Placement and Transfer of Unaccompanied Children into ORR Care Provider Facilities

ICR 202308-0970-009

OMB: 0970-0554

Federal Form Document

Forms and Documents
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Name
Status
Form and Instruction
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Form and Instruction
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Justification for No Material/Nonsubstantive Change
2023-08-30
Supplementary Document
2023-08-09
Justification for No Material/Nonsubstantive Change
2023-08-09
Supplementary Document
2023-04-25
Supporting Statement A
2023-08-30
IC Document Collections
IC ID
Document
Title
Status
261944 New
261943 New
261526 Unchanged
256558 Unchanged
249643 Unchanged
249642 Unchanged
249641 Unchanged
249640 Unchanged
249639 Unchanged
242799 Unchanged
242798 Unchanged
242797 Modified
242796 Unchanged
242795 Unchanged
242794 Unchanged
242793 Unchanged
242792 Unchanged
242791 Unchanged
242790 Unchanged
242789 Unchanged
242788 Unchanged
242787 Unchanged
ICR Details
0970-0554 202308-0970-009
Received in OIRA 202308-0970-004
HHS/ACF ORR
Placement and Transfer of Unaccompanied Children into ORR Care Provider Facilities
No material or nonsubstantive change to a currently approved collection   No
Regular 08/30/2023
  Requested Previously Approved
06/30/2026 06/30/2026
15,574,965 15,449,205
7,659,395 7,639,035
0 0

The Placement and Transfer of Unaccompanied Children into ORR Care Provider Facilities information collection contains 18 instruments that allow ORR place unaccompanied children referred to ORR by federal agencies into care provider facilities and to transfer children within the ORR care provider network as required by the Homeland Security Act (6 U.S.C. 279), the Trafficking Victims Protection Reauthorization Act of 2008 (8 U.S.C. 1232), and the Flores Settlement Agreement (No. CV85-4544-RJK (C.D. Cal. 1996)). The collection was last approved by OMB on June 12, 2023 and expires on June 30, 2026. ORR is proposing revisions to Form P-12. There are two currently approved variations of this form under this information collection: • P-12 UC Portal Capacity Report (UC Portal) • P-12 Program Entity (UC Path) ORR worked with the ACF Tech team to review the two current versions of the P-12 form and change them to become useable tools for both programs and ORR. As a result of this process, ORR extracted several sections of the UC Path version of P-12 (Program Entity) and nonsubstantively changed them by redesigning the user interface, rewording fields, and adding clarifying follow-up questions. As a result, the content on the P-12 form was split into three different tools: • The Bed Configuration Module (BCM) (Form P-12A) onboards programs into a digital representation of their facility and its unique floor plan, allowing them to set and edit groupings and rules per bed. It reformats existing data collections to understand program capacity in greater detail. • The Bed Assignment and Capacity Overview Module (BACOM) (Form P-12B) is tailored towards day-to-day operations and displays bed assignments and relevant child details from other approved forms all in one place. It digitizes and automates the bed placement recommendation workflow so it is informed by real-time data, instead of static emails and whiteboards. • The Program Entity (Form P-12C) will retain all fields that were not used to develop the BCM and BACOM except for the Event and SIR tables. Also, the dropdown options for “Record Type” and corresponding options for “Document Type” will be revised. ORR plans to incorporate these fields into its capacity management tools in the future, as additional work is completed to continue to modernize program management capabilities. We expect those changes to be nonsubstantive in nature, as well.

US Code: 8 USC 1232 Name of Law: Trafficking Victims Protection Reauthorization Act of 2008 (TVPRA)
   US Code: 6 USC 279 Name of Law: Homeland Security Act (HSA)
   PL: Pub.L. 113 - 4 1101(c) Name of Law: Violence Against Women Reauthorization Act of 2013
  
None

Not associated with rulemaking

  87 FR 78973 12/23/2022
88 FR 26314 04/28/2023
Yes

22
IC Title Form No. Form Name
Authorization for Medical, Dental, and Mental Health Care (Form P-2) P-2 Authorization for Medical, Dental, and Mental Health Care - UC Path Version
Bed Assignment and Capacity Overview Module (Form P-12B) P-12B Bed Assignment Capacity Overview Module
Bed Configuration Module (Form P-12A) P-12A Bed Configuration Module
Care Provider Checklist for Transfers to Influx Care Facilities (Form P-8) P-8 Care Provider Checklist for Transfers to Influx Care Facilities
Family Group Entity (Form P-15) P-15 Family Group Entity
Foster Care Placement Memo (Form P-5) P-5 Long Term Foster Care Placement Memo
Influx Transfer Manifest (Form P-16) P-16 Influx Transfer Manifest
Influx Transfer Manual and Prescreen Criteria Review (Form P-17) P-17 Influx Transfer Manual and Prescreen Criteria Review
Medical Checklist for Influx Transfers (Form P-9B) P-9B Medical Checklist for Influx Transfers
Medical Checklist for Transfers (Form P-9A) P-9A Medical Checklist for Transfers
Notice of Administrative Review (Form P-18) P-18, P-18s, P-18d, P-18p Notice of Administrative Review ,   Notice of Administrative Review - Spanish ,   Notice of Administrative Review - Dari ,   Notice of Administrative Review - Pashto
Notice of Placement in a Restrictive Setting (Form P-4) P-4, P-4 (ESP), P-4 (PRS), P-4 (PUS) Notice of Placement in a Restrictive Setting (English) ,   Notice of Placement in a Restrictive Setting (Spanish) ,   Notice of Placement in a Restrictive Setting (Dari) ,   Notice of Placement in a Restrictive Setting (Pashto)
ORR Transfer Notification - ORR Notification to ICE Chief Counsel of Transfer of Unaccompanied Child and Request to Change Address/Venue (Form P-14) P-14 ORR Transfer Notification - UC Path Version
Placement Authorization (Form P-1) P-1 Placement Authorization - UC Path Version
Placement Confirmation (Form P-10B) – Contractor Case Coordinator P-10B Placement Confirmation
Placement Confirmation (Form P-10B) – Grantee Case Manager P-10B Placement Confirmation
Program Entity (Form P-12C) P-12C, P-12 Program Entity ,   UC Portal Capacity Report (Form P-12) - UC Portal
Transfer Request (Form P-10A) – Contractor Case Coordinator P-10A Transfer Request
Transfer Request (Form P-10A) – Grantee Case Manager P-10A Transfer Request
Transfer Summary and Tracking (Form P-11) P-11 Transfer Summary and Tracking - UC Path Version
Unaccompanied Child Profile (Form P-13) P-13, P-13 UC Profile - UC Portal ,   Add New UC (Form P-13) - UC Path
Unaccompanied Child Referral (Form P-7) P-7, P-7 UC Referral ,   Intakes Placement Checklist - PDF

  Total Request Previously Approved Change Due to New Statute Change Due to Agency Discretion Change Due to Adjustment in Estimate Change Due to Potential Violation of the PRA
Annual Number of Responses 15,574,965 15,449,205 0 125,760 0 0
Annual Time Burden (Hours) 7,659,395 7,639,035 0 20,360 0 0
Annual Cost Burden (Dollars) 0 0 0 0 0 0
Yes
Miscellaneous Actions
Yes
Miscellaneous Actions
This request is to revise the Program Entity (Form P-12) and includes nonsubstantive changes, including adjustments to burden estimates. Updates are outlined in section A15 of the supporting statement A.

$12,098,199
No
    Yes
    No
No
No
No
No
Molly Buck 202 205-4724 mary.buck@acf.hhs.gov

  No

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
 
 
 
 
 
 
 
    (i) Why the information is being collected;
    (ii) Use of information;
    (iii) Burden estimate;
    (iv) Nature of response (voluntary, required for a benefit, or mandatory);
    (v) Nature and extent of confidentiality; and
    (vi) Need to display currently valid OMB control number;
 
 
 
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
08/30/2023


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