IACRA IA User Guide

Integrated Airman Certification
and Rating Application (IACRA)

FAA User Guide
(March 2021)

FAA IACRA User Guide Contents:

Section 1: Inspection Authorization Renewal in IACRA
Section 2: Registering for an IACRA account
Section 3: IACRA Home Page Overview
Section 4: Review and Approval of an Inspection
Authorization renewal package in IACRA
Section 5: IACRA Training site

Introduction:
One of the options for the upcoming Inspection Authorization (IA) renewals in March
2021, is the functionality within Integrated Airman Certification and Rating Application
(IACRA). This system will allow IAs to submit electronically their entire renewal
package to the FAA and the FAA will have the ability to renew the Inspection
Authorization remotely. The system will also generate, autofill, and email a renewal letter
back to the IA instead of endorsing FAA Form 8310-5.
Currently, this functionality is only authorized for IA renewals, but future expansion is
expected.

Section 1: Inspection Authorization Renewal in IACRA
IACRA is an FAA web site that allows individuals to apply for new Airman Certificates,
renew, or upgrade their existing certificates. The entire application process takes place on
the website, including electronic signing of applications, and at the end of the process all
the necessary documents will be sent electronically to the Airman Registry.
https://iacra.faa.gov/IACRA/Default.aspx
This is the IACRA Home page:

On the left portion of the site, there are a series of links to other functionality within
IACRA:

On the right portion of the site is where the IACRA login section is located:

Individuals with an existing IACRA account (Username and password) may enter that
information in the applicable fields and select “Login”. They may also utilize their PIV
card and select “FAA Employee Login”.

Section 2: Registering for an IACRA account
Individuals who do not have an IACRA account, must register prior to utilizing IACRA.
To register, begin by selecting the “Register” link.

Registering as an FAA Certifying Officer in IACRA
There are many different roles in IACRA, but for FAA employees who will be the
certifying officers for Inspection Authorization renewals, from the “Select Roles”
page these individuals must select the appropriate box under “Certifying Officers”,
either “Aviation Safety Inspector” or “Aviation Safety Technician”.

After selecting the appropriate certifying officer box, the individual will need to review
and agree to the Terms of Service by selecting the “Agree to TOS and Continue” button.

The next screen will be where the individual will need to enter their user profile
information. There are four sections to this screen.
The first is “Certificate Information”. FAA employee may enter their Airman Certificate
number and date of issuance if they choose, it is not a required field. However, the
individual must identify their assigned office (FSDO, IFO, or CMO) from the dropdown
list and enter their FSAS Initials into the fields provided.
The second section on the page “Personal Information” is self-explanatory.

In the next section, the individual selects security questions and responses.
The final section on the screen, the individual creates their own username and password.
And lastly, select “Register”.
Note: Throughout the IACRA website, there will be small blue circles with a question
mark inside. These are help features to provide assistance when the applicant is asked to
provide information.

Section 3: IACRA Home Page Overview
Accessing IACRA. For FAA individuals, who already have an IACRA account
(Username and password), can enter those in the applicable fields and select “Login”.
They may also utilize their PIV card and select “FAA Employee Login”.

The Terms of Service and Role Selection screen is next. After reviewing the TOS, the
individual will select “Accept TOS as” button for their appropriate role. Individuals may
have multiple roles available.

The users IACRA Home page is displayed. There are several sections on this page that
have specific functions.
The first section is in the upper left portion of the screen. This section contains the
“User’s Information”.

Further down the left side of the screen are “ASI/AST Options”.

In the lower left portion of the page is the “Information and Help” section. From the
“Training and Documentation” link, users can access the IACRA Training site (see
Section 4 of this guide)

The next section is the Retrieve and Process Applications. The user can enter in an
airman/applicant’s FTN and retrieve applicable applications.

The “Inspection Authorization” section is next. The FSDO/IFO/CMO will default to the
User’s assigned office (per their profile). The dropdown list allows for the user to select
other FAA offices. The field below the office identifier will display all of the Inspection
Authorization application packages awaiting review for that given office. There may be
multiple pages of applications.

The next section is the “Your IACRA Statistics” section. This section will display the
number of applications the user has processed within a given time period.

The next section is a comprehensive search function with several dropdown fields to
focus the search criteria.

After the criteria is selected, user selects the “Continue” button and a results screen is
displayed.

Returning to the Home Page, the next section is the “Your Activity History”. From this
section, a user can access all their activity in IACRA within a specified timeframe.

The search results page will display the application processed. The user can select the
application number and retrieve the entire renewal package. The user can also select the
applicant’s FTN and view all that airman’s existing applications in IACRA.

And the final section is Airman Information. This will display any associated certificates
linked to the User’s account profile.

Section 4: Review and Approval of an Inspection
Authorization renewal package in IACRA
To begin the Inspection Authorization renewal package review and approval process, the
certifying officer (Aviation Safety Inspector or Aviation Safety Technician) will log into
their IACRA account and access their Certifying Officer Console.

From this page, the Certifying Officer will go to the “Inspection Authorization” section
and verify their assigned FAA office (FSDO/IFO/COM) is displayed in the dropdown
field. Below that field are the applications awaiting review and approval.

The Certifying Officer selects an application to review by clicking on the blue underlined
application number.

After selecting an application to review, the application review checklist is displayed.
Please make note of the red text. Do not mail anything unless directed to do so.

The Certifying Officer will complete their review by selecting each of the underlined
blue text links in order top to bottom.
Note: If for some reason the Certifying Officer is unable to complete the review, they can
always return anytime and pick up where they had left off in the review. The checkmarks
are retained.

The first link a Certifying Officer selects is the “Review the Application Status” link.

A new screen will display the applicant’s renewal package status with both time and date
stamps. When finished, select the “Close” button.

The next step in the review process is the review of the IACRA generated FAA Form
8610-1. The user selects the appropriate link.
Note: The checkmark next to the first completed task.

The Applicant’s signed FAA Form 8610-1 is displayed. The Certifying Officer must
review the application per FAA guidance. Select “Close” at the top of the screen when
completed.

The Certifying Officer is returned to the checklist screen. The next step in the review
process is to view the uploaded documentation supporting the basis for renewal. The
Certifying Officer will select “View Uploaded Documents” link.

The “Uploaded Documents” screen displays the documents available for viewing. The
Certifying Officers selects a document from the list in the “Uploaded Document” field
and selects the “View” button.

The selected document will be displayed for review. The Certifying Officer will select
“Closed” when finished.

After all uploaded documents have been review, the Certifying Officer selects
“Continue” and is returned back to the review checklist. The next step in the process is
“Enter Comments”.

The “Enter Comments” page is displayed. This allows the Certifying Officer the ability to
enter comments. This is optional, no comments are required. If comments are entered,
select “Save Comments” button. When complete, select the “Continue with Checklist”
button to return to the Review Checklist.

The next step in the review process is for the Certifying Officer to review the IACRA
generated IA Renewal letter.

The system will open a screen displaying the IACRA generated IA Renewal letter. The
system has auto-filled in the Certifying Officer’s information. After reviewing the
document, select “Close”.

The user is returned to the Review Checklist. The next step is specific to the Certifying
Officer’s specialty or classification. This information is used to generate the PTRS record
for the renewal activity which is later sent directly to SAS. If an ASI/AST only has a
single specialty, the system will default to that specialty and it is not editable. If the
ASI/AST has multiple specialties, then the Certifying Officer will select the appropriate
one.

The final step in the review process is for the Certifying Officer to sign the FAA Form
8610-1. Please note the text next to the “Sign and Complete Application” link.

When the link is selected, the system displays the completed FAA Form 8610-1. The
system has auto-filled in the Certifying Officer’s information into the appropriate fields.
To sign, the Certifying Officer selects the “Click to Sign” link near the bottom of the
form.

After signing the FAA Form 8610-1, the system returns the Certifying Officer a
notification page. At this point, the IA Renewal Package has been sent forward to Airman
Registry and a PTRS record has been generated for the activity and sent to SAS.
The user can either review the signed FAA Form 8610-1, review/approve another
application, or return to login/log out of IACRA.

If for any reason the IA Renewal Application package needs to be returned to the
applicant (i.e. insufficient documentation, poor image quality of uploaded documents,
incomplete information, etc.), the Certifying Officer can select the “Click here to Return
Application to Applicant” link.
The Certifying Officer/FAA Office will need to contact the applicant via the contact
information provided and discuss the reason for the application return.
The Certifying Officer can also access another IA renewal application to review by
selecting the “Process Another Application” link.

Section 5: IACRA Training site
IACRA Training site.
The training site provides the user with all the needed information, including "fictitious"
logins, to practice completing most types of applications. Training users can create
applications, as well as perform the duties of recommending instructors and certifying
officers. Applicants can utilize the steps outlined in the earlier sections of this User Guide
to help familiarize themselves with the IACRA functionality.
To access the IACRA Training site from the Home page, select “Training and
Documentation”.

Select the “IACRA Training site” link.

If you are new to the training site, you’ll need “training” user names and passwords.
Select the “Generate Logins” link under “First Time”. If you are returning user and
already have training site usernames and passwords, you can select “Begin Training”
under “Been Here Before?”

IACRA will require the type of training you are searching for within the site. Select the
dropdown arrow.

From the dropdown list, select “Inspection Authorization”. Then, select “Request Login
Information” to generate the training usernames and passwords.

The system will generate usernames and passwords for the applicant and the approving
officials (both Aviation Safety Inspector and Aviation Safety Technician). Some
individuals may want to print this page out for ease of use during the training. If so, select
the “Print” button in the lower right portion of the page.

Again, IACRA users can follow the steps outlined in the earlier sections of this User
Guide to help familiarize themselves with the IACRA functionality.