State synopsis Info Webcast

2021 SYNOPSES OF STATE
DENTAL PUBLIC HEALTH
(DPH) PROGRAMS
KATHY PHIPPS, DRPH
DATA AND SURVEILLANCE COORDINATOR
ASSOCIATION OF STATE & TERRITORIAL DENTAL DIRECTORS
JANUARY 28, 2021

HOUSEKEEPING ANNOUNCEMENTS
Print synopses questionnaire for reference during webinar.

This webinar will be recorded and archived on the ASTDD website.
Questions will be addressed at the end of the webinar so if you have questions, please make a note
of them.

Please respond to the polling questions at the conclusion of the webinar.

ACKNOWLEDGEMENT

This presentation was supported by a
Cooperative Agreement from CDC, Division
of Oral Health. Its contents are solely the
responsibility of the author and do not
necessarily represent the official views of
CDC.

Describe changes to the ASTDD State
Synopses survey

WEBINAR
OBJECTIVES

Provide information on sources for the
information requested

Help states completely and accurately
answer the survey questions

PURPOSE OF SYNOPSES
 To obtain detailed information on …
o Programs and services

o Staffing
o Budget
o Policies

o Infrastructure
o Workforce

SYNOPSES OF STATE DPH PROGRAMS
 Collaborative effort ASTDD & CDC

 24th year of data collection
 Process
o ASTDD sends & collects questionnaire
o ASTDD publishes reports
o ASTDD submits database to CDC
o CDC posts portions on web

https://chronicdata.cdc.gov/Oral-Health/ASTDD-Synopses-of-State-Oral-Health-Programs-Selec/vwmz-4ja3/data

ASTDD REPORTS
 Members only
o Detailed state level report
o Budget not reported by state
 Publicly available
o Summary report

o No state specific information

www.astdd.org

SURVEY
DISTRIBUTION

DISTRIBUTED VIA 2 EMAILS ON 01/04/2021
Email #1: Word “form” questionnaire
• Email from kphipps@astdd.org
• Questionnaire is locked so you can only enter data
• If needed, you can request an “unlocked” version
Email #2: Unique link to SurveyMonkey questionnaire
• Email from cwood@astdd.org via SurveyMonkey member@surveymonkeyuser.com
• Based on feedback from last year, the type of link has been changed
• Link is “tied” to dental director’s email address

SURVEYMONKEY EMAIL
 Email sent on 01/04/2021 from:
o cwood@astdd.org via SurveyMonkey

member@surveymonkeyuser.com

 If you did not receive, check your spam folder
 Contact me if you need another link:
o kphipps@astdd.org

SURVEYMONKEY LINK
 Link is “tied” to dental director’s email – not an IP address
o Multiple people at different computers can use link and data on each page will be

saved once you click “Next”
o Always use the button in the email to access survey

IF YOU WANT OTHERS TO USE LINK, FORWARD THE EMAIL

SUBMISSION
PROCESS

HOW TO SUBMIT

THE SURVEY

Preferred option:

If necessary:

Submit data using
SurveyMonkey

Email Word document to
kphipps@astdd.org
Send the Word document.
Do not convert to a PDF.

A FEW QUESTION CHANGES SINCE 2020
 Deleted from questionnaire:
o Race/ethnicity of dental director

 Added to questionnaire:
o Two infection control and prevention questions

NOT OVERLY COMPLEX OR TIME CONSUMING

GENERAL INSTRUCTIONS
 Print questionnaire
 Distribute to those that provide data

 Supply info for FY 2019-2020
 Complete paper questionnaire
 Enter in SurveyMonkey (or Word if necessary)

 ENTER/RETURN BY FEBRUARY 28, 2021

PAGE 1
▪
▪
▪
▪

Introduction
General instructions
How to use the online system
My contact information

PAGE 2
▪ Info about dental director/program manager
o If you have both, provide info for DD

▪ URL for oral health program
▪ Unit where oral health is located

PAGE 3
▪ Info about oral health program
▪ School screening requirements
▪ Coalitions

PAGE 4
▪ Collaborations with other programs
▪ State oral health plan
▪ Other plans for state oral health program

Healthcare-associated infections is a new question

PAGE 5
▪ Workforce
o Hygienists
o Therapists
o Information on dentists obtained from ADA

▪ Statewide workforce survey

PAGE 6
▪ Oral health program administration
o
o
o
o

Statutory requirement/authority
Requirements for DD position
Medicaid time
Other non-oral health responsibilities

PAGE 7
▪ Oral health program administration
o Other non-oral health responsibilities
o Number of employees
▪ Funded by & work in SOHP
▪ Funded by but DO NOT work in SOHP
▪ TOTAL FTEs funded by SOHP (sum of above)

PAGE 8
▪ Oral health program budget
o Percent of budget by source
• Whole numbers only, no decimals/symbols
• Correct: 50
• Not correct: 50.2%
o Sum must equal 100

PAGE 9
▪ Change in budget since 2018-19 by source
o Increased, decreased, same
o If no money from source, check NA/DK

▪ Total budget for 2019-2020
o Info will not be released at state level

▪ Other state monies not in SOHP budget
o Example: CDC funds are provided to
environmental health to pay for a fluoridation
engineer

PAGE 10
▪ School sealant programs
o Number of schools with > 50% FRL
▪ Best source: State Department of Education

o Programs funded/operated by state
▪ Number schools
▪ Number children

o Number programs NOT funded/operated by state
▪ Number schools
▪ Number children

PAGE 11
▪ Oral health surveillance system
o Written surveillance plan
o Available & current data (last 5 years)

PAGE 12
▪ Oral health surveillance system (continued)
o Data dissemination between 2015 & 2019
o State added questions – BRFSS, YRBS, PRAMS
▪ DO NOT include core questions

PAGES 13-16
 Programs funded, conducted or facilitated by state oral health program
 Obtains program and age/population specific information
o Programs: access to care, dental screening, topical fluorides, SDF, oral health

education, BSS
o Age/population groups: preschool, elementary school, adolescent, pregnant women,

adults 18-64, adults 65+, special health care needs
o Number served may be included in both programs and age groups

PAGE 13
▪ For each program:
o
o
o
o

Do you have program (no/yes)
Number served
Target age group
Briefly describe program

PAGE 14
▪ For each program:
o Do you have program (no/yes)
o Number served, target age group
o Briefly describe

▪ For each age group/population
o Do you have program (no/yes)
o Number served
o Briefly describe

▪ Numbers in programs may duplicate
numbers in age group (that is OK)

PAGE 15
▪ For each age group/population
o Do you have program (no/yes)
o Number served
o Briefly describe

▪ Numbers in programs may duplicate
numbers in age group (that is OK)

PAGE 16
▪ Infection prevention & control
▪ If you have additional programs you want to
describe (optional)
New question on infection prevention & control

PAGE 17
▪ Rate web-based data entry system
▪ Additional information/comments

PLEASE USE SURVEYMONKEY
Tips & Tricks

Example

 Unique link sent to dental director in email
o

Forward email to staff that will enter data

 Can enter info at multiple sittings
 Saves info once you click “Next Page”
 Will return to last page viewed
 Has skip patterns, numbers on Word document

may not match numbers online
 * = must answer question

Drop down box

QUESTIONS?

POLLING
QUESTIONS