Form 1 HAVA_Formula_Progress_Report_2023

Election Assistance Commission HAVA Formula Progress Report
Updated July 2023
Section I: Cover Page
1. State or Territory
3. Grant
Type

101

Grant Information
2. Federal Grant or Other Identifying Number Assigned
by Federal Agency

Other :

Semi-Annual
4. Report
Other:
Type
5. Report Period
Start Date (Month, Day, Year)

251

Election Security

Report Information
Annual
End Date (Month, Day, Year)

Final

Section II: Progress and Narrative
Instructions: Reports due for the period ending March 31 should describe the activities from the
previous six-month period and reports due for the period ending September 30 should cover the
previous 12-month period. Final reports should cover the entire performance period from the
start of the grant. All expenses should be reported by reporting period and cumulative, with
cumulative totals matching what is reported on the FFR.
Additional guidance can be found on our website: https://www.eac.gov/paymentsand- grants/financial-progress-reporting

EAC grants reports will be made publicly available. Therefore, your report narrative should:
• Be written in clear, concise, and plain language
• Not include sensitive confidential information

☐ Check if no grant activity during this reporting period.
Comments (optional):

6. For each of the following categories, briefly describe the activities carried out during the
reporting period only and how you implemented the approved grant activities in accordance
with your Program Narrative.
For each category provide all federal expenditures (including federal interest and subaward
expenditures) and state match expenditures (including state interest, program income, and
subaward expenditures) for the reporting period only. (Note: You will be able to provide
more details on subaward activities and expenditures in Section III).

a. Voting Equipment
☐ Check if no activity for this category
Federal:

Match:

b. Voting Processes
☐ Check if no activity for this category
Federal:

Match:

c. Voter Registration Systems
☐ Check if no activity for this category
Federal:

Match:

d. Election Auditing
☐ Check if no activity for this category
Federal:

Match:

e. Cyber Security
☐ Check if no activity for this category
Federal:

Match:

f. Physical Security
☐ Check if no activity for this category
Federal:

Match:

g. Voter Education
☐ Check if no activity for this category
Federal:

Match:

h. Accessibility
☐ Check if no activity for this category
Federal:

Match:

i. Other (write in):
☐ Check if no activity for this category
Federal:

Match:

7. Briefly describe any training including cyber security and other election-related training that
occurred during the reporting period.
☐ Check if no activity for this category

8. Match (if applicable)
Describe how you will or have made the match available and identify the source of your
match. (Note: For Election Security grants there is a two-year deadline from the date of
disbursement to make match funds available).
☐ Check if no activity for this category

Section III: Additional Subaward Information
9. Subgrants (if applicable)

☐ Check if no activity for this category
a. Briefly describe your subaward program, including how many subawards were made. and
how your program reflects the needs of local communities.
b. Identify whether subgrants were provided as an advance or on a cost-reimbursement basis.
If provided as an advance, confirm whether funds were deposited in an interest-bearing
account per HAVA 254(b)(1)(d) and the Uniform Guidance §200.305(b)(7,8) and
§200.332(a)(2,3).

10. Subaward Expenditures by Category
Provide a breakdown subaward expenditures across major categories for the reporting
period only.
Category
Federal Expenditures
Match Expenditures
Voting Equipment
Voting Processes
Voter Registration Systems
Election Auditing
Cyber Security
Physical Security
Voter Education
Accessibility
Other:
Total

Section IV: Challenges and Changes
11. Issues Encountered

☐ Check if no major issues were encountered during this reporting period
a. Describe any issues that arose during the implementation of the project.
b. Describe how and whether the issues were resolved. Also, briefly discuss the implications of
any unresolved issues or concerns.

12. Describe any significant changes to your program during the reporting period, including
changes to your original State Plan or Program Narrative or favorable developments that
improved program efficiency and/or service delivery.
☐ Check if no significant changes were made during this reporting period

Section V: Expenditure Table
13. The Expenditure Table includes cumulative and current reporting period data.
Electronic Submission

“Current Reporting Period” amounts are auto-filled based on your response to Section II,
question 6.

“Previous Expenditures” refers to cumulative expenditures from the previous annual
reporting period. If this is your first time entering cumulative data, please enter the
amounts. Once your initial report has been submitted, the column will be auto-filled for
future reports. Review the table and ensure the amounts are accurate and make
corrections as needed prior to submission.

Expenditures should be consistent with activities described in your narrative and with the
amounts in your federal financial report

Paper Submission
Please enter the Federal and State match expenditures for both the current reporting
period and cumulative expenditures from the start of the grant performance period. Write
in any costs that do not fit into the predefined categories next to “Other”.
“Current Reporting Period” amounts should be the same amounts reported in question
#6a-i. “Previous Expenditures” refers to cumulative expenditures from the previous
annual reporting period. The column for “Current Cumulative Expenditures” will
automatically calculate cumulative expenditures for the current reporting period.

Expenditures should be consistent with activities described in your narrative and with the
amounts in your federal financial report.
Federal Expenditures

Category

Previous Expenditures

Current Reporting Period
Expenditures

Current Cumulative
Expenditures

Voting Equipment
Voting Processes

Voter Registration Systems

Election Auditing
Cyber Security
Physical Security
Voter Education
Accessibility
Other:

Total

State Match Expenditures
Category

Voting Equipment
Voting Processes

Voter Registration Systems

Election Auditing
Cyber Security
Physical Security
Voter Education
Accessibility
Other:

Total

Previous Expenditures

Current Reporting Period
Expenditures

Current Cumulative
Expenditures

Section VI: Final Assessment
The final progress report is your opportunity to share the significant successes of your project
and the results your project achieved. The report should cover the entire period of performance.

14. Self-Assessment – Assess whether the goals set out in your State Plan and/or Program
Narrative were met as intended during the grant program. Highlight any needs that were
not met, ongoing, or under-resourced.

15. Impact and Achievements - Describe how this grant program impacted elections in your
state/territory. Highlight your accomplishments and successes.

16. Lessons Learned – Describe any lessons learned during the grant that may be replicated,
expanded, or used as a model for other state programs.

Section VII: Certification
17. Name and Contact of the authorized certifying official.
First and Last Name
Title
Phone Number

18. Signature of Certifying Official

Email Address