Form 149 OCFO Invitational Traveler Request Form

U.S. NUCLEAR REGULATORY COMMISSION

NRC FORM 149

(MM-DD-YYYY)

APPROVED BY OMB: NO. 3150-0247

EXPIRES: (MM/DD/YYYY)

Estimated burden per response to comply with this mandatory information collection request: 20
minutes. This submittal is used by NRC to add a new invitational traveler to the financial and travel
systems. Send comments regarding burden estimate to the FOIA, Library, and Information Collections
Branch (T-6 A10M), U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001, or by e-mail to
Infocollects.Resource@nrc.gov, and the OMB reviewer at: OMB Office of Information and Regulatory
Affairs, (3150-0247), Attn: Desk Officer for the Nuclear Regulatory Commission, 725 17th Street NW,
Washington, DC 20503; e-mail: oira_submission@omb.eop.gov. The NRC may not conduct or
sponsor, and a person is not required to respond to, a collection of information unless the document
requesting or requiring the collection displays a currently valid OMB control number.

OCFO INVITATIONAL TRAVELER
REQUEST FORM

TRAVELER'S INFORMATION
*Name and Airport Security: Please make certain that the first, middle, and last names shown above are identical to those on the
photo identification that will be presented at the airport. Due to increased airport security, travelers may be turned away at the gate if
the name on the identification does not match the name on the ticket.
**The Central Allowance Branch (CAB) will contact travelers via NRC_VendorRequest@nrc.gov for the first five digits of their social
security number (SSN). Alternatively, travelers may contact CAB at NRC_VendorRequest@nrc. gov to provide the first five digits of
their SSN.
*Traveler's First Name:

Gender:
Male

*Traveler's Middle Name:

Previous Invitational
Traveler:

Female

Yes

**Last 4 Digits of SSN:

*Traveler's Last Name:

Date of Birth: (MM/DD/YYYY)

Traveler's E-mail Address:

No

State:

Home Address: (Number and Street)

City:

Traveler's Telephone Number:

Country:

Zip Code:

REQUESTER'S INFORMATION
Requester's First Name:

Requester's Last Name:

Requester's Office and Division:

Requester's Telephone Number:

Reason for Travel:

Interview

Consultant

Other
(Explain)

ETS2 INFORMATION
Expected Departure Date: (MM/DD/YYYY)

Expected Return Date: (MM/DD/YYYY)

ETS2 Arranger's E-mail Address:

ETS2 Routing List Name or Name of Approving Official (Include Office/Division/Branch)

Travel Accounting Code:

Submit completed NRC Form 149 to NRC_VendorRequest@nrc.gov. See details on invitational traveler
process on page 2.
NRC FORM 149 (MM-DD-YYYY)

Invitational Traveler Reimbursement Process
An invitational traveler vendor code must be created in the NRC's accounting system, Financial Accounting and
Integrated Management Information System (FAIMIS), in order for an invitational traveler to be reimbursed for
travel expenses. In addition, an invitational traveler profile needs to be established in the NRC's travel system,
eTravel System (ETS2), so the invitee can make travel reservations and submit travel vouchers. The Central
Allowance Branch (CAB) in the Office of the Chief Financial Officer (OCFO) is responsible for creating new
invitational traveler vendor codes in FAIMIS. The Financial Systems Branch (FSB) in OCFO is responsible for
establishing and updating invitational traveler profiles in ETS2. The timeline for OCFO to complete this process is
3 business days from receipt of a complete vendor request.
Step 1. Offices/Regions bringing in an invitee must complete NRC Form 149, “OCFO Invitational Traveler
Request Form,” (page 1) and email it to CAB at NRC_VendorRequest@nrc.gov.
Step 2. The NRC Form 149 requires the last 4 digits of the invitational traveler's social security number (SSN).
However, FAIMIS requires the invitee's full SSN in order to create a vendor code. Upon submission of the NRC
Form 149, CAB will contact the traveler to obtain the first 5 digits of their SSN.
Alternatively, the Requester or Arranger may notify the traveler that they may contact the CAB directly at
NRC_VendorRequest@nrc.gov to provide the first 5 digits of their SSN.
Step 3. Upon receipt of the invitee's full SSN and a completed NRC Form 149, CAB creates the invitational
traveler vendor code in FAIMIS. Once the vendor code is established in FAIMIS, FSB creates an invitational
traveler user account in ETS2.
Step 4. CAB notifies the Requester and/or Arranger that the invitational traveler has been set up in FAIMIS and
ETS2.
Step 5. The Requester or Arranger informs the invitee to call El Sol Travel (844-244-6694 or 480-693-0212) to
make their travel reservations. Once reservations are made, El Sol Travel will push them to ETS2 where the
Arranger will complete the travel authorization and sign it on behalf of the traveler (i.e., stamp `SIGNED BY
ARRANGER') to initiate routing. The authorization will then route through the system in the same way as
employee travel does: the authorization will be approved by the Approver (noted on the NRC Form 149), and it
will then route to the OCFO Funds Certifying Official for their review and approval to be sent to FAIMIS for funds
obligation. If the authorization is for foreign travel, it will route to the OCFO Foreign Travel Approver as well.
Step 6. After the trip is completed, the Arranger prepares a voucher in ETS2 from the obligated authorization,
adjusts expenses as needed, and attaches applicable receipts. The Arranger must export the PDF of the travel
voucher from ETS2 and have the invitee (manually or digitally) sign it, certifying that the expenses are correct and
due to the invitee. This signed voucher must then be attached as a supporting document to the travel voucher in
ETS2. The Arranger CANNOT sign the voucher on behalf of the traveler. Instead, they must stamp the voucher
`PREPARED' and then notify CAB at NRC_VendorRequest@nrc.gov, with a cc to the CAB Chief, that the
voucher is ready to be reviewed and signed on behalf of the invitational traveler. The ETS2 Trip ID number should
be included in the email for reference.
Step 7. CAB reviews the travel voucher and signs it on behalf of the invitational traveler by stamping it
"INVITATIONAL", which moves it forward to the Approver who signed the original travel authorization. Once the
Approver approves the voucher in ETS2, payment will be issued within 2-3 business days either in a form of a
Treasury check or direct deposit, whichever is applicable.

PRIVACY ACT STATEMENT
NRC FORM 149
OCFO INVITATIONAL TRAVELER REQUEST FORM
Pursuant to 5 U.S.C. 552a(e)(3), enacted into law by Section 3 of the Privacy Act of 1974 (Public Law 93-579), the
following statement is furnished to individuals who supply information to the U.S. Nuclear Regulatory Commission
(NRC) on NRC Form 149. This information is maintained in a system of records designated as GSA/GOVT4 Contracted Travel Services Program and described at 74 Federal Register 26700 (June 3, 2009).
1. AUTHORITY: 31 U.S.C. 3511, 3512, and 3523; 5 U.S.C. Chapter 57; and implementing Federal Travel Regulations
(41 CFR Chapters 300-304).
2. PRINCIPAL PURPOSE(S): To facilitate processing of travel arrangements for invitational travelers, whose travel
costs the NRC is obligated to pay.
3. ROUTINE USE(S): In addition to the other types of disclosures permitted under subsection (b) of the Privacy Act,
information from this system of records may be disclosed: to another Federal agency, Travel Management Center
(TMC), online booking suppliers, and airlines; to Federal, State, local or foreign agencies when relevant to a potential or
actual civil or criminal violation; to a Federal agency or a court when the Federal Government is party to a judicial
proceeding; to a Member of Congress on behalf and at the request of the individual who is the subject of the record; to a
Federal employee, expert, consultant, or contractor for purposes of authorizing, arranging, and/or claiming
reimbursement for travel; to a credit card company for billing purposes; to an expert, consultant, or contractor
performing a federal duty if relevant to that duty; to a Federal agency by the contractor in the form of itemized
statements or invoices, and reports of all transactions, to enable audits of charges; to a Federal agency, to the extent
relevant and necessary, in connection with the hiring or retention of an employee, the issuance of a security clearance,
the reporting of an investigation, the letting of a contract, or the issuance of a grant, license, or other benefit; to an
examiner, investigator, arbitrator, or settlement official in connection with a grievance, complaint, or appeal filed by an
employee to whom the information pertains; to the Office of Personnel Management , the Office of Management and
Budget, or the Government Accountability Office when the information is required for program evaluation purposes; to
officials of labor organizations when relevant and necessary to their representation duties; to a travel services provider
for billing and refund purposes; to a carrier or an insurer for settlement of an employee claim for loss of or damage to
personal property incident to service, or to a party involved in a tort claim against the Federal Government resulting from
an accident involving a traveler; to a credit reporting agency or credit bureau, as allowed and authorized by law, to add
to a credit history file when it has been determined that an individual's account with a creditor with input to the system is
delinquent; to the public in the form of summary or statistical data with no reference to an identifiable individual; to the
National Archives and Records Administration (NARA) for records management purposes; to appropriate agencies,
entities, and persons when the security or confidentiality of information in the system of records has been, or is
suspected to have been, compromised and, as a result, there is a risk of harm to economic or property interests, identity
theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by
GSA or another agency or entity) that rely upon the compromised information, and the disclosure is reasonably
necessary to assist in connection with GSA's efforts to respond to the suspected or confirmed compromise and prevent,
minimize, or remedy such harm. For additional detail on these routines uses, please see the GSA/GOVT-4 system
notice.
4. WHETHER DISCLOSURE IS MANDATORY OR VOLUNTARY AND EFFECT ON INDIVIDUAL OF NOT
PROVIDING INFORMATION: Disclosure is voluntary; however, if the requested information is not provided, travel
arrangements and reimbursements would not be processed.
5. SYSTEM MANAGER AND ADDRESS: Central Allowance Team, Division of the Controller, Office of the Chief
Financial Officer, U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.