Semi-annual Progress Report

United States Geological Survey
Water Availability and Use Science Program
Water Use Data and Research

Proposals for Cooperative Agreements – Fiscal Year 2023
Program Announcement/Funding Opportunity G23AS00463
Closing Date: April 13, 2023
4 pm, Eastern Time

PAPERWORK REDUCTION ACT STATEMENT: The Paperwork Reduction Act says that the agency must tell you
why we are collecting this information, how we will use it, and whether you have to give it to us. This information is being
collected to determine the eligibility of the applicant and as a basis for approval or disapproval of the proposed project. The
USGS is authorized under SECURE Water Act Section 9508 to assist state water resource agencies with improving their
water use data collection activities. USGS has implemented the Water Use Data and Research program (WUDR), to work
with state water agencies in gathering and analyzing their data, and assists this effort via cooperative agreements. WUDR
supports State water resource agencies in developing water use and availability datasets and improving the collection and
reporting frequency of water use categories, including the inclusion of categories that have been discontinued in the past
due to limited resources. Response to this request is required to obtain and retain a cooperative agreement under the Water
Use Data and Research program. Public report burden for this collection is estimated to average 40 hours per agreement
and 28 hours to prepare both interim progress reports and final technical report. The OMB Control Number is 1028-0118
for this information collection; the expiration date is Dec. 31, 2023. Direct comments regarding this collection of
information may be sent to the Bureau Clearance Officer, gs-info_collections@usgs.gov.
PRIVACY ACT STATEMENT: Authority: This information is solicited under the authority of 42 U.S.C. 10361-10368.
Purpose: The primary purpose for collecting this information is to facilitate communication with primary investigators that
submit and/or receive cooperative agreements through the U.S. Geological Survey (USGS) Water Use Data and Research
Program. Routine Uses: Contact information will be used to communicate with primary investigators and other project or
agency staff regarding notification of awards, progress reports, final technical reports and (or) other ad-hoc communication
regarding the USGS Water Use Data and Research Program. USGS Water Use Data and Research Program administrators
will have access to the information. Technical review panel members will also have access to contact information during
the evaluation of project applications.

APPLICATIONS MUST BE SUBMITTED ELECTRONICALLY VIA
http://www.grants.gov
SEE INSTRUCTIONS
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TABLE OF CONTENTS
TABLE OF CONTENTS

2

LIST OF ATTACHMENTS

2

PROGRAM ANNOUNCEMENT CHANGES

3

POINTS TO REMEMBER

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1.
2.
3.
4.

Application Submission Closing Date
Electronic Application Requirement
Award Description
Eligibility Information
A. Applicant Eligibility
B. Topic Eligibility
5. USGS Data Goals for Major Water Use Categories
6. Unsuitable Proposals
7. Application Preparation Instructions
A. Proposal Information Summary
B. Proposal
C. Budget Summary
D. Detailed Budget
E. Principal Investigator Resume
F. Data Management Plan
8. Rejection of Applications after Initial Review
9. Application Evaluation Procedure and Criteria
10. Reporting Requirements and Instructions
11. Involvement of Federal Employees
12. Award Terms and Conditions

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List of Attachments
Attachment A – Data Goals for Major Water-Use Categories
Attachment B – Proposal Information Summary Template
Attachment C – Budget Summary and Detailed Budget Templates
Attachment D – Data Management Plan – Example Templates
Attachment E – Water Use Data and Research Program Terms and Conditions
Attachment F – Budget Examples
Attachment G – Reminders and Suggestions
Attachment H – Proposal Template

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PROGRAM ANNOUNCEMENT CHANGES
● A new special provision within the Water Use Data and Research Program Terms and
Conditions has been added if using geospatial data:
o All geospatial data collected for or produced through the use of the Department of the
Interior financial assistance funds are required to meet all relevant standards established
by the Federal Geospatial Data Committee (FGDC) as authorized by Geospatial Data
Act of 2018, Pub. L. 115-254, Subtitle F – Geospatial Data, §§ 751-759C, codified at 43
U.S.C. §§ 2801– 2811. The Department of the Interior requires fully compliant
metadata on all Geographic Information Systems files developed for financial assistance
projects. If a funded financial assistance project involves acquiring or collecting
geospatial data, the recipient is required to search GeoPlatform.gov to determine that no
existing Federal, State, local or private data meet the Government’s needs and are
available at no cost before acquiring or collecting additional geospatial data.

POINTS TO REMEMBER
DESCRIBE the project and the process you expect to follow to complete the project including
scope and methods. If you are proposing multiple activities to complete the project, clearly
state the work you will be doing for each activity.
CHECK the math on all budget components of the application package. Inconsistencies in budget
details cause award delays and can result in reduced funding. Entries must be consistent in Box
18 of SF-424, Section B of SF-424A, Budget Summary in Attachment D, Item 6 of Attachment
B, and workplan budget tables.
PROVIDE specifics for any travel costs including number of days, per diem, conference name,
etc. Provide all details for contract work in budget tables and text.
ALWAYS contact us if you have questions, we are here to help. Questions specific to your
proposal as to what will or will not be funded cannot be addressed.
START submitting your proposal to Grants.gov well in advance of the due date. Do not wait until
the due date to begin the submission process.
INCLUDE all required sections of the application and use current templates in this program
announcement. Templates might have changed from previous years.
COMMUNICATE with USGS Water-Science Center personnel where appropriate but federal
employees may not assist in the development of proposals or review the proposals.

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Cooperative Funding Agreements for the
USGS Water Use Data and Research Program
Announcement for Fiscal Year 2023
CFDA 15.981
The Water Availability and Use Science Program (WAUSP) of the U.S. Geological Survey (USGS) is
offering a two-year cooperative agreement opportunity to State water resource agencies that collect
water-use data to participate in the Water Use Data and Research (WUDR) program. This funding
opportunity is to support State Water Resource agencies in the collection and reporting of water-use
data for the WUDR program.
Legal authority for this opportunity is provided under Public Law 111-11, Subtitle F—SECURE
Water: Section 9508 “National Water Availability and Use Assessment Program.” The USGS WUDR
program will provide financial assistance, through cooperative agreements with State Water Resource
agencies, to improve the availability, quality, compatibility, and delivery of water-use data that is
collected and/or estimated by States. The Act requires that these State Water Resource agencies make
water-use or availability datasets resulting from this funding opportunity available in a machinereadable open format that the USGS can integrate with appropriate datasets maintained by the USGS.
The USGS National Water Use Science Project uses various scientific approaches to understand the
Nation's water use. USGS has produced national estimates of the use of water since 1950, in five-year
reports. These water-use estimates provide a historical and current account of how water is used for
various water-use categories by applying statistical and scientific methods. This work is critical for a
full understanding of the availability, quality, timing, and use of the water resources that are needed to
meet the water demands of the Nation. The WUDR cooperative agreements provide financial
assistance to State Agencies to assemble various water-use information. The water-use information is
needed by all water managers and the general public to develop a complete understanding of how
water is used for different categories of use (such as irrigation, or public supply). The WUDR program
also supports water managers, primarily State Water Resource Agencies, to monitor current conditions,
and be able to plan and avoid future water conflicts that may result from changes in the environment.
The USGS National Water Use Science Project is operated in Water Science Centers located in all 50
States, Territories and District of Columbia. Water-use data are collected in each of these areas via
collaboration with State and other Federal Agencies, Tribes, water authorities, county and local
communities, corporations, academic and the private sector. The USGS builds relationships through
data collection, collaborations on scientific studies, and interpretive reports via collaboration and
communication between water-use scientists in USGS offices throughout the U.S. WUDR cooperative
agreements also improve communication between the U.S. Department of the Interior and State natural
resource offices and water authorities.

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1. Application Submission Closing Date: April 13, 2023, at 4 pm, Eastern Time
2. Electronic Application Requirement
For the FY 2023 funding cycle, all proposals shall be submitted electronically via Grants.gov
(https://www.grants.gov/). Hard/paper submissions will NOT be accepted. Electronic copies
submitted via e-mail will NOT be accepted under any circumstances. All proposals shall be
submitted electronically through Grants.gov on or before:
April 13, 2023, at 4 pm, Eastern Time
Please be aware that the electronic submission process requires first-time users to register using
an e-Authentication process. This registration process can be somewhat complex and can take up
to 3 weeks to complete. Be advised that it is virtually impossible to begin the process of electronic
submission for the first time if you start just a few days before the due date.
If you have any questions or problems with the registration process, or the completion of the
application package, please contact the Grants.gov Help Desk at 1-800-518-4726 or
support@grants.gov.
Briefly, when you submit a grant application package to Grants.gov, you will receive a confirmation
screen, as well as three additional emails over two business days from Grants.gov informing you of
your application processing status:
1. Confirmation Screen
2. Submission Receipt (with a “Track My Application” link)
3. Submission Validation (or Rejection with Errors)
4. Agency Retrieval
CONFIRMATION: Submission Confirmation Screen.
After you submit your grant application package, a confirmation screen will appear on your computer
screen. This screen confirms that you have submitted an application to Grants.gov.
NOTIFICATION 1: Submission Receipt Email
Within two business days after your application package has been received by the Grants.gov system,
you will receive a submission receipt email which indicates that your submission has entered the
Grants.gov system and is ready for validation. This email also contains a tracking number for use while
tracking the status of the submission as well as a “Track My Application” link, to use to see the
progress of your submission.
NOTIFICATION 2: Submission Validation Receipt Email – This is the important one!
After you receive the submission receipt email, the next email you will receive will be a message
validating or rejecting your submitted application package with errors. The Grants.gov system is
designed to check for technical errors within the submitted application package, but does not review
application content for award determination. Grants.gov will not post the application if there are
errors. Failure to correct errors and re-submit by the posted Application Submission Deadline will
result in the application being rejected for incomplete and late submission.
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NOTIFICATION 3: Grantor Agency Retrieval Email
Once your application package has passed validation it is delivered to the grantor for award
determination and further approval. After the grantor has confirmed receipt of your application, you
will be sent a third and final email from Grants.gov. The grantor may also assign your application
package an agency specific tracking number for use within their internal system. IF YOU HAVE NOT
RECEIVED THIS E-MAIL WITHIN FOUR DAYS OF THE CLOSING DATE, PLEASE CONTACT
Sara Roser, at (703) 648-7357, sroser@usgs.gov.
If you need help entering your proposal, you can reach the Grants.gov Help Desk at 1-800-518-4726
or email support@grants.gov. Their hours of operation are Monday-Friday, 7:00 a.m. to 9:00 p.m.,
Eastern Time, and they are closed on Federal Holidays.
During the application period, an applicant may submit a revised or corrected proposal through
Grants.gov. Include a cover letter as the first page of the proposal stating that the proposal is revised
and indicating that the previous submittal is to be withdrawn from consideration. Such submissions
must be completed by April 13, 2023, at 4:00 pm Eastern Time.
For more information, see Section 7 of this document, Application Preparation Instructions, which
describes requirements for the proposal and other application components.
Please allow sufficient time for the proposal to be submitted electronically through Grants.gov
and allow time for possible computer delays. Applicants are strongly advised not to wait until the
last minute for submission. A proposal received after the closing date and time will not be
considered for award. If the USGS determines that a proposal will not be considered for award
due to lateness, the applicant will be notified immediately.
A question at the top of the grant opportunity in Grants.gov will ask if you would like to receive email
notifications of changes to this opportunity. Providing your email address at the prompt ensures you
will be notified if changes are made to this program announcement after the original posting.
Questions?
For Grants.gov issues, see
https://www.grants.gov/web/grants/support.html
For grant issues, contact:
Sara Roser
(703) 648-7357
sroser@usgs.gov
For Water Use Data and Research program issues, contact:
Erik Smith, Coordinator, USGS WUDR Program
(512) 927-3584
wudr-coordinator@usgs.gov

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Information Sessions
To facilitate the financial assistance application process, three conference calls will be conducted to
accommodate inquiries from Applicants about the WUDR program and the proposal review,
evaluation, and selection process. These calls will be held at the following dates and times (click the
link for the Microsoft Teams meeting):
Tuesday, Jan. 3, 2022 from 2:00-3:00 pm ET
Wednesday, Jan. 18, 2023 from 2:00-3:00 pm ET
Wednesday, Feb. 15, 2023 from 2:00-3:00 pm ET
Additionally, contact the Water Use Data and Research (WUDR) program coordinator (wudrcoordinator@usgs.gov) for one-on-one conference calls to accommodate inquiries from Applicants
about the WUDR program and the proposal review, evaluation, and selection process.
3. Award Description
The total amount of funding available for this Program Announcement is expected to be up to a
total of $1,500,000 for Federal FY2023. Applications are restricted to a minimum federal funding
level of $24,000 and a maximum federal funding level of $125,000 for work to improve the
availability, quality, compatibility, and transfer of water use data that is collected and/or estimated
by States. Additionally, federal funding per State is also restricted by the SECURE Water Act: total
cumulative funds from the WUDR program to each State cannot exceed $250,000. Please email
wudr-coordinator@usgs.gov for your respective State’s balance. These estimates do not bind the
USGS to a specific number of awards or to the amount of any award. Work performance under
these awards must be completed within the two-year cycle from the start date. The start date will be
determined by the timing of funds availability and the issuance of the award. Substantial
involvement of the USGS (local USGS Water Science Centers and/or the USGS National Water
Use Team) is expected to aid state collaborators with refining existing water use databases,
development of new techniques for estimating water use, and establishing data management
policies for sharing of water use data that adhere to data goals for major water-use categories
(Attachment A) previously developed by the USGS for all water use categories nationally;
therefore, these awards will be in the form of cooperative agreements.
All projects must propose start dates between September 1, 2023 and September 30, 2023.
4. Eligibility Information
A. Applicant Eligibility
Applicants must be State Water Resource Agencies which collect or manage water-use data.
Collaboration with existing projects conducted by USGS Water Science Centers is encouraged;
however, USGS personnel are prohibited from helping prepare any application materials for
competitive funding and are ineligible to receive WUDR funds.
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Applicants can include a cost-share contribution in the form of in-kind services.
A set cost-sharing percentage for the recipient is not mandated, but a match of in-kind services is
encouraged and should be denoted within the budget as cost sharing.
In order to receive an award under this FY2023 Program Announcement, applicants must have
submitted a FINAL (WUDR reviewed and approved) Workplan to the U
SGS WUDR
Program Management (Erik Smith, wudr-coordinator@usgs.gov). If an applicant's proposal is
recommended for funding but the WUDR Program Management has not approved the FINAL
Workplan, the project will not be awarded funding.
(Instructions on what is required in the Workplan can be found at
http://water.usgs.gov/wausp/wudr/grant-application.html.)
Application announcement date: December 14, 2022
Applications must be submitted by the closing date of April 13, 2023, at 4:00 pm Eastern Time.
B. Topic Eligibility
Water managers across the United States require more complete, timely, and accurate wateravailability information to support policy and decision-making, specifically data associated with
water withdrawals and consumptive use that are used to establish local and regional water budgets.
State Water Resource Agencies are the primary authorities responsible for regulating and collecting
data on water supplies, allocations, uses, and/or rights. The U.S. Geological Survey (USGS),
through its Water Availability and Use Science Program (WAUSP), is the only Federal agency that
explicitly collects water-use data as a part of its mission. The WAUSP works with State, local, and
Federal partners to consolidate dozens of disparate datasets to create comprehensive reports of
water use in the United States every five years. Because of differences in methodology and data
quality, USGS water-use compilations require significant effort to standardize (to the extent
possible) such data between States. The WAUSP products form the basis of the water-use
component of the National Water Census as called for by the SECURE Water Act (Section 9508,
Public Law 111–11).
In addition to the national compilation of water-use data, WAUSP is seeking to estimate daily
water use nationally for HUC12 watersheds. Water-use measurements at a daily time-step at
specific sites would enhance the WAUSP efforts.
Recognizing the limitations of current water-use data, the USGS Water Use Data and Research
program will provide financial assistance, through cooperative agreements with State Water
Resource Agencies, to improve the availability, quality, compatibility, and transfer of water-use
data that are collected and/or estimated by States. The Act requires that these State Water Resource
Agencies make water-use or availability datasets resulting from this funding opportunity available
in a machine-readable open format that the USGS can integrate with appropriate datasets
maintained by the USGS.

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The USGS has identified priority topics for the FY2023 WUDR Program Announcement.
Proposals that address one or more of these priority topics will be given funding preference.
The priority topics for the FY2023 WUDR Program Announcement are:
● IMPROVE THE COLLECTION PROCESS OR QUALITY ASSURANCE OF WATERUSE DATA, OR IMPROVE THE TRANSFER OF WATER-USE DATA TO THE USGS
and other data users. Improving the collection process or quality assurance includes more
frequent time steps (for example, daily or monthly), improving the spatial unit (site specific),
producing machine readable digital data, and improving any data and metadata review methods
that evaluate and ensure the quality of the information including statistical analyses,
interpretative material for anomalous values, and explanations for trends. Improving the
transfer of water-use data to the USGS and other data users including the development of data
services, having data fully compatible to the USGS National Water Information System, or
providing data (and metadata) in a machine-readable open format.
● IMPROVE SITE-SPECIFIC WATER-USE DATA FOR IRRIGATION, OR
INDUSTRIAL use categories. This should be accomplished by increasing the “TIER
LEVEL” for a category of use (see Attachment A, Data Goals for Major Water-Use
Categories). This includes improvements to either estimated or reported data. Some examples
include the collection of daily or monthly rather than annual withdrawals, acquiring source of
water (groundwater with aquifer designation, surface water with water body or stream name).
Additionally, digital boundary maps of irrigated lands with information about the sources of
water and irrigation system types are desirable, efficiencies of irrigation systems and
connecting source to place of use. For industrial, improving the knowledge on the industry
class such as by assigning NAICS codes.
● IMPROVE SITE-SPECIFIC WATER-USE DATA FOR PUBLIC SUPPLY such as
reporting public-supply deliveries to customer groups (such as domestic, commercial,
industrial) and estimating non-revenue public supply use, determining sale and purchases to
other systems, estimating consumptive use, improving methods for computing domestic per
capita use, or developing or acquiring ancillary data such as service area boundaries and
population served. This should be accomplished by increasing the “TIER LEVEL” for a
category of use (see Attachment A, Data Goals for Major Water-Use Categories).
● Conduct studies that DEVELOP METHODS AND/OR COEFFICIENTS particularly on
topics where the USGS is not currently conducting research to improve water-use estimates for
categories of use where measured or reported data are not available. These methods should
include model descriptions and plans for an uncertainty analysis. For example, socioeconomic
data, regional planning data, satellite-based evapotranspiration data could be used to develop
water-use estimates.
Proposals that address additional topics will be considered but may be given a lower funding
preference than proposals that address the priority topics listed above.
5. USGS Data Goals for Major Water-Use Categories
More information on the USGS Water Use Data and Research (WUDR) Program can be found at:
http://water.usgs.gov/wausp/wudr/index.html. Attachment A provides a table outlining three tiers
for major categories of water use. Within the table, the USGS has identified baseline goals (Tier 1),
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and additional levels (Tiers 2 and 3) of data, for all major categories of water use, most of which
have been estimated by the USGS and published every 5 years since 1985
(https://www.usgs.gov/mission-areas/water-resources/science/changes-water-use-categories).
These standards are provided to assist State water-resource agencies in determining areas in which
to focus proposed work.
6. Unsuitable Proposals
The following proposals are ineligible for consideration under this Announcement at this time:
● Proposals from U.S. Government Agencies or U.S. Government employees.
● Proposals from Federally Funded Research and Development Centers (FFRDC).
● Work that was previously funded though the WUDR program, or other federal grant
programs.
7. Application Preparation Instructions
Your electronic submission shall consist of forms SF-424, SF-424a, and SF-424b, plus the items
described below. No additional documents or materials may be submitted. Failure to comply with
the required application components listed below may result in the proposal being rejected.
Items A through F, as described below, shall be combined in one document, in the order noted
below, and submitted through Grants.gov in either MS Word or Adobe PDF format. Items A-D
shall not exceed a total of 15 single-spaced pages (including figures, tables, references, appendices,
etc.), and the type size shall not be smaller than 12 point. All pages of the application shall be
numbered. All text, figures, and tables shall be sized to fit on 8½” by 11” paper with 1-inch
margins. The resume (Item E), Data Management Plan (Item F), SF forms, and negotiated rate
agreement required tables do not count toward the 15-page limit.
In the Grants.gov forms, floating your mouse over a field will provide instructions for completing
that field. You can also click on the ‘Check Package for Errors’ button to check the entire
application for validation errors (incomplete fields, etc.).
The application submitted through Grants.gov as the ‘Project Narrative Attachment Form’ (in MS
Word or Adobe PDF format) shall be assembled in the following order:
A.
B.
C.
D.
E.
F.

Proposal Information Summary
Proposal
Budget Summary
Detailed Budget
Principal Investigator Resume
Data Management Plan

A. Proposal Information Summary.
Provide a summary for the proposal using the format shown in Attachment B.

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B. Proposal
Please include the following sections:
1) Project Summary. Provide an overall summary of the project including a brief description
of work to be accomplished, USGS category(ies) of water use data collection or
methodology development, how the proposed work increases the “TIER LEVEL” for a
category of use (see Attachment A, Data Goals for Major Water-Use Categories), and
geographic and temporal scale of data activity.
2) Project Description.
a) Problem Statement. Describe the problem and the state agency’s role relevant to the
problem.
b) Project Objectives. Describe the objectives of the proposed work.
c) Approach. Proposals should thoroughly address how the proposed work will
accomplish project objectives.
• Describe specific methods that will be used to complete the project tasks.
• Describe the significance of each task relative to the project objectives. If work is not
being performed by the applicant agency, explain the role relative to water use of the
party conducting the work.
• Describe work being done by contractors.
d) Project Timeline and Milestones. Include a detailed timeline for the proposed work,
relating tasks and subtasks described in the Approach section to completion dates. An
example table is provided below. Please list project objectives and describe specific,
quantifiable and/or qualitative milestones and deliverables over the duration of the
project to show how the project is successful, and what benefits/products (i.e. data)
will be accrued if the project is successful. Products or deliverables may include
reports, datasets, maps, electronic data services, data portals, etc., that will be produced
as part of the project. Please indicate if objectives or milestones relate to improving a
tier level for a category of water use.
Objectives

Milestone/Output/Deliverable

Target
Date

1.
1.

2.
3.
1.

2.

2.
3.
1.

3.

2.
3.

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e) Previous WUDR competitive awards. Briefly describe how this proposed work is
different from any previously funded WUDR projects from FY16 through FY21
Competitive Awards.
f) Transfer of data to the USGS or other entities. Specifically describe how data will be
transferred to the USGS. Data transfer guidance is available on the USGS WUDR
website: https://www.usgs.gov/media/files/water-use-data-and-research-program-datatransfer-guidance. Describe how data will be made available to the USGS in a machinereadable open format, such that the data can be easily integrated (by the USGS) into
USGS databases in compliance with the SECURE Water Act. If data will be made
available to other entities, describe how the data will be made available.
g) Relevance to State Priorities. Describe how the proposed tasks meet the priorities of the
State water use program as described in the “Workplan”.
h) Science and Technology Transferability. Describe how the methods, or technical
components developed under the proposed project will be applicable to other states,
agencies, and/or the USGS.
i) Collaboration. Describe meetings, communication, and collaboration with other state
and/or local agencies that collect water-use data that occurred in the development of this
proposal. Describe collaboration with the USGS, including Water Science Center
contacts. Describe collaboration that will be ongoing through the proposed project
period with local, state, federal agencies (including USGS), or educational institutions.
j) Team Experience. Succinctly describe the relevant experience of the project team
members.
k) IT Infrastructure
i) Describe databases that are used to store data.
ii) Briefly describe any current data sharing applications or web sites.
iii) Describe IT staff experience and availability.
iv) Discuss any security requirements or limitations.
C. Budget Summary
Provide a budget summary using the format shown in Attachment C. The budget items should
correlate with the detailed budget below.
D. Detailed Budget
A budget sheet for each year is required that provides more detail than what is entered under
the SF-424A form. In this budget breakdown sheet please separate federal funds from costsharing funds (see ‘In-kind Resource Match’ section below). A set cost-sharing percentage for
the recipient is not mandated, but a match of in-kind services is encouraged and should be
denoted within the budget as cost sharing. The cost for the project should include both the
agency in-kind services and the work to be funded by the WUDR funding opportunity. Please
provide the following information for each objective or major task. Applicants should
include the following categories for both federal and in-kind services:

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a. Salaries
● Please provide a list of staff that will work on each objective listed in the proposal.
If staff will work on more than one objective, include an entry with the hours for
that employee on each objective.
● Objective Name: For each objective provide a table with the following items for
each staff member that will work on the objective:
1. employee name,
2. title,
3. hourly rate of compensation,
4. fringe benefit rate and hourly rate of fringe benefit,
5. the total hourly rate (item 3 + item 4),
6. the number of hours planned,
7. the cost (item 5 times item 6),
8. the percent of the cost that is Federally funded, and
9. the percent of cost that is agency in-kind services. (item 8 and item 9 should
add to 100%).
b. Supplies: For each major type of supply, enter a description and the cost for supplies
needed for the project (include percent of cost that is Federally funded and/or provided as
in-kind);
c. Equipment: Enter a description and the cost for each piece of equipment needed for the
project. Please list any computer purchases separately. If possible, computer purchases
should be as in-kind services to avoid property ownership issues;
d. Contractors: Provide the following detailed breakdown for each contractor needed for the
project:
1. hourly rate of compensation,
2. fringe benefit rate and hourly rate of fringe benefit,
3. the total hourly rate (item 1 + item 2),
4. the number of hours planned,
5. the cost (item 5 times item 6),
6. the percent of the cost that is Federally funded, and
7. the percent of cost that is Agency in-kind services. (items 8 and 9 should add to
100%).
e. Travel: Provide detailed information on proposed travel, i.e. where to, why, how many,
how long, per diem, mileage, anticipated conference name, if applicable, and lodging rates,
etc. (include percent of cost that is Federally funded and/or provided as in-kind); and
f. Indirect Cost/General and Administrative (G&A) Cost: Show the proposed rate, cost base,
and proposed amount for allowable indirect costs based on the cost principles applicable to
the Applicant's organization. If the Applicant has separate rates for recovery of labor
overhead and G&A costs, each charge should be shown. Explain the distinction between
items included in the two cost pools. The Applicant should propose rates for evaluation
purposes, which they are also willing to establish as fixed or ceiling rates in any resulting
award. NOTE: A copy of the indirect negotiated cost agreement with the Federal
Government must be provided with the application package. Pursuant to the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards, Section 200.414, in the absences of a negotiated rate agreement, non-Federal
entities may use a de minimis rate of 10% of modified total direct costs (MTDC).
FY 23 WUDR Program Announcement – G23AS00463
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In-Kind Resource Match
Examples of in-kind resource match are: salaries, contract support, student assistance
fees, travel expenses, software purchase, equipment dedicated to the project, production
of outreach materials, and indirect costs or overhead charges. All contributions,
including cash and third party in-kind, will be accepted as part of the recipient’s in-kind
match when such contributions meet all of the following criteria:
● verifiable from the recipients’ records,
● not included as contributions for any other federally-assisted project or program,
● necessary and reasonable for proper and efficient accomplishment of project or
program objectives,
● allowable under the applicable cost principles,
● not paid by the Federal Government under another award, except where
authorized by Federal statute to be used for cost matching,
● provided for in the approved budget when required by the Federal awarding
agency, and
● conform to the provision of the appropriate OMB Circular, as applicable.
Volunteer services furnished by professional and technical personnel, consultants, and
other skilled and unskilled labor may be counted as in-kind match if the service is an
integral and necessary part of the project. Rates for volunteer services shall be
consistent with those paid for similar work in the recipient’s organization. In those
instances in which the required skills are not found in the recipient organization, rates
shall be consistent with those paid for similar work in the labor market in which the
recipient competes for the kind of services involved. In either case, paid fringe benefits
that are reasonable, allowable, and allocable may be included in the valuation.
Match calculation: For example, with a request for an award of $5,000 of Federal
assistance, a 50-50 cost share contribution by the applicant would be $5,000 in value for
a total of $10,000 value committed to the project ($5,000 and $5,000 Federal and
applicant, respectively).
Applicant must document the amount and type of in-kind resource that will be
contributed to the fulfillment of the project and include this information in the detail
budget breakdown.
E. Principal Investigator Resume
Please include a resume for the technical lead for the proposed project. The resume should only
include relevant professional experience. Do not include personal address, phone number, or email.

FY 23 WUDR Program Announcement – G23AS00463
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F. Data Management Plan
Proposals submitted to USGS must include a supplementary document of no more than four
pages labeled "Data Management Plan" (DMP). This supplementary document should describe
how the proposal will conform to USGS policy on the dissemination and sharing of research
results and associated data. Please see section 9 (b)(2) Data Availability, found on page 36 in
the program announcement that states that data collected under a federal grant must be made
available to the USGS. In rare cases, a DMP may include only the statement that no detailed
plan is needed (e.g. “No data are expected to be produced from this project”), if the statement is
accompanied by a clear justification.
DMPs should include the following. Two examples of data management plans are included in
Attachment D, and the use of one of these formats is strongly encouraged. Additional examples
are available at https://www.usgs.gov/products/data-and-tools/data-management/datamanagement-plans.
1) The types of data, samples, physical collections, software, curriculum materials, and other
materials to be produced during the project;
2) The standards to be used for data and metadata format and content (where existing
standards are absent or deemed inadequate, this should be documented along with any
proposed solutions or remedies);
3) Policies for access and sharing including provisions for appropriate protection of privacy,
confidentiality, security, intellectual property, or other rights or requirements;
4) Provisions for re-use, re-distribution, and the production of derivatives; and
5) Plans for archiving data, samples, and other research products, and for preservation of free
public access to them.
Additional guidance on data management plans is available from the USGS Data Management
web site (https://www2.usgs.gov/datamanagement/plan/dmplans.php).
Note: The DMP does not count toward the 15-page limit.
8. Rejection of Applications after Initial Review
If an application does not meet all requirements specified in the Announcement, as determined by
the Contracting Officer in consultation with the USGS WUDR Program Coordinator, the
institution and principal investigator will be promptly notified that the proposal will not be
reviewed, indicating the reason for its rejection. States may make revisions and apply for funding
again during later years, if funding for the WUDR program continues.
9. Application Evaluation Procedure and Criteria
Applications will be reviewed by the USGS WUDR Technical Committee and will be considered
in accordance with the criteria written below: The weighting factor that will be applied to each
criterion is shown as a percentage.
1. Technical quality of the proposal. This criterion considers the scientific merit of the proposed
approach, whether the approach is innovative or employs a proven, reliable technique that is
FY 23 WUDR Program Announcement – G23AS00463
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appropriate to the problem, and the probability of achieving positive results within the
designated period. The proposal includes all required information listed in Section 7
(Application Preparation Instructions). The title of the proposal includes the agency name, the
geographic area, and a brief statement of the work to be accomplished. The proposal should
include a clear presentation of the project phases, milestones/deliverables, and estimated
timeline for the milestones/deliverables for the proposed project duration. This criterion also
considers whether the proposed budget is commensurate with the level of effort needed to
accomplish the project objectives and whether the cost of the project is reasonable relative to
the value of the anticipated results. (40%) Evaluation is based on the following:
a. The proposal is clearly written and has all required sections.
b. Sufficient detail on the approach is included in the proposal.
c. The proposed approach is technically appropriate.
d. The timeline is included and appropriate.
e. Milestones are described, relevant to the approach, and included on the timeline.
f. The budget is appropriate for the scope of work and detailed by major objectives or
tasks.
2. Providing water use data to the USGS. The SECURE Water Act (Section 9508, “National
Water Availability and Use Assessment Program”, Public Law 111–11) authorizes the USGS
to provide financial assistance to State water resource agencies to improve the availability,
quality, compatibility and transfer of water-use data that is collected and/or estimated by States.
The Act requires that these State water-use and availability datasets be integrated with
appropriate datasets that are developed and/or maintained by the USGS. This criterion
evaluates whether the State water resource agency proposed study fulfills this requirement of
the SECURE Water Act (listed above). (20%) Evaluation is based on both of the following:
a. The proposed work will improve the accessibility, quality, compatibility and transfer of
water-use data that is collected and/or estimated by States.
b. The proposed work will provide water-use data that complements the missions of the
USGS Water Use Program, and state, local, and other federal agencies to estimate water
use in the United States.
c. The results of the proposed study will be provided to the USGS. Where applicable, data
will be provided to the USGS in a machine-readable open format, and easily integrated
by the USGS into appropriate water use and availability datasets that are developed
and/or maintained by the USGS. Additional data transfer guidance is available on the
USGS WUDR website: https://water.usgs.gov/wausp/wudr/documents.html.
d. Data are made available within 120 days of the project end date.
3. Relevance to State priorities. This criterion evaluates whether the State water resource agency
proposal helps to achieve the State’s identified priorities. The proposal should demonstrate the
need for the effort/activity, and how it relates to the State’s identified priorities. (10%)
Evaluation is based on both of the following:
a. The proposal identifies the relevant State priority(ies).
b. The proposal identifies how the study will address the State priority(ies).
FY 23 WUDR Program Announcement – G23AS00463
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4. Science and Technology - Relevance to Others. This criterion evaluates the potential for the
results (tools developed, methods, approaches) of the proposed study to be applied to or used
by other State water resource agencies. This criterion also evaluates the transferability, and/or
usefulness of the results of the proposed study to USGS programs, databases, and/or studies.
The proposal describes how the methods, or technical components developed under the
proposed project will be applicable to other states, agencies and or the USGS. (10%)
Evaluation is based on both of the following:
a. The technical tools, data, methods, or products of the proposed study are useful and
relevant to other States.
b. The technical tools, data, methods, or products of the proposed study are useful and
relevant to USGS programs or studies.
5. Collaboration. This criterion evaluates collaboration with relevant agencies or organizations
within or outside the State, and collaboration with USGS Water-Science Center personnel
where appropriate. (10%) Evaluation is based on all of the following:
a. The proposal clearly describes collaboration with other State or local agencies during
the development of the proposal.
b. The proposal identifies collaboration (meetings, coordination, communication, etc.)
with other federal, State, or local agencies that is planned to occur during the project
period.
6. Previous Performance and Experience of Principal Investigator and Members of State Team.
This criterion considers experience and competence of the State water resource agency
principal investigator and team, and if applicable, the promptness with which the research
results were disseminated to the scientific community from previous WUDR funding. When
applicable, this factor includes the timely publication of project results and data in peerreviewed scientific and technical journals or state agency publication or program related
website, the impact of the results, and whether reporting requirements from previous USGS
awards have been satisfied. Previous Performance includes completion of Federal awards.
(10%) Evaluation is based on all of the following:
a. A resume describing relevant professional experience for the principal investigator is
attached.
b. The proposal describes the relevant experience of the team members.
c. The experience of team members is appropriate.
d. Previous projects and publications were completed on time. This includes previous
WUDR project awards, and/or other USGS awards or cooperative agreements.
10. Reporting Requirements and Instructions
Progress Reports and Final Technical Reports shall describe in detail the work performed and
results obtained during the grant period. Final Technical Reports and data are due 120 days after
the conclusion of the project period. Any information contained in a previously submitted progress
FY 23 WUDR Program Announcement – G23AS00463
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report shall be repeated or restated in the Final Technical Report. All reporting requirements are
described in Attachment E Section 5. Reporting Requirements.
Data are to be submitted as machine readable, open format to WUDRP Program Management. All
reports are to be submitted as pdf files, and submitted via e-mail attachment to WUDR Program
Management:
Erik Smith
wudr-coordinator@usgs.gov
11. Involvement of Federal Employees
Federal employees, including USGS employees, are prohibited from serving in any capacity (paid
or unpaid) on any application submitted under this Announcement; federal employees may not
assist in the development of proposals or review the proposals. Proposals that have a real or
apparent conflict of interest related to Federal employees will not be processed for evaluation. This
does not prohibit cooperation or collaboration between USGS and non-USGS scientists once a
grant or cooperative agreement is in place; however, Federal employees are not eligible to receive
funds associated with this program.
12. Award Terms and Conditions
Award Recipient must comply with award Terms and Conditions (Attachment E). Submittal of an
application constitutes the applicant’s acceptance of the terms and conditions for inclusion on any
award resulting from their application. Any concerns with the requirements of the Special Terms
and Conditions shall be presented to the Contracting Officer at least three (3) days prior to the
closing date of the Announcement.

A. No pre-award costs are authorized.
B. No-Cost extensions to the project period are discouraged.
C. Project Report. A final technical report and datasets must be completed and submitted to
the USGS within 120 days of the end date of the project.

FY 23 WUDR Program Announcement – G23AS00463
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Attachment A
Data Goals for Major Water-Use Categories
Historically, the USGS has computed water use for all major categories of water use (see table below)
and published every 5 years since 1985. Currently, the USGS is building models to predict and forecast
water use at greater spatial and temporal scales (HUC12, daily), that are integrated into operational
national hydrologic models that consider water availability and ecological and anthropogenic needs.
These guidelines are provided to assist State water resource agencies in determining areas in which to
focus proposed work. States that currently meet the data goals for major water-use categories outlined
in Tier 1 for a specific water-use category would focus on Tier 2 and/or Tier 3. States are not required
to meet Tier 1 in all categories, before addressing Tier 2 and/or Tier 3 data needs. Data collected and
studies conducted in Tiers 1, 2, and 3 should be designed to benefit both local and national estimates
and provide information for water availability studies by water managers, academia, federal, and/or
local agencies. The definitions of basic water-use terms and categories as used by USGS can be found
on the USGS website (https://www.usgs.gov/mission-areas/water-resources/science/water-useterminology).
In addition to the standards listed in the table, baseline goals for all categories of water use include:
1. Facility or system withdrawals for the following categories: Public Supply, Self-supplied
Industrial, Irrigation-Crop, Thermoelectric, Irrigation-Golf Course, Livestock (major facilities),
Mining and Aquaculture.
2. Withdrawals, deliveries or returns by water source – groundwater, surface water, reclaimed
wastewater, wastewater effluent, and/or recycled water. For groundwater sources the aquifer
should be identified.
3. Withdrawals by water type – fresh or saline.

FY 23 WUDR Program Announcement – G23AS00463
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Category

Tier 1
●
●

Public
Supply

●

●

Industrial

●

●

IrrigationCrop

●

Monthly withdrawals, reported by
system and water source and
water type.
Deliveries to domestic users from
public-supply systems, and
populations served.
Report system information
relevant to HUC-8 and county,
and groundwater withdrawals with
aquifer designation.

Tier 2
●

●
●
●

Annual withdrawals by facility
●
reported by water source, by
water type, and industry
classification.
Groundwater withdrawals
●
reported with reference to aquifer.

Aggregate annual withdrawals
reported by water source, by
water type, acres irrigated, and
method of irrigation.
Aggregate areas may be subcounty levels, but are feasible to
summarize to county or
watershed.

●
●

Tier 3

Site-specific annual and monthly
withdrawals (by intake and/or well or
well field) reported by water source, and
by water type.
Quantity of water purchased between
systems and source(s) of water.
Quantity of water sold between
systems.
Reporting and/or verification of water
deliveries for domestic, commercial,
industrial, thermoelectric and other use.

●
●

Site-specific withdrawals by well or
diversion from surface-water feature, or
delivery from reclaimed wastewater.
Monthly withdrawals reported by water
source, type, acres irrigated, crop, and
method of irrigation.

●

Interbasin transfers.
System uses (internal and
other non-revenue uses) and
losses.
● Improve population served
estimates.
● Use of reclaimed wastewater
for public or landscape
irrigation.
● Site-specific daily
withdrawals (added June
2020).
Site-specific (by intake and/or well)
● Site-specific daily
annual and monthly withdrawals
withdrawals (added June
reported by water source, by water type,
2020)
and industry classification.
● Site-specific consumptive
use estimates.
Deliveries from public supply to
industrial facility, and deliveries from
● Site-specific discharges to
other sources, such as treated
surface water or land
wastewater.
application.

●

●

Site-specific daily
withdrawals (added June
2020)
Consumptive use and
conveyance loss estimates
by aggregate area (subcounty, watershed (HUC8 or
up to HUC12).
Site-specific return flows.

FY 23 WUDR Program Announcement – G23AS00463
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Category

Tier 1
●

Thermoelectric

●
●
SelfSupplied
Domestic

●
Irrigation
– Golf
Courses

●
●

Tier 2

Site-specific, annual and monthly ●
withdrawals and net power
generation reported by coolingsystem type (once-through or
recirculating), by water source
and by water type, and the source
of the information (plant, govt.
agency, etc.).
Site-specific return flows.
Self-supplied domestic
●
populations, by HUC-8 and
county, and by water source.
●

Site-specific annual and monthly
withdrawals reported by water
source, by water type, and acres
irrigated.
Groundwater withdrawals
designated by aquifer.

●

Annual withdrawals for major
facilities, reported by water
source and by water type.

●

●

●
Livestock

Tier 3

Site-specific annual and monthly
consumptive use.

●

Site-specific daily
withdrawals (added June
2020).

●

Improved and verified
coefficients for water use per
head for animal type,
confined or open-range,
seasonal variability, and
other variables.
Water withdrawals from
sources supported by USDA
programs to protect streams.

Studies of actual metered domestic
withdrawals, monthly by source.
Improve estimates of self-supplied
populations by utilizing property data
and/or public water supply service
areas, or other methods.
Consumptive use estimates, by course,
reported monthly or annual.
Acres irrigated by system type, by
course.

Site-specific annual and monthly
withdrawals for all facilities reported by
source of water, and by water type.
Site-specific animal counts and animal
type.

●

FY 23 WUDR Program Announcement – G23AS00463
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Category

Tier 1
●

Annual withdrawals reported by
HUC-8 and county, by source of
water, and by water type.

Tier 2
●
●

Tier 3
●

Site-specific annual and monthly
withdrawals.
Site-specific commodity identified.

●

Mining

●

Annual withdrawals reported by
HUC-8 and county, by source of
water, and by water type.

●

●

Annual and monthly deliveries
from public supply for commercial
use.

●

●

Site-specific, annual and monthly
water use (water use to spin
turbines) by water source and
water type, and the source of the
information (plant, govt. agency,
etc.).

Aquaculture

Commercial

Hydroelectric
Power

●

Evaluation/reporting on
water use by process
(commodity processing,
dewatering, dust
suppression, etc.).
Reporting on return
flows/discharge of water
from dewatering.

Site-specific annual and monthly
withdrawals.
Site-specific facility information (method,
species cultured, etc.).

Site-specific annual and monthly
withdrawals for self-supplied
establishments.

FY 23 WUDR Program Announcement – G23AS00463
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Category

Tier 1
●

Wastewater
Treatment

Tier 2

Site-specific, annual and monthly
return flows from public
wastewater treatment and
industrial facilities.

●

Tier 3

Site-specific discharges to surface water
or land application.

Water Use Data Storage and Availability
●
Water-use
database

Monthly and annual withdrawal
data are reported to the state
agency and stored in an electronic
format.

●

Withdrawal data are entered
electronically into a database.
Automatic QA/QC checks are
integrated into the electronic database
and/or data entry routines.

●

Withdrawal data include
water source, water type
and location (county and
HUC-12). Data are made
available for export by the
state agency or for
download.

FY 23 WUDR Program Announcement – G23AS00463
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Attachment B
USGS Water Use Data and Research Cooperative Agreement

Proposal Information Summary Template
Use the format below for the required Proposal Information Summary
1.

Short Project Title:

THE SHORT PROJECT TITLE SHOULD BE USED ON THE SF
FORMS FOR GRANTS.GOV AND WILL BE USED ON THE
AWARD COVER PAGE. The short project title should include the
State or State agency name, the year, and WUDR or Water Use in the
title. The following are two examples: “Pennsylvania DEP 2023
WUDR Project” or “Texas Water Use Data Project FY2023”

2.

Descriptive Project Title:

The descriptive project title will be used by the WUDR program.
Please do not use this title in the SF forms for Grants.gov. The
descriptive project title should include the agency name, the geographic
area, and a brief statement of the work to be accomplished. The
following is an example descriptive project title: “Quality Assurance
Enhancements to Web Based Water Use Reporting Application to
support Pennsylvania Department of Environmental Protection’s Water
Use Data Program”

3.

Project Keywords:

List 3 to 5 keywords for the proposed work.

4.

Primary Investigator:

List technical contact and contact information here. Only show one
PI. The primary investigator must be a recipient agency employee.
(Name)
(Agency Name)
(Street Address/P.O. Box)
(City, State, Zip Code)
(Telephone Number), (FAX Number), (E-mail Address)

5.

Authorized Institutional
Representative:

Provide name of Institutional/Financial contact here.
(Name)
(Agency Name)
(Organizational Unit)
(Street Address/P.O. Box)
(City, State, Zip Code)
(Telephone Number), (FAX Number), (E-mail Address)

6.

Amount Requested:

(List amount of Federal funds requested for this Proposal)

7.

Proposed Start Date:

(The date you would like to start work, between
September 1, 2023 and September 30, 2023)

8.

Proposed Duration:

(12 or 24 months, no awards are issued for less than 12 months)

9.

Previous WUDR Funding:

Amount
Performance Period
FY 23 WUDR Program Announcement – G23AS00463
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Attachment C
Budget Summary

Indirect cost rate:

Budget summary
Category
1. Salary (wages, fringe)
2. Travel
3. Equipment
4. Supplies
5. Contractors
6. Total Direct Costs (items 1-5)
7. Indirect cost
8. Total Cost (items 6 and 7)
In-kind services percent:

Federal $

Agency in-kind $ Total $

FY 23 WUDR Program Announcement – G23AS00463
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Attachment D
Data Management Plan - Example Templates

Below are two example data management plans. The use of one of these templates is strongly
encouraged. Additional examples are available at https://www.usgs.gov/products/data-and-tools/datamanagement/data-management-plans. Please see section 9 (b)(2) Data Availability, found on pages
36 in the program announcement that states that data collected under a federal grant must be made
available to the USGS.
Template 1: This template is for use with projects involving data collection or data digitizing,
processing, or other transformations:
PI Name:
Project Title:
1. Will this project utilize existing data? ☐Yes/☐No
If yes, where is the existing data hosted/stored currently? (Paper files, Excel spreadsheets,
custom database, etc.)
2. Will your Project collect or process new data? ☐Yes/☐No
If yes, what file format will be used to collect the new data? (Paper, web forms, PDF forms,
etc.)
3. Are there access/use limitations associated with your data? ☐Yes/☐No
If yes, describe the limitations, including proprietary or sensitive data elements, etc.
4. Is existing data currently available to the public? ☐Yes/☐No
a. Where are the data made available?
b. Describe how any proprietary/sensitive data is handled.
c. Are any fees associated with release of the data?
d. What data format is the data released in? ☐CSV ☐Shapefile ☐GeoTIFF ☐Other:
e. Is associated metadata made available, and if so what format?

FY 23 WUDR Program Announcement – G23AS00463
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5. Is new data planned to be made available to the public?
a. Where will the data made available?
b. Describe how any proprietary/sensitive data will be handled.
c. Will any fees be associated with release of the data?
d. What data format will the data be released in? ☐CSV ☐Shapefile ☐GeoTIFF ☐Other:
e. Will associated metadata be made available, and if so what format will be used?
6. Describe the approach for backup of all data associated with this project.
7. What is the lifespan of this data? ☐Maintained indefinitely/☐Moved to archive storage after __
years/☐Destroyed after __years/☐Other:
8. Does data for this project rely on proprietary or licensed software? List software:
9. Describe quality assurance and/or quality control procedures that are associated with data collection
and processing:

Template 2: This template is for use with projects involving custom software/code, database, or web
tools development:
PI Name:
Project Title:
1. Describe the custom software to be developed.
2. If code is available/planned to be made available via an online repository, provide a link.
3. Identify any restrictions on access or reuse of the software.
4. Describe the approach for backup of the software during this project.
5. Describe the strategy for ongoing support and maintenance of the software after development.
6. Identify the computing language/framework to be used. (JavaScript/SQL/R/Python/.Net/etc)
7. Identify the operating system environment. (Windows/Linux/MacOS/etc.)

FY 23 WUDR Program Announcement – G23AS00463
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Attachment E
Water Use Data and Research Program Terms and Conditions
1. Acceptance
Acceptance of a Federal Financial Assistance award from the Department of the Interior (DOI) carries
with it the responsibility to be aware of and comply with the terms and conditions of award.
Acceptance is defined as the start of work, drawing down funds, or accepting the award by signature or
electronic means. Awards are based on the application submitted to and approved by DOI and are
subject to the terms and conditions incorporated either directly or by reference below.
2. USGS Involvement
Substantial involvement is anticipated through the terms of this Agreement between the USGS and the
Recipient. A summary of the involvement is as follows:
The Water Use Data and Research (WUDR) Program will be carried out in close collaboration with
Water Use Specialists at USGS Water Science Centers, and/or the USGS National Water Use Team
during the development of technical requirements and categorical water use data collection and
methods development. The Recipients will be integral in data collection, methods development, and
data management activities, potentially working with local cooperators and other federal agencies to
facilitate project development and data acquisition and management. The USGS WUDR Technical
Team will manage and develop all the technical requirements and guidance associated with the WUDR
Program. Together the USGS and state collaborators will refine existing water use databases, develop
new techniques for estimating water use, and establish data management policies for sharing of water
use data that adhere to data goals for major water-use categories previously developed by the USGS
(Attachment A). Data and information collected as part of this program must be stored electronically,
provided to the USGS in machine readable open format to input into existing USGS databases (when
applicable), but may be disseminated via a variety of means, including graduate student theses, USGS
series reports, and scientific publications.
3. Funding
(a) The total estimated cost of the USGS share for the performance of this Agreement is
(total amount of the agreement).
(b) The amount obligated under this Assistance Award Modification, hereinafter referred to as
“obligated funds,” presently the sum of (total amount of the agreement), shall be
available for payment of costs incurred by the recipient in performance of this agreement for the
period (to be completed at time of award).
In no event shall costs be incurred in performance of this agreement in excess of the funds currently
obligated.

FY 23 WUDR Program Announcement – G23AS00463
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4. Pre-Agreement Costs
The Recipient is not authorized to incur costs prior to the award of this Agreement. Costs incurred prior
to the award of this agreement are not allowable.
5. Reporting Requirements
(a) Required reports/documents. The Principal Investigator is required to submit the following
reports or documents. Further description of requirements follows the table below.
Report/
Document

Method of Delivery

(1) Progress
Report

Send PDF file as an
email attachment.

(2) Final
Technical
Report

Send PDF file as an
email attachment

(3) Data

Send machine
readable datafile.

(4) SF 425
Federal
Financial
Report
(5) Final SF
425 Federal
Financial
Report

Submit To

When Due
Every 6 months
WUDR Program
for the duration of
Management. See
the project. See
Section 5.(b)(1)
details of
formatting in
section 5.(b)(1)
below
Within 120
WUDR Program
calendar days after
Management.
the end of the
award. See details
See Section
of formatting in
5.(b)(2)(i)
section 5.(b)(2)
below
Within 120
WUDR Program
calendar days after
Management.
the end of the
award. See details
See Section 5.(b)(3) of formatting in
section 5.(b)(3)
below

See Section 5.(b)(4)

See Section 5.(b)(4) See Section
5.(b)(4)

See Section 5.(b)(5)

See Section 5.(b)(5) See Section
5.(b)(5)

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(b) Report preparation instructions. The Recipient shall prepare the reports/documents in accordance
with the following instructions:
(1) Progress Reports. The Recipient shall submit one copy of each Progress Report to the
WUDR Program Management (wudr-coordinator@usgs.gov) and one copy of the
transmittal letter to the USGS Grant Specialist (sroser@usgs.gov). The WUDR Program
will share information (excluding budget information) from the progress reports with
USGS Water Science Center (WSC) Staff (for example, the WSC Director and WSC
Water Use Specialist). Unless otherwise specified in this Agreement, semi-annual
progress reports should be submitted every six months after the start date of the project.
In the case of multi-year Agreements, failure to submit timely reports may delay
processing of funding increments. For Agreements with a total anticipated performance
period of twelve months (12) months or less, only one Progress Report will be required.
A Progress Report is not required if concurrent with Final Technical Report, unless the
Recipient requests an extension to the project period.
The progress reports shall include the following information:
(i)
(ii)
(iii)
(iv)
(v)
(vi)

A list of project accomplishments to date.
A comparison of accomplishments to the planned objectives and timeline
for the progress period.
Reasons why any established goals were changed or not met.
Additional pertinent information, including an explanation of cost
overruns.
Outline anticipated activities and adjustments to the program during the
next progress period.
List any changes to lead project personnel and provide contact
information.

Between the required reporting dates, events may occur which have significant impact
upon the project or program. In such cases, the Recipient shall inform the USGS as
soon as the following types of conditions become known:
(i)

(ii)

Problems, delays, or adverse conditions which will materially impair the
ability to meet the objective of the Agreement. This disclosure must
include a statement of the action taken, or contemplated, and any
assistance needed to resolve the situation.
Favorable developments which enable meeting time schedules and
objectives sooner or at less cost than anticipated or producing more or
different beneficial results than originally planned.

(2) Final Technical Report. Final Technical Reports shall describe in detail the work
performed and results obtained during the grant period. Final Technical Reports are due
120 days after the conclusion of the project period. Any information contained in a
previously submitted progress report shall be repeated or restated in the Final Technical
Report.
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(i) Submit the Final Technical Report as an Adobe Acrobat PDF file. Submit the
report as an e-mail attachment to WUDR Program Management:
Erik Smith

wudr-coordinator@usgs.gov

(ii) The Final Technical report should consist of the following sections:
(A) Cover page
The cover page should include the following information:
● Award Number
● Agency Name
● Title
● Author(s) and Affiliation(s) with address and zip code
● Author’s Telephone numbers and email address
● Term covered by award (start and end dates)
● Date of final report
(B) Main body of the report
● Overview of work as related to the proposal objectives and
products.
● Description of existing water use data collection activities in
the State.
● Description of activities, methods developed, and
accomplishments resulting from the award. Include specific
details on how the “TIER LEVEL” for categories of use (see
Attachment A, Data Goals for Major Water-Use Categories)
increased. This includes improvements for estimated or
reported data.
● Description of any updates made to databases or data delivery
during period of award.
● Description of any problems encountered during project
period.
● Notice of any changes in databases or web services that are
being planned that would impact future integration of data into
USGS databases.
(3) Data
● Provide a machine-readable data file, or provide a link for data available through
web services. Contact wudr-coordinator@usgs.gov to determine the best method
(email, ftp, website download, etc.) to provide data to the USGS.
● Provide a list of data elements for all datafiles.
● Describe the source(s) of data and method(s) used to generate the datafile(s).
● Provide metadata. Examples of Metadata standards endorsed by the Federal
Geographic Data Committee (FGDC) are available
FY 23 WUDR Program Announcement – G23AS00463
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at https://www.usgs.gov/products/data-and-tools/data-management/metadatacreation.
● For spreadsheets, include a “README” worksheet for each workbook with the
source of the data and the date of the data pull. In addition, please provide
details in the worksheet on unit(s), year(s), acronyms, abbreviations, codes and
methods.
● Notice of any changes in databases or web services that are being planned that
would impact future access to data by the USGS.
(4) Annual SF 425 Federal Financial Reports
(i) The Recipient will submit an annual SF 425, Federal Financial Report, for each
individual USGS award. The SF 425 is available at
https://www.grants.gov/web/grants/forms/post-award-reporting-forms.html. The SF
425 will be due within 90 days following the end of the budget year (first year of the
award).
(ii) The SF 425 must be submitted by e-mail to SF425@usgs.gov with a cc to the Grant
Specialist (sroser@usgs.gov). The Recipient must include the USGS award number
in the subject line of all correspondence. If, after 90 days, the Recipient has not
submitted a report, the Recipient’s account in ASAP will be placed in a manual
review status until the report is submitted.
(5) Final SF 425 Federal Financial Report
(i) The Recipient will liquidate all obligations incurred under the award and submit a
final SF 425, Federal Financial Report in accordance with 5(b)(3)(ii) no later than
120 calendar days after the Agreement completion date.
(ii) Recipient will promptly return any unexpended federal cash advances or will
complete a final draw from ASAP to obtain any remaining amounts due. Once 120
days has passed since the Agreement completion date, USGS shall unilaterally
deobligate federal funds as reflected in the Final SF 425.
(iii) Subsequent revision to the final SF 425 will be considered only as follows:
(A)
When the revision results in a balance due to the Government, the Recipient
must submit a revised final SF 425, Federal Financial Report, and refund the
excess payment whenever the overcharge is discovered, no matter how long
the lapse of time since the original due date of the report.
(B)

When the revision represents additional reimbursable costs claimed by the
Recipient, a revised final SF 425 may be submitted to the USGS Grant
Specialist with an explanation. If approved, the USGS will either request and
pay a final invoice or reestablish the ASAP subaccount to permit the
Recipient to make a revised final draw. Any revised final report representing
additional reimbursable amounts must be submitted no later than 1 year from
the due date of the original report, i.e., 16 months following the Agreement
completion date. USGS will not accept any revised SF 425 covering
FY 23 WUDR Program Announcement – G23AS00463
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additional expenditures after that date and will return any late request for
additional payment to the Recipient.
6. Publications
(a) Acknowledgment of Support
Recipient is responsible for assuring that an acknowledgment of USGS support:
1. Is made in any publication (including World Wide Web pages) of any material based on or
developed under this Agreement, in the following terms:
This material is based upon work supported by the U.S. Geological Survey under
Cooperative Agreement No. (insert agreement number).
2. Is orally acknowledged during all news media interviews, including popular media such as
radio, television, and news magazines.
(b) Disclaimer
Recipient is responsible for assuring that every publication of material (including World Wide
Web pages) based on or developed under this Agreement, contains the following disclaimer:
The views and conclusions contained in this document are those of the authors and should
not be interpreted as representing the opinions or policies of the U.S. Geological Survey.
Mention of trade names or commercial products does not constitute their endorsement by
the U.S. Geological Survey.
(c) USGS Logo
Use of the USGS logo (also known as "visual identity" or "identifier") constitutes the
recipient’s agreement to and acceptance of the following terms:
•
•
•
•
•

The USGS identifier is trademarked and not in the public domain.
Use of the trademarked USGS identifier is authorized by USGS for use only by
recipients of USGS funding.
Use is authorized on information products that result from research funded by the
financial assistance award.
Use the USGS identifier for any other purpose without written permission from USGS
is prohibited; doing so constitutes trademark infringement.
Recipient will adhere to the design requirements, which are as follows:
o The USGS identifier must appear in black, white, or green only.
o The USGS identifier cannot be modified in any way except for proportional
sizing.
o The USGS identifier should appear at the same size as logos of other agencies,
if any.
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o If used on a digital product, the USGS identifier should link to
https://www.usgs.gov/.
(d) Publication
Publication of the results of any project carried out under this assistance award is authorized in
professional journals, trade magazines, or may be made by the USGS. Such manuscripts or
publications submitted to journals or professional publications for publication shall be
accompanied by the following notation:
This manuscript is submitted for publication with the understanding that the United States
Government is authorized to reproduce and distribute reprints for Governmental purposes.
(e) Copies for USGS
Recipient is responsible for assuring that the USGS Project Office is provided a digital version,
preferably as a MS Word DOCx file, of every accepted manuscript upon acceptance for publication
by the journal.
(f) Department of the Interior Requirements
Two copies of each publication produced under a Cooperative Agreement shall be sent to the
Natural Resources Library with a transmittal that identifies the sender and the publication. The
address of the library is:
U.S. Department of the Interior
Natural Resources Library
Division of Information and Library Services
Gifts and Exchange Section
18th and C Streets, NW
Washington, DC 20240
7. Payment
Payments under financial assistance awards must be made using the Department of the Treasury
Automated Standard Application for Payments (ASAP) system (www.asap.gov).
(a) The Recipient agrees that it has established or will establish an account with ASAP. USGS will
initiate enrollment in ASAP. If the Recipient does not currently have an ASAP account, they must
designate an individual (name, title, address, phone and e-mail) who will serve as the Point of
Contact (POC).
(b) With the award of each grant/cooperative agreement, a sub-account will be set up from which the
Recipient can draw down funds. After Recipients complete enrollment in ASAP and link their
banking information to the USGS ALC (14080001), it may take up to 10 days for sub-accounts to
be activated and for funds to be authorized for drawdown in ASAP.
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(c) Inquiries regarding payment should be directed to ASAP at 855-868-0151.
(d) Payments may be drawn in advance only as needed to meet immediate cash disbursement needs.
8. Revisions and Prior Approvals
Modifications to this Agreement shall generally be executed by mutual written consent of the parties,
with the exception of certain purely administrative changes that may be executed unilaterally by the
USGS. Recipients may make certain limited budgetary and programmatic changes without prior USGS
approval as outlined in 2 CFR 200.308 and 200.407. Any proposed change which requires prior written
approval of the USGS shall be submitted in writing to the address at D.1 at least thirty (30) days prior
to the requested effective date of the proposed change. The USGS will respond to the change request
within thirty (30) days of receipt.
(a) Extensions. Recipients are specifically advised that requests for extension or other change to the
budget or project period(s) require prior written approval. Such requests must be submitted as
outlined above and be accompanied by a statement supporting the extension and a revised budget
indicating the planned use of all unexpended funds during the proposed extension period.
(b) Transfer of Funds. Recipients are specifically advised that prior written approval of the USGS
Contracting Officer is not required for transfer of funds between direct cost categories when the
cumulative amount of the transfer during the performance period does not exceed ten percent
(10%) of the total USGS award. Prior written approval is required from the USGS Contracting
Officer for transfers of funds in excess of the ten percent limitation.
(c) Carry Forward of Funds. Recipients are specifically advised that prior written approval by the
USGS Contracting Officer is required to carry forward unobligated balances to subsequent budget
periods. It is expected that funds be expended during the budget period for which they are
obligated. The request must include the amount of funds to be carried over, why the carry-over of
funds is necessary, and for how long the funds should be carried over.
9. General Provisions
(a) Department of the Interior Standard Terms and Conditions
The Recipient shall be subject to the Department of the Interior Standard Terms and Conditions which
are incorporated herein by reference and available on the Internet at: https://www.doi.gov/grants/doistandard-terms-and-conditions
(b) Additional Terms and Conditions
(1) Research Integrity
i) USGS requires that all grant or cooperative agreement Recipient organizations adhere to the
Federal Policy on Research Misconduct, Office of Science and Technology Policy,
FY 23 WUDR Program Announcement – G23AS00463
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December 6, 2000, 65 Federal Register (FR) 76260. The Federal Policy on Research
Misconduct outlines requirements for addressing allegations of research misconduct,
including the investigation, adjudication, and appeal of allegations of research misconduct
and the implementation of appropriate administrative actions.
ii) The Recipient must promptly notify the USGS Project Office when research misconduct that
warrants an investigation pursuant to the Federal Policy on Research Misconduct is alleged.
(2) Data Availability
(i) Applicability. The Department of the Interior is committed to basing its decisions on the best
available science and providing the American people with enough information to thoughtfully
and substantively evaluate the data, methodology, and analysis used by the Department to
inform its decisions.
(ii) Use of Data. The regulations at 2 CFR 200.315 apply to data produced under a Federal award,
including the provision that the Federal Government has the right to obtain, reproduce,
publish, or otherwise use the data produced under a Federal award as well as authorize others
to receive, reproduce, publish, or otherwise use such data for Federal purposes.
(iii) Availability of Data. The recipient shall make the data produced under this award and any
subaward(s) available to the Government for public release, consistent with applicable law, to
allow meaningful third-party evaluation and reproduction of the following:
A. The scientific data relied upon;
B. The analysis replied upon; and
C. The methodology, including models, used to gather and analyze the data.
(3) Conflict of Interest
(i) Applicability
A. This section intends to ensure that non-Federal entities and their employees take
appropriate steps to avoid conflicts of interest in their responsibilities under or with
respect to Federal financial assistance agreements.
B. In the procurement of supplies, equipment, construction, and services by recipients and
by subrecipients, the conflict of interest provisions in 2 CFR 200.318 apply.
(ii) Requirements.
A. Non-Federal entities must avoid prohibited conflicts of interest, including any
significant financial interests that could cause a reasonable person to question the
recipient’s ability to provide impartial, technically sound, and objective performance
under or with respect to a Federal financial assistance agreement.
B. In addition to any other probations that may apply with respect to conflicts of interest,
no key official of an actual or proposed recipient or subrecipient, who is substantially
FY 23 WUDR Program Announcement – G23AS00463
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involved in the proposal or project, may have been a former Federal employee who,
within the last one (1) year, participated personally and substantially in the evaluation,
award, or administration of an award with respect to that recipient or subrecipient or in
development of the requirement leading to the funding announcement.
C. No actual or prospective recipient or subrecipient may solicit, obtain, or use nonpublic information regarding the evaluation, award, or administration of an award to
that recipient or subrecipient or the development of a Federal financial assistance
opportunity that may be of competitive interest to that recipient or subrecipient.
(iii) Notification.
A. Non-Federal entities, including applicants for financial assistance awards, must
disclose in writing any conflict of interest to the DOI awarding agency or pass-through
entity in accordance with 2 CFR 200.112, Conflicts of Interest.
B. Recipients must establish internal controls that include, at a minimum, procedures to
identify, disclose, and mitigate or eliminate identified conflicts of interest. The
recipient is responsible for notifying the USGS Contracting Officer in writing of any
conflicts of interest that may arise during the life of the award, including those that
have been reported by subrecipients.
(iv) Restrictions on Lobbying. Non-Federal entities are strictly prohibited from using funds
under this grant or cooperative agreement for lobbying activities and must provide the
required certifications and disclosures pursuant to 43 CFR Part 18 and 31 USC 1352.
(v) Review Procedures. The USGS Contracting Officer will examine each conflict of interest
disclosure on the basis of its particular facts and the nature of the proposed grant or
cooperative agreement, and will determine whether a significant potential conflict exists
and, if it does, develop and appropriate means for resolving it.
(vi) Enforcement. Failure to resolve conflicts of interest in a matter that satisfies the
Government may be cause for termination of the award. Failure to make required
disclosures may result in any of remedies described in 2 CFR 200.338, Remedies for
Noncompliance, including suspension or debarment (see also 2 CFR Part 180).
(4) Program Income
(i) If the Recipient is an educational institution or nonprofit research organization, any other
program income will be added to funds committed to the project by the Federal awarding
agency and Recipient and be used to further eligible project or program objectives, as
described in 2 CFR 200.307(e)(2).
(ii) For all other types of Recipients, any other program income will be deducted from total
allowable costs to determine the net allowable costs before calculating the Government's
share of reimbursable costs, as provided in 2 CFR 200.307(e)(1).

FY 23 WUDR Program Announcement – G23AS00463
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(5) Government Furnished Equipment or Equipment Authorized for Purchase
Title to equipment acquired wholly or in part with Federal funds shall be vested in the Recipient
unless otherwise specified in the award document. The Recipient shall retain control and maintain
an inventory of such equipment as long as there is a need for such equipment to accomplish the
purpose of the project, whether or not the project continues to be supported by Federal funds.
When there is no longer a need for such equipment to accomplish the purpose of the project, the
Recipient shall use the equipment in connection with other Federal awards the Recipient has
received. Disposal of equipment shall be in accordance with 2 CFR 200.313.
Insert the following if no equipment will be provided or purchased:
No equipment is provided or authorized for purchase on this grant/cooperative agreement.
Insert the following if property will be provided or purchased:
The following equipment will be vested with the Recipient: (list equipment)
Insert the following award term if the recipient is an individual, small business, non-profit
organization, university or other institution of higher education. This award term does not apply to
State, Local or Tribal governments or foreign entities.
(6) Patent Rights (37 CFR § 401.14)
Unless otherwise provided in the Agreement, if this Agreement is for experimental, developmental,
or research work, the following clause (implementing the Bayh-Dole Act, [35 U.S.C. § 200 et
seq.]) shall apply. The recipient shall include this clause in all subawards for experimental,
developmental, or research activities.
(i) Definitions
A. INVENTION means any invention or discovery which is or may be patentable or otherwise
protectable under Title 35 of the USC, to any novel variety of plant which is or may be
protected under the Plant Variety Protection Act (7 U.S.C. § 2321 et seq.).
B. SUBJECT INVENTION means any invention of the recipient conceived or first actually
reduced to practice in the performance of work under this Agreement, provided that in the
case of a variety of plant, the date of determination (as defined in section 41(d)) must also
occur during the period of performance.
C. PRACTICAL APPLICATION means to manufacture in the case of a composition or
product, to practice in the case of a process or method, or to operate in the case of a
machine or system; and, in each case, under such conditions as to establish that the
invention is being utilized and that its benefits are to the extent permitted by law or
Government regulations available to the public on reasonable terms.
D. MADE when used in relation to any invention means the conception or first actual
reduction to practice of such invention.
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E. SMALL BUSINESS FIRM means a small business concern as defined at section 2 of Pub.
L. 85–536 (15 U.S.C. 632) and implementing regulations of the Administrator of the Small
Business Administration. For the purpose of this clause, the size standards for small
business concerns involved in government procurement and subcontracting at 13 CFR
121.3–8 and 13 CFR 121.3–12, respectively, will be used.
F. NON-PROFIT ORGANIZATION means a domestic university or other institution of
higher education or an organization of the type described in Section 501(c)(3) of the
Internal Revenue Code of 1954 (26 U.S.C. § 501(c)) and exempt from taxation under
Section 501(a) of the Internal Revenue Code (26 U.S.C. § 501(a)) or any domestic nonprofit scientific or educational organization qualified under a State non-profit organization
statute. b. Allocation of Principal Rights The recipient may retain the entire right, title, and
interest throughout the world to each subject invention subject to the provisions of this
Patent Rights clause and 35 U.S.C. § 203. With respect to any subject invention in which
the recipient retains title, the Federal Government shall have a non-exclusive,
nontransferable, irrevocable, paid-up license to practice or have practiced for or on behalf
of the U.S. the subject invention throughout the world. If the Agreement indicates it is
subject to an identified international agreement or treaty, the U.S. Geological Survey
(USGS) also has the right to direct the recipient to convey to any foreign participant such
patent rights to subject inventions as are required to comply with that agreement or treaty.
(ii) Allocation of Principal Rights
A. The recipient may retain the entire right, title, and interest throughout the world to each
subject invention solely made by recipient subject to the provisions of this Patent Rights
clause, including (2) below, 35 U.S.C. §§ 202, 203 and 37 CFR § 401.14. Inventions made
under this Agreement jointly by USGS and recipient will be jointly owned by both parties.
However, where a USGS employee is a coinventor, the USGS may, for the purpose of
consolidating rights in the invention and if it finds that it would expedite the development
of the invention:
1. license or assign whatever rights it may acquire in the subject invention to the nonprofit
organization, small business firm, or non-Federal inventor in accordance with the
provisions of this chapter; or
2. acquire any rights in the subject invention from the nonprofit organization, small
business firm, or non-Federal inventor, but only to the extent the party from whom the
rights are acquired voluntarily enters into the transaction and no other transaction under
this chapter is conditioned on such acquisition.
With respect to any subject invention in which the recipient retains title, the Federal
Government shall have a non-exclusive, nontransferable, irrevocable, paid-up license to
practice or have practiced for or on behalf of the U.S. the subject invention throughout the
world. If the Agreement indicates it is subject to an identified international agreement or
treaty, the U.S. Geological Survey (USGS) also has the right to direct the recipient to
convey to any foreign participant such patent rights to subject inventions as are required to
comply with that agreement or treaty.
B. If the recipient performs services at a Government owned and operated laboratory or at a
Government owned and recipient operated laboratory directed by the Government to fulfill
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the Government's obligations under a Cooperative Research and Development Agreement
(CRADA) authorized by 15 U.S.C. 3710a, the Government may require the recipient to
negotiate an agreement with the CRADA collaborating party or parties regarding the
allocation of rights to any subject invention the recipient makes, solely or jointly, under the
CRADA. The agreement shall be negotiated prior to the recipient undertaking the CRADA
work or, with the permission of the Government, upon the identification of a subject
invention. In the absence of such an agreement, the recipient agrees to grant the
collaborating party or parties an option for a license in its inventions of the same scope and
terms set forth in the CRADA for inventions made by the Government.
(iii) Invention Disclosure, Election of Title and Filing of Patent Applications by Recipient
A. The recipient will disclose each subject invention to USGS within two months after the
inventor discloses it in writing to recipient personnel responsible for the administration of
patent matters. The disclosure to USGS shall be in the form of a written report and shall
identify the Agreement under which the invention was made and the inventor(s). It shall be
sufficiently complete in technical detail to convey a clear understanding of the nature,
purpose, operation, and, to the extent known, the physical, chemical, biological or electrical
characteristics of the invention. The disclosure shall also identify any publication, on sale or
public use of the invention, whether a manuscript describing the invention has been
submitted for publication and, if so, whether it has been accepted for publication, at the
time of disclosure. In addition, after disclosure to USGS, the recipient will promptly notify
USGS of the acceptance of any manuscript describing the invention for publication, or of
any on sale or public use planned by the recipient.
B. The recipient will elect in writing whether or not to retain title to any such invention by
notifying USGS within two years of disclosure to USGS. However, in any case where
publication, on sale, or public use has initiated the one-year statutory period wherein valid
patent protection can still be obtained in the U.S., the period for election of title may be
shortened by USGS to a date that is no more than 60 days prior to the end of the statutory
period.
C. The recipient will file its initial patent application on an invention to which it elects to
retain title within one year after election of title or, if earlier, prior to the end of any
statutory period wherein valid patent protection can be obtained in the U.S. after a
publication, on sale, or public use. The recipient will file patent applications in additional
countries or international patent offices within either ten months of the corresponding initial
patent application, or six months from the date when permission is granted by the
Commissioner of Patents and Trademarks to file foreign patent applications when such
filing has been prohibited by a Secrecy Order.
D. Requests for extension of the time for disclosure to USGS, election, and filing under
subparagraphs A., B., and C. may, at the discretion of USGS, be granted.
(iv) Conditions When the Government May Obtain Title
The recipient will convey to USGS, upon written request, title to any subject invention:
A. if the recipient fails to disclose or elect the subject invention within the times specified in
paragraph c. above, or elects not to retain title, provided that USGS may only request title
within 60 days after learning of the failure of the recipient to disclose or elect within the
specified times;
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B. in those countries in which the recipient fails to file patent applications within the times
specified in paragraph c. above, but prior to its receipt of the written request of USGS, the
recipient shall continue to retain title in that country; or in any country in which the
recipient decides not to continue the prosecution of any application for, to pay the
maintenance fees on, or defend in a reexamination or opposition proceeding on, a patent on
a subject invention.
(v) Minimum Rights to Recipient
A. The recipient will retain a non-exclusive royalty-free license throughout the world in each
subject invention to which the Government obtains title, except if the recipient fails to
disclose the subject invention within the times specified in paragraph c. above. The
recipient’s license extends to its domestic subsidiaries and affiliates, if any, within the
corporate structure of which the recipient is a party and includes the right to grant
sublicenses of the same scope to the extent the recipient was legally obligated to do so at
the time the Agreement was made. The license is transferable only with the approval of
USGS except when transferred to the successor of that part of the recipient’s business to
which the invention pertains.
B. The recipient’s domestic license may be revoked or modified by USGS to the extent
necessary to achieve expeditious practical application of the subject invention pursuant to
an application for an exclusive license submitted in accordance with applicable provisions
at 37 CFR Part 404. This license will not be revoked in that field of use or the geographical
areas in which the recipient has achieved practical application and continues to make the
benefits of the invention reasonably accessible to the public. The license in any foreign
country may be revoked or modified at discretion of USGS to the extent the recipient, its
licensees, or its domestic subsidiaries or affiliates have failed to achieve practical
application in that foreign country.
C. Before revocation or modification of the license, USGS will furnish the recipient a written
notice of its intention to revoke or modify the license, and the recipient will be allowed
thirty days (or such other time as may be authorized by USGS for good cause shown by the
recipient) after the notice to show cause why the license should not be revoked or modified.
The recipient has the right to appeal, in accordance with applicable regulations in 37 CFR
Part 404 concerning the licensing of Government-owned inventions, any decision
concerning the revocation or modification of its license.
(vi) Recipient Action to Protect Government’s Interest
A. The recipient agrees to execute or to have executed and promptly deliver to USGS all
instruments necessary to: (i) establish or confirm the rights the Government has throughout
the world in those subject inventions for which the recipient retains title; and (ii) convey
title to USGS when requested under paragraph d. above, and to enable the Government to
obtain patent protection throughout the world in that subject invention.
B. The recipient agrees to require, by written agreement, its employees, other than clerical and
non-technical employees, to disclose promptly in writing to personnel identified as
responsible for the administration of patent matters and in a format suggested by the
recipient each subject invention made under this Agreement in order that the recipient can
comply with the disclosure provisions of paragraph c. above, and to execute all papers
necessary to file patent applications on subject inventions and to establish the
FY 23 WUDR Program Announcement – G23AS00463
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Government’s rights in the subject inventions. The disclosure format should require, as a
minimum, the information requested by paragraph c.1 above. The recipient shall instruct
such employees through the employee agreements or other suitable educational programs
on the importance of reporting inventions in sufficient time to permit the filing of patent
applications prior to U.S. or foreign statutory bars.
C. The recipient will notify USGS of any decision not to continue prosecution of a patent
application, pay maintenance fees, or defend in a reexamination or opposition proceeding
on a patent, in any country, not less than 30 days before the expiration of the response
period required by the relevant patent office.
D. The recipient agrees to include, within the specification of any U.S. patent application and
any patent issuing thereon covering a subject invention, the following statement: “This
invention was made with Government support under (identify the Agreement) awarded by
the U.S. Geological Survey. The Government has certain rights in this invention.”
E. The recipient or its representative will complete, execute and forward to USGS a
confirmation of a License to the U.S. Government and the page of a United States patent
application that contains the Federal support clause within two months of filing any
domestic or foreign patent application.
(vii) Subcontracts
A. The recipient will include this Patent Rights clause, suitably modified to identify the
parties, in all subcontracts, regardless of tier, for experimental, developmental or research
work. The subcontractor will retain all rights provided for the recipient in this Patent Rights
clause, and the recipient will not, as part of the consideration for awarding the subcontract,
obtain rights in the subcontractors’ subject inventions.
B. In the case of subcontracts, at any tier, when the prime award by USGS was a contract (but
not a cooperative agreement), USGS, subcontractor, and contractor agree that the mutual
obligations of the parties created by this Patent Rights clause constitute a contract between
the subcontractor and the Foundation with respect to those matters covered by this Patent
Rights clause.
(viii) Reporting on Utilization of Subject Inventions
The recipient agrees to submit on request periodic reports no more frequently than annually on
the utilization of a subject invention or on efforts at obtaining such utilization that are being
made by the recipient or its licensees or assignees. Such reports shall include information
regarding the status of development, date of first commercial sale or use, gross royalties
received by the recipient and such other data and information as USGS may reasonably specify.
The recipient also agrees to provide additional reports in connection with any march-in
proceeding undertaken by USGS in accordance with paragraph j. of this Patent Rights clause.
As required by 35 U.S.C. § 202(c)(5), USGS agrees it will not disclose such information to
persons outside the Government without the permission of the recipient.
(ix) Preference for United States Industry
Notwithstanding any other provision of this Patent Rights clause, the recipient agrees that
neither it nor any assignee will grant to any person the exclusive right to use or sell any subject
invention in the U.S. unless such person agrees that any products embodying the subject
invention or produced through the use of the subject invention will be manufactured
FY 23 WUDR Program Announcement – G23AS00463
Page | 42

substantially in the U.S. However, in individual cases, the requirement for such an agreement
may be waived by USGS upon a showing by the recipient or its assignee that reasonable but
unsuccessful efforts have been made to award licenses on similar terms to potential licensees
that would be likely to manufacture substantially in the U.S. or that under the circumstances
domestic manufacture is not commercially feasible.
(x) March-in Rights
The recipient agrees that with respect to any subject invention in which it has acquired title,
USGS has the right in accordance with procedures at 37 CFR § 401.6 and USGS regulations at
45 CFR § 650.13 to require the recipient, an assignee or exclusive licensee of a subject
invention to grant a non-exclusive, partially exclusive, or exclusive license in any field of use
to a responsible applicant or applicants, upon terms that are reasonable under the circumstances
and if the recipient, assignee, or exclusive licensee refuses such a request, USGS has the right
to grant such a license itself if USGS determines that:
A. such action is necessary because the recipient or assignee has not taken or is not expected to
take within a reasonable time, effective steps to achieve practical application of the subject
invention in such field of use;
B. such action is necessary to alleviate health or safety needs which are not reasonably
satisfied by the recipient, assignee, or their licensees;
C. such action is necessary to meet requirements for public use specified by Federal
regulations and such requirements are not reasonably satisfied by the recipient, assignee, or
licensee; or
D. such action is necessary because the agreement required by paragraph i. of this Patent
Rights clause has not been obtained or waived or because a licensee of the exclusive right
to use or sell any subject invention in the U.S. is in breach of such agreement.
(xi) Special Provisions for Agreements with Non-profit Organizations
If the recipient is a nonprofit organization, it agrees that:
A. rights to a subject invention in the U.S. may not be assigned without the approval of USGS,
except where such assignment is made to an organization which has as one of its primary
functions the management of inventions, provided that such assignee will be subject to the
same provisions as the recipient;
B. the recipient will share royalties collected on a subject invention with the inventor,
including Federal employee co-inventors (when USGS deems it appropriate) when the
subject invention is assigned in accordance with 35 U.S.C. § 202(e) and 37 CFR § 401.10;
C. the balance of any royalties or income earned by the recipient with respect to subject
inventions, after payment of expenses (including payments to inventors) incidental to the
administration of subject inventions, will be utilized for the support of scientific or
engineering research or education; and
D. it will make efforts that are reasonable under the circumstances to attract licensees of
subject inventions that are small business firms and that it will give preference to a small
business firm if the recipient determines that the small business firm has a plan or proposal
for marketing the invention which, if executed, is equally likely to bring the invention to
practical application as any plans or proposals from applicants that are not small business
firms; provided that the recipient is also satisfied that the small business firm has the
capability and resources to carry out its plan or proposal. The decision whether to give a
FY 23 WUDR Program Announcement – G23AS00463
Page | 43

preference in any specific case will be at the discretion of the recipient. However, the
recipient agrees that the Secretary of Commerce may review the recipient’s licensing
program and decisions regarding small business applicants, and the recipient will negotiate
changes to its licensing policies, procedures or practices with the Secretary when the
Secretary’s review discloses that the recipient could take reasonable steps to implement
more effectively the requirements of this paragraph (xi)D.

(xii) Communications
All communications required by this Patent Rights clause must be submitted through the Office
of Policy and Analysis (OPA), U.S. Geological Survey, Reston, VA
20192, gs_usgs_patents@usgs.gov.
10. Special Provisions
If geospatial data are collected for or produced through the use of the Department of the Interior
financial assistance funds, add the following:
Geospatial Requirements
Geospatial Data Act of 2018, Pub. L. 115-254, Subtitle F – Geospatial Data, §§ 751- 759C,
codified at 43 U.S.C. §§ 2801– 2811 - Federal recipient collection of geospatial data through the
use of the Department of the Interior financial assistance funds requires a due diligence search at
the GeoPlatform.gov list of datasets to discover whether the needed geospatial related data,
products, or services already exist. If the required data set already exists, the recipient must use it.
If the required data is not already available, the recipient must produce the proposed geospatial
data, products, or services in compliance with applicable proposed guidance and standards
established by the Federal Geospatial Data Committee (FGDC) posted at www.fgdc.gov.
Recipients must submit a digital copy of all GIS data produced or collected as part of the award
funds to the bureau or office via email or data transfer. All GIS data files shall be in open format.
All delineated GIS data (points, lines or polygons) should be established in compliance with the
approved open data standards with complete feature level metadata.
2 CFR 1402.315 Availability of Data
(a) All data, methodology, factual inputs, models, analyses, technical information, reports,
conclusions, valuation products or other scientific assessments in any medium or form, including
textual, numerical, graphic, cartographic, narrative, or audiovisual, resulting from a financial
assistance agreement is available for use by the Department of the Interior, including being
available in a manner that is sufficient for independent verification.
(b) The Federal Government has the right to:

FY 23 WUDR Program Announcement – G23AS00463
Page | 44

(1) Obtain, reproduce, publish, or otherwise use the data, methodology, factual inputs, models,
analyses, technical information, reports, conclusions, or other scientific assessments,
produced under a Federal award; and
(2) Authorize others to receive, reproduce, publish, or otherwise use such data, methodology,
factual inputs, models, analyses, technical information, reports, conclusions, or other
scientific assessments, for Federal purposes, including to allow for meaningful third-party
evaluation.

11. Documents Incorporated by Reference and Order of Precedence
(a) Documents Incorporated by Reference
The following documents are hereby incorporated into this Agreement by reference:
(1) The Recipient’s proposal (title and date)
(2) The Recipient’s application for financial assistance (SF424, SF424A, SF424B),
dated (date)
(b) Order of Precedence
In the event of any inconsistency within this Agreement, the following order of precedence shall be
followed:
(1) The cover page.
(2) Sections 1 through 10 of this Agreement.
(3) Documents incorporated by reference (see Section 11) in the order in which they are
incorporated.
– END OF ASSISTANCE AWARD DOCUMENT –

FY 23 WUDR Program Announcement – G23AS00463
Page | 45

Attachment F
Budget Example 1

C. Budget Summary
Indirect Cost Rate: 16.8% (applied to salary only in this example; rate agreement in
this example does not include fringe)
Category
Federal $
Agency inTotal $
kind $
1. Salary (wages, fringe)
$19,165.00
$21,717.40
$40,882.40
2. Travel
$11,195.00
$0
$11,195.00
3. Equipment
$40,000.00
$4,000.00
$44,000.00
4. Supplies
$0
$0
$0
5. Contractors
$20,000.00
$20,000.00
$40,000.00
6. Total Direct Costs (items 1-5)
$90,360.00
$45,717.40 $136,077.40
7. Indirect cost
$3,219.72
$3,648.52
$6,868.24
8. Total Cost (items 6 and 7)
$93,579.72
$49,365.92 $142,945.64
In-kind services percent: 35 percent

FY 23 WUDR Program Announcement – G23AS00463
Page | 46

D. Detailed Budget
a. Salaries (Fringe Benefit Rate is 21.1 percent)
Percent
and
Percent and
Salary
Hours
Categories and
amount
amount that
Title
Hourly
Planned Total Cost
Staff
that is
is in-kind
Rate
Federally
services
funded
Objective #1: Add Quality Assurance/Quality Control to Online Water Withdrawal Registration – Year 1
Salaries
Name of
Manager/
$40.27
$8.50 $48.77
50
$2,438.50
0%
100%
Manager A
Principal
$0
$2,438.50
Investigator
Name of
Programmer
$39.58
$8.35 $47.93
200
$9,586.00
100%
0%
Programmer B
$9,586.00
$0
Name of
Geologist
$12.76
$2.69 $15.45
120
$1,854.00
100%
0%
Student C
Student
$1,854.00
$0
Equipment
$0
Supplies
$0
Contractor
$0
Travel
$0
Objective #1
370 $13,878.50
82%
18%
total
$11,440.00
$2,438.50
Objective #2: Add Meters to 20 sites (public supply, thermoelectric, irrigation)
Meet with facilities to determine facilities willing to participate, procure meters, meters installed by contracted
pump installation company – Year 1
Salaries
Name of
Manager/
$40.27
$8.50
$48.77 120
$5,852.40
0%
100%
Manager A
Principal
$0
$5,852.40
Investigator
Name of
Geologist
$12.76
$2.69
$15.45 100
$1,545.00
100%
0%
Student C
Student
$1,545.00
$0
Equipment
20 meters at $2,000 per meter
$40,000.00
100%
0%
$40,000.00
$0
Supplies
$0
Contractor
Contractor install 20 meters at a rate of $2,000 per meter. $40,000.00
50%
50%
$20,000.00
$20,000.00
Travel
$1,995.00
100%
0%
Travel to meetings with facilities (30 day trips at
$3,195.00
$0
$0.50/mile for an estimated 133 miles round-trip =
Fringe
Hourly
Rate

Salary
&
Fringe
Rate

$1,995)
Travel to make sure 20 meters were installed
correctly at 20 sites (Lodging: 4 nights at $110 per

$1,200.00

night ($440), Meals: $60 per day for 5 days for 1
individual ($300), and mileage will be $0.50/mile
for an estimated 920 miles round-trip ($460)
Objective #2
total

220

$90,592.40

71%
$64,740.00

29%
$25,852.40

FY 23 WUDR Program Announcement – G23AS00463
Page | 47

Percent
and
Percent and
Salary
Hours
Categories and
amount
amount that
Title
Hourly
Planned Total Cost
Staff
that is
is in-kind
Rate
Federally
services
funded
Objective #3: Collect meter data in database, field visits to test pump rates for accuracy with Ultrasonic flow
meter (Years 1 and 2, split evenly except Ultrasonic flow meter bought in Year 1)
Salaries
Name of
Manager/
$40.27
$8.50 $48.77
100
$4,877.00
0%
100%
Manager A
Principal
$0
$4,877.00
Investigator
Name of
Geologist
$12.76
$2.69 $15.45
300
$4,635.00
100%
0%
Student C
Student
$4,635.00
$0
Equipment
One ultrasonic flow meter
$4,000.00
100%
$4,000.00
Supplies
$0
Contractor
$0
Travel
Six Field visits to 20 facilities for 1 individual: (6
$8,000.00
100%
$8,000.00
weeks (4 nights and 5 days each), Lodging: 24 nights
Fringe
Hourly
Rate

Salary
&
Fringe
Rate

at $110 per night ($2,640), Meals: $60 per day for
30 days ($1,800), and an estimated 920 miles roundtrip ($2,760): Total $7,200
Additional 12 day trips will be made for site visits for
equipment problems, mileage will be $0.50/mile for an
estimated 133 miles round-trip ($800)
400

Objective #3
$21,512.00
59%
41%
total
$12,635.00
$8,877.00
Objective #4: Add Aquifer designation to facilities in database (public supply tier 1 criteria will be met) Year 2
Salaries
Name of
Manager/
$40.27
$8.50 $48.77
20
$975.40
0%
100%
Manager A
Principal
$0
975.40
Investigator
Name of
Geologist
$12.76
$2.69 $15.45
100
$1,545.00
100%
0%
Student C
Student
$1,545.00
$0
Name of
Geologist
$39.58
$8.35 $47.93
40
$1,917.20
0%
100%
Geologist D
$0
$1,917.20
Equipment, Supplies, Contractor, Travel
0
Objective #4
160 $4,437.60
35%
65%
total
$1,545.00
$2,892.60
Objective #5: Progress reports (every 6 months) and final technical report; Progress reports are 30 hours (10
hours*3) for Name of Manager A; Remainder time is for final technical report; Year 1: $975.40; Year 2: $4,681.50
Salaries
Name of
Manager/
$40.27
$8.50 $48.77
90
$4,389.30
0%
100%
Manager A
Principal
$0
$4,389.30
Investigator
Name of
Geologist
$12.76
$2.69 $15.45
20
$309.00
0%
100%
Student C
Student
$0
$309.00

FY 23 WUDR Program Announcement – G23AS00463
Page | 48

Categories and
Staff

Salary
Hourly
Rate

Title

Name of
Geologist
$39.58
Geologist D
Equipment, Supplies, Contractor, Travel
Objective #5
total

b.

Supplies: None

c.

Equipment

Fringe
Hourly
Rate

Salary
&
Fringe
Rate

$8.35

$47.93

Hours
Planned

Total Cost

20

$958.60
0
$5,656.90

Percent
and
amount
that is
Federally
funded
0%
$0

Percent and
amount that
is in-kind
services

0%
$0

100%
$958.60
100%
$5,656.90

1. Ultrasonic flow meter to measure the flow in pipes to verify installed meters cost is $4,000.
2. Twenty meters to be installed to get real-time data will be $40,000 (20 * $2,000).
d.

Contractors (Cost estimate is based on verbal conversation with licensed pump installers,
specific estimates require State purchasing process). Contractors install 20 meters at a rate
of $2,000 per meter.
1)
2)
3)
4)
5)
6)
7)
8)
9)

11)
12)
13)
14)

Contractor Names: Contractor Y
Company Name: Contractor Y Company
Title: Project Leader and Field Technician
Hourly Rate of Compensation: $65
Hourly Rate of Fringe: N/A
Total Hourly Rate: $65
Number of Hours Planned: 170 hours (8.5 hours per site)
Salary Cost: $11,050
Travel: $2,150 ($107.50 per site, pre-install visit, install visit, visit with State
agency; mileage of 50 miles round-trip for 3 visits at $0.50/mile ($75), hotel
cost of $25 per site for install visit, meal cost of $7.50 per site for install
visit)
Cellular data subscription for 2 years ($340 per site, or $170 per year per
site): $6,800
Flow meter telemetry monitoring unit ($1,000 per site): $20,000
Total: $40,000
Percent Cost Federally Funded: 50 percent or $20,000
Percent Cost In-kind Funded: 50 percent or $20,000

1)
2)
3)

Contractor Name: Contractor Z
Company Name: Contractor Z Company
Title: Pump Installer

10)

OR

FY 23 WUDR Program Announcement – G23AS00463
Page | 49

4)
5)
6)
7)
8)
9)

10)
11)
12)
13)
14)
e.

Hourly Rate of Compensation: $67.25
Hourly Rate of Fringe: N/A
Total Hourly Rate: $67.25
Number of Hours Planned: 160 hours (8 hours per site)
Salary Cost: $10,760
Travel: $2,200 ($110 per site, pre-install visit, install visit, visit with State
agency; mileage of 50 miles round-trip for 3 visits at $0.50/mile ($75), hotel
cost of $25 per site for install visit, meal cost of $10 per site for install visit)
Cellular data subscription for 2 years ($340 per site, or $170 per year per
site): $6,800
Flow meter telemetry monitoring unit ($1,012 per site): $20,240
Total: $40,000
Percent Cost Federally Funded: 50 percent or $20,000
Percent Cost In-kind Funded: 50 percent or $20,000

Travel
1. Travel to meetings with facilities (Federal funds: $1,995)
Name of Manager A and Name of Student C will travel to meet with facilities that are
potentially interested in having a metered installed and see if the site has an ideal set-up for
a meter. Cost is estimated at 30 day trips at $0.50/mile will be made for an estimated 133
miles round-trip per site ($1,995). More than one facility may be visited in a day. These
will be day trips with mileage, but no lodging or per diem will be needed.
Total = $1,995
2. Travel to make sure meters were installed correctly (Federal funds: $1,200)
Name of Manager A will travel 5 days to visit the 20 installed meters. Cost is estimated at
$110 per night lodging for 4 nights for 1 individual ($440), Meals: $60 per day for 5 days
for 1 individual ($300), and mileage will be $0.50/mile for an estimated 920 miles roundtrip ($460). Total = $1,200
3. Field visits to sites (Federal funds: $8,000)
Name of Manager A or Name of Student C will routinely visit the 20 sites 6 times over the
course of the project (one individual for a 4 night and 5 day trip each of the 6 times). The 6
field visits to the 20 sites for 1 individual will include: Lodging: 24 nights at $110 per night
($2,640), Meals: $60 per day for 30 days ($1,800), and an estimated 920 miles per roundtrip for 6 trips (5,520 miles, $2,760): Subtotal = $7,200
In addition, Name of Manager A and/or Name of Student C will visit sites when there are
suspect readings or equipment issues. This will be on a as needed basis and the estimated
12 day trips for equipment problems includes mileage of $0.50/mile for an estimated 133
miles round-trip for 12 trips ($800). Subtotal: $800
Total: $8,000

FY 23 WUDR Program Announcement – G23AS00463
Page | 50

f.

Indirect Cost/General and Administrative (G&A) Cost
Indirect Cost Rate: 16.8% of salary only (does not include fringe in this example).
Indirect cost Federal funding is: $3,219.72
Indirect cost Agency in-kind funding is: $3,648.52
Indirect cost Total (federal plus agency in-kind) is: $6,868.24
Also, remember to include the indirect cost agreement for both State Water Resource
agencies and the contractor if they exist.

Example Budget 2
Indirect Cost Rate: 16.8% (applied to salary and fringe in this example)

C. Budget Summary
Category
1.
2.
3.
4.
5.
6.
7.
8.

Federal $

Salary (wages, fringe)
Travel
Equipment
Supplies
Contractors
Total Direct Costs (items 1-5)
Indirect cost
Total Cost (items 6 and 7)
In-kind services percent: 5.4 percent

$20,979.50
$1,200.00
$3,038.00
$1,720.00
$90,287.00
$117,224.50
$3,524.56
$120,749.06

Agency in-kind Total $
$
$5,824.40
$26,831.90
0
$1,200.00
0
$3,038.00
0
$1,720.00
0
$90,297.00
$5,824.40 $123,076.90
$983.20
$4,507.76
$6,835.60 $127,584.66

D. Detailed Budget
a. Salaries (Fringe Benefit Rate is 21.1 percent)

Categories
and Staff

Title

Salary
Hourly
Rate

Fringe
Hourly
Rate

Salary
&
Fringe
Rate

Hours
Planned

Objective #1: Add Aquifer and HUC to database – Year 1
Salaries
Name of
Manager/
$40.27
$8.50 $48.77
Manager A
Principal
Investigator

50

Total Cost

$2,438.50

Percent
and
amount
that is
Federally
funded

100%
$2,438.50

Percent
and
amount
that is inkind
services

0%
0

FY 23 WUDR Program Announcement – G23AS00463
Page | 51

Categories
and Staff

Name of
GIS
Specialist B
Equipment
Supplies
Contractor
Travel
Objective
#1 total

Title

GIS
Specialist

Salary
Hourly
Rate
$39.58

Fringe
Hourly
Rate

Salary
&
Fringe
Rate

$8.35

$47.93

Hours
Planned

Total Cost

200

$9,586.00

GIS license software ($800 per year for one person * 2
years) will be $1,600.

250

0
$1,600.00
0
0
$13,624.50

Percent
and
amount
that is
Federally
funded
100%
$9,586.00

Percent
and
amount
that is inkind
services
0%
$0

100%
$1,600.00

0%
$0

$13,624.50
100%

$0
0%

Objective #2: GIS and Field investigations to determine crop type and irrigation method and write final
technical report – Year 1 and 2 (50 percent- Year 1 and 50 percent Year 2)
Salaries
Name of
Manager/
$40.27
$8.50 $48.77
120
$5,852.40
0%
100%
Manager A
Principal
$0 $5,852.40
(Year 1)
Investigator
Name of
Manager/
$41.08
$8.67 $49.75
180
$8,955
100%
0%
Manager A
Principal
$8,955
$0
(Year 2)*
Investigator
Equipment Two iPad Pros to log field investigation crop type and
$1,598
100%
0%
irrigation methods and take pictures. Two * $799 per
$3,038
$0
iPad Pro ($1,598).
Cellular Service for 2 iPad Pros (18 months * $40 per
$1,440
month per iPad Pro * 2 iPad Pros) ($1,440).
Supplies
Field data Software for I-pad pros ($60 * 2 iPad Pros)
$120
100%
0%
will be $120.
$120
$0
Travel
Travel to meet with 20 County Agriculture
$1,200
100%
0%
$1,200
$0
Specialists (Lodging: 4 nights at $110 per night

($440), Meals: $60 per day for 5 days for 1
individual ($300), and mileage will be $0.50/mile
for an estimated 920 miles round-trip ($460).
Objective #2 Contractor Budget
Salaries
Name of
University
$120.40 $48.00 $168.40
80
Professor D Professor
Contractor Two years (four semesters) of master’s student
Tuition
tuition ($32,100)

Contractor
Equipment

$13,472.00
$32,100.00

Two academic years of master’s student stipend
and fringe benefits ($38,200).

$38,200.00

Laptop for master’s student to support master’s
student work for the objective, with adequate storage

$1,720.00

100%
$13,472.00
100%
$70,300.00

0%
$0
0%
$0

100%
$1,720.00

0%
$0

FY 23 WUDR Program Announcement – G23AS00463
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Categories
and Staff

Contractor
Supplies
Contractor
Travel

Salary
&
Fringe
Rate

Percent
and
amount
that is
Federally
funded

Percent
and
amount
that is inkind
services

Hours
Planned

Total Cost

and processing, with extra storage, keyboard and extra
monitor. (One laptop at $1,720).
GIS software (1 copy at $800) for 2 year for 1 person.

$1,600.00

100%
$1,600.00

0%
$0

$1,995.00

100%
$3,195.00

0%
$0

$90,287.00

100%
$90,287.00

0%
$0

380 $109,452.40

94.7%
$103,600.00

5.3%
$5,852.40

Title

Salary
Hourly
Rate

Fringe
Hourly
Rate

Travel to irrigation areas to determine crop type
and irrigation method (30 day trips at $0.50/mile

for an estimated 133 miles round-trip = $1,995).
$1,200.00

Travel to meet with 20 County Agriculture
Specialists (Lodging: 4 nights at $110 per night

($440), Meals: $60 per day for 5 days for 1
individual ($300), and mileage will be $0.50/mile
for an estimated 920 miles round-trip ($460).
80

Objective
#2
Contractor
total
Objective
#2 total

*Year 2 includes a 2 percent cost of living increase for State staff.
g.

h.

Supplies:
1. GIS license software will be $1,600 ($800 per year for one person * 2 years).
2. Field data Software for I-pad pros will be $120 ($60 * 2 iPad Pros).

Equipment
1. Two iPad Pros to log field investigation crop type and irrigation methods and take
pictures will be $1,598 (2 * $799 per iPad Pro).
2. Cellular Service for 2 iPad Pros will be $1,440 (18 months * $40 per month per iPad Pro
* 2 iPad Pros).

i.

Contractors (Cost estimate is based on verbal conversation with University Professor,
specific estimates require State purchasing process).
1) Contractor Names: Professor D
2) Company Name: University Z
3) Title: Professor
FY 23 WUDR Program Announcement – G23AS00463
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4)
5)
6)
7)
8)
9)

Hourly Rate of Compensation: $120.40
Hourly Rate of Fringe: $48.00
Total Hourly Rate: $168.40
Number of Hours Planned: 80
Salary Cost: $13,472
Travel: Travel to irrigation areas to determine crop type and irrigation method (30
day trips at $0.50/mile for an estimated 133 miles round-trip = $1,995). Travel to meet
with 20 County Agriculture Specialists (Lodging: 4 nights at $110 per night ($440),
Meals: $60 per day for 5 days for 1 individual ($300), and mileage will be $0.50/mile for
an estimated 920 miles round-trip ($460).
10) Tuition: Two years (four semesters) of master’s student tuition ($32,100). Two academic
years of master’s student stipend and fringe benefits ($38,200). Total $70,300.
11) Equipment: Laptop for master’s student to support master’s student work for the
objective, with adequate storage and processing, with extra storage, keyboard and extra
monitor. (One laptop at $1,720).
12) Supplies: GIS software will cost $1,600 (1 copy at $800 per year for 2 years).
13) Total: $90,287
14) Percent Cost Federally Funded: 100 percent or $90,287
15) Percent Cost In-kind Funded: 0 percent or $0

j.

Travel
1. Travel to meetings with facilities (Federal funds: $1,200)
Name of Manager A will travel 5 days to meet with 20 County Agriculture Specialists to discuss
crop irrigation method and crop type. Cost is estimated at $110 per night lodging for 4 nights for
1 individual ($440), Meals: $60 per day for 5 days for 1 individual ($300), and mileage will be
$0.50/mile for an estimated 920 miles round-trip ($460). Total = $1,200
Total: $1,200

k.

Indirect Cost/General and Administrative (G&A) Cost
Indirect Cost Rate: 16.8% of salary and fringe. No indirect on contract, travel,
supplies, or equipment.
Indirect cost Federal funding is: $3,524.56
Indirect cost Agency in-kind funding is: $983.20
Indirect cost Total (federal plus agency in-kind) is: $4,507.76
Also, remember to include the negotiated indirect cost agreement for both State Water
Resource agencies and the contractor if they exist.

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Attachment G
Reminders and Suggestions
1) Discuss ideas with USGS State staff about the WUDR grant and discuss this
collaboration in the proposal.
2) USGS personnel cannot write or review competitive proposals.
3) Find someone that writes grants in your office to review your proposal.
4) Provide clarity between tasks completed under previous WUDR projects.
5) Make sure that the data management plan follows one of the formats stipulated in
the program announcement.
6) Provide a milestones table with concrete deliverables for each task and target dates
for completion of those tasks.
7) USGS cannot help with contract negotiations or selection.
8) Please be aware that the electronic submission process requires first time users to
register using an eAuthentication process. This registration process can be somewhat
complex and can take up to 3 weeks to complete. Be advised that it is virtually
impossible to begin the process of electronic submission for the first time if you start
just a few days before the due date.
9) Please use the e-mail address wudr-coordinator@usgs.gov to send questions,
progress reports, and final reports.
10) Provide details on the proposal. Failure to include the necessary details may cause
parts or all of the project to not be funded.
a. Please include the methods that will be used.
b. Give detailed descriptions of deliverables.
c. Provide details on specific tasks.
d. Provide details on required qualifications of intern staff.
e. Provide units of measure and temporal aggregation.
f. Provide details on how sites are selected.
g. Include details about methods used.
h. Provide details on field verification and validation.
i. Define the geographic scope of the work (definite area of interest or list of
priority areas).
j. Define specific years that data will include.
k. Define percentage of sites that work will include (majority, over 60 percent).
l. If using a model, include the model name and details about calibrating and
validating the model.
m. If you have IT support, supplies, or publication costs, please provide details
on what specifically these costs will include.
11) Please review budget summary and detailed budget application instructions on
pages 12-14 and 25. Failure to include the necessary details may cause parts or all of
the project to not be funded.
a. Research cost effective plans
b. Include salary rates

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c. Include the negotiated rate agreement for both the State agency and the
contractor, if applicable
d. Provide details on qualifications of staff that will be hired (like interns)
e. Provide details on the work that the contractor will do
f. Make sure if you have travel costs to include where to, why, how many, how
long, per diem, mileage, anticipated conference name.
g. For supplies and equipment for both the State agency and the contractor,
please include specific details on the individual items that will be bought,
cost per unit, and how many units will be bought.
h. If there are raises or cost of living increases, please include footnotes that
describe the changes so that calculations add up properly.
i. Check all calculations to verify that the numbers add up with the information
that is provided.
j. Please include the negotiated indirect cost agreement for both the State water
resource agency and the contractor if available and applicable.
k. Please make sure to only include one principal investigator as the contact for
the proposal.

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Attachment H
Water-Use Data and Research Program Template

A. Proposal Information Summary.
USGS Water Use Data and Research Cooperative Agreement

Proposal Information Summary
Use the format below for the required Proposal Information Summary. Blue text denotes what to add. Please
change the font color back to black before submitting.
1. Short Project Title: THE SHORT PROJECT TITLE SHOULD BE USED ON THE SF FORMS
FOR GRANTS.GOV AND WILL BE USED ON THE AWARD COVER PAGE. The short project
title should include the State or State agency name, the year, and WUDR or Water Use in the title. The
following are two examples: “Pennsylvania DEP 2023 WUDR Project” or “Texas Water Use Data Project
FY2023”
2. Descriptive Project Title: The descriptive project title will be used by the WUDR program. Please do
not use this title in the SF forms for Grants.gov. The descriptive project title should include the agency
name, the geographic area, and a brief statement of the work to be accomplished. The following is an
example descriptive project title: “Quality Assurance Enhancements to Web Based Water Use Reporting
Application to support Pennsylvania Department of Environmental Protection’s Water Use Data
Program”
3. Project Keywords: List 3 to 5 keywords for the proposed work.
4. Primary Investigator: List technical contact and contact information here. Only show one PI. The
primary investigator must be a recipient agency employee.
(Name)
(Agency Name)
(Street Address/P.O. Box)
(City, State, Zip Code)
(Telephone Number), (FAX Number), (E-mail Address)
5. Authorized Institutional Representative: Provide name of Institutional/Financial contact here.
(Name)
(Agency Name)
(Organizational Unit)
(Street Address/P.O. Box)
(City, State, Zip Code)
(Telephone Number), (FAX Number), (E-mail Address)
6. Amount Requested: (List amount of Federal funds requested for this Proposal)
7. Proposed Start Date: (The date you would like to start work, between September 1, 2023 and September
30, 2023)
8. Proposed Duration: (12 or 24 months, no awards are issued for less than 12 months)
FY 23 WUDR Program Announcement – G23AS00463
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9.Previous WUDR Funding: Amount, Performance Period

B. Proposal
Please include the following sections:
1) Project Summary. Provide an overall summary of the project including a brief description
of work to be accomplished, USGS category(ies) of water use data collection or
methodology development, how the proposed work increases the “TIER LEVEL” for a
category of use (see Attachment A, Data Goals for Major Water-Use Categories), and
geographic and temporal scale of data activity.
2) Project Description.
a. Problem Statement. Describe the problem and the state agency’s role relevant to
the problem.
b. Project Objectives. Describe the objectives of the proposed work.
c. Approach. Proposals should thoroughly address how the proposed work will
accomplish project objectives.
• Describe specific methods that will be used to complete the project tasks.
• Describe the significance of each task relative to the project objectives. If work
is not being performed by the applicant agency, explain the role relative to
water use of the party conducting the work.
• Describe work being done by contractors.
d. Project Timeline and Milestones. Include a detailed timeline for the proposed
work, relating tasks and subtasks described in the Approach section to completion
dates. An example table is provided below. Please list project objectives and
describe specific, quantifiable and/or qualitative milestones and deliverables
over the duration of the project to show how the project is successful, and
what benefits/products (i.e. data) will be accrued if the project is successful.
Products or deliverables may include reports, datasets, maps, electronic data
services, data portals, etc., that will be produced as part of the project. Please
indicate if objectives or milestones relate to improving a tier level for a category
of water use.
Objectives
2.

4.

5.

Milestone/Output/Deliverable

Target
Date

4.
5.
6.
4.
5.
6.
1.
2.
3.

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e. Previous WUDR competitive awards. Briefly describe how this proposed work is
different from any previously funded WUDR projects from FY16 through FY21
Competitive Awards.
f. Transfer of data to the USGS or other entities. Specifically describe how data will
be transferred to the USGS. Data transfer guidance is available on the USGS
WUDR website: https://www.usgs.gov/media/files/water-use-data-and-researchprogram-data-transfer-guidance. Describe how data will be made available to the
USGS in a machine-readable open format, such that the data can be easily
integrated (by the USGS) into USGS databases in compliance with the SECURE
Water Act. If data will be made available to other entities, describe how the data
will be made available.
g. Relevance to State Priorities. Describe how the proposed tasks meet the priorities
of the State water use program as described in the “Workplan.”
h. Science and Technology Transferability. Describe how the methods, or technical
components developed under the proposed project will be applicable to other
states, agencies, and/or the USGS.
i. Collaboration. Describe meetings, communication, and collaboration with other
state and/or local agencies that collect water-use data that occurred in the
development of this proposal. Describe collaboration with the USGS, including
Water Science Center contacts. Describe collaboration that will be ongoing
through the proposed project period with local, state, federal agencies (including
USGS), or educational institutions.
j. Team Experience. Succinctly describe the relevant experience of the project team
members.
k. IT Infrastructure
i. Describe databases that are used to store data.
ii. Briefly describe any current data sharing applications or web sites.
iii. Describe IT staff experience and availability.
iv. Discuss any security requirements or limitations.
C. Budget Summary
Provide a budget summary using the format shown below. The budget items should
correlate with the detailed budget below.

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Budget Summary
Indirect cost rate:
Budget summary table
Category

Federal $

Agency in-kind
$

Total $

1. Salary
2. Fringe
3. Travel
4. Equipment
5. Supplies
6. Contractors
7. Total Direct Costs (items 1-5)
8. Indirect cost
9. Total Cost (items 6 and 7)
In-kind services percent:
D. Detailed Budget
A budget sheet for each year is required that provides more detail than what is entered
under the SF-424A form. In this budget breakdown sheet please separate federal funds
from cost-sharing funds (see ‘In-kind Resource Match’ section below). A set cost-sharing
percentage for the recipient is not mandated, but a match of in-kind services is
encouraged and should be denoted within the budget as cost sharing. The cost for the
project should include both the agency in-kind services and the work to be funded by the
WUDR funding opportunity. Please provide the following information for each
objective or major task. Applicants should include the following categories for both
federal and in-kind services:
1. Salaries
a. Please provide a list of staff that will work on each objective listed in the
proposal. If staff will work on more than one objective, include an entry with the
hours for that employee on each objective.
b. Objective Name: For each objective provide a table with the following items for
each staff member that will work on the objective
1. employee name,
2. title,
3. hourly rate of compensation,
4. fringe benefit rate and hourly rate of fringe benefit,
5. the total hourly rate (item 3 + item 4),
6. the number of hours planned,
7. the cost (item 5 times item 6),
8. the percent of the cost that is Federally funded, and
9. the percent of cost that is agency in-kind services. (item 8 and item
9 should add to 100%)
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Detailed Budget Table
Percent
and
Salary
Hours
Categories
Total
amount
Title
Hourly
Planned
and Staff
Cost
that is
Rate
Federally
funded
Objective #1: list objective, years and funding per year or percent of funding per year
Salaries
Name
Title
$
$
$
$
%
$
Name
$
$
$
$
%
Title
$
Equipment
Include what is being purchased and why, how many,
$
%
and the price per unit
$
Supplies
Include what is being purchased and why, how many
$
%
units, and the price per unit
$
Contractor
Include what the contractor will do and provide
$
%
hours, what is being purchased, how many units, and
$
the price per unit
Travel
Please include the reason for travel, the number of
$
%
people traveling, the lodging rate and number of
$
nights, per diem or cost of meals per day and the
number of days, and mileage and mileage rate. Also
include the conference name, if applicable.
Objective #1
$
%
Include
total
$
total
hours
Objective #2: list objective, years and funding per year
Salaries
Name
Title
$
$
$
%
$
Name
Title
$
$
%
$
$
Equipment
Include what is being purchased and why, how many
$
%
units, and the price per unit
$
Supplies
Include what is being purchased and why, how many
$
%
units, and the price per unit
$
Travel
Please include the reason for travel, the number of
$
%
people traveling, the lodging rate and number of
$
nights, per diem or cost of meals per day and the
number of days, and mileage and mileage rate. Also
include the conferences name, if applicable.
Objective #2 Contractor Budget
Salaries
Contractor
$
%
Title
$
$
$
Name
$
Fringe
Hourly
Rate

Salary
&
Fringe
Rate

Percent
and
amount
that is inkind
services

FY 23 WUDR Program Announcement – G23AS00463
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%
$
%
$
%
$
%
$
%
$
%
$

%
$

%
$
%
$
%
$
%
$
%
$

%
$

Categories
and Staff

Contractor
Travel

Title

Salary
Hourly
Rate

Fringe
Hourly
Rate

Salary
&
Fringe
Rate

Hours
Planned

Please include the reason for travel, the number of
people traveling, the lodging rate and number of
nights, per diem or cost of meals per day and the
number of days, and mileage and mileage rate. Also
include the conference name, if applicable.

Total
Cost

$

Percent
and
amount
that is
Federally
funded
%
$

Percent
and
amount
that is inkind
services
%
$

Contractor
Equipment

$

%
$

%
$

Contractor
Supplies
Objective #2
Contractor
total
Objective #2
total

$

%
$
%
$

%
$
%
$

%
$

%
$

Include
total
hours
Include
total
hours

$

$

Include a footnote if there is a cost of living increase.
2. Supplies. For each major type of supply, enter a description and the cost for supplies
needed for the project (include percent of cost that is Federally funded and/or provided as
in-kind);
3. Equipment: Enter a description and the cost for each piece of equipment needed for the
project. Please list any computer purchases separately. If possible, computer purchases
should be as in-kind services to avoid property ownership issues;
4. Contractors: Provide the following detailed breakdown for each contractor needed for the
project:
1. hourly rate of compensation,
2. fringe benefit rate and hourly rate of fringe benefit,
3. the total hourly rate (item 1 + item 2),
4. the number of hours planned,
5. the cost (item 5 times item 6),
6. the percent of the cost that is Federally funded, and
7. the percent of cost that is Agency in-kind services. (items 8 and 9 should add to
100%)
5. Travel: Provide detailed information on proposed travel, i.e. where to, why, how many,
how long, per diem, mileage, anticipated conference name, if applicable, and lodging
rates, etc. (include percent of cost that is Federally funded and/or provided as in-kind);
and
6. Indirect Cost/General and Administrative (G&A) Cost: Show the proposed rate, cost
base, and proposed amount for allowable indirect costs based on the cost principles
applicable to the Applicant's organization. If the Applicant has separate rates for recovery
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of labor overhead and G&A costs, each charge should be shown. Explain the distinction
between items included in the two cost pools. The Applicant should propose rates for
evaluation purposes, which they are also willing to establish as fixed or ceiling rates in
any resulting award. NOTE: A copy of the indirect negotiated cost agreement with the
Federal Government must be provided with the application package. Pursuant to the
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards, Section 200.414, in the absences of a negotiated rate agreement, nonFederal entities may use a de minimis rate of 10% of modified total direct costs (MTDC).
In-Kind Resource Match
Examples of in-kind resource match are: salaries, contract support, student
assistance fees, travel expenses, software purchase, equipment dedicated to the
project, production of outreach materials, and indirect costs or overhead charges.
All contributions, including cash and third party in-kind, will be accepted as part
of the recipient’s in-kind match when such contributions meet all of the following
criteria:
● verifiable from the recipients’ records,
● not included as contributions for any other federally-assisted project or
program,
● necessary and reasonable for proper and efficient accomplishment of
project or program objectives,
● allowable under the applicable cost principles,
● not paid by the Federal Government under another award, except where
authorized by Federal statute to be used for cost matching,
● provided for in the approved budget when required by the Federal
awarding agency, and
● conform to the provision of the appropriate OMB Circular, as applicable.
Volunteer services furnished by professional and technical personnel, consultants,
and other skilled and unskilled labor may be counted as in-kind match if the
service is an integral and necessary part of the project. Rates for volunteer
services shall be consistent with those paid for similar work in the recipient’s
organization. In those instances in which the required skills are not found in the
recipient organization, rates shall be consistent with those paid for similar work in
the labor market in which the recipient competes for the kind of services involved.
In either case, paid fringe benefits that are reasonable, allowable, and allocable
may be included in the valuation.
Match calculation: For example, with a request for an award of $5,000 of Federal
assistance, a 50-50 cost share contribution by the applicant would be $5,000 in
value for a total of $10,000 value committed to the project ($5,000 and $5,000
Federal and applicant, respectively).

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Applicant must document the amount and type of in-kind resource that will be
contributed to the fulfillment of the project and include this information in the
detail budget breakdown.
E. Principal Investigator Resume
Please include a resume for the technical lead for the proposed project. The resume
should only include relevant professional experience. Do not include personal address,
phone number, or e-mail.

F. Data Management Plan
Proposals submitted to USGS must include a supplementary document of no more than
four pages labeled "Data Management Plan" (DMP). This supplementary document
should describe how the proposal will conform to USGS policy on the dissemination and
sharing of research results and associated data. Please see section 9 (b)(2) Data
Availability, found on page 36 in the program announcement that states that data
collected under a federal grant must be made available to the USGS. In rare cases, a DMP
may include only the statement that no detailed plan is needed (e.g. “No data are
expected to be produced from this project”), if the statement is accompanied by a clear
justification.
DMPs should include the following. Two examples of data management plans are
included in Attachment D, and the use of one of these formats is strongly encouraged.
Additional examples are available at https://www.usgs.gov/products/data-and-tools/datamanagement/data-management-plans.
1) The types of data, samples, physical collections, software, curriculum materials,
and other materials to be produced during the project;
2) The standards to be used for data and metadata format and content (where
existing standards are absent or deemed inadequate, this should be documented
along with any proposed solutions or remedies);
3) Policies for access and sharing including provisions for appropriate protection of
privacy, confidentiality, security, intellectual property, or other rights or
requirements;
4) Provisions for re-use, re-distribution, and the production of derivatives; and,
5) Plans for archiving data, samples, and other research products, and for
preservation of free public access to them.
Additional guidance on data management plans is available from the USGS Data
Management web site (https://www2.usgs.gov/datamanagement/plan/dmplans.php).
Note: The DMP does not count toward the 15-page limit.

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Data Management Plan

Template 1: This template is for use with projects involving data collection or data digitizing,
processing, or other transformations:
PI Name:
Project Title:
1. Will this project utilize existing data? ☐Yes/☐No
If yes, where is the existing data hosted/stored currently? (Paper files, Excel spreadsheets,
custom database, etc.)
2. Will your Project collect or process new data? ☐Yes/☐No
If yes, what file format will be used to collect the new data? (Paper, web forms, PDF
forms, etc.)
3. Are there access/use limitations associated with your data? ☐Yes/☐No
If yes, describe the limitations, including proprietary or sensitive data elements, etc.
4. Is existing data currently available to the public? ☐Yes/☐No
a. Where are the data made available?
b. Describe how any proprietary/sensitive data is handled.
c. Are any fees associated with release of the data?
d. What data format is the data released in? ☐CSV ☐Shapefile ☐GeoTIFF ☐Other:
e. Is associated metadata made available, and if so what format?
5. Is new data planned to be made available to the public?
a. Where will the data made available?
b. Describe how any proprietary/sensitive data will be handled.
c. Will any fees be associated with release of the data?
d. What data format will the data be released in? ☐CSV ☐Shapefile ☐GeoTIFF ☐Other:
e. Will associated metadata be made available, and if so, what format will be used?
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6. Describe the approach for backup of all data associated with this project.
7. What is the lifespan of this data? ☐Maintained indefinitely/☐Moved to archive storage after
__ years/☐Destroyed after __years/☐Other:
8. Does data for this project rely on proprietary or licensed software? List software:
9. Describe quality assurance and/or quality control procedures that are associated with data
collection and processing:

Template 2: This template is for use with projects involving custom software/code, database, or
web tools development:
PI Name:
Project Title:
1. Describe the custom software to be developed.
2. If code is available/planned to be made available via an online repository, provide a link.
3. Identify any restrictions on access or reuse of the software.
4. Describe the approach for backup of the software during this project.
5. Describe the strategy for ongoing support and maintenance of the software after development.
6. Identify the computing language/framework to be used. (JavaScript/SQL/R/Python/.Net/etc)
7. Identify the operating system environment. (Windows/Linux/MacOS/etc.)

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