3135-0112 Project Budget Form

National Endowment for the Arts

Project Budget Form

OMB No. 3135-0012
Expires 10/31/2022

This form can be used to submit your initial application budget and any subsequent budget revisions.
Detailed instructions for this form are available on our website at www.arts.gov/manageaward. Unless you are
informed otherwise, you must match the National Endowment for the Arts funds dollar for dollar.
 All costs included in this budget, whether paid for with National Endowment for the Arts (NEA)
funds or your cost share, must be directly allocable to the project activity, allowable, and adequately
documented per the General Terms and Conditions. Actual, allowable expenditures must be
reported on all payment requests and financial reports.
 Only include costs expected to be incurred within the period of performance, which can begin no
earlier than the earliest allowable start date noted in the guidelines for this NEA funding
opportunity. Costs such as salaries, wages, fringe benefits, and administrative overhead may need to
be pro-rated to reflect this period.
 Provide a detailed breakdown of any large line items.
 For equipment, clearly note items to be rented or leased versus those to be purchased. For
purchases, you must provide specific written justification for items with a unit value of
$5,000 or more, and a useful life of more than one year.
 Do not include unallowable costs such as receptions/parties, alcoholic beverages, cash prizes,
construction, visa fees paid to the U.S. Government, unspecified foreign travel, or miscellaneous.
 Unallowable costs cannot be supported with NEA funds OR with matching funds. Learn more
about unallowable costs in the How to Manage Your National Endowment for the Arts Award and
eGMS Reach Handbook.
 This budget cannot include overlapping project costs with any other Federal award, or include
matching funds originating from a Federal source.
If you are revising your initial application, consider streamlining your project budget to help ease your
administrative burden associated with managing a Federal award. See the Project Description block on the next
page for more information. Form begins on next page.
IMPORTANT: All changes are subject to National Endowment for the Arts approval.

Paperwork Reduction Act Statement
The public reporting burden for this collection of information is estimated at an average of one hour per response. This includes the time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. We welcome any suggestions
that you might have on improving the guidelines and making them as easy to use as possible. Send comments regarding this burden estimate or any other aspect of this
collection of information, including suggestions for reducing this burden, to: webmgr@arts.gov, Attention: Reporting Burden. Note: applicant/awardees are not
required to respond to the collection of information unless it displays a currently valid U.S. Office of Management and Budget (OMB) control number.

Page 1 of 4

National Endowment for the Arts
Rev. 7.20.2022

Project Budget Form

Applicants, Offerees, and Current Awardees:

OMB No. 3135-0012
Expires 10/31/2022

Submit this form via REACH

For awards issued before 9/30/2017, email to grants@arts.gov

ORGANIZATION: Legal name and SAM.gov address.

APPLICATION / AWARD #

Legal Name:

Date

Address:

.

PERIOD OF PERFORMANCE REQUESTED (MM/DD/YYYY)
From
To
/

/

/

/

PROJECT DESCRIPTION.

APPLICANTS/OFFEREES: (1) If you are responding to an offer of funding, describe any change(s) from your original application,
including changes in project activity. If there are NO changes to the original scope of project activities, indicate that there are no
changes here. (2) For certain organizations, if this form is part of your initial application package, provide a brief summary of your
project here and/or include a narrative outlining your project activity as a PDF.
CURRENT AWARDEES REQUESTING AN AMENDMENT/CHANGE: First review How to Manage Your National Endowment for the
Arts Award and eGMS Reach Handbook for more information on requesting changes. If needed, attach additional pages.

PARTICIPANTS: These 3 individuals will have access to the NEA’s REACH system for this specific offer or award.
Authorizing Official. Identify the person who has the legal authority to approve this budget on behalf of your organization.
Name (Last, First)
Cell

Title
E-mail

Telephone

Home

Work
(

)

-

Project Director. Identify the person who can answer specific questions about this project.
Name (Last, First)
Ce
Celll

Title
E-mail

Home

Work

Telephone (

)

-

Primary Contact. Identify the person who can answer specific questions about this budget.
Name (Last, First)
Cell

Title
E-mail

Telephone

Page 2 of 4

Home

Work
(

)

-

National Endowment for the Arts

Project Budget Form
PROJECT COSTS

A. DIRECT COSTS
Salaries and Wages. Include salaried employees. Pro-rate salaries to reflect only those incurred within the period of performance.
(List artists, consultants, and contractors under Other Costs.)
Title/Type of personnel

Fringe Benefits (%)

# of personnel

% of time allocated

Annual salary/range

Total Salaries and Wages $
Total Fringe Benefits $
Total Salaries, Wages, and Fringe Benefits $

Amount

$0
$0

Travel. Include transportation, lodging, and required subsistence during travel. Airfare charged to the award may not exceed the value
of the least expensive class (e.g. coach) available. All foreign travel must be identified by country of origin/destination.
Travelers (name, role, or number of people)

Destination

Origin

Amount

Total Travel $

$0

Other COSTS. Include all other direct project costs here and continuing on the next page, such as artist or consultant fees, marketing/
promotion, supplies and materials, publications, distribution, access accommodations such as sign language interpretation or braille
(no construction/renovation costs), shipping/cartage, rental of venues or equipment etc. If you are not claiming Indirect Costs below,
you may also include a pro-rated portion of administrative overhead.
Amount

Item

Total Other COSTS $
Total DIRECT COSTS (Total Salaries, Wages, and Fringe Benefits + Total Travel + Total Other COSTS)

Page 3 of 4

$

$0
$0

National Endowment for the Arts

Project Budget Form

B. INDIRECT COSTS.

If applicable, include indirect costs as,
A de minimis rate, not to exceed 10% of modified total direct costs. See 2 CFR 200.414 (f) for eligibility.
Approved as part of a current Federally-negotiated Indirect Cost Rate Agreement (provide copy of agreement).
Cognizant Agency:
Effective Period - From:

Rate (%):

Type: [select]

Base: $

To:

Total INDIRECT COSTS

$

TOTAL PROJECT COSTS (Total DIRECT COSTS + Total INDIRECT COSTS)

$

$0

PROJECT INCOME
ORGANIZATION SHARE: CASH. Include your organization’s contributions, cash donations, non-Federal grants, and revenues such as ticket
income or tuition fees. Federal funds subgranted from a state arts agency, regional arts organization, or local arts agency cannot be used as match.
Source

Amount

Total Cash $

$0

THIRD-PARTY IN-KIND. Include goods or services provided by individuals/entities outside of your organization (third-party contributions). All items
listed here must correspond directly to a project cost line item to determine allowability.
Item and Source

Fair Market Value

Total In-Kind $

$0

Total Recipient Share for this Project $

$0

NEA AMOUNT
TOTAL PROJECT INCOME (RECIPIENT SHARE + NEA AMOUNT)

Page 4 of 4

$
$

$0