________________From:___________To:_____________
Captain Name:________________________________________From:___________To:_____________
Captain Name:________________________________________From:___________To:_____________
Observer Name: ____________________________________________ Lead _______Second _______
Cruise #:________________________From:_______________________To:______________________
Observer Name: ____________________________________________ Lead _______Second _______
Cruise #:________________________From:_______________________To:______________________
Observer Name: ____________________________________________ Lead _______Second _______
Cruise #:________________________From:_______________________To:______________________

2.Vessel Name and Vessel Permit:_________________________________________________________
Captain Name:________________________________________From:___________To:_____________
Captain Name:________________________________________From:___________To:_____________
Captain Name:________________________________________From:___________To:_____________
1

Observer Name: ____________________________________________ Lead _______Second _______
Cruise #:________________________From:_______________________To:______________________
Observer Name: ____________________________________________ Lead _______Second _______
Cruise #:________________________From:_______________________To:______________________
Observer Name: ____________________________________________ Lead _______Second _______
Cruise #:________________________From:_______________________To:______________________

2

Table of Contents
Paperwork Reduction Act Statement for the At-Sea Hake Observer Program ............................................... 4
A-SHOP Gear Sheet ......................................................................................................................................... 5
Sampling Gear Checked Out from AK Program.............................................................................................. 6
Changes to Gear During Deployment ..............................................................................................................7
Disembark Checklist ........................................................................................................................................ 8
Vessel Safety Checklist .................................................................................................................................... 9
Transport Vessel Safety Profile......................................................................................................................... 15
Calendar ........................................................................................................................................................... 17
MARPOL Reporting ........................................................................................................................................ 19
Vessel Diagram Instructions ............................................................................................................................ 21
Sample Station Inspections and Inspection Reports ........................................................................................ 26
Gear Verification Details ..................................................................................................................................31
Daily Observer MCP Scale Test Log ............................................................................................................... 33
Catcher-Processor Catch Estimate Calculations

......................................................................................39

Mothership Catch Estimate and Discard Calculations ....................................................................................49
Additional Calculations ....................................................................................................................................63
Sample Design Detail Instructions ...................................................................................................................69
Sample Design Detail .......................................................................................................................................72
Sampling and Specimen Collection Record (optional) ....................................................................................87
Daily Notes ....................................................................................................................................................... 91
Prohibited Species Collection Letter ...............................................................................................................128

3

Paperwork Reduction Act Statement for the At-Sea Hake Observer Program

Information collected through the observer program is used to: (1) monitor catch and bycatch; (2) understand
the population status and trends of fish stocks and protected species, as well as the interactions between them;
(3) determine the quantity and distribution of net benefits derived from living marine resources; (4) predict
the biological, ecological, and economic impacts of existing management actions and proposed management
options; and (5) ensure that the observer programs can safely and efficiently collect the information required
for the previous four uses. In particular, these biological and economic data collection programs contribute
to legally mandated analyses required under the Magnuson-Stevens Fishery Conservation and Management
Act (MSA), the Endangered Species Act (ESA), the Marine Mammal Protection Act (MMPA), the National
Environmental Policy Act (NEPA), the Regulatory Flexibility Act (RFA), Executive Order 12866 (EO 12866),
and other applicable law.

Most of the information collected by observers is obtained through “direct observation by an employee or
agent of the sponsoring agency or through non-standardized oral communication in connection with such
direct observations”. Under the Paperwork Reduction Act (PRA) regulations at 5 C.F.R. 1320.3(h)(3), facts
or opinions obtained through such observations and communications are not considered to be “information”
subject to the PRA. The public reporting burden for responding to the questions that observers ask and that are
subject to the PRA is estimated to average 20 minutes per trip, including the time for hearing and understanding
the questions, searching existing data sources, gathering and maintaining the data needed, and completing and
reviewing the collection of information. Send comments regarding this burden estimate or any other aspect
of this collection of information, including suggestions for reducing this burden, to: At-sea Hake Observer
Program, 2725 Montlake Blvd. East, Seattle, WA 98112.

Providing information related to observer and vessel safety is mandatory under regulations at 50 C.F.R.
600.746. However, all other requested information is voluntary. Although you are under no legal obligation to
answer non-safety related observer questions, we would appreciate your support as it ensures observer data can
be used for its intended purpose.

The information collected will be kept confidential as required under Section 402(b) of the MSA (18 U.S.C.
1881a(b)) and regulations at 50 C.F.R. Part 600, Subpart E. Notwithstanding any other provision of the law,
no person is required to respond to, nor shall any person be subject to a penalty for failure to comply with a
collection of information subject to the requirements of the Paperwork Reduction Act, unless that collection of
information displays a currently valid OMB Control Number.

OMB Control No. 0648-0593 Expires 1/31/2024

4

A-SHOP Gear Sheet
A-SHOP gear is issued PER VESSEL so each pair of observers needs to have one full set of A-SHOP gear
Name: _________________________________
Lead Cruise #:__________________

Date:____________

Second Cruise #:__________________

Hake Gear Bag

Sampling Manual

1

CWT salmon snout barcoded bags

25

Logbook

2

Genetics kit (scissors + forceps + sponge)

1

Wet Manual

1

Salmon genetics barcoded envelopes

250

A-SHOP Rockfish Guide

1

White genetics envelopes

100

A-SHOP Species ID Guide

1

Spiny dogfish barcoded bags

50

NPOP Manual (from AK Program)

1

Specimen collection labels (pack)

1

Sharpie / Red pencil

1 each

Books Packed in Baskets
Marine Mammal Guide

1

Rubber bands (pack)

1

Beached Bird Guide

1

Bags - various sizes

lots

Scalpel handle / pack of blades

1

Knife

1

Large knife + sheath

1

Large manila envelope for genetics

2

Quantity

Forms
packed in A-SHOP accordion folder

# at
Check-in

Pacific Coast Fishes / Eschmeyer Guide 1

Other

Trip

3

Salmon Wand

VHF/OHF

20

Camera

Deck Forms

300

Salmon Sampling Deck Form

50

Miscellaneous & Salmon Species ID

50

Rockfish Species ID

40

Flatfish Species ID

15

Skate Species ID

6

Seabird Species ID

10

Marine Mammal Interaction and Specimen

5

Marine Mammal Sighting

10

Bird Interaction, Activity, and Species

5

Bird Specimen and Tag

2

# at
Check-in

Quantity

Books

# at
Check-in

Quantity

Place a check in “Quantity” column once # is verified. To change # cross out and write in the correct #.

A-SHOP #

As an agent of your contractor, you are assuming responsibility for the satisfactory return of equipment issued
to you by the A-SHOP. All items need to be accounted for and cleaned prior to returning them to the A-SHOP.

5

Sampling Gear Checked Out from AK Program
Name: _________________________________

Date:____________

Cruise #:__________________

Employer:_____________________

Gear Check-out Location: Seattle

Immersion Suit / PFD
Serial #

Circle size

Immersion Suit

Imperial: Intermediate Universal Jumbo
Stearns: Small Universal Oversize

PLB
PFD

SM / MD

L / XL

XXL / XXXL

Place a check in “Quantity” column once # is verified. To change # cross out and write in the correct #. Optional items, record
the # checked out. Leave “# at Check-in” blank until gear check-in.

Basket Items

Quantity

Pencil Pouch

Quantity

Basket

4

Flash Drive

2

Basket Lid

1

Paper Clips (pack)

1

Calculator

1

Pen

3

Clipboard

2

Pencil - Mechanical

1

Knife

1

Pencil - No. 3B Green/Blue

4+

Knife Sheath

1

Pencil Leads (pack)

1

Line - 20 ft length

1

Pencil Sharpener

1

Measuring Board (Optional)

1

Permanent Marker

1

Length Measuring Strip

2

Sample Box

Measuring Tape

1

Cotton Balls (pack)

1

Sponge

1

Earplugs (pair)

2

Tie Down Strap

2

Forceps

2

Vials - Bag of 100

3

Marine Mammal Sample Kit

1

Vial Block

1

Rubber Bands (pack)

1

Optional Equipment

Scalpel Handle

1

Ear Muffs

Scalpel Blades (pack)

1

Zip Ties (bundle)

1

Flashlight
Gaff
Hardhat
Safety Glasses
Other (Specify)

6

# at Check-in

# at Check-in

Changes To Gear During Deployment
(Losses, Transfers, Additions, etc.)
Name of Observer/
Donor

Date

Action:
Loss, Found,
Transfer, Checked
out, Checked In

Gear Item

Quantity

7

Disembark Checklist
Frozen
Marine mammal specimens
Seabird carcasses
Special project samples
Whole salmon
Whole fish
Salmon snouts
Spiny dogfish spines

Biospecimens
Otoliths
Salmon genetics
Rockfish genetics

Data
Notification of estimated time of arrival in port sent to provider and in-season advisor
Transmit final non-fishing day and Trip End
Archive ATLAS data
Copies of vessel logbook pages - confirm all hauls present
Copies of flow scale haul end weight print-outs - confirm all hauls present
Completed data forms
Completed species ID forms, per observer
Folder of labeled JPG photos, per observer

Gear
Salmon wand
Camera
PLB
Immersion suit
Refer to gear sheets in front of logbook

8

Vessel Safety Checklist
Vessel Name: _________________________________

Vessel permit:_______________

Ensure the USCG Commercial Fishing Vessel
Safety decal is not expired. The expiration date is
at the end of the month displayed.

Is the decal valid?

Survival Craft:

Y N

p. 6-9

Y N

EPIRB: p. 12-13

Number of:________________________

(Visual inspection only. Please leave all testing/handling to crew)

Total capacity:_____________________

Location(s):____________________________________
Battery exp. date: __________ (expires at end of month displayed)

# of crew & observers on board________
Sufficient capacity?

Y N

Survival crafts stowed correctly? Float

Y N

free or otherwise in accordance with the Federal
Requirements for Commercial Fishing Industry
Vessels (p. 9)

Hydrostatic release expiration date:______/______
(expires at end of month displayed)
Located in a Coast Guard approved location?:

Y N

NOAA Registration valid?

Y N

Exp. date: _________ (expires at end of month displayed)

Service Due decal exp. date:____/____
(expires at end of month displayedinflatables only)

Registered to this vessel (name of vessel displayed):

Y N

Alphanumeric code on decal matches code on EPIRB:

Y N

Hydrostatic release exp. date:___/_____
(expires at end of month displayed)

Signal tested (or asked to see station log in wheelhouse for
most recent test. Signal should be tested monthly):
Y N

Your survival craft assignment:___________

Fire Extinguishers:

Immersion Suit/PFDs:

p. 3-4

Location(s):________________________

Distress Signals:

p. 11

Location(s):____________________________
(expires on date displayed)

Extinguisher(s) found in every main area/corridor?

Throwable Flotation Devices:

# of distress signals meets federal requirements Y N
All distress signals within expiration date

p. 14-16
YN

Extinguishers in “good and serviceable condition” (gauge in
Y N the green, low amounts of rust, canister in good condition,
unobstructed, hoses attached, service tags available)?

Available for everyone on board?

9

Is hydrostatic release installed correctly?

Y N

YN

p. 5

Number of flotation devices appropriate for vessel size?
# of: Rings_________

Easily accessible?:

Y N

Slings__________

Name of vessel displayed on each?
Location(s):__________________________________

YN
YN

Communication Equipment:

Additional Safety Checks:
Factory hydraulic shut-off(s) - know location?

Y N

Watertight doors - do they close properly?

Y N

Hatches/passageways - are they unobstructed?

Y N

Discussed safe places to work on deck and in
factory with captain/crew?

Y N

Discussed refrigerant leak procedures?

Y N

Type of refrigerant used_____________________

p. 22-23

How many SSB and VHF radios?: _________ / ________
Are emergency call instructions posted?

Y N

Were procedures for making an emergency call discussed? Y N
List any additional communication systems onboard (satellite
phone, inReach, DSC, etc.)____________________________
_______________________________________________
_______________________________________________

Station Bill: p. 24

To whom will you report marine casualties
or inoperative alarms? ______________________

Did you review the information on the Station Bill?

Did you hear the general alarm?

Y N

Safety Orientation: p. 26
Did you complete drills upon embarking?

Y N

Did the vessel conduct a safety orientation?

Y N

Did vessel personnel address all of the items in
the safety checklist during the safety orientation?

Y N

Y N

Describe your duties outlined in the station bill:
__________________________________________________
_________________________________________________
_________________________________________________
__________________________________________________

Emergency Drills and Date(s) Conducted:

p. 25

(Document only drills you personally witnessed)

Who gave the orientation? ___________________
(Detail what was covered in the comment section)

Fire____________________________________________

Where will you go during emergencies:

Man Overboard __________________________________

______________________________________

Vessel flooding/stabilization ________________________

Observer Personal Protective Equipment:

General alarm activation ___________________________

Do you have the PLB that was issued to you?

Abandon Ship ___________________________________

Y N

Radio/visual distress signals ________________________

PLB UIN: ________________________________

Immersion Suit with Strobe Light and Battery?

Y N

Serial #:_______________________________
Personal Flotation Device with Strobe Light
and Battery?

First Aid Materials:

Donning immersion suits ___________________________
Were the drills hands-on involving actual gear?

Y N

Did you participate in the drills?

Y N

Abandon Ship Plan:
Y N

p. 26

Location(s):________________________________

From your muster station, how will you get to and board survival
craft? ______________________________________________
____________________________________________________

Who is designated to perform CPR/First Aid on board?

____________________________________________________

_________________________________________

____________________________________________________

Comments (All “N” responses require a comment):
______________________________________________________________________________________________________
______________________________________________________________________________________________________

Observer Name: _______________________________________________

Cruise #: _______________

Observer Signature: ____________________________________________

Date: __________________

Captain Name: ________________________________________________
10

Blue indicates “no go” items!

__
__

Vessel Safety Checklist
Vessel Name: _________________________________

Vessel permit:_______________

Ensure the USCG Commercial Fishing Vessel
Safety decal is not expired. The expiration date is
at the end of the month displayed.

Is the decal valid?

Survival Craft:

Y N

p. 6-9

Y N

EPIRB: p. 12-13

Number of:________________________

(Visual inspection only. Please leave all testing/handling to crew)

Total capacity:_____________________

Location(s):____________________________________
Battery exp. date: __________ (expires at end of month displayed)

# of crew & observers on board________
Sufficient capacity?

Y N

Survival crafts stowed correctly? Float

Y N

free or otherwise in accordance with the Federal
Requirements for Commercial Fishing Industry
Vessels (p. 9)

Hydrostatic release expiration date:______/______
(expires at end of month displayed)
Located in a Coast Guard approved location?:

Y N

NOAA Registration valid?

Y N

Exp. date: _________ (expires at end of month displayed)

Service Due decal exp. date:____/____
(expires at end of month displayedinflatables only)

Registered to this vessel (name of vessel displayed):

Y N

Alphanumeric code on decal matches code on EPIRB:

Y N

Hydrostatic release exp. date:___/_____
(expires at end of month displayed)

Signal tested (or asked to see station log in wheelhouse for
most recent test. Signal should be tested monthly):
Y N

Your survival craft assignment:___________

Fire Extinguishers:

Immersion Suit/PFDs:

p. 3-4

Location(s):________________________

Distress Signals:

p. 11

Location(s):____________________________
(expires on date displayed)

Extinguisher(s) found in every main area/corridor?

Throwable Flotation Devices:

# of distress signals meets federal requirements Y N
All distress signals within expiration date

p. 14-16
YN

Extinguishers in “good and serviceable condition” (gauge in
Y N the green, low amounts of rust, canister in good condition,
unobstructed, hoses attached, service tags available)?

Available for everyone on board?

11

Is hydrostatic release installed correctly?

Y N

YN

p. 5

Number of flotation devices appropriate for vessel size?
# of: Rings_________

Easily accessible?:

Y N

Slings__________

Name of vessel displayed on each?
Location(s):__________________________________

YN
YN

Communication Equipment:

Additional Safety Checks:
Factory hydraulic shut-off(s) - know location?

Y N

Watertight doors - do they close properly?

Y N

Hatches/passageways - are they unobstructed?

Y N

Discussed safe places to work on deck and in
factory with captain/crew?

Y N

Discussed refrigerant leak procedures?

Y N

Type of refrigerant used_____________________

p. 22-23

How many SSB and VHF radios?: _________ / ________
Are emergency call instructions posted?

Y N

Were procedures for making an emergency call discussed? Y N
List any additional communication systems onboard (satellite
phone, inReach, DSC, etc.)____________________________
_______________________________________________
_______________________________________________

Station Bill: p. 24

To whom will you report marine casualties
or inoperative alarms? ______________________

Did you review the information on the Station Bill?

Did you hear the general alarm?

Y N

Safety Orientation: p. 26
Did you complete drills upon embarking?

Y N

Did the vessel conduct a safety orientation?

Y N

Did vessel personnel address all of the items in
the safety checklist during the safety orientation?

Y N

Y N

Describe your duties outlined in the station bill:
__________________________________________________
_________________________________________________
_________________________________________________
__________________________________________________

Emergency Drills and Date(s) Conducted:

p. 25

(Document only drills you personally witnessed)

Who gave the orientation? ___________________
(Detail what was covered in the comment section)

Fire____________________________________________

Where will you go during emergencies:

Man Overboard __________________________________

______________________________________

Vessel flooding/stabilization ________________________

Observer Personal Protective Equipment:

General alarm activation ___________________________

Do you have the PLB that was issued to you?

Abandon Ship ___________________________________

Y N

Radio/visual distress signals ________________________

PLB UIN: ________________________________

Immersion Suit with Strobe Light and Battery?

Y N

Serial #:_______________________________
Personal Flotation Device with Strobe Light
and Battery?

First Aid Materials:

Donning immersion suits ___________________________
Were the drills hands-on involving actual gear?

Y N

Did you participate in the drills?

Y N

Abandon Ship Plan:
Y N

p. 26

Location(s):________________________________

From your muster station, how will you get to and board survival
craft? ______________________________________________
____________________________________________________

Who is designated to perform CPR/First Aid on board?

____________________________________________________

_________________________________________

____________________________________________________

Comments (All “N” responses require a comment):
______________________________________________________________________________________________________
______________________________________________________________________________________________________

Observer Name: _______________________________________________

Cruise #: _______________

Observer Signature: ____________________________________________

Date: __________________

Captain Name: ________________________________________________
12

Blue indicates “no go” items!

__
__

Vessel Safety Checklist
Vessel Name: _________________________________

Vessel permit:_______________

Ensure the USCG Commercial Fishing Vessel
Safety decal is not expired. The expiration date is
at the end of the month displayed.

Is the decal valid?

Survival Craft:

Y N

p. 6-9

Y N

EPIRB: p. 12-13

Number of:________________________

(Visual inspection only. Please leave all testing/handling to crew)

Total capacity:_____________________

Location(s):____________________________________
Battery exp. date: __________ (expires at end of month displayed)

# of crew & observers on board________
Sufficient capacity?

Y N

Survival crafts stowed correctly? Float

Y N

free or otherwise in accordance with the Federal
Requirements for Commercial Fishing Industry
Vessels (p. 9)

Hydrostatic release expiration date:______/______
(expires at end of month displayed)
Located in a Coast Guard approved location?:

Y N

NOAA Registration valid?

Y N

Exp. date: _________ (expires at end of month displayed)

Service Due decal exp. date:____/____
(expires at end of month displayedinflatables only)

Registered to this vessel (name of vessel displayed):

Y N

Alphanumeric code on decal matches code on EPIRB:

Y N

Hydrostatic release exp. date:___/_____
(expires at end of month displayed)

Signal tested (or asked to see station log in wheelhouse for
most recent test. Signal should be tested monthly):
Y N

Your survival craft assignment:___________

Fire Extinguishers:

Immersion Suit/PFDs:

p. 3-4

Location(s):________________________

Distress Signals:

p. 11

Location(s):____________________________
(expires on date displayed)

Extinguisher(s) found in every main area/corridor?

Throwable Flotation Devices:

# of distress signals meets federal requirements Y N
All distress signals within expiration date

p. 14-16
YN

Extinguishers in “good and serviceable condition” (gauge in
Y N the green, low amounts of rust, canister in good condition,
unobstructed, hoses attached, service tags available)?

Available for everyone on board?

13

Is hydrostatic release installed correctly?

Y N

YN

p. 5

Number of flotation devices appropriate for vessel size?
# of: Rings_________

Easily accessible?:

Y N

Slings__________

Name of vessel displayed on each?
Location(s):__________________________________

YN
YN

Communication Equipment:

Additional Safety Checks:
Factory hydraulic shut-off(s) - know location?

Y N

Watertight doors - do they close properly?

Y N

Hatches/passageways - are they unobstructed?

Y N

Discussed safe places to work on deck and in
factory with captain/crew?

Y N

Discussed refrigerant leak procedures?

Y N

Type of refrigerant used_____________________

p. 22-23

How many SSB and VHF radios?: _________ / ________
Are emergency call instructions posted?

Y N

Were procedures for making an emergency call discussed? Y N
List any additional communication systems onboard (satellite
phone, inReach, DSC, etc.)____________________________
_______________________________________________
_______________________________________________

Station Bill: p. 24

To whom will you report marine casualties
or inoperative alarms? ______________________

Did you review the information on the Station Bill?

Did you hear the general alarm?

Y N

Safety Orientation: p. 26
Did you complete drills upon embarking?

Y N

Did the vessel conduct a safety orientation?

Y N

Did vessel personnel address all of the items in
the safety checklist during the safety orientation?

Y N

Y N

Describe your duties outlined in the station bill:
__________________________________________________
_________________________________________________
_________________________________________________
__________________________________________________

Emergency Drills and Date(s) Conducted:

p. 25

(Document only drills you personally witnessed)

Who gave the orientation? ___________________
(Detail what was covered in the comment section)

Fire____________________________________________

Where will you go during emergencies:

Man Overboard __________________________________

______________________________________

Vessel flooding/stabilization ________________________

Observer Personal Protective Equipment:

General alarm activation ___________________________

Do you have the PLB that was issued to you?

Abandon Ship ___________________________________

Y N

Radio/visual distress signals ________________________

PLB UIN: ________________________________

Immersion Suit with Strobe Light and Battery?

Y N

Serial #:_______________________________
Personal Flotation Device with Strobe Light
and Battery?

First Aid Materials:

Donning immersion suits ___________________________
Were the drills hands-on involving actual gear?

Y N

Did you participate in the drills?

Y N

Abandon Ship Plan:
Y N

p. 26

Location(s):________________________________

From your muster station, how will you get to and board survival
craft? ______________________________________________
____________________________________________________

Who is designated to perform CPR/First Aid on board?

____________________________________________________

_________________________________________

____________________________________________________

Comments (All “N” responses require a comment):
______________________________________________________________________________________________________
______________________________________________________________________________________________________

Observer Name: _______________________________________________

Cruise #: _______________

Observer Signature: ____________________________________________

Date: __________________

Captain Name: ________________________________________________
14

Blue indicates “no go” items!

__
__

Transport Vessel Safety Profile
Use this page if you are boarding a vessel that is providing you with transportation to or from your vessel.
This vessel has volunteered to transport you and it is not subject to observer coverage safety regulations.
Regardless, your safety is your number one priority and the final decision to utilize this mode of transportation
is yours. This page is intended to help you identify and familiarize yourself with safety equipment and
emergency procedures while you are aboard this vessel. Always exercise your best judgment and follow the
7 Steps to Survival to evaluate every situation that may arise on a vessel to ensure the proper emergency
response.
TRANSPORT PLAN
Transport Vessel Name _____________________________ Vessel Type__________________________
Duration _________min

hrs

From_____________________

Distance ____________m

km

Can you see your destination? Y N

To ______________________________

Departure Time: ___________ Estimated Time of Arrival:___________

Date ___________________

Are your contractor and the A-SHOP aware of your Transport Plan? _______________________________
Trip and Weather Conditions
Assess the following to help you determine if it is appropriate to embark on this vessel. Do not embark a
transport vessel in rough seas, inclement weather, at night, or any other conditions that you feel are unsafe.
Beaufort scale ________

Meters of Visibility _________

Weather (circle): Clear

Cloudy Rain Fog

Safety on Board
Identify the following safety equipment to evaluate if it is appropriate based on your Trip and Weather
Condition observations. We recommend that you not embark on a transport vessel that is not equipped with
the safety equipment that will provide a sufficient inventory to address an emergency.
• PFDs

• Immersion Suits

• Survival Crafts

• Signals (general alarm, radios, distress signals)

• EPIRB/PLB

• Fire Extinguishers

• Throwable Flotation Devices

• First Aid

Additional Safety Procedures
• Safety Orientation: Request a safety orientation from the master of the vessel or crew member.
• Station Bill: If available, familiarize yourself with it and recognize your potential role in an emergency.
• Develop a plan of action for how you will respond to a fire, flood, MOB, or an abandon ship emergency.
• If the vessel is equipped with a survival craft , identify the muster station and where you would board the
craft in an emergency.
• Look for watertight doors and if you see them open while underway, inform a crew member and ask if it
should be closed.
• Look at the general vessel conditions; does the vessel appear to be in a condition appropriate for the trip?
Consider all observations listed above.
• If you are being transported on a commercial fishing vessel, refer to your Safety Checklist and the USCG
Federal Requirements for Commercial Fishing Industry Vessels Pamphlet provided in briefing/training for
additional information.
If you embark on additional transport vessel trips, please record transport plans on the following page.
15

TRANSPORT PLAN
Transport Vessel Name _____________________________ Vessel Type__________________________
Duration _________min

hrs

From_____________________

Distance ____________m

km

Can you see your destination? Y N

To ______________________________

Departure Time: ___________ Estimated Time of Arrival:___________

Date ___________________

Are your contractor and the A-SHOP aware of your Transport Plan? _______________________________
Beaufort scale ________

Meters of Visibility _________

Weather (circle): Clear

Cloudy Rain Fog

TRANSPORT PLAN
Transport Vessel Name _____________________________ Vessel Type__________________________
Duration _________min

hrs

From_____________________

Distance ____________m

km

Can you see your destination? Y N

To ______________________________

Departure Time: ___________ Estimated Time of Arrival:___________

Date ___________________

Are your contractor and the A-SHOP aware of your Transport Plan? _______________________________
Beaufort scale ________

Meters of Visibility _________

Weather (circle): Clear

Cloudy Rain Fog

TRANSPORT PLAN
Transport Vessel Name _____________________________ Vessel Type__________________________
Duration _________min

hrs

From_____________________

Distance ____________m

km

Can you see your destination? Y N

To ______________________________

Departure Time: ___________ Estimated Time of Arrival:___________

Date ___________________

Are your contractor and the A-SHOP aware of your Transport Plan? _______________________________
Beaufort scale ________

Meters of Visibility _________

Weather (circle): Clear

Cloudy Rain Fog

TRANSPORT PLAN
Transport Vessel Name _____________________________ Vessel Type__________________________
Duration _________min

hrs

From_____________________

Distance ____________m

km

Can you see your destination? Y N

To ______________________________

Departure Time: ___________ Estimated Time of Arrival:___________

Date ___________________

Are your contractor and the A-SHOP aware of your Transport Plan? _______________________________
Beaufort scale ________
16

Meters of Visibility _________

Weather (circle): Clear

Cloudy Rain Fog

MAY 2023
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MAY 2024
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MARPOL Reporting
Discharge of all garbage, most importantly all forms of plastic, is prohibited into the navigable waters
of the United States and into all other waters except as specifically allowed below:
• Within 3 nautical miles of land - discharge of all garbage is prohibited.
• 3-12 nautical miles from land - ground food waste that is able to pass through a screen with
openings no larger than 1 inch is permitted.
• 12 or more nautical miles from land - food waste, wash water, cargo residues and cleaning agents
not harmful to the marine environment are permitted.
Form Instructions:
•

Complete a form whenever you observer the dumping of plastics, discharge of oil or other petroleum
product, or dumping of any prohibited materials by the vessel.

•

Be as descriptive as possible. Make sure to record the date, location, and type of violation.

•

Definitions of descriptions of oil or petroleum product discharge:

Sheen - A very thin layer of oil floating on the water surface. Sheen is the most commonly observed

form of oil during the later states of a spill. Depending on the thickness, sheens range in color

from dull brown for the thickest sheens to rainbows, grays, silvers, and near-transparency in the

case of the thinnest sheens.

Sludge - Usually refers to oil that has mixed with other oils or other natural materials that it picks up as

it floats along. Sludge is usually seen with heavier oils and creates a substance that is thick and

gooey (think, sewer sludge).

Emulsion - The formation of a water-in-oil mixture. Different oils exhibit different tendencies to

emulsify, and emulsification is more likely to occur under high energy conditions (strong winds

and waves). An emulsified mixture of water in oil is commonly called a “mousse;” it’s presence

indicates a spill that has been on the water for some time. An emulsion can range in color from

dark brown to nearly red or tan, and typically has a thickened or pudding-like

consistency compared with fresh oil.

Discoloration - Oil that causes a discoloration to the water. Thicker oils in cold weather will tend to stick

together on the water and not create a “sheen” readily. The oil creates a distinct patch on the

water. Also, some heavier oils tend to sink below the surface and become suspended in the

water column, causing dark colored patches under the surface of the water.
•

If the oil spill that you observe does not fit any of these descriptions, then use your own descriptive terms to
define what you see. It is more important to report an accurate description of the spill than to make the spill
fit into one of these four categories.

•

If you need to make more room you may use the back of the form or your logbook pages. Make sure to
reference the page number of the logbook on the form.

•

Copies can be made of the forms.

19

Report of Marine Pollution from Commercial Fishing Vessels
At a minimum, provide information for the fields that are underlined.

General Information
Name of vessel

Permit Number

Name of Vessel Captain

Date of Incident

Location (Lat/Long) of incident

Name of NMFS Observer

Type of Discharge
Oil/Petroleum Product: Be as specific as possible, use the comments box to explain circumstances, attach
extra pages, or write on the back of this form, if necessary.
What did the
Sheen
Sludge
Emulsion
Discoloration
discharge look like?
Circle one and describe
below
Size of Sheen (ft X ft)
Amount if known (gallons):
Type of Oil: Circle One

Diesel

Lube Oil

Hydraulic Oil

Other (explain)

Source of Oil? Please explain. i.e. broken hydraulic line, engine leak, etc.

Path of Discharge: Explain route of discharge from origin to water, i.e. Bilge pump, scupper etc.

Plastics: Be as specific as possible, use the comments box to explain circumstances, attach extra pages, or
write on the back of this form, if necessary. Any plastic discharge is a violation
Type and amount of Plastic: i.e. 20 ft hose, 3 trash bags, one set of rain gear etc.

HAZMAT: Some chemicals can be discharged if below a certain amount (reportable quantity). For our
purposes, report anything that seems wrong to you. Be as specific as possible.
Type of HAZMAT: Provide chemical name. i.e. ammonia leak, Ask skipper, engineer if necessary.

Amount: Either in gallons if liquid or pounds if a solid. Estimate when necessary.

Comments: Use reverse side if necessary.

20

Vessel Diagram Instructions
Diagrams are useful documentation in every debriefing and many observer statements. They do not have to
look like they were drawn by an architect, but they should include the following basic features. Use different
colors of ink, if its helpful to demonstrate features.

Orientation: Label the sides and ends for your diagram as appropriate to indicate port and starboard,
bow and stern, overhead and deck.

Dimensions: Label each dimension using standard abbreviations (ft, m, cm, etc.).

Features: Label each feature carefully. Draw lines or arrows from each label to the feature it describes,
or write the label on the feature if there is enough room. You can use keys to label repeated features (such as
locations of factory workers) but make them clear and distinct.

Use the Sampling Area Diagram Features Checklist to ensure you include the following features:
•

flow of fish

•

sample collection location

•

incline belts

•

diverter board

•

flow scale and flow scale readout

•

MCP

•

sample table

•

hose location

•

discard / fish meal chutes

It is acceptable to use the vessel’s diagram but all of the above features need to be shown.

If applicable, you should draw diagrams of areas in which you witnessed violations.

21

Diagrams of Sampling Area
Vessel Name_____________Example of Trawl Factory Layout________________________
Sampling Area Diagram Features Checklist
X orientation
X diverter board
X flow of fish
X flow scale
X sample collection location X flow scale readout
X incline belts
X MCP

22

X sample table
X hose location
X discard / fish meal chutes
hydraulic shut-off

Diagrams of Sampling Area
Vessel Name___________________________________________________________
Sampling Area Diagram Features Checklist
orientation
diverter board
flow of fish
flow scale
sample collection location
flow scale readout
incline belts
MCP

sample table
hose location
discard / fish meal chutes
hydraulic shut-off

23

Diagrams of Sampling Area
Vessel Name___________________________________________________________
Sampling Area Diagram Features Checklist
orientation
diverter board
flow of fish
flow scale
sample collection location
flow scale readout
incline belts
MCP

24

sample table
hose location
discard / fish meal chutes
hydraulic shut-off

Diagrams of Sampling Area
Vessel Name___________________________________________________________
Sampling Area Diagram Features Checklist
orientation
diverter board
flow of fish
flow scale
sample collection location
flow scale readout
incline belts
MCP

sample table
hose location
discard / fish meal chutes
hydraulic shut-off

25

Sample Station Inspections and Inspection Reports
Vessels required by regulation to have an observer sampling station or motion compensated platform scale
must have those items certified. Observer sampling stations are certified by Fisheries Analysis and Monitoring
Division (FMA) staff and motion compensated platform scales are certified by NMFS Regional Office staff.
Certification is good for one year from the date the observer sampling station or motion compensated scale
was approved.

Observer Sampling Station Certification Verification
Request an Observer Sampling Station Inspection Report from the vessel. A faxed copy and original
inspection report was sent to each vessel’s home office following certification and the vessel should be able
to obtain a copy. Notify your inseason advisor if the vessel does not have a copy onboard. Document any
discrepancies between the inspection report and your verification on the Observer Sample Station Verification
Checklist.
Before you complete your inspection of the sampling station to verify that all requirements are met (table of
acceptable area and height, adequate work space, etc.), make sure the station is completely set up. Many
vessels store their motion compensated platform scales or disassemble the observer sampling station when
switching between fisheries. If possible, test the platform scale before your vessel embarks to make sure it
passes the daily test (see “Platform Scale Testing” in your NPOP manual). The scale should be turned on at
least 1/2 hour prior to testing so it can warm up. If the scale is not warmed up the display weight may drift.

26

Sample Station Verification Checklist
Vessel Name: ______________________________________ Permit Number:_____________
Date:____________________

Physical Characteristics of Sampling Station - Factory Vessels
Item
Sample Station
Location

If Sample Collection
Area is Within Sample
Station, Record as: 0.0.
Unobstructed Passage

Minimum Work Space

Requirement
Trawlers/Motherships - within
4.0 m of unsorted Sample
Collection Area.
From Sample Collection Area,
observer must be able to see
that no fish have been removed
between the live bin and flow
scale.
Passageways between Sample
Station and Collection Area
must be at least 65 cm wide at
the narrowest point. In these
areas the Ceiling Height must
be at least 1.8 m from the
lowest point on the ceiling. No
tripping hazards exist between
Sample Station and Collection
Area.
Sample Station Work Area is
at least 4.5 square meters,
including sampling table
(multiple area measurements
may be necessary).
Has a work area at least 0.9 m
deep in front of the table and
MCP scale.

Complies?
YES

NO

Inspector Comments
Distance of Sample Station to
Sample Collection Area:

Location of Sample Collection
Area:

Passage Width(s):
YES

NO

Minimum Ceiling Height:
Obstructions:

Length(s):

YES

Width(s):
Total Work Area:

NO
Depth in Front of Table and MCP
Scale:

Please show all calculations;
use additional space if needed.

Unusable Space:
Accessible Belt Space

1.0 m or more of accessible
belt space, downstream of
flow scale, must be available
for observer use in sample
collections of all sizes.

Length of Belt Space:
YES
NO

27

Item
Diverter Board

Table

Observer Sampling
Scale (MCP Scale)

Flow Scale Display

Flooring

Lighting

Hose

Sample Sizes

Requirement
Conveyor belt carrying unsorted
catch must have a removable
(from flow of fish) and functional
board to divert fish into observer
baskets.
At least 0.6 m deep x 1.2 m
wide x 0.9 m high and not more
than 1.1 m high. Table must be
secured to floor or wall. (Area
for MCP scale is not included in
this space).
Electronic motion-compensated
platform scale with capacity of
at least 50 kg is within 1.0 m of
sampling table with weighing
surface no greater than 0.7 m
above flooring (scale need not
be present at inspection).
Flow scale display is readable
from where observer collects
unsorted samples.
Grating, or other non-slip
material that drains well, located
throughout Sample Station, and
Collection Areas exposed to
wind and seas.

Inspector Comments
Description of Diverter Board:

YES
NO
Length:
YES

NO

Width:
Height:
Distance from MCP Scale to Table:

YES

NO
YES

Scale Height (Estimate if Scale
Absent):

Display Location:

NO
Type:
YES

Condition:

NO

Lighting adequate to allow
observer to collect samples
during day or night.

YES

Type:

NO

Number of Lights:

Hose supplying fresh or salt
water to the observer at the
Sample Station.

YES

Type:

NO

Location:

Sample Station and Collection
Area configuration allows
observer to weigh large
samples.

YES

Additional Comments/Calculations:

28

Complies?

NO

Sample Station Verification Checklist
Vessel Name: ______________________________________ Permit Number:_____________
Date:____________________

Physical Characteristics of Sampling Station - Factory Vessels
Item
Sample Station
Location

If Sample Collection
Area is Within Sample
Station, Record as: 0.0.
Unobstructed Passage

Minimum Work Space

Requirement
Trawlers/Motherships - within
4.0 m of unsorted Sample
Collection Area.

Complies?

From Sample Collection Area,
observer must be able to see
that no fish have been removed
between the live bin and flow
scale.

YES

Passageways between Sample
Station and Collection Area
must be at least 65 cm wide at
the narrowest point. In these
areas the Ceiling Height must
be at least 1.8 m from the
lowest point on the ceiling. No
tripping hazards exist between
Sample Station and Collection
Area.
Sample Station Work Area is
at least 4.5 square meters,
including sampling table
(multiple area measurements
may be necessary).
Has a work area at least 0.9 m
deep in front of the table and
MCP scale.

Inspector Comments
Distance of Sample Station to
Sample Collection Area:

Location of Sample Collection
Area:

NO
Passage Width(s):
YES

NO

Minimum Ceiling Height:
Obstructions:

Length(s):

YES

Width(s):
Total Work Area:

NO
Depth in Front of Table and MCP
Scale:

Please show all calculations;
use additional space if needed.

Unusable Space:
Accessible Belt Space

1.0 m or more of accessible
belt space, downstream of
flow scale, must be available
for observer use in sample
collections of all sizes.

Length of Belt Space:
YES
NO

29

Item
Diverter Board

Table

Observer Sampling
Scale (MCP Scale)

Flow Scale Display

Flooring

Lighting

Hose

Sample Sizes

Requirement
Conveyor belt carrying unsorted
catch must have a removable
(from flow of fish) and functional
board to divert fish into observer
baskets.
At least 0.6 m deep x 1.2 m
wide x 0.9 m high and not more
than 1.1 m high. Table must be
secured to floor or wall. (Area
for MCP scale is not included in
this space).
Electronic motion-compensated
platform scale with capacity of
at least 50 kg is within 1.0 m of
sampling table with weighing
surface no greater than 0.7 m
above flooring (scale need not
be present at inspection).

Inspector Comments
Description of Diverter Board:

YES
NO
Length:
YES

NO

Width:
Height:
Distance from MCP Scale to Table:

YES

NO

Scale Height (Estimate if Scale
Absent):

Flow scale display is readable
from where observer collects
unsorted samples.

YES

Grating, or other non-slip
material that drains well, located
throughout Sample Station and
Collection Areas exposed to
wind and seas.

YES

Type:

NO

Condition:

Lighting adequate to allow
observer to collect samples
during day or night.

YES

Type:

NO

Number of Lights:

Hose supplying fresh or salt
water to the observer at the
Sample Station.

YES

Type:

NO

Location:

Sample Station and Collection
Area configuration allows
observer to weigh large
samples.

YES

Additional Comments/Calculations:

30

Complies?

Display Location:

NO

NO

Gear Verification Details
Vessel Name: __________________________________

Vessel type: Catcher-processor

Mothership

Where does the vessel record haul and catch information:
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
If on a mothership, how are catcher vessel discards being recorded?
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Are you verifying deployment / retrieval times and positions?

Yes

No

If yes, how are you verifying positions?
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How often are you verifying haul data?
________________________________________________________________________________________
________________________________________________________________________________________
What is the captain’s definition of deployment / retrieval times and positions?
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

If on a catcher-processor, does the vessel short-wire (or long-wire)? Yes

No

If so, how do they record short-wiring (or long-wiring)?
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
31

Gear Verification Details
Vessel Name: __________________________________

Vessel type: Catcher-processor

Mothership

Where does the vessel record haul and catch information:
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
If on a mothership, how are catcher vessel discards being recorded?
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Are you verifying deployment / retrieval times and positions?

Yes

No

If yes, how are you verifying positions?
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How often are you verifying haul data?
________________________________________________________________________________________
________________________________________________________________________________________
What is the captain’s definition of deployment / retrieval times and positions?
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

If on a catcher-processor, does the vessel short-wire (or long-wire)? Yes

No

If so, how do they record short-wiring (or long-wiring)?
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
32

Daily Observer MCP Scale Test Log
Vessel Name

Observer Name
Display Weight

Date

Time

10 kg
25 kg
50 kg
Pass/Fail
(9.95 to 10.05 kg) (24.88 to 25.13 kg) (49.75 to 50.25kg)

Observer
Initials

Instructions:
1. Scale should be tested daily
2. Test scale at 10 kg, 25 kg, and 50 kg
3. Display must be accurate to +/- 0.5 percent
33

Daily Observer MCP Scale Test Log
Vessel Name

Observer Name
Display Weight

Date

Time

10 kg
25 kg
50 kg
Pass/Fail
(9.95 to 10.05 kg) (24.88 to 25.13 kg) (49.75 to 50.25kg)

Instructions:
1. Scale should be tested daily
2. Test scale at 10 kg, 25 kg, and 50 kg
3. Display must be accurate to +/- 0.5 percent
34

Observer
Initials

Daily Observer MCP Scale Test Log
Vessel Name

Observer Name
Display Weight

Date

Time

10 kg
25 kg
50 kg
Pass/Fail
(9.95 to 10.05 kg) (24.88 to 25.13 kg) (49.75 to 50.25kg)

Observer
Initials

Instructions:
1. Scale should be tested daily
2. Test scale at 10 kg, 25 kg, and 50 kg
3. Display must be accurate to +/- 0.5 percent
35

Daily Observer MCP Scale Test Log
Vessel Name

Observer Name
Display Weight

Date

Time

10 kg
25 kg
50 kg
Pass/Fail
(9.95 to 10.05 kg) (24.88 to 25.13 kg) (49.75 to 50.25kg)

Instructions:
1. Scale should be tested daily
2. Test scale at 10 kg, 25 kg, and 50 kg
3. Display must be accurate to +/- 0.5 percent
36

Observer
Initials

Daily Observer MCP Scale Test Log
Vessel Name

Observer Name
Display Weight

Date

Time

10 kg
25 kg
50 kg
Pass/Fail
(9.95 to 10.05 kg) (24.88 to 25.13 kg) (49.75 to 50.25kg)

Observer
Initials

Instructions:
1. Scale should be tested daily
2. Test scale at 10 kg, 25 kg, and 50 kg
3. Display must be accurate to +/- 0.5 percent
37

Daily Observer MCP Scale Test Log
Vessel Name

Observer Name
Display Weight

Date

Time

10 kg
25 kg
50 kg
Pass/Fail
(9.95 to 10.05 kg) (24.88 to 25.13 kg) (49.75 to 50.25kg)

Instructions:
1. Scale should be tested daily
2. Test scale at 10 kg, 25 kg, and 50 kg
3. Display must be accurate to +/- 0.5 percent
38

Observer
Initials

Catcher-Processor Catch Estimate Calculations

mothership observers - use the Mothership Catch Estimate and Discard Calculations section
Use the pages in this section to document flowscale and total catch weight. Remember to add to the total
flowscale value the weight of any items that were too large to go over the flowscale. If you run out of room in
this section, continue your documentation in the Additional Calculations section of this logbook.

Vessel Name:__________________________________________________________________

Haul # Flowscale Stop Minus Start
Large Items not Weighed on
Equals Total Flowscale Weight Flow Scale (kgs)
(kgs)
EXAMPLE:
1
56699 kgs
0

Rounded Total Catch
Estimate (kgs)

2

45231 kgs

+150 kg (salmon shark)

45381 kgs

3

37362 kgs

0

37362kgs

56699 kgs

39

Vessel Name:__________________________________________________________________

Haul # Flowscale Stop Minus Start
Large Items not Weighed on
Equals Total Flowscale Weight Flow Scale (kgs)
(kgs)

Catcher-Processor Catch Estimate Calculations

40

Rounded Total Catch
Estimate (kgs)

Vessel Name:__________________________________________________________________

Rounded Total Catch
Estimate (kgs)

Catcher-Processor Catch Estimate Calculations

Haul # Flowscale Stop Minus Start
Large Items not Weighed on
Equals Total Flowscale Weight Flow Scale (kgs)
(kgs)

41

Vessel Name:__________________________________________________________________

Haul # Flowscale Stop Minus Start
Large Items not Weighed on
Equals Total Flowscale Weight Flow Scale (kgs)
(kgs)

Catcher-Processor Catch Estimate Calculations

42

Rounded Total Catch
Estimate (kgs)

Vessel Name:__________________________________________________________________

Rounded Total Catch
Estimate (kgs)

Catcher-Processor Catch Estimate Calculations

Haul # Flowscale Stop Minus Start
Large Items not Weighed on
Equals Total Flowscale Weight Flow Scale (kgs)
(kgs)

43

Vessel Name:__________________________________________________________________

Haul # Flowscale Stop Minus Start
Large Items not Weighed on
Equals Total Flowscale Weight Flow Scale (kgs)
(kgs)

Catcher-Processor Catch Estimate Calculations

44

Rounded Total Catch
Estimate (kgs)

Vessel Name:__________________________________________________________________

Rounded Total Catch
Estimate (kgs)

Catcher-Processor Catch Estimate Calculations

Haul # Flowscale Stop Minus Start
Large Items not Weighed on
Equals Total Flowscale Weight Flow Scale (kgs)
(kgs)

45

Vessel Name:__________________________________________________________________

Haul # Flowscale Stop Minus Start
Large Items not Weighed on
Equals Total Flowscale Weight Flow Scale (kgs)
(kgs)

Catcher-Processor Catch Estimate Calculations

46

Rounded Total Catch
Estimate (kgs)

Vessel Name:__________________________________________________________________

Rounded Total Catch
Estimate (kgs)

Catcher-Processor Catch Estimate Calculations

Haul # Flowscale Stop Minus Start
Large Items not Weighed on
Equals Total Flowscale Weight Flow Scale (kgs)
(kgs)

47

Vessel Name:__________________________________________________________________

Haul # Flowscale Stop Minus Start
Large Items not Weighed on
Equals Total Flowscale Weight Flow Scale (kgs)
(kgs)

Catcher-Processor Catch Estimate Calculations

48

Rounded Total Catch
Estimate (kgs)

49

Mothership Catch Estimate and Discard Calculations

Poseidon
Siren’s Call
Sea Witch

Catcher Vessel
Name

37814 kg
39251 kg
44281 kg

CV discard
estimate (lb)

CV discards
(kg) = [C] x
0.4536 kg/lb

[C]
[D]
EXAMPLE:
37814 kg 1500 lb
680 kg
39251 kg ----44381 kg 500 lb
227 kg

[A] + Large
Items Not
Weighed on
Flowscale (kg)
[B]

+100 kg
salmon shark

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

1
2
3

Haul #

115 kg
89 kg
267 kg

MS discards

(kg)
[E]

795 kg
89 kg
494 kg

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

38494 kg
39251 kg
44608 kg

98%
100%
99%

record on
OHF
Observer
% of catch
Catch
delivered =
Estimate (kg) ([B] / [F]) x
= [B] + [D]
100
[F]

Mothership Vessel Name ___________________________________________________________

Use the pages in this section to document flowscale weight, the weight of any items that were too large to go over the flowscale, catcher vessel (CV)
discards reported from the catcher vessel, and mothership (MS) discards calculated from your samples. Use these values to calculate Estimated
Discard Weight and Observer Catch Estimate. Also, calculate the percent of catch delivered for hauls with CV discards. If the percent of catch
delivered is < 100%, you will need to adjust the percent retained for all species from that haul on your decksheets and in ATLAS. If you run out of
room in this section, continue your documentation in the Additional Calculations section of this logbook.

50

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
[D]

CV discards
(kg) = [C] x
0.4536 kg/lb

MS discards

(kg)
[E]

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Mothership Vessel Name ___________________________________________________________

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
[D]

CV discards
(kg) = [C] x
0.4536 kg/lb

MS discards

(kg)
[E]

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Mothership Vessel Name ___________________________________________________________

51

52

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
[D]

CV discards
(kg) = [C] x
0.4536 kg/lb

MS discards

(kg)
[E]

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Mothership Vessel Name ___________________________________________________________

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
[D]

CV discards
(kg) = [C] x
0.4536 kg/lb

MS discards

(kg)
[E]

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Mothership Vessel Name ___________________________________________________________

53

54

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
[D]

CV discards
(kg) = [C] x
0.4536 kg/lb

MS discards

(kg)
[E]

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Mothership Vessel Name ___________________________________________________________

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
[D]

CV discards
(kg) = [C] x
0.4536 kg/lb

MS discards

(kg)
[E]

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Mothership Vessel Name ___________________________________________________________

55

56

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
[D]

CV discards
(kg) = [C] x
0.4536 kg/lb

MS discards

(kg)
[E]

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Mothership Vessel Name ___________________________________________________________

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
[D]

CV discards
(kg) = [C] x
0.4536 kg/lb

MS discards

(kg)
[E]

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Mothership Vessel Name ___________________________________________________________

57

58

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
[D]

CV discards
(kg) = [C] x
0.4536 kg/lb

MS discards

(kg)
[E]

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Mothership Vessel Name ___________________________________________________________

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
[D]

CV discards
(kg) = [C] x
0.4536 kg/lb

MS discards

(kg)
[E]

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Mothership Vessel Name ___________________________________________________________

59

60

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
[D]

CV discards
(kg) = [C] x
0.4536 kg/lb

MS discards

(kg)
[E]

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Mothership Vessel Name ___________________________________________________________

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
[D]

CV discards
(kg) = [C] x
0.4536 kg/lb

MS discards

(kg)
[E]

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Mothership Vessel Name ___________________________________________________________

61

62

Haul #

Catcher Vessel
Name

Flowscale
End - Start
= Flowscale
Weight (kg)
[A]

[A] + Large
Items Not
CV discard
Weighed on
estimate (lb)
Flowscale (kg)
[B]
[C]
[D]

CV discards
(kg) = [C] x
0.4536 kg/lb

MS discards

(kg)
[E]

record on
OHF
Estimated
Discard
Weight (kg)
= [D] + [E]

record on
OHF
Observer
Catch
Estimate (kg)
= [B] + [D]
[F]

% of catch
delivered =
([B] / [F]) x
100

Mothership Vessel Name ___________________________________________________________

Additional Calculations

Use the following blank pages to document calculations, including derivation of calculations of percent
retained and discard, and calculations of total catch weights. Please strive to be consistent and neat with your
documentation.

Vessel Name __________________________________________________

63

Vessel Name __________________________________________________

Additional Calculations
64

Additional Calculations

Vessel Name __________________________________________________

65

Vessel Name __________________________________________________

Additional Calculations
66

Additional Calculations

Vessel Name __________________________________________________

67

Vessel Name __________________________________________________

Additional Calculations
68

Sample Design Detail Instructions
Sampling design descriptions must be documented! Complete a Sample Design Description form each time
you change vessels or significantly alter your sampling approach. Consider your sampling options based upon
species diversity, storage space, and vessel assistance. Document both typical (low) bycatch and high
bycatch sample designs.
ALL ENTRIES MUST BE MADE IN INK!
For each vessel you must describe:
•

the flow of fish, detailing any biasing factors

•

the population from which you are sampling

•

the sample methods used

•

how samples are selected

•

any factors that impact your ability to sample randomly

Sample Design EXAMPLE:
Vessel Name:

McHakester

How do fish flow from the codend to the point where you collect your sample?
Fish are emptied from codend over the excluder bars into the bins. They flow from the bins up the
incline belt, over the flowscale, onto the sorting belt where I collect my samples, then to the sizesorting bins in the factory.

Species Composition Samples
What is the population of fish from which you are sampling? All fish in the codend; hauls have been clean
30-60 MT hauls.
How are you generating random numbers?

NMFS issued random number table (RNT)

How are you accounting for potential incline belt bias (e.g. live tank doors closed before and after sample)?
For all species comp samples, I have the bleeder close the live tank doors and run out all the fish on
the belts after the doors at the beginning and end of each sample.
What factors affected the collection of your random sample (e.g. sorting, limited access)? For especially dirty
hauls, I am limited by how much bycatch can be stored. The excluder bars are preventing large
organisms from entering the tanks. I watch the bag dump when not sampling and asked the deck
crew to notify me so I can know when a large item has been kept from going into the tanks because
of the excluder bars.
Describe each element of your sample design:
Typical (low bycatch) haul:
How are you randomly selecting your sample(s) from the population? I divide the hail weight in half and
refer to the list of pre-chosen halves we generated using the RNT to determine which half to sample.
What units are you using? I have been using a spatial frame by dividing the estimated haul weight into
2 equal units (typically 15-35 MT), depending on the size of the bag.
69

What is your sampling method? I remove all bycatch from the sorting belt and weigh it on the MCP.
The hauls have been pretty clean, so there is little problem collecting large sample sizes.
Subsampling for two predominant species:
How are you randomly selecting your sample(s) and subsample(s) from the population? I will use a spatial
sample frame by dividing the sample unit into subsample units of equal size. I use the RNT to
randomly select which units will be subsampled.
What units are you using? I will employ the ‘flowscale is my friend’ method using 1 MT units. If the 2nd
predominant species is closer to 50% of the catch, I will use baskets to try to get ~200kg for each
subsample.
What is your sampling method?
I will divide the sample into 3 equal units and randomly choose
a start point in the first unit, sampling systematically throughout the rest of the sample (e.g. haul is
30MT with some dogfish, randomly chose 1st half to sample, broke sample into 3 units of 5MT, used
RNT to pick #3, first subsample at 3MT, second subsample at 8MT, third subsample at 13MT). Size
of subsamples will either be ~200kg or ~1MT (using flowscale), depending on size and prevalence of
second predominant species.
High bycatch haul:
How are you randomly selecting your sample(s) from the population?_I divide the haul into equal-sized
units based on how much I think I can sample at one time. Then I use a random-systematic sample
frame to choose when to sample. Smaller sample sizes are employed for dirtier hauls
What units are you using? I have been using a spatial frame by dividing the haul into equal sized
units. Unit size depends upon how much bycatch is seen. Smaller sample sizes are employed for
dirtier hauls
What is your sampling method?
If species of concern present, I will get help and try to maintain 50%
sample size. If no help given or overwhelmed with bycatch, I will systematically sample throughout
the entire haul (e.g. 40MT haul: sample 2 MT with help, take 8 MT off to work up sample, repeat).
Did you census for species composition? Y

N

Average Weights:
What is your method for collecting hake average weights?
Using the RNT, I randomly select a ton within my sample. When the flowscale hits my randomly
chosen ton, I open the diverter board and run ~50 hake into a tared basket, tossing any bycatch into
my sample baskets. I weigh the basket on the MCP, then count the hake for average weight. When
there are two predominant species, I randomly select one of my subsamples from which to collect
the average weight sample
What is your method for collecting average weights for abundant non-hake species?
After my species comp sample, I use the RNT to randomly select a basket of ~50 fish to count and
weigh for average weight. If the species is very abundant, I collect the next ~50 fish of that species
right after the hake average weight is collected, and set them aside for average weight.
Sex/Length Samples:
For HAKE:
What is the population of fish from which you are sampling? _All the fish in my average weight sample .
70

How are you generating random numbers?

NMFS issued random number table

How are you randomly selecting your sample(s) from the population?
average weight sample.
What is your sampling method?

I use my randomly collected hake

I basket dump to split the average weight sample to about 15 fish.

For NON-HAKE SPECIES:
What is the population of fish from which you are sampling? _All the fish in my sample (bycatch).
How are you randomly selecting your sample(s) from the population?_ When there are only a few
individuals of a species, I take sex/lengths from all of that species in my species comp sample
What is your sampling method? _ I set aside all the individuals of certain species from my species comp
sample to take sex/lengths
Which species?_ Spiny dogfish, bocaccio, darkblotched, POP, canary
If you use more than one method for selecting non-hake sex/lengths, describe them below.
How are you randomly selecting your sample(s) from the population?_When there are more individuals of a
species than is indicated on the priority list, I choose a random basket from my species comp sample
to take sex/lengths
What is your sampling method? As I count and weigh my species comp sample, I set aside separated
baskets of fish on the priority list . Then I choose a random basket take sex/lengths from.
Which species? Spiny dogfish, rougheye, widow, yellowtail
How are you randomly selecting your sample(s) from the population?
When there are a lot of a
particular species in a haul, I choose a random point in the sample and set aside the next ~20
individuals of that species to take sex/lengths from. .
What is your sampling method? I set aside the next ~20 individuals of that species right after my
hake average weight sample.
Which species?

Spiny dogfish, yellowtail

What factors affected the collection of your random sample (e.g. sorting, limited access)? There were a
couple of hauls where crew members got over-enthusiastic about homepacks but after I spoke to the
factory manager, they have been staying out of my sample area until I’m done.
Biopecimen Samples (ages, genetics, etc.):
What is the population of fish from which you are sampling? All the fish in my sex/length samples.
How are you generating random numbers?

NMFS issued random number table

How are you randomly selecting your sample(s) from the population?
placed on my sample table and numbered sequentially.

My frame is spatial - fish are

What is your sampling method? I select the fish corresponding to the random numbers I have chosen
from the RNT.
What factors affected the collection of your random sample (e.g. sorting, limited access)? This method is
working great, with no problems to date.

Sample Design Detail
Vessel Name: __________________________________
How do fish flow from the codend to the point where you collect your sample?
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Species Composition Samples
What is the population of fish from which you are sampling? _______________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you generating random numbers?______________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you accounting for potential incline belt bias (e.g. live tank doors closed before and after sample)? __
________________________________________________________________________________________
________________________________________________________________________________________
What factors affected the collection of your random sample (e.g. sorting, limited access)? _________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Describe each element of your sample design:
Typical (low bycatch) haul:
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What units are you using? ___________________________________________________________________
________________________________________________________________________________________

72

Sample Design Detail

What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Subsampling for two predominant species:
How are you randomly selecting your sample(s) and subsample(s) from the population?_________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What units are you using? __________________________________________________________________
_______________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
High bycatch haul:
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What units are you using? __________________________________________________________________
_______________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Sample Design Detail

73

Did you census for species composition? Y

N

Average Weights:
What is your method for collecting hake average weights?
________________________________________________________________________________________
________________________________________________________________________________________
What is your method for collecting average weights for abundant non-hake species?
________________________________________________________________________________________
_______________________________________________________________________________________
________________________________________________________________________________________
Sex/Length Samples:
For HAKE:
What is the population of fish from which you are sampling? _______________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you generating random numbers?______________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
For NON-HAKE SPECIES:
What is the population of fish from which you are sampling?_________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
74

Sample Design Detail

How are you randomly selecting your sample(s) from the population? ________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Which species?____________________________________________________________________________
If you use more than one method for selecting non-hake sex/lengths, describe them below.
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Which species?____________________________________________________________________________
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Which species?____________________________________________________________________________

What factors affected the collection of your random sample (e.g. sorting, limited access)? _________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Sample Design Detail

75

Biopecimen Samples (ages, genetics, etc.):
What is the population of fish from which you are sampling? _______________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you generating random numbers?______________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________

What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

What factors affected the collection of your random sample (e.g. sorting, limited access)? _________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

76

Sample Design Detail

Sample Design Detail
Vessel Name: __________________________________
How do fish flow from the codend to the point where you collect your sample?
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Species Composition Samples
What is the population of fish from which you are sampling? _______________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you generating random numbers?______________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you accounting for potential incline belt bias (e.g. live tank doors closed before and after sample)? __
________________________________________________________________________________________
________________________________________________________________________________________
What factors affected the collection of your random sample (e.g. sorting, limited access)? _________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Describe each element of your sample design:
Typical (low bycatch) haul:
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What units are you using? ___________________________________________________________________
________________________________________________________________________________________

77

Sample Design Detail

What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Subsampling for two predominant species:
How are you randomly selecting your sample(s) and subsample(s) from the population?_________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What units are you using? __________________________________________________________________
_______________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
High bycatch haul:
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What units are you using? __________________________________________________________________
_______________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Sample Design Detail

78

Did you census for species composition? Y

N

Average Weights:
What is your method for collecting hake average weights?
________________________________________________________________________________________
________________________________________________________________________________________
What is your method for collecting average weights for abundant non-hake species?
________________________________________________________________________________________
_______________________________________________________________________________________
________________________________________________________________________________________
Sex/Length Samples:
For HAKE:
What is the population of fish from which you are sampling? _______________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you generating random numbers?______________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
For NON-HAKE SPECIES:
What is the population of fish from which you are sampling?_________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
79

Sample Design Detail

How are you randomly selecting your sample(s) from the population? ________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Which species?____________________________________________________________________________
If you use more than one method for selecting non-hake sex/lengths, describe them below.
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Which species?____________________________________________________________________________
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Which species?____________________________________________________________________________

What factors affected the collection of your random sample (e.g. sorting, limited access)? _________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Sample Design Detail

80

Biopecimen Samples (ages, genetics, etc.):
What is the population of fish from which you are sampling? _______________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you generating random numbers?______________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________

What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

What factors affected the collection of your random sample (e.g. sorting, limited access)? _________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

81

Sample Design Detail

Sample Design Detail
Vessel Name: __________________________________
How do fish flow from the codend to the point where you collect your sample?
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Species Composition Samples
What is the population of fish from which you are sampling? _______________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you generating random numbers?______________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you accounting for potential incline belt bias (e.g. live tank doors closed before and after sample)? __
________________________________________________________________________________________
________________________________________________________________________________________
What factors affected the collection of your random sample (e.g. sorting, limited access)? _________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Describe each element of your sample design:
Typical (low bycatch) haul:
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What units are you using? ___________________________________________________________________
________________________________________________________________________________________

82

Sample Design Detail

What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Subsampling for two predominant species:
How are you randomly selecting your sample(s) and subsample(s) from the population?_________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What units are you using? __________________________________________________________________
_______________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
High bycatch haul:
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What units are you using? __________________________________________________________________
_______________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Sample Design Detail

83

Did you census for species composition? Y

N

Average Weights:
What is your method for collecting hake average weights?
________________________________________________________________________________________
________________________________________________________________________________________
What is your method for collecting average weights for abundant non-hake species?
________________________________________________________________________________________
_______________________________________________________________________________________
________________________________________________________________________________________
Sex/Length Samples:
For HAKE:
What is the population of fish from which you are sampling? _______________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you generating random numbers?______________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
For NON-HAKE SPECIES:
What is the population of fish from which you are sampling?_________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
84

Sample Design Detail

How are you randomly selecting your sample(s) from the population? ________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Which species?____________________________________________________________________________
If you use more than one method for selecting non-hake sex/lengths, describe them below.
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Which species?____________________________________________________________________________
How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________
What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Which species?____________________________________________________________________________

What factors affected the collection of your random sample (e.g. sorting, limited access)? _________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

Sample Design Detail

85

Biopecimen Samples (ages, genetics, etc.):
What is the population of fish from which you are sampling? _______________________________________
________________________________________________________________________________________
________________________________________________________________________________________
How are you generating random numbers?______________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

How are you randomly selecting your sample(s) from the population?_________________________________
________________________________________________________________________________________
________________________________________________________________________________________

What is your sampling method?______________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

What factors affected the collection of your random sample (e.g. sorting, limited access)? _________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

86

Sample Design Detail

Sampling & Specimen Collection Record (optional)
Use these pages to:
•

plan out sample halves and hake otolith hauls ahead of time

•

keep track of physical collections - age-structures, whole fish, special project samples

Vessel Name:______________________________________________________
Haul#

Pre-chosen

sample half:

Hake Otoliths
Haul

Bycatch

Specimens

Age-Structures

(whole salmon, fish

(1st / 2nd)

(Y / N)

(list species)
collection, special

project samples)
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
87

Sampling & Specimen Collection Record (optional)
Vessel Name:______________________________________________________
Haul#

Pre-chosen

sample half:

Hake Otoliths
Haul

Bycatch

Specimens

Age-Structures

(whole salmon, fish

(1st / 2nd)

(Y / N)

(list species)
collection, special

project samples)
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
88

Sampling & Specimen Collection Record (optional)
Vessel Name:______________________________________________________
Haul#

Pre-chosen

sample half:

Hake Otoliths
Haul

Bycatch

Specimens

Age-Structures

(whole salmon, fish

(1st / 2nd)

(Y / N)

(list species)
collection, special

project samples)
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
89

Sampling & Specimen Collection Record (optional)
Vessel Name:______________________________________________________
Haul#

Pre-chosen

sample half:

Hake Otoliths
Haul

Bycatch

Specimens

Age-Structures

(whole salmon, fish

(1st / 2nd)

(Y / N)

(list species)
collection, special

project samples)
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
90

Daily Notes
Use the following pages to record the day to day events that occur throughout your deployment. Your entries
should start on the day you are first deployed and end after you leave your assignment to debrief.
The importance of documentation cannot be stressed enough. Recording each incident is preferable to trying
to reconstruct events from memory months later. Making timely entries enhances the overall quality of your
data and will greatly ease your debriefing process by making your cruise self-explanatory.

All daily notes entries must be made in ink!

At the start of your deployment:
•

Record embark date, time, and location.

•

List key crew members (captain, factory manager, deck boss, etc.). Tip: Ask for a crew roster.

•

Record information regarding the safety orientation and drills.

•

Document plans regarding working with your observer partner (safety plan, shifts, data entry/checking, etc.)

Daily entries should be made at least once per day and include:
•

date for every entry and times, if you make more than one entry per day

•

information regarding your sampling efforts and data collection - include haul numbers and any problems
you may have encountered

•

specific notes on problems that occur while you are aboard the vessel

•

any illnesses or injuries you suffer

•

details regarding your safety orientation(s) and all safety drills

•

sampling methods you choose for catch estimation, species composition sampling, length and specimen
collections, halibut viability/injury assessments, as well as any other data collections completed

•

non-fishing days and unassigned days, including days in town between fishing trips

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details regarding potential violations

At the end of your deployment:
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Record disembark date, time, and location.

Additional sampling information that should be included for each deployment:
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Detailed explanation on any missed hauls

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Detailed explanation of changes to your sampling (e.g. ran out of space to store bycatch)

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All sample designs attempted and all changes to a design
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Enforcement issues / any type of potential violation
Your daily notes entries should also be used to record the circumstances surrounding any potential violations
you witness including:
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interference with your duties

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harassment

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marine casualties

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mishandling of prohibited species

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harassing or harming marine mammals or seabirds

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MARPOL (marine pollution) concerns

These pages should be used to document any problems you encounter and the actions taken by you or vessel
personnel. Document crew member’s names, their position or title, dates, locations, and the details of the
incident or conversation. Remember to include “who, what, when, where, and why.”
If an event seems significant only in hindsight, record the details on the day on which you document it. Include
the current date and the date of the event. For example, “May 19, 2021 - Three days ago, on May 16th at
about 3:00 pm, I was on the bridge when...”

Document all marine casualties. Marine casualties are: Fire, Flooding, Man Overboard, Grounding,
Loss of Power, Loss of Steering, Crew Injury Beyond Regular First Aid, Lack of Safety Drills,
Refrigerant Leaks.
Include the following with each entry:

92

•

Vessel location, date, and time

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Captain’s name

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Where did the incident occur

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Cause of the event

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Injuries

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Action taken by the vessel

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Crew involved

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Was a MAYDAY issued?

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Did the general alarm sound?

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Vessels involved

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Resolution

Daily Notes Examples:
Beginning of deployment:
Vessel Name

McHakester

5/17/21 - Boarded the vessel at 2140. I’ll be acting as lead observer with Julia Pescada as
second. Crew threw lines and began steaming to grounds at 2315. Prior to leaving the dock,
I completed my vessel safety checklist and participated in a safety drill for abandon ship
(including donning my immersion suit). All looks good safety equipment wise. I checked the
ATLAS system on the observer computer and sent a message to my inseason advisor. Got
full crew roster from purser Dan deMan to help with daily notes.
5/18/21 - Still enroute to fishing grounds. Asked captain Mike McFisher if I could put one
of the boat’s immersion suits under the stairs that exit from the factory to the deck, since
that’s the way I’ll exit from sampling if there is an emergency. He agreed and had the
purser get a suit for me from the bow locker. Julia and I checked it over to make sure the
seams were all good and waxed the zipper before stashing it under the stairs.
5/19/21 - Brought up the first net (haul 1) just before midnight on 5/18. A large salmon
shark was in it, too large to go into the live tank. I measured the fork and natural length
and decided to try to cut it up to weigh on the MCP. Worked pretty well with a deckhand
helping. I recorded it on my decksheet as a presorted sample with a count of 1 and the
weights from all the pieces. In the wheelhouse, I summed the pieces to get a total weight
for the shark and added that to the final flowscale weight to get my observer estimate and
to the discard weight. I didn’t see any other sharks in the haul. I sampled hauls 2, 3 (hake
otolith haul) and 4, and details on my sample design are on page 74.
5/20/21 - Rough weather today. The crew tested the flowscale 3 times before it passed.
Factory manager Jack Mackerel said the rough weather messed with the scale calibration.
I sent an ATLAS message to let my inseason advisor know that the scale had to be re-tested
twice.

Mid-deployment example 1:
6/1/21 - Received my mid-cruise questions this morning and sent answers off after I entered
my data for the day.
6/2/21 - Went through otoliths we’ve collected thus far to make sure they’re all correctly
labeled with species and haul and bundled groups of hauls together in each species bag.
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Mid-deployment example 2:
6/3/21 - All is pretty routine. Sampled hauls 91, 92, and 93. Got a yelloweye rockfish in
haul 293 so I collected the whole specimen for training.
6/4/21 -Sampled hauls 96, 97, and 98. Seeing quite a bit of dogfish so I’ve been using large
(1MT) subsamples, taken systematically throughout my sample. The bin operator Jorge
Eglesias is pretty helpful about stopping the belts and helping lift baskets when I need it.
6/5/21 - When I went to my sampling station, I discovered someone had taken my clipboard
with my Deck Forms and pencil out of my basket. I had to look around for it for awhile and
it delayed my sampling start time by 20 minutes! It turns out one of the crew, Tom Foolery,
was playing a joke on me. I talked to the captain about it and he assured me he would
emphasize to the crew that they can’t touch my sampling equipment. I will discuss this with
my debriefer to see if I need to write a statement about this.

End of deployment:
6/12/21 - Steaming into port and I will be disembarking to go debrief. Let my contractor
know that we are done and expected to hit the dock tomorrow afternoon. Used the
Disembark Chekcklist to make sure we don’t forget anything before we disembark. Julia and
I checked our data one last time before archiving it. Sent a text message to A-SHOP to let
them know we were done and would be at NMFS tomorrow afternoon to drop off specimens
and data. Used the boat’s pressure washer to wash my sampling gear so hopefully won’t
have to do too much cleaning back in the lab. I put a big note to myself on the door so that I
remember to grab the fish and specimens from the freezer.
6/13/21 - Disembarked! Gonna grab an Uber to NMFS to drop off frozen fish and turn in
data.

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UNITED STATES DEPARTMENT OF COMMERCE
National Oceanic and Atmospheric Administration
NATIONAL MARINE FISHERIES SERVICE
Northwest Fisheries Science Center
2725 Montlake Boulevard East
Seattle, WA 98112-2097

To Whom It May Concern:
The certified At-Sea Hake Observer bearing this letter has permission from NOAA Fisheries to
collect fish and invertebrates, including species that the vessel is prohibited from retaining. These
species include: Pacific halibut, Dungeness crab, and all salmonid species. All fish collected are
for identification, verification, or teaching purposes for the at-sea hake briefing. Fish will be
frozen whole, tagged and each bag or box labeled “observer specimen collection” and returned to
the At-Sea Hake Observer Program, Seattle, Washington.
Any questions about this collection should be directed to the At-Sea Hake Observer Program:
Vanessa Tuttle, (206) 860-3479 or Vanessa.Tuttle@noaa.gov. This authorization expires
December 31, 2023.
Sincerely,

Jon T. McVeigh
Program Manager
At-Sea Hake Observer Program

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