HUD-52755 Sample Contract Administrator Partnership Agreement

SAMPLE CONTRACT

U.S. DEPARTMENT OF HOUSING
AND URBAN DEVELOPMENT

ADMINISTRATIVE

OMB Approval No. 2577-0229
Expiration Date: 8/31/2020

OFFICE OF PUBLIC AND INDIAN HOUSING

PARTNERSHIP AGREEMENT
Instructions for completing this form: This form is provided to applicants as a sample to
use for formalizing agreements with the organization that will serve as the applicant’s
Contract Administrator. Troubled PHAs and resident associations must submit a Contract
Administrator Partnership agreement with their application and the agreement must be
for the full term of the grant. Applicants may elect to use this form, a modification thereof,
or their own form provided that the same information is contained therein.

Grant to which you are applying

:

I. General Terms
This partnership agreement is made and entered into by and between the applicant,
(name of applicant’s organization) and
(name of Contract Administrator’s organization)
the Contract Administrator (CA), (e.g., the local public housing authority (PHA) or
other non-profit organization), hereinafter referred to as “CA”.
WHEREAS, the applicant is submitting the proposal for a Resident Opportunity
and Self-Sufficiency (ROSS) or Neighborhood Networks (NN).
WHEREAS, the applicant agrees to comply with all terms and conditions expressed in
HUD’s NOFA, applicable provisions of 24 CFR 964 or 24 CFR 984 (for FSS applicants),
provisions of the grant agreement entered into with HUD, and provisions contained in this
Partnership Agreement.
WHEREAS, the CA supports the applicant’s ROSS/NN application and agrees to provide
technical assistance to the applicant in accordance with HUD’s NOFA, HUD regulations and
provisions contained in this agreement.
WHEREAS, pursuant to the commitment made by the CA, this agreement is executed
outlining the type, scope and extent of services that the CA will provide to the applicant if the
grant is funded. If HUD does not fund the grant, this agreement shall be null and void.
II. Roles and Responsibilities
A. Grant Oversight
Under the direction of the applicant, the CA agrees to oversee the administration of the
ROSS or NN grant. This includes financial management, procurement, completing the
semi-annual reports, and ensuring that all grant activities are completed successfully within
the grant period. In meeting these commitments, the CA agrees to abide by the provisions of
24 CFR Parts 964/984, 45, 84, and 85 and the following OMB Circulars as applicable:
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form HUD-52755 (12/2005)

OMB Approval No. 2577-0229
Expiration Date: 8/31/2020

- A-87 “Cost Principles for State, Local, and Indian Tribal
Governments”; - A-122 “Cost Principles for Nonprofit Organizations”;
- A-110 “Uniform Administrative Requirements for Grants and Other Agreements
with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations”;
and - A-133 “Audits of States, Local Governments, and Non-Profit Organizations”
B. Grant Coordination
The CA and the applicant will meet weekly to discuss progress, problems incurred,
strategies to overcome them, specific areas of responsibility, future activities, and any
other issues as necessary.
C. Financial Responsibility
The applicant retains ultimate responsibility for all grant activities, including drawing
down funds from HUD, grant expenditures, and reporting to HUD.
D. Performance Measurement
The CA will work with the applicant to ensure that results agreed to by the applicant and
HUD are achieved. All semi-annual financial and performance reports prepared by the
CA must be reviewed and approved by the applicant prior to submission to HUD.
E. Coordinating and Building Partnerships
The CA agrees to coordinate the provision of assistance from grant partners. The CA also
agrees to work with the applicant in pursuing additional partnerships/assistance from
community organizations, government, and other organizations whose services would
benefit residents and the overall grant program. Following are suggested resources:
Area enrichment programs
Local Banks
Chamber of Commerce
Community Development Agencies
Private Industry Council
Local/State Health & Human Services Agencies
Local Higher Education and Continuing Education Facilities
Local Independent School Districts
Social Service Organizations

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form HUD-52755 (12/2005)

OMB Approval No. 2577-0229
Expiration Date: 08/31/2020

F. Program Assessment and Reporting
The CA agrees to conduct or otherwise assist the applicant in assessing grant activities
based on 1) the performance measures in the applicant’s grant proposal submitted to
HUD and 2) any revisions to the assessment methodology made by the local HUD
field office. For Public Housing FSS applicants, the CA will ensure that the PHA
meets its PIC reporting requirements by reporting on the enrollment, progress, and
exit of individual families using the HUD-50058 addendum. The CA will ensure that
reports to HUD are made as required. All semi-annual financial and performance
reports prepared by the CA must be reviewed and approved by the applicant prior to
submission to HUD.
III. Contract Period
This contract is based on a period of time beginning
(NOTE: CAs must be retained for the full term of the grant.)

and ending

IV. Termination
Each party may terminate this agreement provided 60 calendar days of written notice is
given to the local HUD field office and the other party to this agreement. Applicants may
terminate this agreement based on non-compliance or non-cooperation by the CA.
Termination may only occur when all channels of resolution have been exhausted, including
mediation between the two parties. If all avenues for resolution have been exhausted,
termination by the applicant will require a two-thirds majority vote of the applicant’s Board
of Directors/Resident Council.
WITNESS OUR HANDS EFFECTIVE

Applicant Organization

Contract Administrator

Applicant Executive Director/
Other Authorized Representative

Executive Director

Date

Date

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form HUD-52755 (12/2005)