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Collaboration and Participation Form
Collaboration and Participation Form
Updated for 2023
* Indicates required question
Purpose Statement
This form is to request access to NOAA Ocean Exploration's collaboration tools such as FTP and
instant messaging services. In addition, this form can be used to request to participate in
upcoming expeditions including joining science listservs. These tools facilitate remote
participation in telepresence-enabled expeditions as well as certain aspects of data access.
Additional information and links to tools during or after an expedition are listed directly in this
form or you can visit this website for more information:
http://oceanexplorer.noaa.gov/okeanos/collaboration-tools/welcome.html
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Privacy Act Statement
OMB Control Number 0648-0748 Expiration date: 12/31/2023
Privacy Act Statement
PRA Burden Reporting: Public reporting burden for this collection of information is estimated to
average 10 minutes per response, including the time for reviewing instructions, searching existing
data sources, gathering and maintaining the data needed, and completing and reviewing the
collection of information. Send comments regarding this burden estimate or any other
suggestions for reducing this burden to Abby Letts, NOAA Ocean Exploration,
abby.letts@noaa.gov.
Notwithstanding any other provisions of the law, no person is required to respond to, nor shall any
person be subjected to a penalty for failure to comply with, a collection of information subject to
the requirements of the Paperwork Reduction Act, unless that collection of information displays a
currently valid OMB Control Number.
Authority: The collection of this information is authorized under 5 U.S.C. § 301, Departmental
regulations; Executive Order 12656, Assignment of emergency preparedness responsibilities;
Homeland Security, Federal Continuity Directive 1, requiring Federal agencies to account for its
personnel during emergencies; and Departmental Administrative Order 210-1, Emergency
Readiness for Departmental Continuity.
Purpose: The Department of Commerce (Department) is collecting this information to ensure
managers, supervisors, continuity of operations (COOP), and other appropriate staff and
individuals have the most current personal contact information for contacting you in the event of
an emergency or planned exercise. As an example, the information will be used to ensure
employee accountability as it relates to protection and safe being in a catastrophic situation.
Routine Uses: The Department will use this information to send notifications, alerts, and/or
activations and to relay critical updates and guidance to Department personnel in response to an
emergency scenario or exercise. Disclosure of this information is permitted under the Privacy Act
of 1974 (5 U.S.C. Section 552a) to be shared among Department staff for work-related purposes.
Disclosure of this information is also subject to all of the published routine uses as identified in
the Privacy Act System of Records Notice COMMERCE/DEPT-18, Employees Personnel Files Not
Covered by Notices of Other Agencies.
Disclosure: Furnishing this information is mandatory. The failure to provide accurate information
may delay or prevent you from receiving notifications in the event of an emergency. The failure to
provide this information also may have an effect on your Federal service under certain
circumstances. For example, failure to supply this information may delay or make it impossible to
notify you in the event of an emergency about a change to your duty location and/or the
Department’s needs for your service in an emergency, which may result in you being placed in an
absent without leave status.
Personal Contact
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1.
First Name *
2.
Last Name *
3.
Middle Initial
(optional) Can help in case someone has the same first and last name as you
4.
Title
(optional) Such as Dr, Ms, etc. (4 character limit)
5.
Email *
6.
Primary Phone Number *
Phone numbers will NOT be shared outside of Ocean Exploration.
7.
Primary Phone Type *
Mark only one oval.
Cell
Office
Home
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8.
Collaboration and Participation Form
Alternate Phone Number
(optional)
9.
Alternate Phone Type
(optional)
Mark only one oval.
Cell
Office
Home
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10.
Collaboration and Participation Form
Time Zone *
Pick closest if not listed
Mark only one oval.
UTC -11 (Samoa Standard Time)
UTC -10 (Hawaiian Standard Time)
UTC -9 (Aleutian Daylight Time)
UTC -8 (Alaska Daylight Time)
UTC -7 (Pacific Daylight Time)
UTC -6 (Mountain Daylight Time)
UTC -5 (Central Daylight Time)
UTC -4 (Eastern Daylight Time)
UTC -3 (Atlantic Daylight Time)
UTC -0 (Azores Summer Time)
UTC +1 (Western European Summer Time)
UTC +2 (Central European Summer Time)
UTC +3 (Eastern European Summer Time)
UTC +4 (UAE Standard Time)
UTC +5 (Pakistan Standard Time)
UTC +6 (Bangladesh Standard Time)
UTC +7 (Indochina Time)
UTC +8 (China Standard Time)
UTC +9 (Japan Standard Time)
UTC +10 (Australian Eastern Standard Time)
UTC +11 (Magadan Time)
UTC +12 (New Zealand Standard Time)
11.
Affiliation *
(e.g. USGS)
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12.
Collaboration and Participation Form
Expertise/Interest *
Can use "Other" to add more specifics (check any that apply)
Check all that apply.
Archaeology
Benthic Biology
Geology
Management
Mapping
Oceanography
Operations
Outreach/General Public
Technology
Water Column
Other:
13.
ORCID ID #
(Optional) Helps show us how our data are used and how open data policy affects future
work. https://orcid.org/register
Tools and Services
NOAA Ocean Exploration uses a suite of internet based collaboration tools to connect with a
primarily shore-based science team, and to share data during an expedition. You will be able
to request access to NOAA Ocean Exploration's various collaboration tools and services.
Some tools will require accounts with partner organizations, such as Ocean Networks
Canada (ONC) and the Global Foundation for Ocean Exploration (GFOE).
Immediately listed below is a description of the tools you can request access to in the next
section on an expedition by expedition basis. For a full list of the the collaboration tools and
step-by-step instructions, please see this first link below.
Full List
https://oceanexplorer.noaa.gov/okeanos/collaboration-tools/shore-based.html
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Real Time Video and Audio
During an expedition, live video and 2-way audio is available. Please click the link below for more
information.
https://oceanexplorer.noaa.gov/okeanos/collaboration-tools/audio-video/welcome.html
Science Team Emails
Later in the form you will be asked if you would like to participate in any expeditions. If you do,
then you will be added to an expedition listserv. This is the best way to stay informed about an
expedition and will include pre-expedition and daily updates as well as other expedition specific
information.
Video Annotations (ONC Account)
To participate in annotating video, you will need to use Seatube hosted on ONC. Seatube allows
scientists to add annotations within a dive video. Those interested in an account will be reviewed
and may be approved for an account.
Annotation Help
For more background on using annotations, please visit our website:
https://oceanexplorer.noaa.gov/okeanos/collaboration-tools/science_annotations/welcome.html
EX Data and Live Chatroom (GFOE Account)
During a NOAA Ocean Exploration expedition aboard EX, you can participate in a live ROV dive
chatroom or access select data from an ongoing expedition by utilizing an account with GFOE.
Those interested in an account will be reviewed and may be approved for an account.
Accessing Data Post Expedition
After an expedition, data is archived and can be freely accessed through several portals listed
here: https://oceanexplorer.noaa.gov/data/access/access.html
Note - data on the SFTP is not QA/QCed and is shared in real time with participants for their
immediate use. The final, QA/QC datasets can be accessed through the NOAA archives.
Seatube
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14.
Collaboration and Participation Form
Video Annotations (ONC Account) *
To participate in annotating video, you will need to use Seatube hosted on ONC. Seatube
allows scientists to add annotations within a dive video. Those interested in an account will
be reviewed and may be approved for an account.
Mark only one oval.
Not Interested
Have Access
Skip to question 15
Skip to question 15
Forgot Password
Forgot Email
Skip to section 5 (Forgot ONC Password)
Skip to section 6 (Forgot Email for Seatube)
Request New Account
Skip to question 15
Forgot ONC Password
Please follow directions below
1) Go to login page linked below and reset your password.
2) Click NEXT on this form - you will be returned to the previous page.
3) Update your answer to "Have Access"
ONC Seatube
https://data.oceannetworks.ca/Login
Skip to question 14
Forgot Email for Seatube
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Please Read
It is rare for someone to forget their email. Please try requesting a new password first with your
emails. You can request a new password here: https://data.oceannetworks.ca/Login
If this works
1) Click the "Back" button in the form - not your browser.
2) Change your status to "Have Access".
If this did not work
1) Click the "Next" button in the form - not your browser.
A NOAA Ocean Exploration team member will need to cross reference your name and/or provided
email against past records to see if you have ever made an account and what email you may have
used.
SFTP and Chatroom
15.
EX Data and Live Chatroom (GFOE Account) *
During a NOAA Ocean Exploration expedition aboard EX, you can participate in a live ROV
dive chatroom or access select data from an ongoing expedition by utilizing an account
with GFOE. Those interested in an account will be reviewed and may be approved for an
account.
Mark only one oval.
Not Interested
Have Access
Skip to question 16
Skip to question 16
Forgot Password
Forgot Email
Skip to section 8 (Forgot GFOE Password)
Skip to section 9 (Forgot Email for GFOE)
Request New Account
Skip to question 16
Forgot GFOE Password
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Please follow directions below
1) Go to login page linked below and reset your password.
2) Click NEXT on this form - you will be returned to the previous page.
3) Update your answer to "Have Access"
GFOE SFTP
https://exdata.tgfoe.org/
Forgot Email for GFOE
Please Read
It is rare for someone to forget their email. Please try requesting a new password first with your
emails. You can request a new password here: https://exdata.tgfoe.org/
If this works
1) Click the "Back" button in the form - not your browser.
2) Change your status to "Have Access".
If this did not work
1) Click the "Next" button in the form - not your browser.
A NOAA Ocean Exploration team member will need to cross reference your name and/or provided
email against past records to see if you have ever made an account and what email you may have
used.
Expedition Participation
This is used to show expedition coordinators who to include on their email lists
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Collaboration and Participation Form
NOAA Ocean Exploration Expeditions
CruiseID Abbreviated Title // Type
General Start Month (subject to change)
CruiseID Key: "EX" = NOAA Ship Okeanos Explorer
____________________________________________________________
EX2301 Mapping & ROV Shakedown + EXPRESS West Coast Exploration // With ROV
April
EX2302 Seascape Alaska 1: Aleutians Deepwater Mapping // Mapping Only
May
EX2303 Seascape Alaska 2: Aleutians Deepwater Mapping // Mapping Only
June
EX2304 Seascape Alaska 3: Aleutians ROV Exploration and Mapping // With ROV
July
EX2305 Seascape Alaska 4: Gulf of Alaska Deepwater Mapping // Mapping Only
August
EX2306 Seascape Alaska 5: Gulf of Alaska ROV Exploration and Mapping // With ROV
September
EX2307 Seascape Alaska 6: Gulf of Alaska Transit Mapping // Mapping Only
October
EX2308 EXPRESS: Exploration of Central California Coast (USM AUV + Mapping) // With AUV
November
EX2309 EXPRESS: West Exploration ROV + VIP Dives // With ROV
December
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16.
Collaboration and Participation Form
Select any expedition(s) you are interested in *
The expedition coordinator will add your email to a group email for updates on any
selected cruise.
Check all that apply.
EX2301
EX2302
EX2303
EX2304
EX2305
EX2306
EX2307
EX2308
EX2309
Not interested in any expedition above
Not interested in any expedition?
This is a very rare selection and is usually selected by accident. Your submission will be flagged
for additional scrutiny and any account request will be denied until the appropriate NOAA Ocean
Exploration personnel have investigated and have reason to approve.
Outreach Participation
Note
(optional) You are not required to agree to participate in outreach activities in order to participate
in any expedition.
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17.
Collaboration and Participation Form
Interested in writing or reviewing content for NOAA Ocean Exploration's website?
If you choose to share your contact information with NOAA Ocean Exploration's Outreach
and Education (O&E) division, they may ask you about writing a brief story/caption (with
attribution) or reviewing a scientific or technical aspect of web content such as web logs
that lines up with your expertise that you listed on the previous page.
Mark only one oval.
Write
Review
Write and Review
Not Interested
18.
Willing to be contacted for public inquiries?
If you choose to share your contact information with NOAA Ocean Exploration's Outreach
and Education (O&E) division, they may reach out to you if they receive a public inquiry that
lines up with your expertise that you listed on the previous page.
Mark only one oval.
Yes
No
Data Citation Expectations
Participation in NOAA Ocean Exploration funded expeditions is optional, but certain conduct
is expected of participating parties.
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19.
Collaboration and Participation Form
I agree to cite and/or acknowledge NOAA Ocean Exploration in any publication
resulting from my participation in this expedition.
*
Each expedition has a specific recommended citation which can be obtained from the
Expedition Coordinator and will be distributed as part of the expedition materials. If you are
generally using NOAA Ocean Exploration data, we recommend at a minimum the following:
"Data/imagery courtesy of NOAA Ocean Exploration"
Mark only one oval.
I do agree to cite and/or acknowledge NOAA Ocean Exploration
I do NOT agree to cite and/or acknowledge NOAA Ocean Exploration
Skip to question 19
Non Disclosure Agreement for Underwater Cultural Heritage Sites
Although NOAA Ocean Exploration conducts non-disturbance underwater cultural heritage
(UCH) exploration activities, project data and information may contain site location
information that could lead to adverse impacts if disclosed.
Since all expedition participants with collaboration tool accounts will have access to
position/location information about historically significant or potentially historically
significant UCH sites, we must require you to read and agree to the terms of the attached
non-disclosure agreement (NDA) before we can allow your participation.
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20.
Collaboration and Participation Form
Please select the appropriate response concerning NOAA Ocean Exploration's
Non-Disclosure Agreement
*
Mark only one oval.
I do agree to the terms and conditions outlined in the non-disclosure agreement
I do NOT agree to the terms and conditions outlined in the non-disclosure
agreement
Skip to question 20
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| File Type | application/pdf |
| File Modified | 2023-09-29 |
| File Created | 2023-09-29 |