I- 7 CFR Part 275.20-22 Subpart F (up to date as of 6-23-2023)

Appendix I- OMB 0584-0299
7 CFR Part 275 Subpart F (up to date as of 6/23/2023)
Responsibilities for Reporting on Program Performance

7 CFR Part 275 Subpart F (2023-06-23)

This content is from the eCFR and is authoritative but unofficial.

Title 7 —Agriculture
Subtitle B —Regulations of the Department of Agriculture
Chapter II —Food and Nutrition Service, Department of Agriculture
Subchapter C —Supplemental Nutrition Assistance and Food Distribution Program
Part 275 —Performance Reporting System
Authority: 7 U.S.C. 2011–2036.

Subpart F Responsibilities for Reporting on Program Performance
§ 275.20 ME review schedules.
§ 275.21 Quality control review reports.
§ 275.22 Administrative procedure.
Editorial Note: Nomenclature changes to subchapter C appear by Amdt. 381, 65 FR 64586, Oct. 30, 2000.
Editorial Note: OMB control numbers relating to this part 275 are contained in § 271.8.
Subpart F—Responsibilities for Reporting on Program Performance
§ 275.20 ME review schedules.
(a) Each State agency shall submit its review schedule to the appropriate FNS regional office at least 60 days
prior to the beginning of the next year's review period (the Federal fiscal year). These schedules must
ensure that all project areas/management units will be reviewed within the required time limits. Each
schedule shall identify the project areas/management units in each classification and list each project
area to be reviewed by month or by quarter. A State agency may submit a request to use an alternate
review schedule at any time. The alternate schedule shall not be effective until approved by FNS in
accordance with § 275.5(b)(2).
(b) State agencies shall notify the appropriate FNS regional office of all changes in review schedules.
[Amdt. 266, 52 FR 3410, Feb. 4, 1987]

§ 275.21 Quality control review reports.
(a) General. Each State agency shall submit reports on the performance of quality control reviews in
accordance with the requirements outlined in this section. These reports are designed to enable FNS to
monitor the State agency's compliance with Program requirements relative to the Quality Control Review
System. Every case selected for review during the sample month must be accounted for and reflected in
the appropriate report(s).
(b) Individual cases. The State agency shall report the review findings on each case selected for review during
the sample month. For active cases, the State agency shall thoroughly document the Quality Control
Review Schedule, Form FNS–380, to ensure any subsequent case reviewers fully understand household
circumstances pertaining to the QC review as well as the reasons for the individual case finding and
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Responsibilities for Reporting on Program Performance

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disposition. The State agency shall also code the findings on the Form FNS–380–1. For negative cases,
the State agency shall submit a summary report, coded and documented on the Negative Quality Control
Review Schedule, Form FNS–245, in enough detail to ensure subsequent case reviewers fully understand
the reasons for the individual finding and disposition. The review findings shall be reported as follows:
(1) The State agency shall utilize SNAPQCS, FNS' automated, web-based QC System, to report all
required QC forms, supporting evidence, and information necessary to understand the disposition
and final findings for active and negative sampled cases to FNS. Upon State agency request, FNS will
consider approval of any technical changes in the review results after they have been reported to
FNS.
(2) The State agency shall have at least 115 days from the end of the sample month to dispose of and
report the findings of all cases selected in a sample month. FNS may grant additional time as
warranted upon request by a State agency for cause shown to complete and dispose of individual
cases.
(3) The State agency shall supply the FNS Regional Office with individual household case records and
the pertinent information contained in the individual case records, or legible copies of that material,
as well as legible hard copies of individual Forms FNS–380, FNS–380–1, and FNS–245 or other
FNS-approved report forms, within 10 days of receipt of a request for such information.
(4) For each case that remains pending 115 days after the end of the sample month, the State agency
shall immediately submit a report that includes an explanation of why the case has not been
disposed of, documentation describing the progress of the review to date, and the date by which it
will be completed. If FNS extends the time frames in paragraph (b)(2) of this section, this date will be
extended accordingly. If FNS determines that the report in the first sentence of this paragraph (b)(4)
does not sufficiently justify the case's pending status, the case shall be considered overdue.
Depending upon the number of overdue cases, FNS may find the State agency's QC system to be
inefficient or ineffective and suspend and/or disallow the State agency's Federal share of
administrative funds in accordance with the provisions of § 276.4.
(c) Monthly status. The State agency shall report in a manner directed by the regional office the monthly
progress of sample selection and completion within 125 days after the end of the sample month. Each
report shall reflect sampling and review activity for a given sample month. If FNS extends the time frames
in paragraph (b)(2) of this section, this date will be extended accordingly.
(d) Demonstration projects. The State agency shall identify the monthly status of active and negative
demonstration project (i.e., those cases described in § 275.11(g)) in accordance with paragraph (c) of this
section.
[Amdt. 260, 49 FR 6310, Feb. 17, 1984, as amended by Amdt. 262, 49 FR 50598, Dec. 31, 1984; Amdt. 266, 52 FR 3410, Feb. 4,
1987; 75 FR 33438, June 11, 2010; 86 FR 44857, Aug. 13, 2021; 86 FR 49229, Sept. 2, 2021]

§ 275.22 Administrative procedure.
Reports on program performance are intended to provide the State an opportunity to determine compliance with
program requirements, identify and resolve emerging problems, and assess the effectiveness of actions that have
been taken to correct existing problems. States' reports enable FNS to assess the nationwide status of eligibility
and basis of issuance determinations, to ensure State compliance with Federal requirements, to assist States in

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improving and strengthening their programs, and to develop Federal policies. Reports must be submitted in
duplicate to the appropriate FNS Regional Office according to the time frames established in §§ 275.20, 275.21, and
275.22 of this part.
[Amdt. 160, 45 FR 15911, Mar. 11, 1980. Redesignated at 52 FR 3410, Feb. 4, 1987]

7 CFR 275.22 (enhanced display)

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