SUPPORTING STATEMENT
DoD Child Development Program – Family Information
OMB Control Number 0704-0515
Summary of Changes from Previously Approved Collection
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A. JUSTIFICATION
The DoD requires the information in the proposed collection for program planning and management purposes. This collection includes two instruments to include DD Form 2606, “Department of Defense Child Development Program Request for Care Record” and DD Form 2652 “Application for Department of Defense Child Care Fees”. DoD is seeking clearance of DD Form 2606 and DD Form 2652 with this submission:
The completion of DD Form 2606, “Department of Defense Child Development Program Request for Care Record” is required for all patrons to apply for child care and collects general information in regards to the sponsor and family. This form is only completed at the time a sponsor requests child care. The DD Form 2606 is included in DODI 6060.02 “Child Development Programs” and,
The completion of DD Form 2652, "Application for Department of Defense Child Care Fees" is utilized for patrons to apply for DoD child care subsidies based on total family income (TFI). Basic family information and income data is collected. This form is completed annually. The DD Form 2652, "Application for Department of Defense Child Care Fees" is included in DODI 6060.02 “Child Development Programs”.
The information collected through DD Form 2606 and DD Form 2652 is collected under the authority of PL 101-89 and EO 9397.
Use of the Information
Respondents for the information collection through DD Form 2606 and DD Form 2652 are patrons requesting child care and patrons enrolled in CDPs. The DoD CDP requires the information in the proposed collections for program planning, management purposes and the determination of child care fees.
The DD Form 2606 is used to collect information for the type of care needed and sponsor status which determines eligibility and priority for child development program services. It is also used to assist management in the planning of present and future program requirements. The information from the DD Form 2652 is used to determine total family income to determine child care fees for families enrolled in the DoD CDP.
The respondents access the forms from the programs offering DoD CDPs. The respondents complete and return the forms to the DoD CDPs. No invitations are sent to the respondents. Forms are reviewed and verified for accuracy by DoD CDP administrative personnel. The DD Form 2606 determines the child care need and waitlist management processes. The DD Form 2652 collects total family income data to determine child care fees. Information collected on the forms may be shared on a need to know basis within the DoD, and otherwise as provided by the Privacy Act, 5 U.S.C. 552a.
Use of Information Technology
While these forms can be downloaded as fillable .pdf’s, there is not an electronic collection system in place for these forms. As electronic collection systems are developed, a Privacy Impact Assessment will be conducted for all forms by the respective Military service. DoD is exploring the opportunities to move to a primarily electronic based collection in the future.
Non - Duplication
The information obtained through this collection is unique and is not already available for use or adaption from another cleared source.
The collection of information does not impose a significant economic impact on a substantial number of small businesses or entities.
Less Frequent Collection
The DD Form 2606 is only completed at the time a sponsor requests child care. The statutory requirement of collecting total family income data via DD Form 2652 is required once per year. If DD Form 2652 is not completed by patrons once per year, the programs would not be compliant with statutory requirements.
Paperwork Reduction Act Guidelines
This collection of information does not require collection to be conducted in a manner inconsistent with the guidelines delineated in 5 CFR 1320.5(d)(2).
Consultation and Public Comments
Part A: PUBLIC NOTICE
A 60-Day Federal Register Notice (FRN) for the collection published on Wednesday, June 21, 2023. The 60-Day FRN citation is 88 FRN 40228.
No comments were received during the 60-Day Comment Period.
A 30-Day Federal Register Notice for the collection published on Tuesday, September 19, 2023. The 30-Day FRN citation is 88 FRN 64418
Part B: CONSULTATION
No additional consultation apart from soliciting public comments through the 60-Day Federal Register Notice was conducted for this submission.
Gifts or Payment
No payments or gifts are being offered to respondents as an incentive to participate in the collection.
Confidentiality
This information collection does not ask the respondent to submit proprietary, trade secret or confidential information to the Department of Defense.
Each form contains a Privacy Act Statement outlining the applicable Authorities, Purposes, Uses and Disclosure of the provided information.
All information is collected, maintained and used in accordance with Federal Law and regulations and information is secured to protect information. All records are maintained as a hard copy and stored in secure, limited access, or monitored areas. Physical entry by unauthorized persons is restricted through the use of locks, passwords, or similar system. Access to personal information is limited to those individuals who require the records to perform official assigned duties.
As electronic collection systems are developed, a Privacy Impact Assessment will be conducted for all forms by the respective Military service.
Each Military Service has an applicable SORN as stated below:
ARMY
SORN ID Number: A0215 FMWRC
SORN Title: General Morale, Welfare, Recreation, and Entertainment Records (July 07, 2008, 73 FR 38420)
SORN Website address: https://dpcld.defense.gov/Privacy/SORNsIndex/DOD-wide-SORN-Article-View/Article/570012/a0215-fmwrc/
AIR FORCE
SORN ID Number: F034 AF SVA C
SORN Title: Child Development/Youth Programs Records (March 13, 1998, 63 FR 12457)
SORN Website address: https://dpcld.defense.gov/Privacy/SORNsIndex/DOD-wide-SORN-Article-View/Article/569755/f034-af-sva-c/
NAVY
SORN ID Number: NM01754-3
SORN Title: DON Child and Youth Program (May 27, 2010, 75 FR 29728)
SORN Website address: https://dpcld.defense.gov/Privacy/SORNsIndex/DOD-wide-SORN-Article-View/Article/570428/nm01754-3/
Records are maintained in accordance with appropriate Army, Navy, and Air Force retentions schedules.
Sensitive Questions
DD Form 2652 uses personal income data to document total family income to determine child care fees. In accordance with P.L. 106-104,”The Secretary of Defense shall prescribe regulations establishing fees to be charged parents for the attendance of children at military child development centers. Those regulations shall be uniform for the military departments and shall require that, in the case of children who attend the centers on a regular basis, the fees shall be based on family income”.
Respondent Burden and its Labor Costs
Part A: ESTIMATION OF RESPONDENT BURDEN
Collection Instrument(s)
[Department of Defense Child Development Program Request for Care Record]
Number of Respondents: 12,500
Number of Responses Per Respondent: 1
Number of Total Annual Responses: 12,500
Response Time: 5 Minutes
Respondent Burden Hours): 1,042 hours
[Application for Department of Defense Child Care Fees]
Number of Respondents: 75,000
Number of Responses Per Respondent: 1
Number of Total Annual Responses: 75,000
Response Time: 5 Minutes
Respondent Burden Hours: 6,250 hours
Total Submission Burden (Summation or average based on collection)
Total Number of Respondents: 87,500
Total Number of Annual Responses: 87,500
Total Respondent Burden Hours: 7,292 hours
Part B: LABOR COST OF RESPONDENT BURDEN
Collection Instrument(s)
[Department of Defense Child Development Program Request for Care Record]
Number of Total Annual Responses: 12,500
Response Time: 5 minutes
Respondent Hourly Wage: $7.25
Labor Burden per Response: $.60 cents
Total Labor Burden: $7,500
[Application for Department of Defense Child Care Fees]
Number of Total Annual Responses: 75,000
Response Time: 5 minutes
Respondent Hourly Wage: $7.25
Labor Burden per Response: $.60 cents
Total Labor Burden: $45,000
Overall Labor Burden
Total Number of Annual Responses: 87,500
Total Labor Burden: $52,500
The Respondent hourly wage was determined by using the Federal minimum wage found on the Department of Labor Wage Website
http://www.dol.gov/dol/topic/wages/index.htm
13. Respondent Costs Other than Burden Hour Costs
There are no annualized costs to respondents other than the labor burden costs addressed in Section 12 of this document to complete this collection.
14. Cost to the Federal Government
Part A: LABOR COST TO THE FEDERAL GOVERNMENT
Collection Instrument(s)
[Department of Defense Child Development Program Request for Care Record]
Number of Total Annual Responses: 12,500
Processing Time per Response: 10 Minutes
Hourly Wage of Worker(s) Processing Responses : $15.50
Cost to Process Each Response: $2.58
Total Cost to Process Responses: $32,350
[Application for Department of Defense Child Care Fees]
Number of Total Annual Responses: 75,000
Processing Time per Response: 10 Minutes
Hourly Wage of Worker(s) Processing Responses : $15.50
Cost to Process Each Response: $2.58
Total Cost to Process Responses: $193,500
Overall Labor Burden to the Federal Government
Total Number of Annual Responses: 87,500
Total Labor Burden: $225,850
The labor burden to the Federal Government was determined by using the 2023 General Schedule (Base) of a GS-5 employee found on the Office of Personnel Management Website https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/2023/general-schedule
Part B: OPERATIONAL AND MAINTENANCE COSTS
Cost Categories
Equipment: $0
Printing: $4,200
Postage: $0
Software Purchases: $0
Licensing Costs: $0
Other: $0
Total Operational and Maintenance Cost: $4,200
Part C: TOTAL COST TO THE FEDERAL GOVERNMENT
Total Labor Cost to the Federal Government: $225,850
Total Operational and Maintenance Costs: $4,200
Total Cost to the Federal Government: $230,050
15. Reasons for Change in Burden
The burden has increased since the previous approval due to an increase in respondents.
16. Publication of Results
The results of this information collection will not be published.
17. Non-Display of OMB Expiration Date
We are not seeking approval to omit the display of the expiration date of the OMB approval on the collection instrument.
18. Exceptions to “Certification for Paperwork Reduction Submissions
We are not requesting any exemptions to the provisions stated in 5 CFR 1320.9.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | O'HARE, Sean Patrick CIV OSD OUSD P-R (USA) |
| File Modified | 0000-00-00 |
| File Created | 2023-09-20 |