Disaster Recovery Grant Reporting System

DRGR FACT SHEET: Release 7.0 – Overview of Major New Functions
The following is an overview of major functions being added under Release 7.0. DRGR user manuals are in the process
of being updated and will be posted soon with more details and better graphics. Screen shots for this overview were
taken from development and testing and may have changed. The major new functions include:
Prior Period Performance Data Adjustments,
Public Reports Showing Grant Financial Updates and Expenditure Analyses,
Security controls such as “Rules of Behavior” and User Certification/Recertification controls for both HUD and
grantee users; and
DRGR Beneficiary Data Enhancements – Census Data Lookup for Area Benefit Activities in DRGR Action Plans &
Demographic Breakouts in QPRs for Direct Benefit Activities.
Prior Period Performance Data Adjustments Grantees that have to adjust performance data across activities
experience problems entering negative numbers in DRGR. In general, this happens when grantee users need to move
households across activities based on national objective (LM to UN/SB and LMMI to LH25 or vice versa). To correct this,
we have modified DRGR to check cumulative totals across ALL QPRs (low + mod < or = TOTAL) rather than IN-QUARTER
data. This will be especially important as we add the ability to specify owner vs. renter and single family vs. multi-family.
As indicated above, DRGR should copy data from the TOTAL numbers to the subcategory if DRGR administrators list an
activity type as only ONE of these measure categories (e.g. Affordable Rental or Homeownership) or if the grantee picks
only ONE category for an activity in their action plan when there is an option (such as residential rehabilitation). For any
activities that serve BOTH single family and multifamily or BOTH renter and owner, grantee users should be able to enter
in projections as needed in the Action Plan and make prior period adjustments in the latest QPR.

Public Reports
As shown to the right, the Financial
Update Dashboards provide tables
detailing the amount of funds by
grant, project, or activity category
that have been disbursed in DRGR.
The bar charts below the tables
illustrate these disbursements and
the amount of funds remaining by
each of these groupings. In effect,
the bar charts help user see the
relative amount of funding across
these groupings and how much
progress has been made be each
individual group.

While this report provides a snapshot
of progress, the Quarterly
Expenditure Analysis reports break
these disbursements down across
quarters using data from the
Quarterly Progress Reports (QPRs).
This allows users to examine
spending trends by grants, projects,
or activity categories across the life of
the grants.

DRGR Security Enhancements- User Certification
DRGR is now required to include periodic user acceptance of “Rules of Behavior” by each user for access to the system
and certification/recertification of each DRGR user by higher-level users in DRGR. In order to accomplish the
certifications, we will use the following process:

1) Each grant is already listed
by DRGR administrators
under a field office and CPD
Representative.
(EXISTING FUNCTION FOR HUD
DRGR SYSTEM ADMINISTRATORS)

2) DRGR system administrators
will list current CPD
managers in DRGR for each
field office.
(NEW FUNCTION FOR HUD DRGR
SYSTEM ADMINISTRATORS)

3) CPD field managers in DRGR
will certify HUD DRGR users
in their field office, including
the CPD Representative
responsible for each grant.
(NEW FUNCTION FOR DGRG FIELD
OFFICE MANAGERS)

4) CPD representatives will
certify the identity of the
authorized grantee contact
(which may be populated
from the grant agreement in
LOCCS) and work with these
grantee contacts to
obtained authorization for
grantee system
administrators.
(NEW FUNCTION FOR CPD
REPRESENTATIVES)

5) The grantee contact will be
contacted by email to certify their
DRGR grantee system administrators.
6) Finally, the DRGR grantee
system administrators will
certify the other DRGR users
for that grantee. Grantee
system administrators will
still have to authorize each
grantee user to access
individual grants using their
existing screens.
(NEW FUNCTION FOR DGRG
GRANTEE SYSTEM
ADMINISTRATORS)

DRGR Beneficiary Data
To date, DRGR allowed grantees to select applicable performance measures for each activity in the DRGR Action Plan
based on a predetermined list for each activity type. The QPR only shows measures for reporting if grantees have
entered estimates for that measure in the Action Plan. Under Release 7.0, grantees will have additional options for
beneficiary data similar to IDIS. That is, they will be able to classify activities based on whether they will have a direct or
area benefit.
Direct Benefit: data by household or persons: Hispanic, Race, Single Family vs. Multifamily housing units, Rent
vs. Own households. Examples of direct benefit activities include housing and economic development based on
job creation.
Area Benefit: Low – Mod data by survey or through selection of census tracts and block groups for activities,
Examples of area benefit activities include infrastructure and/or public facilities
Direct and area benefit options will mainly impact the type of beneficiary data that will be entered by grantees for their
activities. DRGR system administrators will be able to list whether activities can be entered by grantees as direct
benefit, area benefit, or whether grantees have the ability to select between these two options. The same type of rules
will apply to performance measures such as renter vs. owner households and single family (SF) vs. multifamily (MF)
housing units. This will affect the DRGR Action Plan and QPRs as follows:
A) Direct vs. Area
Benefit

This will impact whether grantees enter beneficiary measures only in Action Plan (area
benefit activities) or also in the QPR (breakout beneficiary data for direct benefit activities)
If HUD chooses one or the other, it will only allow data entry for that option. In other
cases, HUD will select for the grantee to choose which option applies to the activity.

B) SF vs MF
C) Rent vs. Own

If HUD chooses one or the other subcategory, it will only allow data entry for that option.
In other cases, HUD will select for the grantee to be able to choose whether both
subcategories apply or just one. Projections will still be entered in the Action Plan and
actual accomplishments in the QPR. If only one choice within a category is chosen by HUD
or a grantee, the subcategory data will be the same as the TOTAL data. Otherwise,
grantees will have to manually input the projected numbers across subcategories in the
Action Plan and enter actual numbers across subcategories in the QPR(s).

BENEFICIARY MEASURES BY NSP ACTIVITY TYPES:

BENEFICIARY MEASURES BY DISASTER RECOVERY ACTIVITY TYPES:

DRGR Area Benefit Screens
The national objective of some types of activities such as infrastructure and public facilities may be based on the
beneficiary area the activity serves. DRGR is being modified to add Census Tract (CT) and Block Group (BG) screens
similar to those in IDIS so that grantees can identify the Census Tracts and/or Block Groups for activity service areas, as
needed. However, grantees will still have the option of putting in summary information for the number of low income,
moderate income, and total beneficiaries manually for each activity. This option is now called the ‘Survey’ method.

Grantees will no longer have to look the information in another system and enter it into DRGR manually. This will also
allow CPD representatives to examine whether the activity meets the Low-Mod national objective based on the data
entered into DRGR. Grantees will only have to enter this data for each activity into the DRGR Action Plan. DRGR will
automatically calculate the overall percent of low to moderate income persons based on the data associated with each
census tract and block group. It will also automatically count the ACTUAL accomplishments as the same data entered
into the Action Plan. Another option will be to COPY the service area from one activity in DRGR to another.

Grantee users select AREA BENEFIT on the DRGR Action Plan - Edit Activity screens. The option is located above the
section with other performance measures.
Since state grantees may assist
entitlement communities, they
will have all counties available.
HUD DRGR administrators will
identify what census tracts and
block groups are served by all
other grantees. Grantee users will
be prompted to select CT/BGs
after they identify the county or
counties for the activity.

Users can select all Census Places
(cities) or select one or more by
highlighting them from the
AVAILABLE CENSUS PLACE(S)
window and using the buttons on
the screen.
Similarly, users can select all CTs in
a county or select one or more by
highlighting them from the
AVAILABLE CENSUS TRACT(S)
window and using the buttons on
the screen.
If users want to select BGs, they
can then click the SELECT BLOCK
GROUPS button to get to the next
screen.

BGS can then be selected using the
checkboxes displayed on each CT
row.

Grantee users can check whether
the activity meets the basic
threshold at any time using the
CALCULATE % LOW/MOD button.
Grantees can view see the actual
income level data by CT/BG used
to calculate the summary statistics
by using the VIEW DETAILS
button.
DRGR Direct Benefit Screens
HUD requires that grantees maintain information on demographics of persons assisted under CPD-funded activities for
purposes of CPD and/or FHEO monitoring. Although DRGR did not capture this information previously, Release 7.0
includes screens similar to those in IDIS. Grantees will now be able to input this information along with more detailed
information on whether households assisted are renter or owner-occupied and whether the housing units affected are
single family or multifamily units.

As before, grantees entering FHEO data categories will only enter summary numbers for households and/or persons
assisted. Grantees will enter FHEO data into breakout categories on the QPR side. Grantees can enter estimates for
owner vs. renter households and single family vs. multifamily housing units in the DRGR Action Plan and actual
accomplishments in the QPR. DRGR will now accommodate negative numbers and grantees may enter prior-period
accomplishments in a QPR to bring cumulative totals to their correct amount. As with financial data discrepancies, it
may help to enter explanations in the accomplishment narratives any time in-quarter totals entered do not match the
sum of their subcategories.

In the QPR, grantees will only be able to view the data they are entering in each category/subcategory for the WITHINQUARTER data, but they will be able to use the LINK to see the cumulative totals for the activity in an ACTIVITY-LEVEL
view of the cumulative data. Users can add a racial category on the left using the drop-down choices and the ADD
ANOTHER RACE BY HOUSEHOLD button. If an activity has been designated to include both owner vs. renter
households, these will show as separate columns. Hispanic/Latin subtotals also appear as columns.

Income levels also show as columns for data entered by income level. Users would also see columns for single family vs.
multifamily units if these are an option for the activity, but data on housing units will not include columns for subtotals
by race or income level.