Confidentiality Agreement_2023

This agreement is intended for review and signature by employees of RTI International and all its subcontractors who have
access to information designated as confidential on a research study sponsored by SAMHSA/CBHSQ covered under CIPSEA.
This agreement must be renewed each year as part of mandated CIPSEA training to maintain access to confidential project
information.
Assurances of Confidentiality under CIPSEA
For any research study sponsored by the Substance Abuse and Mental Health Services Administration’s (SAMHSA) Center for
Behavioral Health Statistics and Quality (CBHSQ) that is covered under the Confidential Information Protection and Statistical
Efficiency Act (CIPSEA) of 2002* and Section 501(n) of the Public Health Service Act, all data and associated materials collected
and/or utilized on that study are subject to protection by CIPSEA. CIPSEA ensures the confidentiality of all information provided is
protected by Federal Law and stipulates that all information collected shall be used exclusively for statistical purposes. All
research subjects contacted on SAMHSA/CBHSQ’s behalf by RTI International are notified of these protections prior to study
participation.
You have been identified as a person who has access to confidential information on a SAMHSA/CBHSQ-sponsored study covered
under CIPSEA (NSDUH, etc.**) and therefore have been designated as an Agent under CIPSEA. This confidential information
includes (but is not limited to) all electronic and hard copy documents containing respondent information and data, as well as
non-data related records containing information that could identify a location or respondent associated with a particular study.
Protection Agreement under CIPSEA
Per CIPSEA regulations, you agree that any materials that would permit the identification of research subjects are to be treated
as confidential, and that you will never share or use that confidential information with anyone else or in a manner other than
those authorized by CBHSQ. This includes never disclosing confidential information with law enforcement officials, officers of the
court or your supervisor (if not also authorized as an Agent).
To ensure the protection of all confidential information in both physical and electronic form, as an Agent, you also agree to:
1) keep all confidential information in a space where access is limited only to authorized personnel, whether on a
computer or in hard copy form;
2) keep all confidential information within computer memory controlled by password protection;
3) maintain a secure location (such as file cabinet or locked drawer) for printed materials, diskettes, and data on hard
disks of personal computers when not in use;
4) never remove confidential information from your approved worksite without prior approval from CBHSQ and/or RTI
International;
5) never permit any unauthorized removal of any confidential project information from the limited access space
protected under the provisions of this agreement without first notifying and obtaining written approval from RTI;
6) notify RTI when you no longer have access to electronic or hard copy files or printed materials containing confidential
project information;
* Public Law 107-347, Title V; for more info:
https://www.whitehouse.gov/sites/whitehouse.gov/files/omb/federal_register/FR2007/061507_cipsea_guidance.pdf
**National Survey on Drug Use and Health (NSDUH)

7) when appropriate, return all confidential project information to RTI;
8) complete annual training on restrictions associated with the use of confidential information;
9) agree that representatives of CBHSQ have the right to make unannounced and unscheduled inspections of the
facilities where you work to evaluate compliance with this agreement;

10) notify RTI International immediately upon receipt of any legal, investigatory, or other demand for disclosure of
confidential project information;
11) notify RTI International immediately upon discovering any breach or suspected breach of security or any disclosure
of confidential project information to unauthorized parties or agencies.
12) and agree that obligations under this agreement will survive the termination of any assignment with
SAMHSA/CBHSQ and/or RTI International.
Penalties under CIPSEA
Any violation of the terms and conditions of this agreement may subject you, the Agent, to immediate termination of access to
confidential information by RTI International or CBHSQ, and will require the immediate return of all electronic and hard copy files
and materials in your possession.
Any violation of this agreement may also be a violation of Federal criminal law under Title V, subtitle A of the E-Government Act
of 2002 (P.L. 107-347); and/or Section 501(n) of the Public Health Services Act. Alleged violations under the Title V, subtitle A of
the E-Government Act of 2002 are subject to prosecution by the United States Attorney. The penalty for violation of subtitle A of
the E-Government Act of 2002 is a fine of not more than $250,000 and imprisonment for a period of not more than 5 years. In
addition to the above, all relevant statutory and regulatory penalties apply.
Your signature (whether in electronic or written form) below affirms your understanding and acknowledgement of all the
regulations, requirements and penalties associated with CIPSEA as part of your work on this SAMHSA/CBHSQ project for RTI
International.

Name

ID Number (if applicable, RTI employees only)

Signature

Company Name

Date

Job Title