Form FEMA Form FF-207-F FEMA Form FF-207-F ISBGP Instrument Investment Justification Template

FY 202 IBSGP Investment Justification Template
Investment Heading
State
Bus System Name
Urban Area(s) Served
Investment Name
Investment Phase
Requested Amount

$

I. Background
Note: This section only needs to be completed once per application. The information in this
section provides background/context for the investment(s) requested, but does not represent
the evaluation criteria used by DHS for rating individual investment proposals. It will also be
used to confirm eligibility.
I.A. Identify the bus system and that system’s point(s) of contact (POC) and Chief Executive
Officer (CEO), as well as the POC and CEO for additional bus systems/partners.
Response Instructions Identify the following:
•
•
•
•
•
•
•
•
•
•
•

•

Company USDOT Number;
POC’s name and title;
POC’s full mailing address;
POC’s telephone number;
POC’s fax number;
POC’s email address;
CEO’s name;
CEO’s full mailing address;
CEO’s telephone number;
CEO’s email address;
POC and CEO information (as above) for additional bus
systems/partners; and
Include the corresponding information for the single authorizing official for
the applicant organization—i.e., the individual authorized to sign a grant
award.

I.B. Describe the extent of applicant’s operations in UASI jurisdictions. (Note – this response will
help DHS determine applicant’s eligibility to participate in the FY 2023 IBSGP.)
Response Instructions Provide:
• A list of UASI jurisdictions serviced;
• For charter services only, the number of trips annually to each UASI
jurisdiction (must be a minimum of 50 trips); and
• A source, such as a web site or brochure, which would allow DHS to
verify service provided.

Page 1 of 6

I.C. Describe applicant’s system infrastructure and scope of operations for fixed-route services
and/or charter services.
Response Instructions Describe the size of applicant’s fleet, including a source (such as a website or
brochure) which would allow DHS to verify fleet size.
For fixed-route services, address each of the following factors:
•
•
•
•
•
•
•

•
•
•

System Infrastructure;
Area of Operations;
Number of Eligible Buses;
Number of Passengers (Annually);
Number of Miles Driven (Annually);
Number of Employees (Specify categories, such as drivers,
administration, management, and mechanics);
Description of Terminals/Bus Lots:
o Number of Terminals/Bus Lots (Owned/Leased and Operated);
o Location (street address and city) of each Terminal/Bus Lot (within
which UASI jurisdiction it is located);
Passenger Traffic for Each Terminal;
Other tenants at Each Terminal (other bus companies); and
Any other important system features.

For charter services, address each of the following factors:
•
•
•
•
•

Company Infrastructure;
Area of Operations;
Number of Eligible Buses;
Number of Passengers (Annually);
Number of Employees (Specify categories, such as drivers,
administration, management, and mechanics);
• Description of Bus Lots:
o Number of Bus Lots (Owned/Leased and Operated);
o Location of each Bus Lot (within which UASI jurisdiction it is located);
and
• Any other important features of the charter service.

II. Strategic and Program Priorities
II.A. Provide an abstract for this investment.
Response Instructions Provide a statement summarizing this investment, addressing the following
questions:
• What bus security risk will the project address?
• How will the investment address a transportation security need?
• How will the investment enhance overall system security?

Page 2 of 6

II.B. Describe how the investment will address one or more of the Intercity Bus Security
Fundamentals.
Response Instructions
• Describe how, and the extent to which, the proposed investment
addresses one or more of the following:
o Operating and capital costs associated with over-the-road bus
security awareness, preparedness, and response training, including
training for front-line employees for potential security threats and
conditions as well as training developed by institutions of higher
education and by non-profit employee labor organizations, for overthe-road bus employees
o Live or simulated exercises for the purpose of assessing and
improving the capabilities of entities to prevent, prepare for, mitigate,
respond to, and recover from acts of terrorism
o Public awareness campaigns for enhanced over-the-road bus
security
o Establishing and improving an emergency communications system
linking drivers and over-the-road buses to the recipient’s operations
center or linking the operations center to law enforcement and
emergency personnel.
o Implementing and operating passenger screening programs for
weapons and explosives
o Protecting or isolating the driver of an over-the-road bus
o Chemical, biological, radiological, or explosive detection, including
canine patrols for such detection
o Acquiring, upgrading, installing, or operating equipment, software, or
accessorial services for collection, storage, or exchange of passenger
and driver information through ticketing systems or other means and
for information links with government agencies, for security purposes
o Modifying over-the-road buses to increase their security
o Installing cameras and video surveillance equipment on over-the-road
buses and at terminals, garages, and over-the-road bus facilities
o Constructing and modifying terminals, garages, and facilities,
including terminals and other over-the-road bus facilities owned by
state or local governments, to increase their security
Note: If this investment is for a facility security enhancement, applicants
must identify the exact location of the facility. In rural areas, include
information sufficient for DHS/FEMA to locate the facility with mapping
software, such as GPS coordinates, nearby landmarks, nearest crossstreets, etc.
• Regardless which priority above is addressed through the investment,
ensure that the response includes a justification for the approach to
accomplishing stated goals and objectives. Provide an explanation that
considers answering such questions as:
o Has a security assessment been conducted? If so, identify who
conducted the assessment, when it was completed, and summarize
the results;
o How does the proposed approach achieve the best possible balance
of enhanced security and cost effectiveness available to applicant’s
organization?
o Other unique, organization-specific factors leading to this project
investment?

Page 3 of 6

III. Impact
III.A. Describe how the implementation of this investment will decrease or mitigate risk. Describe
how the project offers the highest risk reduction potential at the least cost. Include output and
outcome metrics.
Response Instructions
• Discuss how this investment will reduce risk (e.g., reduce vulnerabilities
or mitigate the consequences of an event) in a cost effective manner by
addressing the needs and priorities identified in earlier analysis and
review;
• Identify the nature of the risk and how the risk and need are related to
show how addressing the need through this investment will also mitigate
risk (e.g., reduce vulnerabilities or mitigate the consequences of an
event); and
• Outline the expected, high-level impacts this investment is expected to
attain or achieve if implemented, and potential negative impacts if the
investment is not implemented...
• What measurable outcomes will indicate this investment is successful?
• What National Preparedness Goals does this address?

IV. Funding & Implementation Plan
IV.A. Investment Funding Plan.
Response Instructions
• Complete the chart below to identify the amount of funding that is being
requested for this investment only;
• Funds should be requested by allowable cost categories (as identified in
the FY 2023 IBSGP NOFO and Appendix E of the Preparedness
Manual);
• Applicants must make funding requests that are reasonable and justified
by direct linkages to activities outlined in this particular investment; and,
• Applicants must indicate whether additional funding (non-FY 2023
IBSGP) will be leveraged for this investment.
Note: Investments will be evaluated on the expected impact on security
relative to the amount of the investment (i.e., cost effectiveness). An
itemized Budget Detail Worksheet and Budget Narrative also must be
completed for this investment. See Sample in this document for a
sample format.

Page 4 of 6

Federal IBSGP
Request

Total Match*
(Cash or In-Kind)

Grand Total

Facility Security Enhancements
Enhanced Ticket Identification and
Passenger Screening
Vehicle and Driver Security
Enhancements
Emergency Communications
Public Awareness Campaigns
Training
Exercises
M&A (excluding any grant writer fee)
Grant Writer Fee (up to $1,500)
Total
IV.B. Discuss funding resources beyond this fiscal year’s funding that have been identified and will
be leveraged to support the implementation of this investment.
Response Instructions
• Discuss other funding sources (e.g., non-IBSGP grant programs, public or
private agreements, future fiscal year grants) that will contribute to the
implementation of this investment; and
• If no other funding resources have been identified or if none are
necessary, provide rationale as to why the requested FY 2023 IBSGP
funding is sufficient for the implementation of this investment.
IV.D. Provide a high-level timeline, milestones and dates, for the implementation of this
investment. Up to 10 milestones may be provided.
Response Instructions Applicants should supply a timeline indicating the proposed milestones within
the project keeping in mind the performance period on the grant is up to 24
months. The sample table below may aid the applicant.
• Only include major milestones that are critical to the success of the
investment;
• While up to 10 milestones may be provided, applicants should only list as
many milestones as necessary to sufficiently describe the project;
• Milestones are for this discrete investment – those that are covered by the
requested FY 2023 IBSGP funds and will be completed over the 24-month
grant period;
• Milestones should be kept to high-level, major tasks that will need to occur;
• Identify the planned start date associated with the identified milestone. The
start date should reflect the date at which the earliest action will be taken to
start achieving the milestone;
• Identify the planned completion date when all actions related to the
milestone will be completed and overall milestone outcome is met; and
• List any relevant information that will be critical to the successful completion
of the milestone (such as those examples listed in the question text above).
• Examples of possible milestones:
o Define kill switch implementation plan
o Complete installation
o Complete successful test of kill switches

Page 5 of 6

Sample Milestones
Sample Project Milestones
Grant is awarded
Recipient works on EHP and Financial clearance
Recipient receives confirmation that special
conditions are released
Recipient works with vendors to obtain GPS Unit
contract
Vendor equips GPS units onto buses
Recipient trains staff on new GPS units
GPS Project is complete
Recipient submits final closeout documents to
DHS/FEMA GPD

Anticipated Dates
Award Date
Award Date + 3 months
Release of Funds Date
Release Date + 1 month
Release Date + 6 months
Release Date + 7 months
Release Date + 9 months
Release Date + 12 months

Page 6 of 6