Hazard Mitigation Grant Program (HMGP) Application and Reporting

Forms and Documents

Document Name	Status
Form FEMA Form FF-206-F Quarterly Progress Report Form and Instruction	Modified
1660-0076 - Published 30-Day Revision FRN - 2023 02 22.pdf Supplementary Document	2023-10-17
1660-0076 - Published 60-Day Revision FRN - 2022 11 23.pdf Supplementary Document	2023-10-17
privacy-pia-fema-hmgp.pdf Supplementary Document	2017-11-17
1660-0076 - Supporting Statement A - 2023 02 23 clean.docx Supporting Statement A	2023-10-17
CFR-2006-title44-vol1-part13.pdf Supplementary Document	2013-07-11
44CFR206 436_206 437 (2).pdf Supplementary Document	2013-07-11
DHS-FEMA-009 HMGP Assistance and Disaster Loan Programs (79 FR 16015).pdf Supplementary Document	2022-05-12
44 CFR Part 206.pdf Supplementary Document	2007-03-20

IC Document Collections

IC ID	Document Title	Status
21173	Project Narrative Instruction	Modified
207729	Quarterly Progress Report Form and Instruction	Modified
178914	Environmental Review	Modified
178913	Benefit-Cost Determination	Modified

ICR Details

OMB Control No: 1660-0076	ICR Reference No: 202310-1660-006
Status: Received in OIRA	Previous ICR Reference No: 202205-1660-002
Agency/Subagency: DHS/FEMA	Agency Tracking No: 2nd
Title: Hazard Mitigation Grant Program (HMGP) Application and Reporting
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 10/19/2023

	Requested	Previously Approved
Expiration Date	36 Months From Approved	10/31/2023
Responses	10,891	3,280
Time Burden (Hours)	100,280	38,124
Cost Burden (Dollars)	0	0

---

Abstract: The Federal Emergency Management Agency (FEMA) administers the Hazard Mitigation Grant Program, which is a post-disaster program that contributes funds toward the cost of hazard mitigation activities to reduce the risk of future damage hardship, loss or suffering in any area affected by a major disaster. FEMA uses applications to provide financial assistance in the form of grant awards and, through grantee quarterly reporting, monitor grantee project activities and expenditure of funds.

---

Authorizing Statute(s): US Code: 42 USC 5170c Name of Law: Hazard Mitigation Grant Program
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 71659	11/23/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 10914	03/24/2023
Did the Agency receive public comments on this ICR? No

---

Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
Benefit-Cost Determination
Environmental Review
Project Narrative
Quarterly Progress Report	FEMA Form FF-206-FY-22-154 (formerly 009-0-111A)	HMGP Quarterly Progress Reports

---

ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	10,891	3,280	0	0	7,611	0
Annual Time Burden (Hours)	100,280	38,124	0	0	62,156	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: On August 5, 2021, President Biden released $3.46 billion to be available for Hazard Mitigation Grant Program (HMGP) funding under the 59 COVID-19 major disaster declarations. The 59 additional disaster declarations significantly changed burden hours as reflected in the Itemized Changes in Annual Burden Hours table. Furthermore, Section 311 of the Consolidated Appropriations Act, 2022, adjusted the federal share of assistance for HMGP Covid-19 disaster assistance. The federal cost share adjustment triggered both an increase in applications and a resubmission of applications after adjusting for differences in federal cost share. The legislation applies to all current FY 2022 HMGP local and Tribal sub applicants and significantly alters application and program financial management information collection requirements. The numbers reflected in the Annual Burden Hours table reflect these adjustments. The adjustments per respondent is factored with the annual average of 59 respondents, to calculate the Program Change. The resulting annual burden hour increases of 24,072 to Project Narrative; 10,030 hours to Benefit-Cost Determination; 15,045 hours to Environmental Review, and no change to the Quarterly Progress Report combine for an Adjustment of 49,147 annual burden hours. The adjustment results from an increase in the annual average number of responses. After multiplying hour burdens by the fully loaded hourly wage rate of $61.24 for each of the four program collection instruments, the resulting annual respondent cost for each data collection instrument was then added. The total adjustment in annual cost burden is a net total of $1,794,109. The previously discussed increases in burden hours are also increasing costs.

---

Annual Cost to Federal Government: $2,318,946

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/19/2023

---