EIA805ic2023_Instructions

U. S. DEPARTMENT OF ENERGY
ENERGY INFORMATION ADMINISTRATION
Washington, DC 20585

OMB No. XXXX-XXXX
Expiration Date: mm/dd/yyyy
Burden 1.44 hours

EIA-805
WEEKLY BULK TERMINAL REPORT
INSTRUCTIONS

............................................................................................................................................................................................................................................

QUESTIONS
If you have any questions about Form EIA-805 after reading the instructions, please contact the Survey Manager at (202) 287-6323.

PURPOSE
The Energy Information Administration (EIA) Form EIA-805, Weekly Bulk Terminal Report, is used to collect data on the end-of-week
stocks and blending activity of blending plants and terminals (including bulk terminals). Reportable blending activity includes
blending and reclassification of gasoline, distillate fuel oil, kerosene, and kerosene-type jet fuel. The data appear on EIA’s website at
http://www.eia.gov/ and in the EIA publication, Weekly Petroleum Status Report.

WHO MUST SUBMIT

AF
T

The Form EIA-805 is mandatory under 15 U.S.C. §772(b) and must be completed by the operators of bulk terminals, blending plants,
and end-user storage facilities selected by EIA. Companies are selected into the EIA weekly sample according to a procedure that
assures coverage of 90 percent of each information element.

WHEN TO SUBMIT

The Form EIA-805 must be received by EIA by 5 p.m. Eastern Time on the Monday following the end of the report period (e.g., the
Weekly Bulk Terminal Report covering the week ending January 6, 2023 must be received by 5 p.m. Eastern Time January 9, 2023).

HOW TO SUBMIT

Instructions on how to report are printed on Part 2 of Form EIA-805.

R

Secure file transmission (HTTPS) must be used when sending this form to EIA. Secure transmission is an industry standard method
to send information over the internet using encrypted processes. Access the EIA secure transmission site at:
https://signon.eia.doe.gov/upload/noticeoog.jsp

D

COPIES OF SURVEY FORMS, INSTRUCTIONS, AND DEFINITIONS
Copies in spreadsheet format (XLS) are available on EIA's website. You may access the materials by going to EIA’s website at:
http://www.eia.gov/survey/#eia-805

Files must be saved to your personal computer. Data cannot be entered interactively on the website.

GENERAL INSTRUCTIONS
Definitions of petroleum products and other terms are available on our website. Please refer to these definitions before completing the
survey form.
Quantities: Report using the following criteria:
Report quantities to the nearest whole number in thousand barrels (42 U.S. gallons/barrel). Quantities ending in 499 or less are
rounded down, and quantities ending in 500 or more are rounded up (e.g., 106,499 barrels are reported as 106 and 106,500 barrels
are reported as 107).
Report data for only those lines which are applicable to your operation. If the quantity for a product for which you usually report data
is zero, please enter “0". Shaded cells on the form are those in which data are not currently required to be reported.
Report quantities corrected to 60 degrees Fahrenheit (°F) less basic sediment and water (BS&W).

EIA-805, Weekly Bulk Terminal Report

Page 1

PART 1. RESPONDENT IDENTIFICATION DATA
•

Enter the month, day, and year for which you are filing (e.g., January 6, 2023: Month 01 Day 6 Year 23). The weekly report
period begins at 7:01 a.m. Eastern Time on Friday and ends at 7:00 a.m. Eastern Time on the following Friday.

•

Enter the 10-digit EIA ID Number. If you do not have a number, submit your report leaving this field blank. EIA will advise you of
the number.

•

If there has been a change since the last report, enter an “X” in the block provided.

•

Enter the name of the company filing the report.

•

Enter the Doing Business As “DBA” name if appropriate.

•

Enter the terminal site name.

•

Enter the Terminal Control Number (TCN) used for identification of terminals and other facilities in the IRS ExSTARS system.

•

Enter the physical address of the reporting company.

•

Enter the mailing address of the Contact. (Note: If the physical address and mailing address are the same, provide the
information only for the physical address.)

•

Enter the name, telephone number, fax number and e-mail address of the person to contact concerning information shown on the
report. The person listed should be the person most knowledgeable of the specific data reported.

PART 2. SUBMISSION/RESUBMISSION INFORMATION
Submission

AF
T

Refer to “How to Submit” section for more details or methods for submitting data.
Resubmission

A resubmission is required whenever an error greater than 5 percent of the true value is discovered by a respondent or if requested
by EIA. Enter "X" in the resubmission box if you are correcting information previously reported.
Comments

R

Report any unusual aspects of your operations during the current reporting period in the Comments section at the bottom of the
form below Parts 1 and 2 on the cover page. Comments will be used in the validation process and should address any data
anomalies that could raise questions requiring contact by survey staff for clarification. Comments will be protected in the same
manner as other information reported on this form as described in detail in “Provisions Regarding Confidentiality of Information”
following Part 3 of these instructions on Page 3.

SPECIFIC INSTRUCTIONS

Input

D

PART 3. BULK TERMINAL AND BLENDER ACTIVITY

Report as input any finished product, blending component, oxygenate, or other product (including biofuels) blended or reclassified
to a different product. Examples include: Reformulated Blendstock for Oxygenate Blending (RBOB) and Fuel Ethanol blended to
produce Reformulated Gasoline Blended with Fuel Ethanol, and Kerosene blended with Distillate Fuel Oil.
Report input whether blending or product reclassification takes place due to transfers of products between tanks, through in-line
blending systems, or by splash blending in trucks or rail cars.
Report as input any Distillate Fuel Oil to be reclassified to a different sulfur category as well as any Distillate Fuel Oil, Kerosene, or
Kerosene-Type Jet Fuel being reclassified to a different Product code (see Reclassification of Inventory discussed later in these
instructions).
Report gross input for each item listed on the survey form except where shaded. Do not “net out” inputs by reporting the difference
between inputs and production.
Production
Report as production any finished product or blending component blended or reclassified from inputs reported on Form EIA-805.
One example of production to report on Form EIA-805 is Reformulated Gasoline Blended with Fuel Ethanol blended from input of
RBOB and Fuel Ethanol.
Report production whether blending or product reclassification took place due to transfers of products between tanks, through inline blending systems, or by splash blending in trucks or rail cars.
EIA-805, Weekly Bulk Terminal Report

Page 2

Report as production any Distillate Fuel Oil reclassified from a different sulfur category as well as any Distillate Fuel Oil, Kerosene,
or Kerosene-Type Jet Fuel reclassified from a different Product code (see Reclassification of Inventory discussed later in these
instructions).
Report fuel ethanol production at the terminal only in the case of blending of denaturant (finished gasoline, motor gasoline blending
components, or natural gasoline) with undenatured fuel-grade ethanol.
Report gross production for each item listed on the survey form except where shaded. Do not “net out” production by reporting the
difference between production and input.
Total Input and Total Production
When Form EIA-805 is completed correctly, every input barrel should have a corresponding production barrel. Therefore, total input
should equal total production reported for Product code 999. Small variances may exist due to rounding, measurement, gains, and
losses, but reports with variances exceeding 5 thousand barrels should be checked for accuracy and will very likely prompt a followup call from EIA.
Ending Stocks
Report stocks as of 7 a.m. Eastern Time Friday, which is the end of the report period.
Report all Ending Stocks in custody at the terminal regardless of ownership. Reported stock quantities should represent actual
measured inventories at the terminal plus any stocks in transit to the terminal (i.e., stocks in transit via rail, truck, or barge should be
reported), excluding those in transit by pipeline. Petroleum products in transit by pipeline are reported by pipeline operators on Form
EIA-802, Weekly Product Pipeline Report.

AF
T

Report all domestic and foreign stocks held at terminals. Include foreign stocks only after entry through Customs. Exclude stocks of
foreign origin held in bond.
For purposes of this report, “after entry through Customs” is said to occur on:
•
the “entry date” specified in block 7 on the U.S. Customs and Border Protection CBP Form 7501, Entry Summary (the entry date
for a warehouse withdrawal is the date of withdrawal);
•
the “import date” specified in block 5 on the U.S. Customs and Border Protection CBP Form 214A (Statistical Copy), Application for
Foreign Trade Zone Admission and/or Status Designation; or
•
the “export date” specified in block 4 on the U.S. Department of Commerce Form 7525-V, Shipper’s Export Declaration, for
shipments from Puerto Rico to the 50 States and the District of Columbia.
Reclassification of Inventory

R

Report a finished product that is reclassified as a different finished product as follows: the quantity of the original product is reported
in the “Input” column and the reclassified product is reported in the “Production” column.

D

For example, if you produce 10,000 barrels of kerosene during any given week and have it in storage at the end of the week, this
quantity is to be reported as “Production” of Kerosene (Product code 311) on the weekly report. If during a subsequent week the
intended use of the 10,000 barrels of kerosene is changed to Kerosene-Type Jet Fuel, report this reclassification by reporting the
10,000 barrels as “Input” of Kerosene (Product code 311) and as “Production“ of Kerosene-Type Jet Fuel (Product code 213).
Biofuels and Natural Gas Liquids, TOTAL (Product code 003)
Includes inputs of all biofuels (including fuel ethanol and biodiesel), and all Natural Gas Liquids (including butane, isobutane, and natural
gasoline) as found on Form EIA-815 as Product codes 141, 203, 205, 207, 244, 245 and 220.
Report inputs of Product code 003 as the sum of all inputs of the products listed above. For example, a terminal that blends 5,400
barrels of Fuel Ethanol with RBOB to make Finished Reformulated Gasoline Blended with Ethanol, blends 200 barrels of Butane to
Conventional Gasoline not Blended with Fuel Ethanol to increase RVP, and blends 800 barrels of Biodiesel (B50-B100) with ULSD
to make a B5 product would report the sum of the inputs of these three products (6,400 barrels) as a 6 on the report under Product
code 003 Inputs.
Natural Gas Liquids
(Product code 242)
Natural gas liquids include ethane, propane, butane, isobutane, and natural gasoline as found on Form EIA-815 as Product codes 108,
246, 626, 244, 245 and 220.
Report inputs of natural gas liquids as the sum of all inputs of the products listed above. In the example in the last section (see
Biofuels and Natural Gas Liquids, TOTAL), would report the butane inputs (200 barrels) as a 0 on the report under Product code 242
Inputs.
Report Ending Stocks of total natural gas liquids as the sum of all the products listed above. Include fractionated and
unfractionated products.
Report stocks of propane separately as product code 246. Include the propane component of unfractionated mixed products, (e.g.
EIA-805, Weekly Bulk Terminal Report

Page 3

propane components of y-grade, refinery-grade propylene, and butane-propane mixes), as well as all grades of fractionated propane
(e.g. HD-5 propane and HD-10 propane). Exclude propylene.
Report stocks of Propane, fractionated and ready for sale as product code 626. Include fractionated propane ready for sale (e.g.
HD-5 propane and HD-10 propane) but exclude the propane component of unfractionated mixed products. Also exclude propylene.
Propane, fractionated and ready for sale is a subset of total propane (product code 246).
Biofuels Blending
If biofuel is blended at the terminal with distillate fuel oil to make a finished distillate blend (B5, B20, etc.) report the activity as
follows:
Report the quantity of Biofuel (equivalent to Product code 203 or 205 on the monthly Form EIA-815) as part of the Product code 003
inputs.
Report the quantity of the distillate fuel oil (Product Code 465, 466, or 467) being blended with biodiesel as inputs of Product code
465.
Report the quantity equal to the inputs of the biofuel and distillate as production of Product code 465, 466, or 467.
Example, if during the reporting week you have blended 5,000 barrels of Biodiesel (B100) with 95,000 barrels of ULSD (Product code
465) to make 100,000 barrels of a B5 blended diesel, report 5 as part of your Product code 003 inputs, report 95 as Product code 465
inputs, and report 100 as Product code 465 production.

AF
T

Gasoline Treated as Blendstock (GTAB)
(Product code 117)
If GTAB is tested at the terminal and is certified as a finished motor gasoline where no further blending or treatment is required, such
as adding oxygenates, report GTAB as follows:
Report the quantity of GTAB that is certified as a finished product as an input of “GTAB”.

Report an equal volume of the appropriate finished motor gasoline as a “Production” of the finished motor gasoline after it has been
certified.
Report input of GTAB and other material such as Fuel Ethanol and then production of Finished Motor Gasoline or another Motor Gasoline
Blending Component in cases where GTAB is blended with another material to produce a new product.
Transmix

R

Transmix is created when two different petroleum products (e.g., motor gasoline and distillate fuel oil) become commingled during pipeline
transport. Exclude transmix from all quantities reported on Form EIA-805. Transmix should not be reported as unfinished oils (EIA Product
code 812).

D

Some terminals have the capability to process transmix and recover finished products or blending components. In this case, exclude
the transmix but report finished products or blending components from transmix processing as receipts at the terminal. The receipts
may be blended to produce finished products, shipped from the terminal, or added to inventory.

PROVISIONS REGARDING CONFIDENTIALITY OF INFORMATION
The information reported on this form will be protected and not disclosed to the public to the extent that it satisfies the criteria for
exemption under the Freedom of Information Act (FOIA), 5 U.S.C. §552(b), the DOE regulations, 10 C.F.R. §1004.11, implementing
the FOIA, and the Trade Secrets Act, 18 U.S.C. §1905.
The Federal Energy Administration Act requires EIA to provide company-specific data to other Federal agencies when requested for
official use. The information reported on this form may also be made available, upon request, to another component of the
Department of Energy (DOE); to any Committee of Congress, the Government Accountability Office, or other Federal agencies
authorized by law to receive such information. A court of competent jurisdiction may obtain this information in response to an order.
The information may be used for any nonstatistical purposes such as administrative, regulatory, law enforcement, or adjudicatory
purposes.
Disclosure limitation procedures are not applied to the statistical data published from this survey's information. Thus, there may be
some statistics that are based on data from fewer than three respondents, or that are dominated by data from one or two large
respondents. In these cases, it may be possible for a knowledgeable person to estimate the information reported by a specific
respondent.
Company specific data are also provided to other DOE offices for the purpose of examining specific petroleum operations in the
context of emergency response planning and actual emergencies.

SANCTIONS
EIA-805, Weekly Bulk Terminal Report

Page 4

The timely submission of Form EIA-805 by those required to report is mandatory under 15 U.S.C. §772(b), as amended. Failure to
respond may result in a civil penalty of not more than $10,633 each day for each violation. The government may bring a civil action
to prohibit reporting violations which may result in a temporary restraining order or a preliminary or permanent injunction without
bond. In such civil action, the court may also issue mandatory injunctions commanding any person to comply with these reporting
requirements.

FILING FORMS WITH THE FEDERAL GOVERNMENT AND ESTIMATED REPORTING BURDEN

D

R

AF
T

Respondents are not required to file or reply to any Federal collection of information unless it has a valid OMB control number.
Public reporting burden for this collection of information is estimated to average 1.6 hours per response, including the time of
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing
the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information
including suggestions for reducing this burden to: Energy Information Administration, Office of Statistical Methods and Research, EI21, 1000 Independence Avenue, S.W., Washington, DC 20585; and to the Office of Information and Regulatory Affairs, Office of
Management and Budget, Washington, DC 20503.

EIA-805, Weekly Bulk Terminal Report

Page 5