Sample Cover Letter - First Mailing

United States Department of Agriculture

National Agricultural Statistics Service

What should I do next?

Complete your survey in one of the following ways:

Online at agcounts.usda.gov. Online reporting is fast and secure. All you need is the survey code on the enclosed form to begin.

By mail or fax. Complete the questionnaire and mail it back in the prepaid envelope provided or fax it to 855-415-3687.

XXXX, 2022

Why am I getting this letter?

In XXXX, you should have received a [survey] from the U.S. Department of Agriculture’s National Agricultural Statistics Service (NASS). If you recently completed and returned your questionnaire, thank you. If not, please take a few minutes to respond by following the directions on the right.

B y providing your input, you help ensure that [report] accurately represent your locality. The survey results will give you a useful tool in negotiating your rental agreements and making other business decisions. Cash rent and lease information is also used in the Conservation Reserve Program as an alternative soil rental rate prior to finalizing new rates each year.

If we do not receive your completed questionnaire, a NASS representative will contact you to arrange a telephone interview.

In accordance with federal law, your responses will be kept confidential, and the survey results will be available in aggregate form only to ensure that no individual producer or operation can be identified. NASS will publish the results this August in our Quick Stats database at quickstats.nass.usda.gov/.

Thank you for your participation and support of agricultural statistics and U.S. agriculture. If you have questions or need assistance, please call 888-424-7828.

Sincerely,

Joseph L. Parsons

Chairperson, Agricultural Statistics Board

U.S. Department of Agriculture

National Agricultural Statistics Service

1400 Independence Avenue, SW · Washington, D.C. 20250

www.nass.usda.gov

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