Individuals Payment Request Instructions FY19 and Later

INDIVIDUALS (Literature Fellowships)

Instructions for Requesting Payment
FY19 and Later Awards

June 2019

To request your award funds from the National Endowment for the Arts (NEA), you must submit a Payment
Request through REACH at https://grants.arts.gov/eGMS-Reach/Login.aspx.
The online Payment Form in REACH is designed for organizations. There are some fields that as an individual
you do not need to complete. Read through the instructions first before beginning. Follow the instructions
carefully.
Email us at grants@arts.gov or call the Office of Grants Management at (202) 682-5403 if you have questions.
Before you begin, check the award header in REACH or the Documents Tab for the award letter. You will need
the information on the award letter to complete the payment request form.
HAS YOUR BANK INFORMATION CHANGED SINCE YOU RECEIVED THE AWARD?
If so, you must notify the Office of Grants Management at the same time as you complete a payment request
by doing the following steps.
(1) Call the Office of Grants Management and provide the new bank information; while at the same time
(2) On the Payment Request form in REACH, add a note in the Progress Report field that your bank
account has changed and to call you for the new bank information.
Note:
 Payments can only be remitted to a United States financial institution or bank. No funds can be
transferred to a foreign financial institution.
 Funds are available only after the start date of your award. See the grant award letter for this date.
 Check the Documents Tab for any “special" reporting requirements that apply to your grant. A few
grantees are required to submit additional information.
 The NEA has partnered with Enterprise Service Center (ESC), a division of the US Department of
Transportation’s Federal Aviation Administration (FAA), to process payments. If there are questions
regarding your banking information you may receive an email from ESC. ESC’s emails are sent from the
@faa.gov address. If you have any concerns, contact the NEA’s Office of Grants Management at
grants@arts.gov.
II. COMPLETING THE PAYMENT REQUEST FORM
Line 1. Recipient Account or ID Number (Optional)
Leave empty
Line 2. Type of Payment Requested
If this is the last or only payment request you plan to make, select FINAL, otherwise select PARTIAL.
Line 3. Basis of Request
Select CASH.
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Line 4. Period Covered by this Request Starting Date
This date cannot be prior to the start date of the award.
Line 5. Period Covered by this Request Ending Date
This date can be no more than 30 days from the date you submit this form. It also cannot be after the end
date of the award.
Line 6. Computation of Amount Requested:
(a) Total program outlays:
 First Request – enter amount requesting
 Second – add previous requested amount to current request.
 “As of” – enter today’s date.
(b) Estimated net cash outlays needed for advance period:
Leave blank
(c) Total (a plus b):
The sum of line a plus line b will calculate automatically.
(d) Non-federal share of amount on line c:
Leave blank.
(e) Federal share of amount on line c (c minus d):
The form will calculate the difference between line c and line d. The (NEA) share of outlays cannot
exceed the amount of your award.
(f) Payment previously requested:
If this is your second, etc. request, enter the total NEA funds previously requested for this award.
(g) Federal share now requested (e minus f):
Line g will automatically calculate based upon the previous fields. This is the amount you are now
requesting.
Progress Report
One progress report is required when you request more than two-thirds of the grant amount. The Progress
Report must include:
(1) A description of all activities supported by the grant that have been undertaken since the grant
period start date, and
(2) Any grant supported activities planned for the remainder of the grant period (e.g., research, travel,
or other related activities).
Tip: Not including the progress report when it is due is a common reason payment requests are delayed.

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Line 7. Assurances
Checking the Assurances box indicates agreement to all the terms and conditions of the award, including
authorizing official certification and labor assurances.

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