Attachment 7 – NEARS Data Recording Instrument
Form Approved
CDC
estimates the average public reporting burden for this collection of
information as 30 minutes per response, including the time for
reviewing instructions, searching existing data/information sources,
gathering and maintaining the data/information needed, and
completing and reviewing the collection of information. An agency
may not conduct or sponsor, and a person is not required to respond
to a collection of information unless it displays a currently valid
OMB control number. Send comments regarding this burden estimate or
any other aspect of this collection of information, including
suggestions for reducing this burden, to: CDC/ATSDR Information
Collection Review Office, 1600 Clifton Road NE, MS D-74, Atlanta,
Georgia 30333; ATTN: PRA (0920-0980)
Part I- General characterization of the outbreak and outbreak response: Complete this form for each outbreak, in consultation with the investigation team, at the end of the investigation.
Outbreak description |
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Single Multiple |
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2. Did the exposure(s) occur in a single state or multiple states? |
Single Multiple |
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3. Did the exposure(s) happen in a single county/township/parish or multiple counties/townships/parishes? |
Single Multiple |
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4. How many food service establishment locations within your jurisdiction were associated with this outbreak? |
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5. How many environmental assessments were conducted at food service establishments in your jurisdiction as a part of this outbreak? |
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5a. If no environmental assessments were conducted: Why were no environmental assessments conducted at food service establishments in your jurisdiction as a part of this outbreak?
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6a. If non-food service establishments in your jurisdiction were associated with the outbreak: How many environmental assessments were conducted at non-food service establishments in your jurisdiction as part of this outbreak? (Non-food service establishments include food distribution centers, warehouses, manufacturers, processing plants, or farms.) |
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(Agents are considered confirmed if they are laboratory-confirmed, as determined by CDC guidelines: https://www.cdc.gov/ foodsafety/outbreaks/investigating-outbreaks/confirming_diagnosis.html) |
Yes, confirmed Yes, suspected No |
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7a. If a primary agent was identified: What was the identified agent?
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7b. If a primary agent was identified: Was a serotype identified for this outbreak? |
Yes No |
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7c. If a primary agent was identified: What was the identified serotype?
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8. Was this outbreak reported to a state or local Communicable Disease Surveillance Program? |
Yes No |
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8a. If the outbreak was reported to a state or local program: Select the state or local surveillance system(s) where this outbreak was reported. (Check all that apply) |
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_________________________ |
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9. Was this outbreak reported to a national surveillance system? |
Yes No |
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9a. If the outbreak was reported to a national program: Select the national surveillance system(s) where this outbreak was reported and record the corresponding reporting number. (Check all that apply) |
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__________________________
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Suspected/confirmed food |
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10. Was a specific ingredient or multi-ingredient food suspected or confirmed in this outbreak? |
Complete Parts Va and Vb, Suspected/Confirmed Foods
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10a. If an ingredient/food was not suspected or confirmed: Explain why this outbreak was considered foodborne.
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11. Provide any comments that would help describe the foods involved in this outbreak.
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Contributing factors/other |
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11. Were any contributing factors identified in this outbreak? |
Yes Complete Part VII, Contributing Factors No |
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12. What activities were conducted during the outbreak investigation to try to identify the contributing factors? (Check all that apply)
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Yes No |
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16a. If immediate control measures were implemented: Briefly describe these measures. |
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Part II- Establishment characterization, categorization, and menu review: Complete this form after the establishment observation and manager interview are conducted, and sampling activities are complete.
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Yes No
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7a. If a translator was needed: Was a translator used to communicate with the kitchen manager? |
Yes No
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Yes No
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8a. If a translator was needed: Was a translator used to communicate with the food workers? |
Yes No
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Prep-serve=all food items are prepared and served without a kill step. Cook-serve=at least one food item is prepared for same day service and involves a kill step. Complex=at least one food item requires a kill step and holding beyond same-day service or a kill step and some combination of holding, cooling, freezing, reheating |
Prep Serve Cook Serve Complex
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Yes No
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Yes No
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11a. If establishment serves raw or undercooked animal products: Is a consumer advisory regarding the risk of consuming raw or undercooked animal products provided (ex: on the menu, on a sign)? |
Yes No
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11a1. If establishment serves raw or undercooked animal products and has an advisory: Where is the consumer advisory located? (Check all that apply) |
On the menu as a footnote On the menu in the menu item description On a sign Other, Describe:
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American (non-ethnic) French Chinese Italian Thai Mexican Japanese Other, Describe:
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Samples |
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Yes No If any samples were positive, complete Part VI, Positive samples |
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13a. If environmental samples were taken: Where were they taken? (Check all locations that apply and enter the number of samples taken at each location and enter the number of samples taken for each location) |
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13b. If food samples were taken: What foods or ingredients were sampled? (Check all that apply and enter the number of samples taken of each food.) |
The names given below should match the specific food name(s) given in Part V. Specific food ingredient A, #:____ Name______________________________________ Specific food ingredient B, #:____ Name______________________________________ Specific food ingredient C, #:____ Name______________________________________ Specific food ingredient D, #:____ Name______________________________________ Specific food ingredient E, #:____ Name______________________________________ The names given below should match the multi- ingredient food name(s) given in Part V. Multi-ingredient food A, #:____ Name________________________________________ Multi-ingredient food B, #:____ Name________________________________________ Multi-ingredient food C, #:____ Name________________________________________ Multi-ingredient food D, #:____ Name________________________________________ Multi-ingredient food E, #:____ Name________________________________________
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SVI Score:____________________________________ (Possible scores range from 0 (lowest vulnerability) to 1 (highest vulnerability). |
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Part IV—Establishment observation: Conduct an establishment observation as soon as possible after an establishment is identified for an environmental assessment. These questions are based on the initial observation of the establishment and the food handling practices at the time of the initial environmental assessment and NOT those thought to have been in place at the time of the exposure. Data collection should occur during the establishment’s hours of operation. Please answer the following questions by observation. If a question is not relevant to the establishment’s operation, select ‘Not applicable’ (N/A).
1a. How long was the observation? |
Number of minutes: |
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1b. Date observations were initiated (MM/DD/YYYY): |
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2. How many hand sinks are in or adjacent to the employee restrooms? |
Number of sinks: |
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2a. If there is at least one hand sink in the employee restrooms: Is warm water (minimum 100°F) available at all employee restroom hand sinks? |
Yes No If no: How many without: |
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2b. If there is at least one hand sink in the employee restrooms: Is soap available at (or near) all employee restroom hand sinks? |
Yes No If no: How many without:
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2c. If there is at least one hand sink in the employee restrooms: Are paper or cloth drying towels or electric hand dryers available at (or near) all employee restroom hand sinks? |
Yes No If no: How many without:
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3. How many hand sinks are in located in the work area? |
Number of sinks: |
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3a. If there is at least one hand sink in the work area: Is warm water (minimum 100°F) available at all hand sinks in the work area?
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Yes No If no: How many without: |
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3b. If there is at least one hand sink in the work area: Is soap available at (or near) all available at all hand sinks in the work area?
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Yes No If no: How many without: |
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3c. If there is at least one hand sink in the work area: Are paper or cloth drying towels or electric hand dryers available at (or near) all available at all hand sinks in the work area? |
Yes No If no: How many without: |
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Yes No |
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5. How many cold storage units are in the establishment? |
Number of units: N/A |
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5a. If there is at least one cold storage unit: Which types of units did you observe? (Check all that apply) |
Reach-in Self-serve/Salad bar Walk-in Open-top units |
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6. Were any foods observed in cold holding? |
Yes No N/A |
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6a. If cold holding was observed: Were the temperatures of all foods measured in cold holding at 41°F or below? |
Yes No |
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7. Are any food workers using gloves while handling food? |
Yes No N/A |
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8. Is there a supply of disposable gloves available in the establishment? |
Yes No |
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9. Are food workers using any methods besides gloves to prevent bare hand contact with ready-to-eat food? |
Yes No N/A |
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9a. If methods besides gloves are used: What methods? |
Tongs No Paper Spatula Other utensil Other, Describe:
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10. Are any food workers handling ready-to-eat foods with bare hands? |
Yes No N/A |
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11. Are there records to indicate that the temperatures of incoming ingredients are being taken and recorded? |
Yes No N/A |
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12. Are there records to indicate that the temperatures of foods, excluding incoming ingredients, are being taken and recorded? |
Yes No N/A |
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13. Is there any evidence of direct cross contamination of raw animal products with ready-to-eat foods? |
Yes No N/A |
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13a. If there is evidence of cross contamination: Describe:
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14. Were any hot foods observed cooling in this establishment? |
Yes No N/A |
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14a. If there is cooling of hot foods: What cooling method(s) are used? (Check all that apply) |
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14b. If there is cooling of hot foods: Were the cooling methods properly implemented? |
Yes No |
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15. Were any foods observed in hot holding? |
Yes No N/A |
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15a. If foods in hot holding: Were the temperatures of all foods measured in hot holding at 135°F or above? |
Yes No |
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16. Were any foods observed during cooking? |
Yes No N/A |
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16a. If foods cooking: Were the temperatures of all foods measured during cooking at or above the recommended temperatures? |
Yes No |
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17. Were there any thermometers observed in food preparation areas to measure food temperatures? |
Yes No N/A |
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17a. If thermometers observed: Were any thermometers observed being used? |
Yes No |
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18. Were any of these items observed for cleaning and sanitizing food contact surfaces and in-place equipment? |
Wiping cloths Sanitizer buckets Disposable sanitizer wipes Spray bottle Other, Describe:
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18a. If wiping cloths are used: Are all wet wiping cloths stored in sanitizer solution between uses? |
Yes No |
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18b. If sanitizer buckets or bottles are used: Pick one sanitizer bucket (or bottle) and test sanitizer concentration. Is it in the proper range? |
Yes No N/A |
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19. What does the establishment use to clean dishes, utensils, or other food equipment that is not cleaned in place? (Check all that apply) |
Mechanical washing machines Manual washing Other: N/A |
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19a. If mechanical washing: Does the wash cycle reach the temperatures recommended for the mechanical washing machine? |
Yes No |
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19b. If mechanical washing: How is sanitization achieved? (Check all that apply) |
Heat Chemical |
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19b1. If heat used to sanitize: Does the sanitizing cycle reach the temperatures recommended for sanitization? |
Yes No Out of order |
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19b2. If chemical used to sanitize: Does the chemical sanitizing cycle have the required levels of chemical sanitizer recommended for the machine? |
Yes No Out of order |
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19c. If manual washing: What type of sink is used for manual washing? (Check all that apply) |
3-compartment 2-compartment Other, Describe:
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19d. If manual washing: Are dishes, utensils, etc. washed, rinsed, and sanitized (either with heat or chemical) properly? (Check all that apply) |
Yes No, steps not in proper order No, wash solution did not contain soap No, solution(s) were soiled No, sanitizing method not implemented properly No, missing steps No, did not air dry No, Other Describe:
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20. Did you observe signs and instructions posted in the establishment? |
Yes No |
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20a. If yes: Did any use pictures or symbols to communicate a message? |
Yes No |
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20b. If yes: What languages did you observe on signs or instructions posted for food workers? (Check all that apply) |
English Chinese (any dialect) Spanish Japanese French No written words Other, Describe:
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21. Did you observe any of these items for responding to vomit and/or diarrheal incidents? (Check all that apply) |
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21a. If any of these are observed: Were any of these things located together (ex: in a kit)? |
Yes No |
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22. Were there any differences to the physical facility, food handling practices you observed on your initial visit, or other circumstances that were different at the time of exposure? |
Yes No |
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22a. If there were differences: Describe:
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23. Record any additional comments. This section allows a brief description of specific circumstances during or right before the time of the exposures that are believed to have played a significant exposure role. For example, it may have been determined that the establishment operated with no hot water, walk-in cooler units failed, the kitchen manager was on vacation and normal policies or procedures were not followed in their absence, the establishment was out of single use gloves, or a large number of food workers did not show up for work.
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Review of Policies 24. Is a certified kitchen manager present at the time of data collection? Yes, ANSI certification Yes, other certification Yes, certification is not available No Unsure Current 25. Does the written employee health policy or procedure: Employee health policy not in use Require food workers to tell a manager when they are ill? Require ill workers to tell managers what their symptoms are? Specify certain symptoms that ill workers are required to tell managers about? (Check all that apply)
Apply to kitchen managers Apply to food workers? Restrict ill workers from working? Exclude ill workers from working? Include a record to track employee illness (ex: on schedule or log)?
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Part Va- Suspected/confirmed foods: Complete this section for EACH suspected/confirmed food.
Suspected/confirmed food # |
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1. What is the name of the suspected or confirmed ingredient/food vehicle? |
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2. Is this food a single specific ingredient or multi-ingredient? |
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3. Select the reason that best describes how this single specific ingredient or multi-ingredient food was implicated in the outbreak. |
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4. Which of the following best describes the food preparation process used for this specific ingredient or multi-ingredient food before consumption? |
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5. During the likely time the ingredient/food was prepared, were any events noted that appeared to be different from the ordinary operating circumstances or procedures, as described by managers and/or workers? |
Yes No |
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5a. If events appeared to be different from ordinary circumstances: How would those events best be characterized? (Check all that apply) |
Differences with:
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Part Vb- Suspected/confirmed Food, ingredients: Complete this section for EACH ingredient in the suspected/confirmed food(s).
Suspected/confirmed food, ingredient # |
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1. Name of ingredient |
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2. If any information is present (product manifests, records, tags) that shows this ingredient is an imported food item or from an unapproved source or recall, describe:
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3. If ingredient is: |
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Describe the egg ingredient: |
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Describe the plant ingredient: |
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Describe the produce ingredient: |
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j. If ingredient is not described in the previous categories, Describe the ingredient: |
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Part VI- Positive samples: Complete this section for EACH positive sample.
Positive sample # |
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1. Describe the agent(s) found in the sample. |
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The name given below should match the specific food name given in Part Va. Specific food ingredient, Describe: The name given below should match the multi- ingredient food name given in Part Vb. Multi-ingredient food, Describe: |
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3. Provide any other information about the specific sample. Include presence/ absence, detect/non-detect, and results with a value (pH, X ppm, X, cfu/g). |
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Part VII—Contributing factors: Complete this section for EACH contributing factor identified in this outbreak. Contributing factors are defined in the Definitions of Factors Contributing to Outbreaks section of the NEARS Instruction Manual.
Contributing factor # |
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Yes No
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| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | Wittry, Beth C. (CDC/DDNID/NCEH/DEHSP) |
| File Modified | 0000-00-00 |
| File Created | 2022-08-15 |