Acknowledgment for receipt of mapping coordinator and title 1 coordinator information. The recipient of the email depends on who sent the Census Bureau team the information.
To: Title 1 Coordinator or State official naming designee, cc: Mapping Coordinator
Subject: 2022 SDRP Mapping Coordinator Nomination
<Title, Name >
Thank you for notifying the U.S. Census Bureau that <Mapping coordinator name> will serve as the <State name> mapping coordinator for the 2022 School District Review Program. In September, we will provide the Annotation phase materials to <Mapping coordinator name> for review.
If there are any questions please contact the SDRP team by phone at 301-763-1099 or by email to geo.school@census.gov.
To: Mapping Coordinator, cc: Title 1 Coordinator
Subject: 2022 SDRP Mapping Coordinator Nomination
<Title, Mapping Coordinator Name>
Thank you for notifying the U.S. Census Bureau that you will serve as the <State Name> School District Review Program mapping coordinator for the 2022 SDRP update cycle. In September, we will provide the Annotation phase materials to you for review.
If there are any questions please contact the SDRP team by phone at 301-763-1099 or by email to geo.school@census.gov.
Non-response follow-up email to the NCES letter requesting the nomination of a mapping coordinator.
To: Title, Title I Coordinator, cc: other applicable state staff
Subject: 2022 SDRP Mapping Coordinator Nomination
<Title, Title I Coordinator Name>
This is a follow-up to an e-mail sent to you on <Date nomination letter sent by NCES> by <Name of Commissioner of the NCES>, Commissioner of the National Center for Education Statistics (NCES) regarding the U.S. Census Bureau's 2022 School District Review Program (SDRP). You were asked to designate a mapping coordinator for reviewing the Census Bureau's current school district information for <State name>. The e-mail requested that the designee's contact information and permission to post the contact information on the SDRP website, be sent to the Census Bureau at geo.school@census.gov within one week of receiving the request.
The Census Bureau has not received a response from <State name>. Text added for some states: States with county-based school districts such as <State name> do not usually have any changes to report but we provide all participants with the opportunity to review our current inventory of school districts and report any needed boundary, name, level, and grade range corrections. When a state has no changes to submit, it is sufficient for the mapping coordinator to send an email to the Census Bureau notifying us there are no changes.
The Census Bureau is conducting the mail out of materials for the 2022 SDRP and would appreciate contact information for the new designee with permission to post the designee's contact information on the SDRP website. This will prevent any further delay in your state receiving its materials and shortening its time to submit school district updates.
A copy of the NCES request is attached for your review and convenience in replying.
Please do not hesitate to contact the SDRP team by phone at 301-763-1099 or by e-mail to geo.school@census.gov with any questions.
<Attachment: Copy of invitation letter to states sent from NCES>
Email notifying mapping coordinators and interested state staff of webinar and request to sign up
To: Mapping Coordinators
Subject: U.S. Census Bureau 2022 School District Review Program Webinar
<Salutation>
The U.S. Census Bureau will be offering a nationwide School District Review Program (SDRP) webinar on <Date>, from <time>. The webinar will provide an overview of the 2022 SDRP, how to get started with SDRP, and demonstrations for creating, updating, and submitting your response digitally to complete the SDRP.
Please review the SDRP Respondent Guide and website at: <URL>. Census Bureau staff will be available during the webinar to answer specific questions regarding the SDRP.
SDRP Submissions are due by <Due date>.
Webinar Details:
When: <Date, time>
Agenda:
<Agenda details>
Space is limited and sign up is on a first come, first serve basis. To RSVP, please email geo.school@census.gov by <date>, with your name, phone number, list of attendees, and state you are reporting for to the SDRP.
We look forward to receiving your response. In the meantime, please do not hesitate to contact us via email at geo.school@census.gov or by telephone at 301-763-1099 if you have any questions or need further information. More information about the SDRP can be found on the SDRP website: <URL>. We look forward to working with you.
Email reminding mapping coordinators to sign up for webinar
To: Mapping coordinators who have not responded
Subject: REMINDER: U.S. Census Bureau 2022 School District Review Program Webinar
<Salutation>
This is a friendly reminder that the U.S. Census Bureau will be offering a nationwide School District Review Program (SDRP) webinar on <Date>, from <time>. The webinar will provide an overview of the 2022 SDRP, how to get started with SDRP, and demonstrations for creating, updating, and submitting your response digitally to complete the SDRP.
Please review the SDRP Respondent Guide, SDRP videos, and website at: <URL>. Census Bureau staff will be available during the webinar to answer specific questions regarding the SDRP.
SDRP Submissions are due by <Due date>.
Webinar Details:
When: <Date, time>
Agenda:
<Agenda details>
Space is limited and sign up is on a first come, first serve basis. To RSVP, please email geo.school@census.gov by <date>, with your name, phone number, list of attendees, and state you are reporting for to the SDRP.
We look forward to receiving your response. In the meantime, please do not hesitate to contact us via email at geo.school@census.gov or by telephone at 301-763-1099 if you have any questions or need further information. More information about the SDRP can be found on the SDRP website: <URL>. We look forward to working with you.
Email notifying mapping coordinators and interested state staff of webinar information
To: State staff that have signed up for the webinar
Subject: 2022 School District Review (SDRP) Webinar Information
<Salutation>
Thank you for your participation in the upcoming 2022 SDRP Webinar. We look forward to discussing the SDRP with you on <date>.
Please be aware that the Geographic Partnership Software (GUPS) is only used for spatial updates for the SDRP. If you have spatial updates, we encourage you to install GUPS prior to the start of the Webinar.
Ensure that you review the SDRP Quick Start Guide and SDRP Respondent Guide prior to the start of the Webinar. SDRP staff will be available for questions.
The agenda is below.
Agenda:
<Agenda Details>
The information for the Webinar is below.
<Web conference information, audio conference information>
Please let us know if you have any questions at this time. We look forward to speaking with everyone at the Webinar!
SDRP Non-Response Follow up email
To: Mapping Coordinators who have not responded
Subject: 2022 School District Review Program Follow Up
Dear Mapping Coordinator,
The U.S. Census Bureau is contacting you to follow up on the 2022 School District Review Program (SDRP). We have not received any school district updates from your state or notification that you have no changes to provide. The deadline for submitting school district updates is <date>. Please let us know if you anticipate having any updates for the SDRP this year. If you do not have any updates to submit, please notify the SDRP by phone at 301-763-1099 or by email to geo.school@census.gov. If you have any questions about reviewing the Census Bureau's school district inventory for your state or submitting updates do not hesitate to contact us.
SWIM Token Assignment email
To: Mapping Coordinator
Subject: Submitting your files to the Census Bureau
<Title, Mapping Coordinator Name>
The Census Bureau requires that all SDRP participants use the Secure Web Incoming Module (SWIM) for submitting update materials. Once you have registered for an account in SWIM, you will no longer need the token provided below to login into the system. The token enables your SWIM registration. Please refer to the SDRP Respondent Guide, page <page number> <Topic Reference>.
Use this token to enable your SWIM registration: <SWIM Token>.
In SWIM, select School District Review Program (SDRP) when prompted for which U.S. Census Bureau program you are reporting data.
If you have additional questions, please contact the SDRP team by phone at 301-763-1099 or by email to geo.school@census.gov.
No change acknowledgement email
To: Mapping Coordinator
Subject: 2022 School District Review Program
<Title, Mapping Coordinator Name>,
Thank you for notifying the U.S. Census Bureau that <State> has no updates for the 2022 School District Review Program. There is nothing further you need to do at this time.
Thank you for participating in the SDRP.
Verification notification email
To: Mapping Coordinator
Subject: 2022 School District Review Program Verification Phase
<Title, Mapping Coordinator name>
The U.S. Census Bureau is ready to begin the Verification Phase of the 2022 School District Review Program (SDRP). States that submitted school district updates by <SDRP Annotation due date> have the opportunity to review their school district boundaries and data as they now exist in the Census Bureau’s database and verify that the Census Bureau entered them correctly. New updates to school districts are not accepted during the verification phase.
Important: No response by <date> will be considered as acceptance that the Census Bureau made your updates correctly.
SDRP Verification Phase materials are available for download on the SDRP website in the ‘Verification Phase Program Materials’ section at:
Your deadline for responding to the Verification review is <date>. As always, please do not hesitate to contact the SDRP team if you have any questions. The SDRP team is available by e-mail at geo.school@census.gov or by phone at 301.763.1099.
Verification reminder email
To: Mapping Coordinator
Subject: 2022 School District Review Program Verification Phase
<Title, Mapping Coordinator name>
The U.S. Census Bureau is contacting you to follow up on the 2022 School District Review Program (SDRP) Verification Phase. We have not received your confirmation that your updates were made correctly. The deadline for confirming or submitting verification corrections is <date>. No response by <date> will be considered as acceptance that the Census Bureau made your updates correctly.
SDRP Verification Phase materials are available for download on the SDRP website in the ‘Verification Phase Program Materials’ section at:
Please do not hesitate to contact the SDRP team if you have any questions. The SDRP team is available by e-mail at geo.school@census.gov or by phone at 301.763.1099.
Verification confirmation email
To: Mapping Coordinator
Subject: 2022 School District Review Verification Phase
<Title, Mapping Coordinator Name>
Thank you for completing your SDRP verification review and confirming your changes were correctly made. These school district changes will be available in the U.S. Census Bureau TIGER/Line shapefiles to be released in late August 2022. The Census Bureau will release updated poverty estimates in December 2022.
Verification non-response email
To: Mapping Coordinator
Subject: 2022 School District Review Follow Up
<Title, Mapping Coordinator Name>
The U.S. Census Bureau is contacting you in reference to the 2022 School District Review Program (SDRP) Verification phase. As of <date>, we have not received confirmation that your school district changes were correctly made or required changes. Since the due date has passed, we consider your non-response as acceptance that the Census Bureau made your updates correctly. If you have any questions, please do not hesitate to contact the SDRP team by phone at 301-763-1099 or by email to geo.school@census.gov.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | Lauren R Kirsch (CENSUS/GEO FED) |
| File Modified | 0000-00-00 |
| File Created | 2023-08-27 |