5900-445 ENERGY START Partner of the Year Award Supplemental

2023 ENERGY STAR® Awards

Supplemental Guidance for
Energy Management Applications
(for Commercial Building Partners only)
Note: This special guidance is only applicable to Commercial Building Partners (including institutional
organizations) completing the following applications:
•

Partner of the Year – Energy Management (Section 4A)

•

Partner of the Year – Sustained Excellence Energy Management (Section 2)

The Demonstration of Energy Savings section of the above applications is intended to assess actual,
quantified energy performance improvements achieved by your organization during the past year. It requires
applicants to provide a Partner of the Year (POY) report from ENERGY STAR Portfolio Manager documenting
these improvements. This guidance document provides directions for generating the POY report which EPA
will use to assess the following:
•

Reduction in energy consumption, energy use intensity, and greenhouse gas emissions achieved
across the portfolio during the past year,

•

Number of buildings that have earned ENERGY STAR certification (if applicable),

•

General movement toward improved energy performance, with context provided to explain performance
results, if needed, and,

•

Extent of portfolio-wide benchmarking, with context provided to explain why any buildings or building
data cannot be included in portfolio-wide reporting (e.g., new building acquisitions, less than 24 months
of data available, etc.).

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2023 ENERGY STAR® Awards

Supplemental Guidance for
Energy Management Applications
(for Commercial Building Partners only)
Directions for Generating a Partner of the Year (POY) Report
1. Go to https://www.energystar.gov/portfoliomanager
2. Log in to the ENERGY STAR Portfolio Manager account that contains all the buildings and benchmarking
data for your organization. You must submit building data for your organization’s entire portfolio. If you
cannot provide benchmarking data for certain buildings, or the buildings are not reflected in the account,
be sure to address this in the application.
3. Click on the “Reporting” tab, and then the ENERGY STAR Reports sub-tab.
4. Identify the “Partner of the Year Report” in the list of reports at the bottom of the page.
5. From the “Action” menu, select “Generate New Report.”

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2023 ENERGY STAR® Awards

Supplemental Guidance for
Energy Management Applications
(for Commercial Building Partners only)
6. You should now be on the “Create Partner of the Year Report” screen, where you’ll need to fill in the
timeframe and choose properties:
a. Select a timeframe. You must select “Compare Two Years” from the drop-down menu, as
illustrated in the screenshot below. The period ending date (second date chosen) must be in August
2022 or later and should be the month for which you have complete energy data for the greatest
number of buildings in your portfolio. The first date should be the same month one year prior. For
example, if your period ending date is August 31, 2022, then the report will compare the year ending
August 31, 2021 to the year ending August 31, 2022.
b. Select Properties. Choose “All Properties” from the drop-down menu unless you have test or
duplicate buildings in your account. In this case, select “Multiple Properties” from the drop-down and
select all non-test or duplicate buildings to submit.
**Please ensure that all non-test or duplicate benchmarked properties appear in the report, even if
you do not have 24 months of data for all properties in your portfolio. ENERGY STAR asks you to
do this because it is important to demonstrate the extent to which you are benchmarking the
properties in your portfolio.
c. This screen also provides a list of metrics that are included in the report, provided under “Review
Included Metrics.” You cannot change this selection of metrics.
7. Click “Generate Spreadsheet” to generate the report.

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2023 ENERGY STAR® Awards

Supplemental Guidance for
Energy Management Applications
(for Commercial Building Partners only)
8. You will now be returned to the main page of the “Reporting” tab. Your report might be generated, or
it might take a few minutes to complete. You can reload the page to see if it’s complete. To review
your report, in the “Action” menu, select “Download Current Report in Excel.”

In the Excel file, you will see three tabs.
•

Tab 1 “Summary” contains the table you must paste into your application along with a discussion
of the results.

•

Tab 2 “Information and Metrics” contains two rows for each of the buildings in your portfolio:
one row contains data corresponding to the August 2022 (or later) period that you have selected,
and the other line contains data corresponding to the comparison period selected, which should
be 12 months prior.

•

Tab 3 “Comparisons” contains one row for each building. It provides the calculated difference
between the two time periods reported on the “Information and Metrics” tab for each metric.

With the information provided in this report, you can describe the energy consumption
characteristics of your portfolio to demonstrate improvement or give context for instances where
little or no improvement is observed.
9. If you want to re-generate your report (if you’ve updated any energy data or Use Details (square foot,
etc.)), you can “Generate New Report” from the “Action” menu again. If you want to change the
properties selected or the comparison time periods, from the Action menu, choose “Select Properties
and Timeframes.”
ENERGY STAR® is the government-backed symbol for energy efficiency, providing simple, credible, and
unbiased information that consumers and businesses rely on to make well-informed decisions.

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