Voluntary Agencies Matching Grant Program Data Reporting

Forms and Documents

Document Name	Status
Form 1 Voluntary Agencies Matching Grant Program Data Reporting–Monthly Uploads Form	New
Form 1 Voluntary Agencies Matching Grant Program Data Reporting–Data System Updates Form	New
Appendix A - Summary of Public Comments and ORR Responses.docx Supplementary Document	2023-11-14
Supporting Statements A - MG Draft (Final Cleared).docx Supporting Statement A	2023-11-14

IC Document Collections

IC ID	Document Title	Status
263378	Voluntary Agencies Matching Grant Program Data Reporting–Monthly Uploads Form	New
263336	Voluntary Agencies Matching Grant Program Data Reporting–Data System Updates Form	New

ICR Details

OMB Control No:	ICR Reference No: 202311-0970-005
Status: Received in OIRA	Previous ICR Reference No:
Agency/Subagency: HHS/ACF	Agency Tracking No:
Title: Voluntary Agencies Matching Grant Program Data Reporting
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 11/17/2023

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	123	0
Time Burden (Hours)	2,120	0
Cost Burden (Dollars)	0	0

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Abstract: The Voluntary Agencies Matching Grant Program Data Reporting is designed to satisfy the statutory requirements of the Immigration and Nationality Act (INA). Section 412(a)(3) of the INA (8 U.S.C. § 1522(a)(3)) requires that the Director of the Office of Refugee Resettlement (ORR) make a periodic assessment of the needs of refugees for assistance and services and the resources available to meet those needs. In addition, Section 412(a)(7) of the INA (8 U.S.C. § 1522(a)(7)) requires ORR to develop a system to monitor the assistance provided under the Refugee Act that includes evaluation of the effectiveness of the program and data collection on the services provided and the results achieved. To satisfy these statutory requirements, ORR requires resettlement agencies participating in the Matching Grant program to annually submit records containing certain data elements for eligible clients participating in the program. ORR uses the data currently collected to assess the number of clients served and client outcomes. The data collected informs evidence-based policy making and program design. Matching Grant Program funding is open only to national resettlement agencies that provide initial Reception and Placement services through a cooperative agreement with the Department of State’s Bureau of Population, Refugees, and Migration. Currently, the nine resettlement agencies participating in the Matching Grant Program submit data on client enrollments and outcomes to ORR per award guidelines. With the recent addition of a tenth resettlement agency and its expected participation in the Matching Grant Program in FY 2024, ORR is seeking OMB approval of its Matching Grant Program data collection tools based on the requirements of the Paperwork Reduction Act (PRA). Feedback from stakeholders on the current collection methods have informed this new, proposed collection. Changes include enhancements to client-level data that provide greater demographic detail and support equity among program participants.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 46169	07/19/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 78756	11/16/2023
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
Voluntary Agencies Matching Grant Program Data Reporting–Data System Updates	1	Proposed MG Data Collection Form
Voluntary Agencies Matching Grant Program Data Reporting–Monthly Uploads	1	Proposed MG Data Collection Form

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	123	0	0	123	0	0
Annual Time Burden (Hours)	2,120	0	0	2,120	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new information collection.

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Annual Cost to Federal Government: $434,102

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 11/17/2023

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