EIA809ic2023_Instructions

U. S. DEPARTMENT OF ENERGY
ENERGY INFORMATION ADMINISTRATION
Washington, DC 20585

OMB No. XXXX-XXXX
Expiration Date: mm/dd/yyyy
Burden: 0.90 hours

EIA-809
WEEKLY OXYGENATE REPORT
INSTRUCTIONS

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QUESTIONS
If you have any questions about Form EIA-809 after reading the instructions, please contact the Survey Manager at (202) 287-6323.

PURPOSE
The Energy Information Administration (EIA) Form EIA-809, Weekly Oxygenate Report, is used to collect data on fuel ethanol
production and end-of-week stocks. A summary of the data appear on EIA’s website at www.eia.gov and in numerous government
publications.

WHO MUST SUBMIT

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Form EIA-809 is mandatory under 15 U.S.C. §772(b) and must be completed by the operators of facilities that produce fuel ethanol
located in the 50 States and the District of Columbia. Companies are selected into the EIA weekly sample according to a procedure
that assures coverage of 90 percent of each information element.

WHEN TO SUBMIT

The Form EIA-809 must be received by EIA by 5 p.m. Eastern Time on the Monday following the end of the report period (e.g., the
Weekly Oxygenate Report covering the week ending January 6, 2023 must be received by 5 p.m. Eastern Time January 9, 2023).

HOW TO SUBMIT

Instructions on how to report are printed on Part 2 of Form EIA-809.

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Secure file transmission (HTTPS) must be used when sending this form to EIA. Secure transmission is an industry standard method
to send information over the internet using encrypted processes. Access the EIA secure transmission site at:
https://signon.eia.doe.gov/upload/noticeoog.jsp

COPIES OF SURVEY FORMS, INSTRUCTIONS AND DEFINITIONS

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Copies in spreadsheet format (XLS) are available on EIA's website. You may access the materials by following the steps below:
https://www.eia.gov/survey/#eia-809

Files must be saved to your personal computer. Data cannot be entered interactively on the website.

GENERAL INSTRUCTIONS
Definitions of petroleum products and other terms are available on our website. Please refer to these definitions before completing the
survey form.
Quantities: Report using the following criteria:
Report quantities to the nearest whole number in thousand barrels (42 U.S. gallons/barrel). Quantities ending in 499 or less are
rounded down, and quantities ending in 500 or more are rounded up (e.g., 106,499 barrels are reported as 106 and 106,500 barrels
are reported as 107).
Report data for only those lines which are applicable to your operation. If the quantity for a product for which you usually report data
is zero, please enter “0". Shaded cells on the form are those in which data are not currently required to be reported.
Report quantities corrected to 60 degrees Fahrenheit (°F) less basic sediment and water (BS&W).

EIA-809, Weekly Oxygenate Report

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PART 1. RESPONDENT IDENTIFICATION
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Enter the month, day, year for which you are filing (e.g., January 6, 2023 is: Month 01 Day 06 Year 23). The weekly report period
begins at 7:01 a.m. Eastern Time on Friday and ends at 7:00 a.m. Eastern Time on the following Friday.

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Enter the 10-digit EIA ID Number. If you do not have a number, submit your report leaving this field blank. EIA will advise you of
the number.

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If there has been a change since the last report, enter an “X” in the block provided.

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Enter the name of the company filing the report.

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Enter the Doing Business As “DBA” name if appropriate.

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Enter the terminal site name.

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Enter the Terminal Control Number (TCN) used for identification of terminals and other facilities in the IRS ExSTARS system.

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Enter the physical address of the reporting company.

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Enter the mailing address of the Contact. (Note: If the physical address and mailing address are the same, provide the
information only for the physical address.)

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Enter the name, telephone number, fax number, and e-mail address of the person to contact concerning information shown on the
report. The person listed should be the person most knowledgeable of the specific data reported.

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PART 2. SUBMISSION/RESUBMISSION INFORMATION
Submission

Refer to “How to Submit” section for more details or methods for submitting data.
Resubmission

A resubmission is required whenever an error greater than 5 percent of a previously reported value is discovered by a respondent or
if requested by EIA. Enter "X" in the resubmission box if you are correcting information previously reported.
Comments

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Report any unusual aspects of your operations during the current reporting period in the Comments section on the bottom of the
first page of the form below Part 3. Comments will be used in the validation process and should address any data anomalies that
could raise questions requiring contact by survey staff for clarification. Comments will be protected in the same manner as other
information reported on this form as described in detail in “Provisions Regarding Confidentiality of Information” following Part 3 of these
instructions on this page.

SPECIFIC INSTRUCTIONS

PART 3. OXYGENATE ACTIVITY
Production

Report production of denatured fuel ethanol (Code 190) and undenatured (Code 191) fuel ethanol.
Report production of undenatured fuel ethanol only when it is produced as a finished product intended for shipment. Exclude from
production any undenatured fuel ethanol that is an intermediate product to be blended with denaturant prior to shipment.
Exclude from production any ethanol intended for beverage, industrial, or other nonfuel use.
End of Week Stocks
Report stocks as of 7 a.m. Eastern Time Friday, which is the end of the report period.
Report stocks of both denatured fuel ethanol (Code 190) and undenatured (Code 191) fuel ethanol.
Only include stocks located at production facilities. Report total stocks of oxygenates in the custody of the facility regardless of
ownership. Report stocks in aboveground and underground storage as well as rail cars located at the facility.
Exclude stocks held at terminals or other facilities outside of the production plant. These stocks will be reported by the operators of
those facilities. Reported stock quantities should represent actual measured inventories where an actual physical measurement
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is possible.

PROVISIONS REGARDING CONFIDENTIALITY OF INFORMATION
The information reported on this form will be protected and not disclosed to the public to the extent that it satisfies the criteria or
exemption under the Freedom of Information Act (FOIA), 5 U.S.C. §552(b), the DOE regulations, 10 C.F.R. §1004.11, implementing
the FOIA, and the Trade Secrets Act, 18 U.S.C. §1905.
The Federal Energy Administration Act requires EIA to provide company-specific data to other Federal agencies when requested for
official use. The information reported on this form may also be made available, upon request, to another component of the
Department of Energy (DOE); to any Committee of Congress, the Government Accountability Office, or other Federal agencies
authorized by law to receive such information. A court of competent jurisdiction may obtain this information in response to an order.
The information may be used for any nonstatistical purposes such as administrative, regulatory, law enforcement, or adjudicatory
purposes.
Disclosure limitation procedures are not applied to the statistical data published from this survey's information. Thus, there may be
some statistics that are based on data from fewer than three respondents, or that are dominated by data from one or two large
respondents. In these cases, it may be possible for a knowledgeable person to estimate the information reported by a specific
respondent.
Company specific data are also provided to other DOE offices for the purpose of examining specific petroleum operations in the
context of emergency response planning and actual emergencies.

SANCTIONS

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The timely submission of Form EIA-809 by those required to report is mandatory under 15 U.S.C. §772(b), as amended. Failure to
respond may result in a civil penalty of not more than $10,633 each day for each violation. The government may bring a civil action to
prohibit reporting violations which may result in a temporary restraining order or a preliminary or permanent injunction without bond. In
such civil action, the court may also issue mandatory injunctions commanding any person to comply with these reporting requirements.

FILING FORMS WITH THE FEDERAL GOVERNMENT AND ESTIMATED REPORTING BURDEN

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Respondents are not required to file or reply to any Federal collection of information unless it has a valid OMB control number. Public
reporting burden for this collection of information is estimated to average 1 hour per response. This includes the time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the
collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information including
suggestions for reducing this burden to: Energy Information Administration, Office of Statistical Methods and Research, EI-21, 1000
Independence Avenue, S.W., Washington, DC 20585; and to the Office of Information and Regulatory Affairs, Office of Management
and Budget, Washington, DC 20503.

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