Privacy Impact Assessment (PIA)

Privacy Impact Assessment
for the

Grant Management Programs
July 14, 2009
Contact Point
Tracey Trautman
Deputy Assistant Administrator
Grant Programs Directorate
(202) 786-9730
Reviewing Official
Mary Ellen Callahan
Chief Privacy Officer
Department of Homeland Security
(703) 235-0780

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 2

Abstract
Many of the Department of Homeland Security Federal Emergency Management Agency
(FEMA) grant operations and projects collect a minimum amount of contact information. The
information is collected in order to determine awards for both disaster and non-disaster grants and
for the issuance of awarded funds. This Privacy Impact Assessment (PIA) is conducted because the
information provided by applicants includes personal identifiable information (PII).

Overview
The primary mission of the Federal Emergency Management Agency (FEMA) is to reduce
the loss of life and property and protect the Nation from all hazards, including natural disasters,
acts of terrorism, and other man-made disasters, by leading and supporting the Nation in a riskbased, comprehensive emergency management system of preparedness, protection, response,
recovery, and mitigation. One of FEMA’s objectives is to prepare America for these hazards by
developing and implementing national programs to enhance the capacity of state, local, and tribal
government agencies to respond to these incidents through coordinated training, equipment
acquisition, technical assistance, and support for Federal, state, and local exercises. FEMA fulfills
this mission through a series of grant programs responsive to the specific requirements of state,
local agencies.
The goal of FEMA’s grant programs is to provide funding to enhance the capacity of state
and local jurisdictions to prevent, respond to, and recover from disaster and non disaster incidents
including cyber attacks. FEMA's grant programs currently provide funds to all 50 states, the District
of Columbia, the Commonwealth of Puerto Rico, American Samoa, the Commonwealth of Northern
Mariana Islands, Guam, and the U.S. Virgin Islands. FEMA grant programs are directed at a broad
spectrum of state and local emergency responders, including firefighters, emergency medical
services, emergency management agencies, law enforcement, and public officials. FEMA is
collecting information from State, local, and tribal partners seeking grant funding. The nature of the
collected data should illustrate partners’ familiarity with the national preparedness architecture
(i.e. Federal Investment Strategy) and identify how elements of this architecture have been
incorporated into their regional/state/local planning, operations, and investments.
Many of FEMA’s grant programs implement objectives addressed in a series of post-9/11
laws, strategy documents, plans and Homeland Security Presidential Directives (HSPDs). FEMA
management requirements are incorporated into the application processes and reflect changes
mandated in the Implementing Recommendations of the 9/11 Commission Act of 2007 (the “9/11
Act”), enacted in August 2007, as well as the FY 2008 Consolidated Appropriations Act.

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 3

Section 1.0 Characterization of the Information
The following questions are intended to define the scope of the information requested and/or
collected as well as reasons for its collection as part of the program, system, rule, or technology being
developed.

1.1

What information is collected, used, disseminated, or
maintained in the system?

Applications submitted for FEMA grants generally include information about the applying
agency or organization, including the name of the organization point of contact for the application,
work address, work phone and fax numbers, cell phone number, and work email address.
Information for grant processing also includes the organizations' Federal Employer Identification
Number (EIN) information about the activity or activities proposed to be completed under the
requested grant as well as banking information such as bank account number and routing number.
Generally, the only sensitive PII FEMA may collect as part of the grants is the social security number
used as EIN for small businesses and organizations. In instances where grants may require such
collections DHS/FEMA will conduct a separate PIA analyzing the risks associated with such
sensitive collections.

1.2

What are the sources of the information in the system?

Information is collected from state/territorial/tribal officials, port authorities, transit
authorities, non-profit organizations, and, in rare instances, private companies. The information is
entered into Grants.gov.

1.3

Why is the information being collected, used,
disseminated, or maintained?

Contact information such as the organization’s POC name, contact number, and addresses
(mailing and email) is collected to facilitate on-going communications with the applicants via email, telephone, and postal mail. Financial information is collected for the transfer of funds
provided under a FEMA disaster or non disaster grant. Project proposal information is collected to
inform the peer review decision-making process in relation to application completeness, adherence
to programmatic guidelines, feasibility, and how well the proposed investments address identified
need(s) or capability shortfall(s).

1.4

How is the information collected?

Information is collected generally via online application, but occasionally by telephone
inquiries or paper forms.

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 4

1.5

How will the information be checked for accuracy?

Information is collected directly from individuals and is assumed to be accurate. Depending
on the nature of the grant (disaster or non disaster) and the grant program, the project or program
may conduct a certain degree of verification of information and follow up with the organization's
point of contact.

1.6

What specific legal authorities, arrangements, and/or
agreements defined the collection of information?

The legal authorities that govern FEMA’s collection of information regarding its grant
programs include, but are not limited to, the following:
•
•
•
•
•
•
•
•
•
•
•
•
•
•

The Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5133
The National Flood Insurance Act, 42 U.S.C. 4104c
Section 2003(a) of the Homeland Security Act of 2002 (6 USC §101 et seq.), as amended by
Section 101, Title I of the Implementing Recommendations of the 9/11 Commission Act of 2007,
(P.L. 110-053)
Section 2004(a) of the Homeland Security Act of 2002 (6 USC §101 et seq.), as amended by
Section 101, Title I of the Implementing Recommendations of the 9/11 Commission Act of 2007,
(P.L. 110-053)
Section 1809 of the Homeland Security Act of 2002 (6 USC §571 et seq.), as amended by Section
301(a), Title III of the Implementing Recommendations of the 9/11 Commission Act of 2007
(P.L. 110-053)
Post-Katrina Emergency Management Reform Act of 2006 (6 USC §723).
by Title III of Division D of the Consolidated Security, Disaster Assistance, and Continuing
Appropriations Act, 2009 (P.L. 110-329)
Section 614 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 USC
§5196c), as amended by Section 202, Title II of the Implementing Recommendations of the
9/11 Commission Act of 2007 (P.L. 110-053)
Title III of Division E of the Consolidated Appropriations Act, 2008 (P.L. 110-161)
Section 1406, Title XIV of the Implementing Recommendations of the 9/11 Commission Act of
2007 (P.L. 110-053)
Section 1513, Title XV of the Implementing Recommendations of the 9/11 Commission Act of
2007 (P.L. 110-053)
Section 1532(a), Title XV of the Implementing Recommendations of the 9/11 Commission Act of
2007 (P.L. 110-053)
46 USC §70107
Federal Financial Assistance Management Improvement Act of 1999 (P.L.106-107).

1.7

Privacy Impact Analysis: Given the amount and type of
data collected, discuss the privacy risks identified and how
they were mitigated.

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 5

The privacy risk presented by a basic contact list is that more information will be collected
than is necessary to distribute information. Contact information is limited to the information
necessary to perform the information distribution functions of the program or project. All
information is collected with the consent of the individual.

Section 2.0 Uses of the Information
The following questions are intended to delineate clearly the use of information and the accuracy
of the data being used.

2.1

Describe all the uses of information.

FEMA uses the information to determine grant eligibility, to contact an applicant, to transfer
funds to the grant awardee(s) in accord with the grant awarded, and to inform the peer review
panel in determining how well proposed investments address identified homeland security need(s)
or capability shortfall(s).
Additionally, FEMA uses the information to generate reports summarizing grant activity of
applicant organizations. These reports are used to assist in the management and reporting of grant
programs including overall Grants Management, Program-Specific Progress, Functions and
Monitoring, Financial Management, management of Grantee and Sub-Grantee data (if available),
System Administration, and Common Services.

2.2

What types of tools are used to analyze data and what type
of data may be produced?

Information is stored but is not manipulated in any way other than to, if necessary, generate
summary reports about grants for specific applicant organizations. Summary reports will not be
generated by individual’s name or any other identifier. Data may be input into databases or
electronic spreadsheets and accessed via the various data elements. For example, a query may be
conducted to calculate total grant funds obligated within a certain state or a list of all grants
awarded in a certain state.

2.3

If the system uses commercial or publicly available data
please explain why and how it is used.

Grant applications are not created, populated with, or verified with data collected from
commercial or publicly available sources.

2.4

Privacy Impact Analysis: Describe any types of controls
that may be in place to ensure that information is handled
in accordance with the above described uses.

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 6

The risk presented by the use of contact information or project proposal information is that
the information would be used in ways outside the scope intended by the initial collection. Per the
Grants Management Information Files System of Records Notice (SORN) and the Privacy Act
Statements given prior to collection, information collected is not to be used for any purpose other
than what has been stated and communicated. Additionally, all Department employees and
contractors are trained on the appropriate use of this sensitive information and are required to
obtain the appropriate level of security clearance to handle certain data.

Section 3.0 Retention
The following questions are intended to outline how long information will be retained after the
initial collection.

3.1

What information is retained?

All information provided by the grant applicant as outlined in section 1.1 and 1.3 of this PIA
is retained in each grant applicants file (paper and or electronic).

3.2

How long is information retained?

In accordance with the Federal records retention requirements, Grant administrative
records and hard copies of unsuccessful grant applications files are destroyed when two years old
(Government Records Schedule (GRS) No. 3, Procurement, Supply, and Grant Records, Item 14).
Electronically received and processed copies of unsuccessful grant application files are destroyed
three years after rejection or withdrawal (GRS No. 3, Procurement, Supply, and Grant Records, Item
13). Grant Project Records are maintained for three years after the end of the fiscal year that the
grant or agreement is finalized or when no longer needed, whichever is sooner. These records are
disposed of IAW FEMA Records Schedule N1-311-95-1, Item 1. Grant Final Reports are retired to
the Federal Records Center three years after cutoff, and then transferred to National Archives 20
years after cutoff. These records are maintained IAW FEMA Records Schedule N1-311-95-1, Item 3.
All other grant (both disaster and non-disaster) records are maintained for six years and three
months after the end of the fiscal year when grant or agreement is completed or closed. These
records are disposed of according to IAW FEMA Records Schedule N1-311-95-1, Item 2; N1-311-018, Item 1; and N1-311-04-1, Item 1.

3.3

Has the retention schedule been approved by the
component records officer and the National Archives and
Records Administration (NARA)?

Records are retained and disposed of in accordance with the National Archives and Records
Administration's General Records Schedule 3, Procurement, Supply, and Grant Records, Items 13
and 14. Additionally, grant files are under record group 311 and individual files generated are

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 7

covered by FEMA File Numbers PRC-12 through PRC-13-4. These record retentions have been
approved by the NARA (Job Numbers N1-311-01-8, N1-311-04-1, and N1-311-95-1) and are
published in FEMA Manual 5400-2M, dated February 2000.

3.4

Privacy Impact Analysis: Please discuss the risks
associated with the length of time data is retained and how
those risks are mitigated.

Information other than grant final reports is retained for no more than six years and three
months after the grant is closed and final audit and appeals are resolved and completed. Grant final
reports, which generally do not contain sensitive information, will be maintained at secured federal
locations. This minimizes retention and security costs associated with maintaining contact,
financial, and project information.

Section 4.0 Internal Sharing and Disclosure
The following questions are intended to define the scope of sharing within the Department of
Homeland Security.

4.1

With which internal organization(s) is the information
shared, what information is shared and for what purpose?

Grant application information may be shared with internal DHS components inasmuch as
they are involved in distributing information or collaborating with partners within the Department
and within the Nation’s homeland security community. However, DHS does not share contact
information for any purpose beyond which it was originally collected, i.e. contact information given
by organizations for purpose x will not be shared for use of purpose y at a later date.

4.2

How is the information transmitted or disclosed?

FEMA may share information by electronic or paper means. If information is transmitted
electronically, proper security measures are taken, including encryption and/or use of Sensitive
Compartmented Information Facilities (SCIFs) when necessary. For example, information may be
transmitted via an authenticated web interface, and regulated via role based access controls.
Information access is limited to the minimum necessary to perform required job functions.

4.3

Privacy Impact Analysis: Considering the extent of internal
information sharing, discuss the privacy risks associated
with the sharing and how they were mitigated.

Inappropriate sharing is a risk inherent in any collection of sensitive information.
Department employees and contractors are trained on the appropriate use and sharing of sensitive

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 8

information and are required to obtain the appropriate level of security clearance to handle certain
data. Further, any sharing of information must align with the purpose of the initial collection as
described in its SORN and include the Privacy Act Statement provided at the time of collection.

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 9

Section 5.0 External Sharing and Disclosure
The following questions are intended to define the content, scope, and authority for information
sharing external to DHS which includes Federal, state and local government, and the private sector.

5.1

With which external organization(s) is the information
shared, what information is shared, and for what purpose?

Contact and project information may be shared with external homeland security entities
inasmuch as those entities are involved in distributing information or collaborating with partners
within FEMA, DHS, and homeland security officials throughout the Nation. Nonetheless, sensitive
information is not shared for any purpose beyond which it was originally collected, i.e. contact
information given by individuals for purpose x will not be shared for use of purpose y at a later date.

5.2

Is the sharing of personally identifiable information outside
the Department compatible with the original collection? If
so, is it covered by an appropriate routine use in a SORN?
If so, please describe. If not, please describe under what
legal mechanism the program or system is allowed to
share the personally identifiable information outside of
DHS.

Yes. Per the Grants Management Information Files SORN and the various notices provided
when information is collected, use of application information beyond the purposes for which it was
originally collected is not acceptable.

5.3

How is the information shared outside the Department and
what security measures safeguard its transmission?

Any information shared with organizations outside the Department is required to be
appropriately secured per Office of Management and Budget Memoranda 06-15, Safeguarding
Personally Identifiable Information, and 06-16, Protection of Sensitive Agency Information.

5.4

Privacy Impact Analysis: Given the external sharing,
explain the privacy risks identified and describe how they
were mitigated.

A risk is presented whenever FEMA shares information it has initially collected from
organizations or individuals outside of the Department. If external sharing of information would
exceed the purpose for which the information was collected, then the information is not permitted
to be shared. The Grants Management Information Files SORN outlines the specific instances where

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 10

contact and project proposal information may be shared outside the Department. All FEMA
employees and contractors receive training on the appropriate use and sharing of information and
are required to obtain the appropriate level of security clearance to handle certain data.

Section 6.0 Notice
The following questions are directed at notice to the individual of the scope of information
collected, the right to consent to uses of said information, and the right to decline to provide information.

6.1

Was notice provided to the individual prior to collection of
information?

Yes. This PIA and the Grants Management Information Files SORN provide notice regarding
the collection of contact and project proposal information by FEMA. More appropriately, though,
each collection of grant information is immediately preceded by notice regarding the scope and
purpose of the contact and project proposal information at the time of collection. These Privacy Act
Statements (these notices are required under 5 U.S.C. § 552a(e)(3)) at the moment of collection
provide individuals and organizations with notice of the nature of the collection and the authority
to collect the information.

6.2

Do individuals have the opportunity and/or right to decline
to provide information?

No. Applicants are required to provide contact and project proposal information as
mandated by law. If requested information is not provided in its entirety, it is likely that applicants
will not receive grant funding and will not receive information from the Department or partners in
the Department.

6.3

Do individuals have the right to consent to particular uses
of the information? If so, how does the individual exercise
the right?

DHS will use the information only for the purposes for which it was collected. Should an
organization suspect information is being used beyond the given scope of the collection, they are
encouraged to write to FEMA/FOIA, 500 “C” Street, NW, Washington, DC 20472. The system
managers are also listed in the Grants Management Information Files SORN.

6.4

Privacy Impact Analysis: Describe how notice is provided
to individuals, and how the risks associated with
individuals being unaware of the collection are mitigated.

The privacy risk associated with notice in the collection of contact and project proposal

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 11

information is that the applicant is not aware of the purpose for which the information he or she
submits may be used. This risk is primarily mitigated by limiting the use of application information
to what is necessary for the purposes of awarding a grant. Additionally, the Grants Management
Information Files SORN provides notice of the purpose of the collection, redress procedures, and
the routine uses associated with the collection of contact information. Notice is always provided
prior to the collection of information, and consent is obtained by the organization prior to his
providing information.

Section 7.0 Access, Redress and Correction
The following questions are directed at an individual’s ability to ensure the accuracy of the
information collected about them.

7.1

What are the procedures that allow individuals to gain
access to their information?

Should an organization seek to update either their grant application or grant they should
contact the grant program office or project which initially collected the information. The grant
program or project is in the best position to remove, edit and/or provide access to the information
held on an organization. Access requests can also be directed to the following: Federal Emergency
Management, 500 “C” Street, MS 857, Washington, DC 20472, Attn: FOIA. In the case of a system
covered by this PIA, generally, once a request for a grant application has been approved, the
specified organizational contact person is provided logon credentials to their account. Once an
organization’s point of contact is authenticated, they will be able to make changes as allowed by the
program and the system.
Additionally, the Grants Management Information Files SORN details access provisions
along with the names of officials designated to field such requests within FEMA.

7.2

What are the procedures for correcting inaccurate or
erroneous information?

The procedures are the same as those outlined in Question 7.1. The specific grant program
office or project that initially collected the information is in the best position to correct or amend
any inaccurate or outdated information. Any inquires for correction should be made to the grant
program office or project that initially collected the information.
Additionally, the Grants Management Information Files SORN details access provisions
along with the names of officials designated to field such requests within FEMA.

7.3

How are individuals notified of the procedures for
correcting their information?

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 12

Individuals are notified at collection that they may amend or correct their
information at any time by the procedures outlined above.

7.4

If no formal redress is provided, what alternatives are
available to the individual?

Appropriate redress is provided as described in 7.1.

7.5

Privacy Impact Analysis: Please discuss the privacy risks
associated with the redress available to individuals and
how those risks are mitigated.

Organizations may amend or correct information at any time during which FEMA possesses
and uses their application information. Any risks associated with correction of information are
thoroughly mitigated by the organizations’ ability to correct its information.

Section 8.0 Technical Access and Security
The following questions are intended to describe technical safeguards and security measures.

8.1

What procedures are in place to determine which users
may access the system and are they documented?

FEMA physical and information security policies dictate who may access FEMA computers
and filing systems. Specifically, DHS Management Directive 4300A and FEMA Information
Technology Security Policy Directive outline information technology procedures for granting access
to DHS/FEMA computers, which is where grant information is stored. Access to application
information is strictly limited by access controls to those who require it for completion of their
official duties.

8.2

Will Department contractors have access to the system?

Yes, depending on the grant project or program. Many times contractors are tasked with
information processing, distribution and other outreach tasks. Contractors are required to have the
same level of security clearance in order to access DHS/FEMA computers as all other FEMA
employees.

8.3

Describe what privacy training is provided to users either
generally or specifically relevant to the program or
system?

All FEMA employees and contractors are required to receive annual privacy and security

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 13

training to ensure their understanding of proper handling and securing of sensitive information
such as the type of information contained in a grant application submission.

8.4

Has Certification & Accreditation been completed for the
system or systems supporting the program?

In compliance with the Federal Information Security Management Act of 2005, systems
supporting disaster and non-disaster grants covered by this PIA will go through the Certification
and Accreditation process and will be listed in Appendix A.

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 14

8.5

What auditing measures and technical safeguards are in
place to prevent misuse of data?

All FEMA information systems are audited regularly to ensure appropriate use and access to
information. Additionally, grant information residing on a local area network’s shared drive is
restricted by access controls to those who require it for completion of their official duties. Folders
within shared drives are privilege-protected.

8.6

Privacy Impact Analysis: Given the sensitivity and scope of
the information collected, as well as any information
sharing conducted on the system, what privacy risks were
identified and how do the security controls mitigate them?

The risk of unauthorized access exists with any information technology system or
document. FEMA conducts thorough background checks on every employee and contractor. Access
to the systems and networks which store the grant contact and financial information are protected
pursuant to established Departmental and Agency procedures (see 8.4).
All FEMA employees and contractors are trained on security procedures, specifically as they
relate to sensitive information.

Section 9.0 Technology
The following questions are directed at critically analyzing the selection process for any
technologies utilized by the system, including system hardware, RFID, biometrics and other technology.

9.1

What type of project is the program or system?

This assessment covers grant application processes developed by a program or project
involved in outreach or collaboration efforts within or outside of DHS.

9.2

What stage of development is the system in and what
project development lifecycle was used?

The program or projects detailed here are not necessarily involved in a specific lifecycle.
Complete information technology systems are in the operational phase and have completed C&A
documentation. Appendix A will list all grant information systems covered by this PIA and its C&A
status as well and specific lifecycles used.

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 15

9.3

Does the project employ technology which may raise
privacy concerns? If so please discuss their
implementation.

If a particular technology used in the collection or handling of information in connection
with the types of contact lists addressed in this PIA raises specific and/or heightened privacy
concerns, the implementation of the technology will be required to conduct a separate PIA.

Approval Signature
Original signed and file with the DHS Privacy Office
Mary Ellen Callahan
Chief Privacy Officer
Department of Homeland Security

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 16

Appendix A: IT SYSTEMS SUPPORTING GRANT MANAGEMENT PROGRAMS
1. Assistance to Firefighters Grants (AFG)

2. Non Disaster (ND) Grants
3. Grants Reporting Tool (GRT)
4. Emergency Management Mission Integrated Environment (EMMIE)
5. National Emergency Management Information System (NEMIS) – Public Assistance
(PA)
6. Disaster Management Support Environment Cloud Environment (DMSE CE)
7. Document Management and Tracking System (DMARTS)
8. Environment and Historic Preservation Information System (EMIS)
9. FEMA Application Case Tracker (FAC-TRAX)
10. Payment and Reporting System for Grantees (PARS)
11. The Chemical Stockpile Emergency Preparedness Program WebCA (CSEPP WebCA)

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 17

Appendix B: OMB Forms
The following forms are used to collect applicant PII to provide disaster assistance:
OMB Control Number

FEMA Form
Number
010-0-10

Form Title

1660-0017

90-49

Request for Public Assistance Project
Worksheet (PW)

Public Assistance Progress
Report and Program Forms

90-91

Project Worksheet—Damage Description and
Scope of Work Continuation Sheet

90-91A

Project Worksheet—Cost Estimate
Continuation Sheet

90-91B

Project Worksheet—Maps and Sketches Sheet

90-91C

Project Worksheet—Photo Sheet

90-91D

Special Considerations Questions

90-120

PNP Facility Questionnaire

90-121

Force Account Labor Summary Record

90-123

Materials Summary Record

90-124

Rented Equipment Summary Record

90-125

Contract Work Summary Record

90-126

Force Account Equipment Summary Record

90-127

Applicant’s Benefits Calculation Worksheet

90-128

Budget Information—Construction
Summary Sheet for Assurances and

1660-0009

Governor’s Request

The Declaration ProcessRequests for Damage Assessment,
Federal Disaster Assistance,
Appeals, Cost Share Adjustment

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 18

Certifications
20-15

Summary Sheet for Assurances and
Certifications

20-16, A, B, C

Outlay Report and Request for
Reimbursement for Construction Program
Report of Government Property

20-17
20-18

Reconciliation of Grants and Cooperative
Agreements
Budget Information—Non-construction

20-19
Obligating Document for Award/ Amendment
20-20
Obligating Document for Award/Amendment
76-10
Detailed Budget Worksheet
1660-0054

089-9
080-0-2

Assistance to Firefighters Grant
Program-Grant Application
Supplemental Information

080-0-2a

Activity Specific Questions for AFG Vehicle
Applicants

080-0-2b

Activity Specific Questions for AFG
Operations and Safety Applications

080-0-3

Activity Specific Questions for Fire
Prevention and Safety (FP&S) Applicants

080-0-3a

Fire Prevention and Safety

080-0-3b
078-0-1 (previously
FEMA Form 90-58)

Research and Development
Request for Fire Management Assistance
Declaration

089-0-24
(previously FEMA
Form 90-133)

Request for Fire Management Sub-grant

078-0-2 (previously
FEMA Form 90-32)

Principal Advisor’s Report

089-0-10

Narrative Statement

1660-0058
Fire Management Assistance
Grant Program

1660-0073

Assistance to Firefighters Grants (AFT)
Application (General Questions and
Narrative)

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 19

National Urban Search and
Rescue Grant

1660-0082

089-0-11

Performance Reports

089-0-12

Extensions/Budget Changes

089-0-14

Self-Evaluations

089-0-15

Task Force Deployment Data

089-0-26

Vehicle Support Unit
Purchase/Replacement/Disposal Justification
Application for Loan Cancellation

90-5

Application for Community
Disaster Loan Cancellation
1660-0083

090-0-1

Certification of Eligibility for Community
Disaster Loans

Community Disaster Loan
Program

116-0-1

Promissory Note

085-0-1

Local Government Resolution—Collateral
Security

090-0-2

Application for Community Disaster Loan

1660-0085

003-0-1

Immediate Services Program (ISP)

Crisis Counseling Assistance and
Training Program

003-0-2

Regular Services Program (RSP)

1660-0110

089-25

NGSP Investment Justification Template

Urban Areas Security Initiative
(UASI) Non-Profit Security Grant
Program (NSGP)

089-24

NSGP Prioritization of the Investment
Justifications

1660-0112

089-4

TSGP Investment Justification

Transit Security Grant Program
(TSGP)

089-4A

TSGP Investment Justification Background
Document

089-4B

TSGP Five-Year Security Capital and
Operational Sustainment Plan

089-22

THSGP—Tribal Investment Justification
Template

1660-0113
Tribal Homeland Security Grant

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 20

Program (THSGP)
1660-0114

089-5

PSGP Investment Justification

024-0-1

Environmental and Historic Preservation
Screening Form

None

None

1660-0118

091-0

Homeland Security Exercise and
Evaluation Program (HSEEP)
Documentation

Homeland Security Exercise and Evaluation
Program (HSEEP) After-Action
Report/Improvement Plan (AAR/IP) Template

008-0-26

Multi-Year Training and Exercise Plan

008-0-27

National Exercise Program Nomination Form

1660-0125

089-1

HSGP Investment Justification (SHSP and
UASI)

Homeland Security Grant
Program (HSGP)

089-16

OPSG Operations Order Report

089-20

OPSG Inventory of Operation Orders

089-0-27

Operation Stonegarden Daily Activity Report
(DAR)

1660-0126

080-0-4

Emergency Management
Performance Grant (EMPG)
Work Plan

Staffing for Adequate Fire and Emergency
Response (General Questions All
Applications)

080-0-4a

Staffing for Adequate Fire and Emergency
Response Hiring of Firefighters Application
(Questions and Narrative)

080-0-4b

Staffing for Adequate Fire and Emergency
Response Recruitment and Retention of
Volunteer Firefighters Application (Questions
and Narrative)

Port Security Grant Program
(PSGP)
1660-0115
Environmental and Historic
Preservation Screening Form

1660-0117
FEMA's Grants Reporting Tool
(GRT)

Privacy Impact Assessment
Federal Emergency Management Agency
Grant Management Programs
Page 21

1660-0141
Controlled Equipment Request
Form

087-0-0-2

Staffing for Adequate Fire and Emergency
Response Quarterly Report and Payment
Request Form

087-0-0-1

Controlled Equipment Request