eZ-Audit: Electronic Submission of Financial Statements and Compliance Audits

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eZ-Audit: Electronic Submission of Financial Statements and Compliance Audits

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Step-by-Step Guide to Using eZ-Audit For Public Schools
TABLE OF CONTENTS

Table of Contents

eZ-Audit Overview ......................................................................................................................................................................................... 3

Frequently Asked Questions ....................................................................................................................... 3
eZ-Audit Technical Requirements .............................................................................................................. 4

eZ-Audit Submission Requirements ............................................................................................... 6
eZ-Audit Rules of Behavior ............................................................................................................ 7

Questions/Concerns ................................................................................................................................. 11

eZ-Audit Registration .................................................................................................................................................................................. 12
Administrative Tasks/Security ..................................................................................................................................................................... 14

Login ........................................................................................................................................................ 14
New User Login........................................................................................................................................ 16
Update My Profile Page........................................................................................................................... 18
Forgot Password ...................................................................................................................................... 20
Logout ...................................................................................................................................................... 23
My Profile ................................................................................................................................................ 25
Change Challenge Questions ................................................................................................................... 27
Change Password..................................................................................................................................... 28
Navigation ................................................................................................................................................ 29
Data Edits ................................................................................................................................................ 30

Manage Users .............................................................................................................................................................................................. 31

Types of Users and Responsibilities ......................................................................................................... 31
Institution Administrator Homepage ........................................................................................................ 31
Creating/Deleting Data Entry and Submitter Users ................................................................................ 32

Institution HomePage/Status....................................................................................................................................................................... 34

Institution Profile ..................................................................................................................................... 34
Historical Submissions ............................................................................................................................. 35

Annual Submissions ..................................................................................................................................................................................... 37

FSA Annual Submission Financial Statements .......................................................................... 37
FSA Annual Submission Compliance Audit Information........................................................... 39
FSA Annual Submission Completeness Checklist ....................................................................... 41
FSA Annual Submission Upload Attachments ............................................................................ 44
Merger/Change inOwnership ..................................................................................................................................................................... 48

Merger/Change in Ownership Submission Financial Statement................................................ 48
Merger/Change in Ownership Submission Upload Attachments................................................ 49
Merger/Change in Ownership Submission-Submit ..................................................................... 51

Change in FY End ....................................................................................................................................................................................... 53
Waiver/Exemption Request .......................................................................................................................................................................... 54

Create Waiver/Exemption Request ............................................................................................... 54

New Institution/ReinstatementSubmission .................................................................................................................................................. 58

New Institution/Reinstatement Submission Financial Statement ............................................... 58
New Institution/Reinstatement Submission Completeness Checklist ......................................... 60
New Institution/Reinstatement Submission Upload Attachments ............................................... 62
New Institution/Reinstatement Submission-Submit .................................................................... 64
Stub Audit Submission ................................................................................................................................................................................. 66

Stub Audit Submission Compliance Audit Information .............................................................. 66
Stub Audit Submissions Completeness Checklist ........................................................................ 69
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Step-by-Step Guide to Using eZ-Audit For Public Schools

Stub Audit Submissions Upload Attachments .............................................................................. 71
Stub Audit Submission-Submit ..................................................................................................... 73
Additional Information ................................................................................................................................................................................ 75

Additional Information Submission ............................................................................................. 75
Letter of Public Status ................................................................................................................................................................................. 77
Notifications ................................................................................................................................................................................................ 77

Notifications .................................................................................................................................. 80

Resubmission ............................................................................................................................................................................................... 81
Delinquent Letter ......................................................................................................................................................................................... 83
Reminder Email ........................................................................................................................................................................................... 85

Step-by-Step Guide to Using eZ-Audit For Public Schools

eZ-Audit Overview
Frequently Asked Questions…
What is eZ-Audit?
eZ-Audit is a web based paperless single point of submission for financial statements and
compliance audits. A designee from your school simply signs on to eZ-Audit, enters summary
audit and financial data directly from your report into a web form, attaches an electronic version
of the report, and hits the submit button. Your submission through eZ-Audit will allow for more
rapid and efficient processing by the Department of Education (ED) and therefore provide you
with immediate feedback.
How does eZ-Audit work?
1. Your school submits its compliance audit data and summary financial data via an
Internet web form (follow this manual for complete instructions).
2. Your school also attaches an electronic copy of your financial statement and
compliance audit in a non- editable PDF format (using Adobe Acrobat).
3. The eZ-Audit system automatically forwards flagged financials and deficient audits
to FSA’s School Participation Management Team for resolution.
4. School Participation Teams communicate with you to reach resolution.
5. As desired, you can periodically check eZ-Audit for the status of your report.
How does eZ-Audit Benefit You?
• You will receive instant acknowledgement of receipt – no more lost reports!
• You will no longer need to make any copies or send reports in the mail to ED.
• Processing times will be greatly reduced, thus allowing for quicker remediation of findings.
• Web forms will contain pre-populated fields.
• There are no new reporting requirements – data entry will be limited to the same data
already contained in the reports.
• The time spent submitting these forms should be less than 1 hour.
• Status of your submissions will be accessible to you online at any time.
• A Help Desk is available for assistance Monday – Friday, 9:00 a.m. – 5:00 p.m. EST. Call
1-877-263-0780 or email fsaezaudit@ed.gov
Who at my school will use eZ-Audit?
• eZ-Audit Institution/School Administrator, selected by your school, is responsible for:
o Registering your school with eZ-Audit
o Providing/managing access to data entry and submission approval
personnel, as identified by your school
o Maintaining security information regarding schools’ users as required
• eZ-Audit Data Entry Users, selected by your school, are responsible for:
o Entering data into the eZ-Audit system
o Attaching non-editable, PDF files of financial statements and compliance audits
• eZ-Audit Submission Approvers, selected by your school, are responsible for:
o Reviewing the submission prior to “submit”
o Approving the submission via the “submit” action

Step-by-Step Guide to Using eZ-Audit For Public Schools
What role should my auditor play in eZ-Audit?
You may choose to ask your auditor to serve as a Data Entry User of eZ-Audit. This means
that your auditor would complete the fields in the system, and attach the audited
documents in the non-editable. PDF format.
It your auditor is not selected as a Data Entry User; you may request that your auditor
electronically sends you your financial statements and compliance audits in the non-editable
PDF format using Adobe Acrobat.
Please note that the PDF files containing your financial statements and compliance audits will
be included as attachments to your eZ-Audit submission – all signature pages in the financial
statements and compliance audits, as well as the school’s corrective action plan, must be
scanned.

eZ-Audit Technical Requirements

eZ-Audit is a web-based application. This means you will not need to load a new application on
your computer. You will simply need to ensure that you have an Internet browser – Internet
Explorer 11.0 or higher.
NOTE

If you receive an error that does not allow you to access eZ-Audit when you type
in the URL from your Internet browser, please contact your network administrator
and request that he/she do one of the following:
•
•

Open your firewall to allow all 165.224.xxx.xxx addresses through, which
would allow your school access to all ed.gov sites
Conduct a lookup on ezaudit.ed.gov which will allow your school access to eZ-Audit

eZ-Audit requires you to attach a non-editable PDF version of your annual submissions. Adobe
Acrobat must be used to create this attachment.

School Group Submissions

ED considers a school group as one Uniform Guidance report submission for multiple OPEIDs.
For example, the State of Louisiana submits one statewide financial report and Uniform
Guidance audit for all the state schools in Louisiana. Another example would be a nursing
program with a separate OPEID included in Uniform Guidance of a university.
NOTE

When more than one OPEID is covered in a UNIFORM GUIDANCE audit, ED
considers this to be a school group, e.g., if a State submits a state-wide
UNIFORM GUIDANCE audit covering all of the state universities, each with a
different OPEID.
The school group should designate one of the OPEIDs as the submitting
institution. The submitting institution registers with the eZ-Audit and does the
submission for all of the schools in the school group. As part of the eZ-Audit
submission, the submitting institution has to complete the Compliance Audit
Information page. This should be done only once,

Step-by-Step Guide to Using eZ-Audit For Public Schools
covering all of the schools in the school group. In answering the questions on the
page, the submitting institution should answer ‘Yes” if the condition applies to any
of the schools.
For example, if any of the schools participates in FFEL programs, the answer for
the school group would be ‘Yes’. If the information populated in the application is
incorrect or should you require additional assistance, please contact eZ-Audit at
1-877-263-0780 or by email at fsaeezaudit@ed.gov

Step-by-Step Guide to Using eZ-Audit For Public Schools
eZ-Audit Submission Requirements

Effective June 16, 2003, all Title IV participating schools are required to submit audited
financial statements and compliance audits electronically, via eZ-Audit, to the Department
of Education. (Please see May 16, 2003 Federal Register)
When must an institution submit financial statements and/or compliance audit?
 All participating institutions must submit financial statements and
compliance audits annually. (34 CFR 668.23)
o Public institutions’ financial statements and compliance audits are due nine
months after the end of the fiscal year
**If your institution expends less than $300,000 in Federal funds (less than
$500,000 for fiscal years ending after December 31, 2003), you are not required to
submit a compliance audit. You must submit an Exemption/ Request to the
Department for the compliance portion of the UNIFORM GUIDANCE report. (See
Waiver and Exemption Request).
 If you are seeking initial participation in the Title IV Program.
o Please note that an Application for Approval to Participate in Federal Student
Aid Programs (https://eligcert.ed.gov) should be filed at the time of your
submission.
 If you undergo a change in ownership, merger or change in structure.
o Please note that an Application for Approval to Participate in Federal Student
Aid Programs (https://eligcert.ed.gov) should be filed at the time of your
submission.
 If you wish to be reinstated to participate in Title IV program(s).
o Please note that an Application for Approval to Participate in Federal Student
Aid Programs (https://eligcert.ed.gov) should be filed at the time of your
submission.

Step-by-Step Guide to Using eZ-Audit For Public Schools
eZ-Audit Rules of Behavior

eZ-Audit is a Department of Education system. Department of Education computer systems are provided for the
processing of Official U.S. Government information only. All data contained on Department of Education
computer systems is owned by the Department of Education and may be monitored, intercepted, recorded,
read, copied or captured in any manner and disclosed in any manner, by authorized personnel. THERE IS NO
RIGHT OF PRIVACY IN THIS SYSTEM. System personnel may give to law enforcement officials any potential
evidence of crime found on Department of Education computer systems. Unauthorized use of this system is a
violation of Federal law and can be punished with fines or imprisonment (P.L. 99-474). “Use of this system by
any user, authorized or unauthorized, constitutes consent to this monitoring, interception, recording, reading,
copying, and disclosure.”
You may decide to send FSA information, including personally identifying information. The information you
supply
– whether through a secure Web form, a standard Web form, or by sending an electronic mail message – is
maintained by FSA for the purpose of processing your request or inquiry. Various employees of FSA may see
the information you submit in the course of their official duties. The information may also be shared by FSA with
third parties to advance the purpose for which you provide the information, including other federal or state
government agencies. For example, if you file a complaint, it may be sent to a financial institution for action, or
information may be supplied to the Department of Justice in the event it appears that federal criminal statutes
have been violated by an entity you are reporting to FSA.
The primary use of personally identifying information will be to enable the government to contact you in the
event we have questions regarding the information you have reported. If you are concerned about how
information about you may have been used in connection with the eZ-Audit web site, or you have questions
about FSA’s privacy policy and information practices, you should e-mail us at webmaster@fsa.ed.gov.
Electronic mail is not necessarily secure. You are advised to be cautious when sending electronic mail
containing sensitive, confidential information. As an alternative, we advise users to give consideration to using
postal mail.

Step-by-Step Guide to Using eZ-Audit For Public Schools

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Step-by-Step Guide to Using eZ-Audit For Public Schools

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Step-by-Step Guide to Using eZ-Audit For Public Schools
1. Rules of Behavior to view the detail rules
2. Accept & Continue
3. webmaster@fsa.ed.gov

All eZ-Audit users are required to carefully read the eZ-Audit Rules of Behavior
document that can be accessed via the web at https://ezaudit.ed.gov.

NOTE

Questions/Concerns
o
o

eZ-Audit will continue to post updates and critical information to the eZ-Audit
website and the Knowledge Center at https://fsapartners.ed.gov/home/.
Contact the eZ-Audit help desk at fsaezaudit@ed.gov or by calling 1-877-2630780.

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Step-by-Step Guide to Using eZ-Audit For Public Schools

eZ-Audit Registration
All institutions must submit a registration request letter to the Department of
Education in order to gain access to eZ-Audit. Also refer to the eZ-Audit Welcome
page and click on Registration Instructions.
To register, please mail a letter on your school’s letterhead that includes the following:
1.
2.
3.
4.
5.
6.
7.
8.
9.

First and Last Name of appropriate person in authority (e.g. President/CEO/Chancellor)
Signature of person named in #1 above
First and Last Name of eZ-Audit Institution Administrator
Signature of designated eZ-Audit Institution Administrator
e-mail address of eZ-Audit Institution Administrator
Phone number and extension (if necessary) of eZ-Audit Institution Administrator
Fax Number
OPE ID
Fiscal Year End Date

If you are a State Auditor, please mail a letter on your state’s letterhead that includes the following:
1.
2.
3.
4.
5.
6.
7.
8.
9.

First and Last Name of appropriate person in authority
Signature of person named in #1 above
First and Last Name of eZ-Audit Institution Administrator
Signature of designated eZ-Audit Institution Administrator
e-mail address of eZ-Audit Institution Administrator
Phone number and extension (if necessary) of eZ-Audit Institution Administrator
Fax Number
Fiscal Year End Date
Attach list of all schools covered in the Statewide Audit. The list should include the
name of school and OPE ID.

Note: This data is requested for information purposes only, and will help eZ-Audit provide
better Customer Service.
How will I receive my registration confirmation and eZ-Audit Institution Administrator user ID
and password? Your registration confirmation and eZ-Audit Institution Administrator user ID
and temporary password will be sent to the email address provided in the registration
request letter that you mailed to the Department of Education.

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Step-by-Step Guide to Using eZ-Audit For Public Schools
You will receive two registration confirmation emails. The first email from eZ-Audit will include
your user name and instructions for accessing the eZ-Audit website. For security purposes,
your temporary password will be delivered in a second email from eZ-Audit.
Once I have sent in my Registration Request letter and have received my registration
confirmation emails, when and how do I begin using eZ-Audit?
To access eZ-Audit simply type in the URL, www.ezaudit.ed.gov in your internet browser, and
when the eZ-Audit login screen appears, type in the user name and temporary password you
received through email from eZ-Audit.
Please be sure to log on to the eZ-Audit system immediately, in order to change your
temporary password and ensure your access to the site is secure.
What if I need to change my Institution Administrator?
To change your Institution Administrator a new registration letter, following registration
instructions, must be submitted. The new Institution Administrator will receive a username and
password within 48 hours of receipt.

NOTE

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If you submit a UNIFORM GUIDANCE report covering multiple schools, only
the submitting institution needs to register with eZ-Audit. The UNIFORM
GUIDANCE report submission made by the “submitting institution” will fulfill the
requirements for all schools in the school group.

Step-by-Step Guide to Using eZ-Audit For Public Schools

Administrative Tasks/Security
Login

After typing in the URL https://ezaudit.ed.gov in your Internet browser, the “Welcome to eZ-Audit”
screen below should appear:

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Step-by-Step Guide to Using eZ-Audit For Public Schools
1. Enter the username provided to you during the registration process by email.
2. Enter in your password or your temporary password if this is your first time using this site.
3. Single click the LOGIN button-this will take you to your institution’s homepage.
NOTE

Your user name will be the first letter of your first name, the first five letters of
your last name and 2 numeric characters. Your username and password are
case sensitive. If you are locked out after 3 unsuccessful attempts at login
you must wait 30 minutes then try again.

**If you are an existing user logging in for the first time, you will be presented with
the challenge questions and answers page where you will select the questions and
answer them accordingly.

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Step-by-Step Guide to Using eZ-Audit For Public Schools
New User Login
If you are a new eZ-Audit user and have successfully logged into eZ-Audit for the first time, you
will be presented with the following screen after the Password Reset Functionality has been
implemented:

There are two sets of challenge questions to choose and answer accordingly.
1. Select a challenge question from the first drop down list. You will have the
following selection: Challenge Question List 1:
• What month is your mother born?
• What is your father’s middle name?
• In what city was your mother born?
• Which hospital where you born in?
• Who is your favorite author?
2. Type your answer to the question you have selected.
3. Select a challenge question from the first drop down list. You will have the
following selection: Challenge Question List 2:
• What is your favorite color?
• What is your favorite flower?
• What is your child’s middle name?
• Who is your favorite athlete?
• What is your favorite movie?
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Step-by-Step Guide to Using eZ-Audit For Public Schools
4. Type your answer to the question you have selected.
5. Click on the SUBMIT button. This will take you to the Update My Profile page where you
will type in your new password.
NOTE

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All answers are case sensitive. You will not be able to view the answers
as you type them in.

Step-by-Step Guide to Using eZ-Audit For Public Schools
Update My Profile Page

After you successfully login by clicking on the Submit button from the Challenge Questions page the
following screen will appear on the screen. Enter your new password:

1.
2.

Type in your new password.
Re-type in your new password.

NOTE

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The password must be 12-40 characters in length and must include uppercase,
lowercase letters and numeric values. Each password shall contain each of the following
four types of characters: English uppercase letters (A-Z). English lowercase letters (az). Westernized Arabic numerals (0-9). Non-alphanumeric special characters (such as
!,@,#,$,&,*). Clicking the SAVE button ensures all information has been saved by the
system. Please note that the system will automatically prompt you to change your
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password every 90 days. Follow the same process described above to make this change.
If you require additional help, contact the Help Desk at 1-877-263- 0780.

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Step-by-Step Guide to Using eZ-Audit For Public Schools
Forgot Password
If you forget your password, click on the “Forgot Password?” link from the login page.

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Step-by-Step Guide to Using eZ-Audit For Public Schools
By clicking on “Forgot Password?” link, the Password Reset page should appear
requesting your user information:

2
3

1.
2.
3.
4.

Click on the check box to indicate that you are an institution user.
Enter your username.
Enter the OPEID of your institution.
Click the SUBMIT button. This will take to the Password Reset page
with the challenge questions.
5. Click the RESET button to cancel current entries and begin again.

Challenge Questions
After eZ-Audit validates your username, the questions you initially chose will appear:

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Step-by-Step Guide to Using eZ-Audit For Public Schools

1
2
3

1. Please type your answer to the first question.
2. Please type your answer to the second question.
3. Click the SUBMIT button. This will take you to a page that informs you a temporary
password has been sent to your email.
4. Click the RESET button to cancel current entries and begin again.
The answers are case sensitive.

NOTE

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Step-by-Step Guide to Using eZ-Audit For Public Schools
Logout

If you clicked on the LOGIN button from the page above, this will bring you to your
institution’s homepage. The screen below should appear with your institution’s name:

To logout of the eZ-Audit system, click on the LOGOUT button at the top of this
page. The screen shown on the next page should appear if you have
successfully logged out of thesystem.

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2. To log back into the eZ-Audit system click on the underlined link above and repeat the LOGIN
step.

NOTE

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Your eZ-Audit session will automatically expire after 30 minutes of inactivity.
If you have not saved your work when the session expires, data will be lost.

Step-by-Step Guide to Using eZ-Audit For Public Schools
My Profile

To update your profile (i.e. username, email address, phone number, password, challenge
questions etc.), repeat the LOGIN step. This will take you to your institution’s eZ-Audit
homepage. The screen below should appear with your institution’s name:

1. Click on the underlined text “Update My User profile” located on the lower left hand side of the
screen. This will take you to the Update My Profile page shown on the next page.
NOTE

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This page is used to update your user profile information such as
name, email address, phone, password, challenge questions etc.

Step-by-Step Guide to Using eZ-Audit For Public Schools
If you clicked on the underlined text “Update My User profile” on your institution’s homepage,
the screen below should appear:

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Take a moment to review the information on this screen for accuracy. If
changes need to be made, update the information as necessary and enter any
missing information.
Remember to SAVE your changes!!!

NOTE

Change Challenge Questions
To change your challenge questions, repeat the My Profile step, taking you to the Update My
Profile page. The screen shown below appears at the bottom of that page:

1.
2.
3.
4.
5.
6.

Select a question from the first drop down list.
Select a question from the second drop down list.
Enter your answer to the first question you have selected.
Enter your answer to the second question you have selected.
Click the SAVE button to ensure all changes are successfully captured by the system.
Click the RESET button to cancel current entries and begin again.

NOTE

June 2021

All answers are case sensitive. You will not be able to view the answers
as you type them in.

Step-by-Step Guide to Using eZ-Audit For Public Schools
Change Password

To change your password, repeat the My Profile step. This will take you to the Update My
Profile page. The screen shown below should appear at the midsection of that page:

1
2
3

7.
8.
9.
10.
11.

Type your old or temporary password.
Type your new password.
Retype your new password.
Click the SAVE button to ensure all changes are successfully captured by the system.
Click the RESET button to cancel current entries and begin again.

NOTE

June 2021

The password must be 12-40 characters in length and must include
uppercase, lowercase letters and numeric values. Each password shall
contain each of the following four types of characters: English uppercase
letters (A-Z). English lowercase letters (a-z). Westernized Arabic numerals
(0-9). Non-alphanumeric special characters (such as !,@,#,$,&,*). Clicking the
SAVE button ensures all information has been saved by the system. Please
note that the system will automatically prompt you to change your password
every 90 days. Follow the same process described above to make this
change. If you require additional help, contact the Help Desk at 1-877-2630780

Step-by-Step Guide to Using eZ-Audit For Public Schools
Navigation

To move from field to field in the eZ-Audit system, simply press the Tab button on your
computer. This takes you from one field to the next.

1. To go back to a previous screen or action, simply click on the back or forward button.
2. To move across forms or sections in the system, click the underlined text of interest.

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Step-by-Step Guide to Using eZ-Audit For Public Schools
Data Edits

Edit checks will be automatically performed on each page when you click on any of the
transaction buttons such as the “SAVE or SAVE and PROCEED” buttons. If any invalid data
entries are detected, the page will redisplay with error message(s) at the top indicating the field
that needs to be corrected and the correction to be made. To continue, make the changes
indicated by the message(s) displayed and click the “SAVE or SAVE and PROCEED” buttons.
This will allow for the submission process to continue. The system will not allow you to submit to
the Department of Education without correcting the errors. See sample screens below:

NOTE

June 2021

The eZ-Audit system does not allow punctuation marks in the fields. For example,
“$” dollar, “:”colon and “,” comma signs input into the system will result in an error
message. Also, please note that all fields must be completed. Enter “0” for any null
response.

Step-by-Step Guide to Using eZ-Audit For Public Schools

Manage Users
Types of Users and Responsibilities

1. The eZ-Audit Institution/School Administrator, selected by your school, is responsible for:
o Registering your school with eZ-Audit
o Providing/managing access to data entry and submission approval
personnel, as identified by your school
o Maintaining security information regarding schools’ users as required
2. The eZ-Audit Data Entry Users, selected by your school are responsible for:
o Entering data into the eZ-Audit system
o Attaching non-editable, PDF files of audited financial statements and compliance
audits
3. The eZ-Audit Submission Approvers, selected by your school, are responsible for:
o Reviewing the submission prior to “submit”
o Approving the submission via the “submit” action

Institution Administrator Homepage

To log into the eZ-Audit system as your institution’s administrator, repeat the LOGIN step. The
screen below should appear once your administrator’s username and password has been
entered and verified by the system. This screen below is different between persons having
administrator or users’ rights:

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Step-by-Step Guide to Using eZ-Audit For Public Schools

1. The “MANAGE USERS” button should be displayed if you have
administrator’s rights to this system. Click on it to perform any of the manage
users’ tasks such as adding or deleting a user. The screen on the next page
should appear:

2. This should read your institution’s name and OPEID number. Confirm that this is correct.

Creating/Deleting Data Entry and Submitter Users

If you clicked on the “Manage Users” button, the screen below should appear:

1. Click on the “DELETE USER” button to delete a user from the system.
2. Click on the “ADD USER” button to add a user to the system. The screen below should then appear:

4
“Submitter” must be selected as
a role or the “Submit” button will
not be available.

3. Complete all required fields providing the name and contact information for the “New User”.
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Step-by-Step Guide to Using eZ-Audit For Public Schools
4. Do not forget to specify the New User’s role (see “Manage Users” for role definition).
5. Remember to click on the “ADD USER” button to save all entries. NOTE: If you are
adding “submitter” or “data entry” as a user role and the user is currently logged in,
they must logout and login again for the roles to take effect.

NOTE

June 2021

One person can have all three-user roles. When the Institution Administrator
adds a new user, the user will receive an email with their username and an
email with a temporary password.

Step-by-Step Guide to Using eZ-Audit For Public Schools

Institution Home Page/Status
Institution Profile

This is a sample of what an institution’s profile page should look like. Institutions
should confirm that the information is correct.

NOTE
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Changes to the Institution’s Profile can only be made via the eAPP. This can be
accessed at www.eligcert.ed.gov. School group listings are also listed on this
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page. If there is a discrepancy with the school group listing please contact the
eZ-Audit Help Desk at 1-877-263-0780.

Historical Submissions

This page provides a history of the institution’s past transactions as available in the eZ-Audit
system. You may view prior submissions at any time. Please note that you will have “read only”
access to these historical submissions.

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Annual Submissions

FSA Annual Submission Financial Statements

To complete your institution’s annual submission, complete the LOGIN step. This will take you to
your institution’s eZ-Audit homepage. On the upper left hand side of the page, you will see a
section “Create Annual Submissions”. Click on the underlined text “Create FYE Annual
Submission” and the screen below should appear with your institution’s name:

1
STOP

2
3

5
6
7

9
10

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools
Public Annual Submission– Financial Statements page continues:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.

Confirm the information displayed is correct.
Begin date is the beginning of the audit period.
End date is the end of the audit period.
Provide a reason if your audit period is less than a year.
This is the auditor on file with the Department of Education.
If the auditor’s information is correct, no action is required. If incorrect or new, please
select NO and update auditor information.
This field should be pre-populated. Please enter the state’s Tax Identification
Number (TIN) if this information is incorrect or missing. DO NOT USE
HYPHENS.
Refer to Section I – Summary of Auditor’s Results in the Schedule of Findings and
Questioned Costs of the annual UNIFORM GUIDANCE report.
Refer to Part II, Question 2 of the Federal Audit Clearinghouse Data Collection Form SF-FAC (3-202001).
IMPORTANT WARNING: Click the CANCEL button to erase/delete all entries since the
last time you saved your work.
Click the SAVE button to ensure all entries are successfully stored by the system on this page.
Click the SAVE and PROCEED button to go to the Compliance Audit Information
page. This is the next stage in the submission process.

NOTE

June 2021

Do not leave any field blank.

Step-by-Step Guide to Using eZ-Audit For Public Schools
FSA Annual Submission Compliance Audit Information

If you successfully entered or saved the information inputted on the Financial Statements page
by clicking on the SAVE and PROCEED button, the screen below should appear. This page
can also be reached by repeatingthe LOGIN step. This will take you to your institution’s eZAudit homepage. On the upper left hand side of the page, you will see a section “Create
Annual Submissions”. Click on the underlined text “Create FYE Annual Submission” and then
click on the underlined text “Compliance Audit Information”. The screen below should appear:

1
STOP

5
6
7

1.
2.
3.
4.
5.
6.

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools
Compliance Audit Information Continues:

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12
11

8. Indicate whether the Student Financial Aid Cluster was audited as a major program in
the UNIFORM GUIDANCE audit. Refer to Section I – Summary of Auditor’s Results
in the Schedule of Findings and Questioned Costs of the annual UNIFORM
GUIDANCE report. Note: If the answer to this question is YES, skip question 5. If the
answer to this question is NO, answer questions 5.
9. If your UNIFORM GUIDANCE audit submission contains any findings related to the
FSA Title IV programs (If the UNIFORM GUIDANCE report covers multiple institutions,
this applies to all institutions covered) click Yes. Refer to the Scheduled of Findings and
Questioned Costs included in the annual UNIFORM GUIDANCE submission; Section II
– financial Statement Findings and Section III – Schedule of Federal Award Findings
and Questioned Costs
10. Refer to Section I - Summary of Auditor’s Results in the Schedule of Findings and
Questioned Costs of the annual UNIFORM GUIDANCE report. Note: Only indicate
the opinion type for Title IV programs if the SFA cluster was audited as a major
program.
11. MPORTANT WARNING: Click CANCEL button to erase/delete all entries sine the
last time you saved your work.
12. Click the SAVE button to ensure all entries are successfully stored by the system for this page.
13. Click the SAVE and PROCEED button to go to the Public Annual
Submission-Completeness Checklist page. This is the next stage in the
submission process.
June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools
FSA Annual Submission Completeness Checklist

If you successfully entered or saved the information inputted on the Compliance Audit Information
page by clicking on the SAVE AND PROCEED button, the screen below should appear. This page
can also be reached by repeating the LOGIN step. This will take you to your institution’s eZ-Audit
homepage. On the upper left-hand side of the page, you will see a section “Create Annual
Submissions”. Click on the underlined text “Create FYE xx/xx/xxxx Annual Submission”, and then
click on the underlined text “Completeness Checklist”. The screen below should appear:

1
STOP

1. Confirm that the information displayed is correct.
2. Ensure all applicable documents are included with your UNIFORM GUIDANCE audit report
submission.

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools
Completeness Checklist Continues:

4
3. Provide contact information (name, phone, email) for who should be contacted
regarding the submission and/or additional notes as necessary. Please feel free to
attach any additional document(s). If you do attach these additional documents,
please write a note in this field advising that you have attached additional
information not required in this process.
4. IMPORTANT WARNING: Click the CANCEL button to erase/delete all entries
since the last time you saved your work.
5. Click the SAVE button to save all entries currently on screen.
6. Click the SAVE and PROCEED button to save all entries and to take you to the Upload
Attachment
page.

NOTE

June 2021

Change in Equity documentation may be included as part of the Income
Statement, or may be included as a separate document. Consolidated
Statements will only be included with the submission if the financial
statements reflect totals.
42

Step-by-Step Guide to Using eZ-Audit For Public Schools
School Group Submissions:



To complete the Checklist page for member school(s), click on the name of the school.
Complete the Checklist page following the steps above.

NOTE

June 2021

Independent Auditors Report on Financial Statements, Report on
Compliance and Internal Controls Over Financial Reporting Based on an
Audit of Financial Statements Performed in Accordance with Government
Auditing Standards, Report on Internal Control Over Compliance, Report on
Compliance with Specified Requirements Applicable to the SFA Programs.
Signatures created using a word processing application are not acceptable.

Step-by-Step Guide to Using eZ-Audit For Public Schools
FSA Annual Submission Upload Attachments

If you successfully entered or saved the information inputted on the Completeness Checklist
page by clicking on the SAVE and PROCEED button, the screen below should appear. This
page can also be reached by repeating the LOGIN step. This will take you to your institution’s
eZ-Audit homepage. On the upper left hand side of the page, you will see a section “Create
Annual Submissions”. Click on the underlined text “Create FYE xx/xx/xxxx Annual Submission”,
and then click on the underlined text “Upload Attachments”. The screen below should appear:

2
3

1. Confirm that the information displayed is correct.
2. Click on the Browse button to search for document(s) to be attached. Then follow
instructions on the next page on searching and attaching document(s).

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools

3. Check all appropriate documents attached
4. After the document has been attached and the file type identified by checking the box,
click the “ADD” button to ensure that the document has been successfully attached to
your compliance audit submission.
5. Click the CANCEL button to erase all entries.
6. Click the SAVE button to save all entries currently on screen.
School Group Submissions:



To Upload the Compliance Audit and/or Corrective Action Plan for member
school(s), click on the name of the school.
Follow the steps above.

NOTE

June 2021

As part of your annual submission, you must include an electronic copy of
your complete UNIFORM GUIDANCE report. Please note that all files must
be in a non editable PDF format and NO personal information such as Social
Security Numbers should be contained in attachments. Remember, you can
attach additional information not required during this process. If you do
attach additional information, please make a note in the “Contact
Information/Notes” field on the Completeness Checklist page.
45

Step-by-Step Guide to Using eZ-Audit For Public Schools
FSA Annual Submission-Submit

If you successfully entered, saved and attached an electronic copy of your submissions by clicking on
the SAVE and PROCEED button, the screen below should appear. This page can also be reached by
repeating the LOGIN step. This will take you to your institution’s eZ-Audit homepage. On the upper left
hand side of the page, you will see a section “Create Annual Submissions”. click on the underlined text
“Create FYE xx/xx/xxxx Annual Submission”, and then click on the underlined text “Submit”. The
screen below should appear:

3
1. Confirm that the information displayed is correct.
2. Read to understand and attest that you have met all requirements.
3. Click on the SUBMIT TO ED button to complete your Public Annual Submission
process. This will then take you to your institution’s homepage with a displayed
confirmation of your submission. If you do not have the SUBMIT TO ED button please
verify that “submitter” is selected as a user role. See Manage Users for details.
4. The following confirmation of receipt will be displayed on your home page.

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools
NOTE

You will have “read” access only once submitted.

If you are submitting for a school group the following screen on the next page will appear.
FSA Annual Submission-Submit continued:

1. To submit for all schools in the group click Select All.
2. Click the Submit indicator to submit for individual schools.
3. Click on the “SUBMIT TO ED” button to complete your FSA Annual Submission process. This
will then take you to your institution’s homepage with a displayed confirmation of your audit
submission(s). If you do not see the “Submit To ED” button, please verify that submitter is
selected as a user role.

NOTE

June 2021

You will have “read” access only once submitted.

Step-by-Step Guide to Using eZ-Audit For Public Schools

Merger/Change in Ownership

Merger/Change in Ownership Submission Financial Statement

To complete a Change in Ownership Submission, complete the LOGIN step. This will take
you to your institution’s eZ-Audit homepage. On the upper left hand side of the page, you will
see a section “Other Submissions”. Click on the underlined text “Create Merger/Change in
Ownership Submission”, and then the screen below should appear:

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2
STOP

3
4

1.
2.
3.
4.
5.

Confirm the information displayed is correct.
Enter date of one day balance sheet.
Provide a reason.
Click on Statement of Position - (see section on completing the Statement of Position).
IMPORTANT WARNING: Click the CANCEL button to make changes/delete all
entries since the lasttime you saved your work.
6. Click the SAVE button to ensure all entries currently on the screen are successfully stored by the
system.
7. Click the SAVE and PROCEED button to go to the Upload Attachments page.
This is the next stage in the submission process.

NOTE

June 2021

With a Merger/Change in Ownership, Not-for-Profit schools are required only
to complete the Statement of Position.

Step-by-Step Guide to Using eZ-Audit For Public Schools
Merger/Change in Ownership Submission Upload Attachments

If you successfully entered or saved the information inputted on the Create Merger/Change in
Ownership Submission-Financial Statements page by clicking on the SAVE and PROCEED
button, the screen below should appear. This page can also be reached by repeating the LOGIN
step. This will take you to your institution’s eZ- Audit homepage. On the upper left hand side of
the page, you will see a section “Other Submissions”. Click on the underlined text “Create
Merger/Change in Ownership Submission” and then click on the underlined text “Upload
Attachments”. The screen below should appear:

1. Please confirm that the information displayed is correct.
2. Read and follow instructions accordingly.
June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools
3. Click on the Browse button to search for document(s) to be attached. Then follow instructions on the
next page on searching for and attaching document(s)

4. Check all appropriate documents attached.
5.

After the document has been selected and the file type identified by checking the box,
click the “ADD” button to ensure that the document has been successfully attached to
your compliance audit submission.
6. Click the CANCEL button to make changes to all entries.
7. Click the SAVE button to ensure all entries are successfully stored by the system on this page.
8. Click the SAVE and PROCEED button to save all entries and to take you to the
Merger/Change in Ownership Submission page. This is the next stage in the
submission process.
NOTE

June 2021

As part of your Merger/Change in ownership submission, you must include an
electronic copy of your one-day balance sheet and/or complete audited
financial statements.
Please note that all files must be in a non-editable PDF format.

Step-by-Step Guide to Using eZ-Audit For Public Schools
Merger/Change in Ownership Submission-Submit

If you successfully entered, saved and attached an electronic copy of your complete audited
financial statements by clicking on the SAVE and PROCEED button, the screen below
should appear. This page can also be reached by repeating the LOGIN step. This will take
you to your institution’s eZ-Audit homepage. On the upper left hand side of the page, you will
see a section “Other Submissions”. Click on the underlined text “Merger/Change in
Ownership” and then click on the underlined text “Submit”. The screen below should appear:

1. Please confirm that the information displayed is correct.
2. Read to understand and attest that you have met all requirements.
3. Click on the SUBMIT TO ED button to complete your submission process. This will
then take you to your institution’s homepage with a displayed confirmation of your
audit submission. If you do not have the “SUBMIT TO ED” button please verify that
“submitter” is selected as a user role. See Manage Users for details.
4. The following confirmation of receipt will be displayed on your home page.

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools
NOTE

June 2021

You will have “read” access only once submitted.

Step-by-Step Guide to Using eZ-Audit For Public Schools
Change in FY END Submission

Change in FY End

This page can be reached by repeating the LOGIN step. This will take you to your
institutions eZ-Audit homepage. On the upper left-hand side of the page, you will see a
section “Other Submissions”. Click on the underlined text “Change Fiscal Year End
Date”. The screen below should appear:

1
2
3

1.
2.
3.
4.

Confirm the information displayed is correct.
This represents information on file with ED concerning current fiscal year.
Click on the drop down list to change month as desired.
Click on the “SUBMIT TO ED” button to ensure that date change is captured by
the eZ-Audit system. If you do not have the “SUBMIT TO ED” button please verify
that “submitter” is selected as a user role. See Manage Users for details.

NOTE

June 2021

When notifying ED of a change in fiscal year end, please submit change
90 days prior to your current fiscal year end date. Contact your School
Participation Team Representative for information regarding additional
submission requirements.
53

Step-by-Step Guide to Using eZ-Audit For Public Schools

Waiver/Exemption Request

Create Waiver/Exemption Request

This page can be reached by repeating the LOGIN step. This will take you to your
institution’s eZ-Audit homepage. On the upper left hand side of the page, you will see a
section “Other Submissions”. Click on the underlined text “Create Waiver/Exemption
Request”. The screen below should appear:

3
4

1. Confirm the information displayed is correct.
2. Click on the Browse button to search for document to be attached. The screen below shouldappear:

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools

3
4

5. Select the Fiscal Year End date from the drop down menu for which you are requesting an
exemption.
6. Click the CANCEL button to erase all entries.
7. Click the “SUBMIT TO ED” button to submit your Exemption Request. This will then
take you to your institution’s homepage with a displayed confirmation of your
transaction. If you do not have the “SUBMIT TO ED” button please verify that
“submitter” is selected as a user role. See Manage Users for details.
June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools

New Institution/Reinstatement Submission

New Institution/Reinstatement Submission Financial Statement

To submit your institution’s New Institution/Reinstatement Submission audit, complete the
LOGIN step. This will take you to your institution’s eZ-Audit homepage. On the upper left hand
side of the page, you will see a section “Other Submissions”. Click on the underlined text
“Create New Institution Submission” or “Create Reinstatement Submission” and then the
screen below should appear with your institution’s name:

1
2
4

5
6

7
8
9
10

Create New Institution/Reinstatement Submission – Financial Statement Continues:
1. Please confirm that the information displayed is correct.
June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.

Enter fiscal year end date (most recent FYE) (MM/DD/YYYY).
Auto populated to exactly one year from the entered Fiscal Year End 1 (MM/DD/YYYY)
Text Indicating to provide responses for most current Fiscal Year End (Fiscal Year End 1)
Begin date is the beginning of the audit period.
End date is the end of the audit period.
Provide a reason if your audit period is less than a year.
Enter the auditor firm’s Tax Identification Number (TIN).
Refer to Section I – Summary of Auditor’s Results in the Schedule of Findings and
Questioned Costs of the annual UNIFORM GUIDANCE report.
Refer to Part II, Question 2 of the Federal Audit Clearinghouse Data Collection
Form SF-FAC (3-20- 2001).
IMPORTANT WARNING: Click the CANCEL button to make changes/delete all entries
since the last time saved your work.
Click the SAVE button to ensure all entries are successfully stored by the system on this page.
Click the SAVE and PROCEED button to go to the Completeness Checklist. This is the
next stage in the submission process.

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools
New Institution/Reinstatement Submission Completeness Checklist

If you successfully entered or saved the information inputted on the Financial Statement
Information page by clicking on the SAVE AND PROCEED button, the screen below should
appear. This page can also be reached by repeating the LOGIN step. This will take you to your
institution’s eZ-Audit homepage. On the upper left hand side of the page, you will see a section
“Create Annual Submissions”. Click on the underlined text “Create New Institution Submission”
and then click on the underlined text “Completeness Checklist”. The screen below should
appear:

5
4

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools
Completeness Checklist continues:
1. Please confirm that the information displayed is correct.
2. Ensure all applicable documents are included with your report submission
3. Provide contact information (name, phone, email) of who should be contacted in regard
to the submission and additional notes as necessary. Please feel free to attach any
additional document(s). If you do attach these additional documents, please write a note
in this field advising that you have attached additional information not required in this
process.
4. Click the CANCEL button to erase all entries.
5. Click the SAVE button to save all entries currently on screen.
6. Click the SAVE and PROCEED button to take you to the Upload Attachment page.
NOTE

June 2021

Signatures (scanned) are required on Independent Auditors Report,
Independent Auditors Report on Compliance and on Internal Control Over
Financial Reporting Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards, Independent Auditors
Report on Compliance with Requirements Applicable to Each Major Program
and Internal Control Over Compliance in Accordance with UNIFORM
GUIDANCE . Font altered signatures are not acceptable.

Step-by-Step Guide to Using eZ-Audit For Public Schools
New Institution/Reinstatement Submission Upload Attachments

If you successfully entered or saved the information inputted on the Completeness Checklist
page by clicking on the SAVE and PROCEED button, the screen below should appear. This
page can also be reached by repeating the LOGIN step. This will take you to your institution’s
eZ-Audit homepage. On the upper left-hand side of the page, you will see a section “Other
Submissions”. Click on the underlined text “Create New Institution Submission”, and then click
on the underlined text “Upload Attachments”. The screen below should appear:

2
3

1. Please confirm that the information displayed is correct.
2. Click on the Browse button to search for document(s) to be attached. Then follow
instructions on the next page on searching and attaching document(s).

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools

3. Check all appropriate documents attached After the document has been selected
and the file type identified by checking the box, click the “ADD” button to ensure that
the document has been successfully attached to your compliance audit submission.
4. Click the CANCEL button to erase all entries.
5. Click the SAVE button to save all entries currently on the screen.
6. Click the SAVE and PROCEED button to take you to the New Institution Submission-submit page.
As part of your initial/reinstatement submission, you must include an electronic
copy of your complete audited financial statements. Please note that all files must
be in a non editable. PDF format and no personal information such as Social
Security Numbers should be contained in attachments. Remember, you can
attach additional information not required during this process. If you do attach
additional information, please make a note in the “Notes” field on the
Completeness Checklist page.

NOTE

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools
New Institution/Reinstatement Submission-Submit

If you successfully entered, saved and attached an electronic copy of your submission by
clicking on the SAVE and PROCEED button, the screen below should appear. This page can
also be reached by repeating the LOGIN step. This will take you to your institutions eZ-Audit
homepage. On the upper left hand side of the page, you will see a section “Other Submissions”.
Click on the underlined text “New Institution/Reinstatement Application Submission” and then
click on the underlined text “Submit”. The screen below should appear:

3
1. Please confirm that the information displayed in correct.
2. Please read to understand and attest that you have met all requirements.
3. Click on the “SUBMIT TO ED” button to complete your New Institution Submission
process. If you do not have the “SUBMIT TO ED” button please verify that “submitter” is
selected as a user role. See Manage Users for details.
June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools

4. The following confirmation of receipt will be displayed on your home page.

NOTE

June 2021

You will have “read” access only once submitted.

Step-by-Step Guide to Using eZ-Audit For Public Schools

Stub Audit Submission

Stub Audit Submission Compliance Audit Information

To complete your institution’s Stub Audit Submission, complete the LOGIN step. This
will take you to your institution’s eZ-Audit homepage. On the upper left hand side of the
page, you will see a section “Other Submissions”. Click on the underlined text “Create
Stub Audit Submission” and the screen below should appear with your institution’s
name:

2
3
5
6
7

1.
2.
3.
4.
5.
6.

Please confirm that the information listed is correct.
Begin date is the beginning of the audit period.
End date is the end of the audit period.
Provide a reason if your audit period is less than a year.
This is the auditor on file with the Department of Education.
If the auditor’s information is correct, no action is required. If incorrect or new,
select NO and update with current auditor information.
7. This field should be pre-populated. Please enter the state’s Tax
Identification Number (TIN) if this information is incorrect or missing. DO
NOT USE HYPHENS.

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools
Stub Audit Submission Continues:

10
11

8. Indicate whether the Student Financial Aid Cluster was audited as a major program in
the UNIFORM GUIDANCE audit. Refer to Section I – Summary of Auditor’s Results
in the Schedule of Findings and Questioned Costs of the annual UNIFORM
GUIDANCE report. Note: If the answer to this question is YES, skip question 5. If
the answer to
this question is NO, answer question 5 and skip question 5.
9. If your UNIFORM GUIDANCE audit submission contains any findings related to the
FSA Title IV programs (If the UNIFORM GUIDANCE report covers multiple institutions,
this applies to all institutions covered) click Yes. Refer to the Scheduled of Findings and
Questioned Costs included in the annual UNIFORM GUIDANCE submission; Section II
– financial Statement Findings and Section III – Schedule of Federal Award Findings
and QuestionedCosts.
10. Refer to Section I - Summary of Auditor’s Results in the Schedule of Findings and
Questioned Costs of the annual UNIFORM GUIDANCE report. Note: Only indicate
the opinion type for Title IV programs if the SFA cluster was audited as a major
program.
11. IMPORTANT WARNING: Click the CANCEL button to make changes/delete all entries since the
last time
you saved your work.

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools

12. Click the SAVE button to ensure all entries are successfully stored by the system on this page.
13. Click the SAVE and PROCEED button to go to the Completeness Checklist. This is the
next stage in the submission process.

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools
Stub Audit Submissions Completeness Checklist

If you successfully entered or saved the information inputted on the Financial Statements page by
clicking on the SAVE AND PROCEED button, the screen below should appear. This page can also
be reached by repeating the LOGIN step. This will take you to your institution’s eZ-Audit
homepage. On the upper left hand side of the page, you will see a section “Other Submissions”.
Click on the underlined text “Stub Audit Submission” and then click on the underlined text
“Completeness Checklist”. The screen below should appear:

STOP

1. Please confirm that the information displayed is correct.
2. Ensure all applicable documents are included with your audit report submission.

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools
Completeness Checklist Continues:

3. Provide contact information (name, phone, email) of who should be contacted
regarding submission and additional notes as necessary. Please feel free to attach any
additional document(s). If you do attach these additional documents, please write a
note in this field advising that you have attached additional information not required in
this process
4. Click the CANCEL button to erase/delete all entries since the last time you saved your work.
5. Click the SAVE button to save all entries currently on screen.
6. Click the SAVE and PROCEED button to take you to the Upload Attachment page.

NOTE

June 2021

Signatures (scanned) are required on Independent Auditors Report,
Independent Auditors Report on Compliance and on Internal Control
Over Financial Reporting Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards,
Independent Auditors Report on Compliance with Requirements
Applicable to Each Major Program and Internal Control Over Compliance
in Accordance with UNIFORM GUIDANCE . Signatures created using a
word processing application are not acceptable.

Step-by-Step Guide to Using eZ-Audit For Public Schools
Stub Audit Submissions Upload Attachments

If you successfully entered or saved the information inputted on the Completeness Checklist
page by clicking on the SAVE and PROCEED button, the screen below should appear. This
page can also be reached by repeating the LOGIN step. This will take you to your institution’s
eZ-Audit homepage. On the upper left hand side of the page, you will see a section “Other
Submissions”. Click on the underlined text “Stub Audit Submission” and then click on the
underlined text “Upload Attachments”. The screen below should appear:

1. This should read the name of your institution and OPEID number. Confirm that this is correct.
2. Click on the Choose File button to search for document(s) to be attached. Then follow
instructions on the next page on searching and attaching document.

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools

3. Check all appropriate documents attached.
4. After the document has been selected and the file type identified by checking the box,
click the “ADD” button to ensure that the document has been successfully attached to
your compliance audit submission.
5. Click the CANCEL button to erase all entries since the last time you saved your work.
6. Click the SAVE button to save all entries currently on the screen.
7. Click the SAVE and PROCEED button to take you to the Stub Audit Submission-submit page.
NOTE

June 2021

As part of your stub audit submission, you must include an electronic copy of
your audit and/or complete audited financial statements. Please note that all
files must be in a non editable. PDF format and no personal information such
as Social Security Numbers should be contained in attachments. Remember,
you can attach additional information not required during this process. If you
do attach additional information, please make a note in the “Notes” field on the
Completeness Checklist page.

Step-by-Step Guide to Using eZ-Audit For Public Schools
Stub Audit Submission-Submit

If you successfully entered, saved and attached an electronic copy of your submission by
clicking on the SAVE and PROCEED button, the screen below should appear. This page can
also be reached by repeating the LOGIN step. This will take you to your institution’s eZ-Audit
homepage. On the upper left hand side of the page, you will see a section “Other Submissions”.
Click on the underlined text “Stub Audit Submission”. Click “Submit” from the menu. The screen
below should appear:

3
1. Confirm the information displayed is correct.
2. Please read to understand and attest that you have met all requirements.
3. Click on the “SUBMIT TO ED” button to complete your Stub Audit Submission
process. If you do not have the “SUBMIT TO ED” button please verify that “submitter”
is selected as a user role. See Manage Users for details.

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Step-by-Step Guide to Using eZ-Audit For Public Schools

4. The following confirmation of receipt will be displayed on your home page.

NOTE

June 2021

You will have read access only once submitted. Please note that only the
financial statements and audit sections for the period audited should be
completed and the Stub Audit must be attached.

Step-by-Step Guide to Using eZ-Audit For Public Schools

Additional Information

Additional Information Submission

This page can be reached by repeating the LOGIN step. This will take you to your institution’s
eZ-Audit homepage. On the upper left hand side of the page, you will see a section “Other
Submissions”. Click on the underlined text “Other Submissions”, and then click on the
underlined text “Submit Additional Information”. The screen below should appear:

3
4

1. Confirm the information displayed is correct.
2. Select submission to associate the additional information with. If the review is
completed you cannot submit additional information.
3. Click on the Browse button to search for document to be attached. The screen below shouldappear:

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Step-by-Step Guide to Using eZ-Audit For Public Schools

1. After the document has been attached and the file type identified by checking the box, click the
“ADD” button to ensure that the document has been successfully attached to your submission.
NOTE

To submit additional information the submission must still be under FSA review.

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Step-by-Step Guide to Using eZ-Audit For Public Schools

Letter of Public Status
Notifications
Letter of Public Status
This page can be reached by repeating the LOGIN step. This will take you to your
institution’s eZ-Audit homepage. On the bottom left hand side of the page, you will see a
section “Administration”. Click on the underlined text “Upload Letter of Public Status”. The
screen below should appear. A Letter of Public Status is a letter from an officer of a state or
other government entity confirming that the institution is a Public Institution.

3
1. Please confirm that the information displayed is correct.
2. If the Department does not have a Letter of Public Status on file for your
institution you will receive this notification on your Home Page.
3. Please click the Upload Letter of Public Status link. The screen on the next page should appear.

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Step-by-Step Guide to Using eZ-Audit For Public Schools
NOTE

Please note that this notification will remain on your Home Page until a Letter
of Public Status is submitted to the Department. For more information
regarding the Letter of Public Status please refer to 34 CFR 668.171 (c).
Please note this is a one-time submission only.
Letter of Public Status continued:

1. Confirm the information displayed is correct.
2. Click on the Browse button to search for document to be attached. The screen below should
appear:

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Step-by-Step Guide to Using eZ-Audit For Public Schools

3. After the document(s) has been attached and the file type identified by checking
the box, click the “ADD” button to ensure that the document(s) has been
successfully attached.
4. Click the cancel button to delete entry.
5. Click the “Submit To ED” button to submit your Letter of Public Status to the
Department. This will then take you to your institution’s homepage with a
displayed confirmation of your transaction. If you do not have the “SUBMIT TO
ED” button please verify that “submitter” is selected as a user role. See Manage
Users for details.

June 2021

Step-by-Step Guide to Using eZ-Audit For Public Schools
Notifications

At any time, you will be able to view your institution’s review status by viewing the
notification section of your homepage. This can be reached by repeating the step
LOGIN. This will bring you to your institution’s eZ-Audit homepage and the screen
below should appear:

1. This should read the name of your institution and OPEID number. Confirm that this is
correct.
2. This is the Notification section. Most recent institution’s submission status and
other notifications will be displayed.
NOTE

June 2021

Users should periodically check the Institution Home Page for
an up to date status of their submissions.

Step-by-Step Guide to Using eZ-Audit For Public Schools

Resubmission
If your submission has been deemed incomplete you will be required to Resubmit. An email
will be sent to the person(s) as listed on the Checklists page in Contacts informing them that
the submission has been deemed incomplete. A copy will also be sent to the Institution’s
President and Financial Aid Administrator.
Resubmissions should be submitted 7 calendar days from receipt of email/letter.
To resubmit you must first view your incomplete letter posted to the Notifications
section of your Institution Home Page. To begin your resubmission, follow steps below.
1. Login to eZ-Audit. This will take you to your Institution’s Home Page. The screen
below should appear. Verify the name on your institution and OPEID.

2. Click link to view Incomplete Letter. Incomplete letter will provide information
regarding the reason(s) your submission was deemed incomplete. Letter will
open in separate window.

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Step-by-Step Guide to Using eZ-Audit For Public Schools

3. Return to your home page.

4.
5.

Click the Resubmit link from left navigation area.
Correct submission as directed in Incomplete Letter. Portions of submission deemed
complete will be read-only.

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Step-by-Step Guide to Using eZ-Audit For Public Schools

Delinquent Letter
If your submission is not received by its due date, a Delinquent Email will be sent to the
Institution’s President, CFO, and Institution’s Financial Aid Administrator. The email will
indicate that a Delinquent Letter has been posted to the Notifications section of your
Institution’s Home Page. Once the Delinquent Email is received, you will be directed to
logon onto eZ-Audit to view the Delinquent Letter. The Delinquent Letter will disappear
once you have submitted the submission.

1. Click link to view Delinquent Letter. Delinquent letter will provide information
regarding whichannual submission is overdue. Letter will open in separate
window.

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Step-by-Step Guide to Using eZ-Audit For Public Schools

2. Close or minimize the browser to return to your home page.
3. Click on the Create Annual Submission link to submit your annual submission.

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Step-by-Step Guide to Using eZ-Audit For Public Schools

Reminder Email
A Reminder email will be sent 60 and/or 30 days prior the submission due date. The
Reminder Email will be sent to the Institution’s President, CFO, Financial Aid
Administrator and eZ-Audit Institution Administrator to remind them that the Compliance
Audit and/or Financial Statement due date is approaching.

June 2021

File Type	application/pdf
File Title	eZ-Audit Proprietary School Users Manual
Author	Olayinka Ola
File Modified	2021-07-01
File Created	2021-07-01