J. APEC IV Burden Table_(Revised_5-13-22)

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Overview

APEC IV Burden Table
website burden
60-day notice_updated

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Sheet 1: APEC IV Burden Table

Appendix J. APEC IV Burden Table
						Respondents						Non-Respondents
Respondent Category	Type of respondents	Instruments	Appendix	Instrument number	Sample Sizea	Number of respondents	Frequency of response	Total Annual responses	Hours per responsei	Annual burden (hours)	Number of Non-respondents	Frequency of response	Total Annual responses	Hours per response	Annual burden (hours)	Grand Total Annual Burden Estimate (hours)	Hourly Wage Rate	Total Annualized Cost of Respondent Burdenb
Individuals/ Householdsc	Pretest	Household Survey, including income documentation mode	--	_	9	9	1	9	0.75	6.8	0	1	0	0.0167	0.0	6.8	$27.07	$183.09	0.0167
	Program Participants	Household Survey Recruitment Letter--English and Spanish	C22a and C22b	R017	11,723	8,792	1	8,792	0.0835	734.2	2931	1	2,931	0.0167	48.9	783.1	$27.07	$21,198.42
		Household Survey Brochure--English and Spanish	C16a and C16b	R018	11,723	8,792	1	8,792	0.0835	734.2	2931	1	2,931	0.0167	48.9	783.1	$27.07	$21,198.42
		Household Survey Recruitment Guide - Virtual Survey--English and Spanish	C23a and C23b	R019	9,965	8,792	1	8,792	0.167	1,468.3	1173	1	1,173	0.0501	58.8	1,527.1	$27.07	$41,337.87
		Household Confirmation and Reminder of Virtual Survey--English and Spanish	C24a and C24b	R020	8,792	8,792	2	17,584	0.0501	881.0	0	1	0	0.0167	0.0	881.0	$27.07	$23,847.54
		Household Consent Form- Virtual Survey--English and Spanish	C25a and C25b	R025	8,792	8,792	1	8,792	0.0334	293.7	0	1	0	0.0	0.0	293.7	$27.07	$7,949.18
		Household recruitment website	C26	--	8,792	2,638	1	2,638	0.4342	1,145.2	6154	1	6,154	0.0	0.0	1,145.2	$27.07	$31,001.81
		Household Survey Income Verification Worksheet--English and Spanish	B6a and B6b	E7	11,723	8,792	1	8,792	0.334	2,936.5	2931	1	2,931	0.0167	48.9	2,985.5	$27.07	$80,816.83
		Instructions to De-Identify and Send Income Documentation--English and Spanish	B7a and B7b	E10	2,198	1,978	1	1,978	0.167	330.4	220	1	220	0.0167	3.7	334.0	$27.07	$9,042.19
		Downloading video call software for income verification	n/a	n/a	6,594	989	1	989	0.25	247.3	5605	1	5,605	0.0	0.0	247.3	$27.07	$6,693.73
		Household Survey--English and Spanish	B5a and B5b	E1	11,723	8,792	1	8,792	0.75	6,607.2	2931	1	2,931	0.0167	48.9	6,656.1	$27.07	$180,181.59
Individuals/ Households Sub-Total					11,732	8,801	8.63	75,951	0.2026	15,384.6	2,931	8.49	24,876	0.010	258.2	15642.80		$423,450.68
State Child Nutrition Agency	State Directord	Official Study Notification from FNS Regional Liaisons to State CN Director, including sending study notification to SFAs (using the SFA Study Notification Template)	C1	R003	44	44	1	44	0.5	22.0	0	1	0	0.0167	0.0	22.0	$48.64	$1,072.22
		APEC IV Fact Sheet (for States, SFAs and Schools)	C5	24	44	44	1	44	0.0835	3.7	0	1	0	0.0000	0.0	3.7	$48.64	$178.70
		State Director Recruitment Website	C26	--	44	44	1	44	0.5511	24.2	0	1	0	0.0167	0.0	24.2	$48.64	$1,179.44
	Data Managere	State Meal Claim Abstraction Form	B17	D4	44	44	1	44	4.00	176.0	0	1	0	0.0167	0.0	176.0	$47.80	$8,412.80
SFA	SFA Directorf	SFA pretest	--	--	9	9	1	9	0.75	6.8	0	1	0	0.0167	0.0	6.8	$45.11	$305.10
		SFA Study Notification Template from State CN Director	C2	R004	336	286	1	286	0.0334	9.6	50	1	50	0.0334	1.7	11.2	$45.11	$506.24
		SFA Study Notification and Data Request	C3	R005	336	286	1	286	0.0501	14.3	50	1	50	0.0334	1.7	16.0	$45.11	$721.70
		School Data Verification Reference Guide	C4	R006	336	286	1	286	2.9559	845.4	50	1	50	0.0334	1.7	847.1
		SFA Follow Up Discussion Guide (Study Notification and School Data Verification)	C6	R007	336	286	1	286	0.25	71.6	50	1	50	0.25	12.5	84.1	$45.11	$3,795.69
		Automated Email to Confirm Receipt of School Data	C7	R008	286	286	1	286	0.0167	4.8	0	1	0	0.0167	0.0	4.8	$45.11	$215.45
		SFA Confirmation and Next Steps Email	C8	R009	286	286	1	286	0.0501	14.3	0	1	0	0.0167	0.0	14.3	$45.11	$646.36
		SFA School Sample Notification Email, including sending study notification to schools (using the Study Notification Template)	C9	R010	286	286	1	286	0.3340	95.5	0	1	0	0.0167	0.0	95.5	$45.11	$4,309.09
		SFA Follow-Up Discussion Guide (School Sample Notification)	C11	R011	286	286	1	286	0.25	71.6	0	1	0	0.0167	0.0	71.6	$45.11	$3,231.82
		APEC IV Fact Sheet (for States, SFAs and Schools)	C5	24	336	302	1	302	0.0835	25.3	33.6	1	34	0.0167	0.6	25.8	$45.11	$1,164.36
		SFA Director Recruitment Website	C26	--	286	257	1	257	0.8016	206.3	28.6	1	29	0.0167	0.5	206.8	$45.11	$9,329.17
	SFA Staff f	SFA Request for E-Records (CEP Schools for ISP Data Abstraction)	B9	A2	213	96	1	96	0.4175	40.0	117	1	117	0.0167	2.0	42.0	$45.11	$1,893.44
		SFA Reminder for E-Records (CEP Schools for ISP Data Abstraction)	B10	A3	117	64	1	64	0.4175	26.9	53	1	53	0.0167	0.9	27.7	$45.11	$1,251.59
		SFA Request for E-Records_Part A Prior SY (Non CEP Schools for Household Sampling)	B1	A5	123	62	1	62	1.00	61.5	62	1	62	0.0167	1.0	62.5	$45.11	$2,820.60
		SFA Reminder for E-Records_Part A Prior SY (Non CEP Schools for Household Sampling)	B2	A6	61	61	1	61	1.00	61.0	0	1	0	0.0167	0.0	61.0	$45.11	$2,751.71
		SFA Request for E-Records_Part B Current SY (Non-CEP Schools for Household Sampling)	B3	A8	105	63	1	63	1.00	63.0	42	1	42	0.0167	0.7	63.7	$45.11	$2,873.57
		SFA Reminder for E-Records_Part B Current SY (Non-CEP Schools for Household Sampling)	B4	A9	42	42	1	42	1.00	42.0	0	1	0	0.0167	0.0	42.0	$45.11	$1,894.62
		Income Eligibility Application Data Abstraction Form	B8	A1	105	105	1	105	1.00	105.0	0	1	0	0.0167	0.0	105.0	$45.11	$4,736.55
		SFA Initial Visit Contact Email (with SFA and School Pre-Visit Questionnaires)	C17	B1a	286	286	1	286	0.0167	4.8	0	1	0	0.0167	0.0	4.8	$45.11	$215.45
		SFA Pre-Visit Questionnaire	B13	B1	286	286	1	286	0.334	95.5	0	1	0	0.0167	0.0	95.5	$45.11	$4,309.09
		School Pre-Visit Questionnaire	B14	B5a	286	286	1	286	0.334	95.5	0	1	0	0.0167	0.0	95.5	$45.11	$4,309.09
		SFA Data Collection Visit Confirmation Email	C18	B1b	286	286	1	286	0.0835	23.9	0	1	0	0.0167	0.0	23.9	$45.11	$1,077.27
		SFA Data Collection Reminder Email	C19	B2	286	286	1	286	0.0835	23.9	0	1	0	0.0167	0.0	23.9	$45.11	$1,077.27
		SFA Director Web Survey	B12	B3	286	286	1	286	0.5	143.3	0	1	0	0.0167	0.0	143.3	$45.11	$6,463.63
	Data Managerg	SFA Meal Participation Data Request	B11	A10	286	286	1	286	2.00	572	0	1	0	0.0167	0.0	572	$46.51	$26,604.29
		SFA Reimbursment Consolidation and Verification Form_all schools	B16	D3	286	286	1	286	1.0	286.6	0	1	0	0.0167	0.0	286.6	$46.51	$13,328.46
Schools	School Principalf	Email Notification Template from SFA to Schools	C10	R012	938	750	1	750	0.0334	25.1	188	1	188	0.0167	3.1	28.2	$45.11	$1,271.63
		School Study Notification Letter	C12	R013	938	750	1	750	0.0835	62.6	188	1	188	0.0167	3.1	65.8	$45.11	$2,966.64
		School Follow Up Discussion Guide	C13	R014	938	750	1	750	0.334	250.5	188	1	188	0.0167	3.1	253.6	$45.11	$11,441.68
		School Confirmation Email	C14	R015	750	750	1	750	0.0835	62.6	0	1	0	0.0167	0.0	62.6	$45.11	$2,825.01
		School Notification of Household Data Collection	C15	R016	750	750	1	750	0.0835	62.6	0	1	0	0.0167	0.0	62.6	$45.11	$1,229.38
		APEC IV FAQs (for States, SFAs, and Schools)	C5	R24	938	750	1	750	0.0835	62.6	0	1	0	0.0167	0.0	62.6	$45.11	$1,229.38
	Cafeteria Managerh	Meal Observation Pilot (Dual Camera and Paper Booklet Observations)j	B19		9	9	1	9	1.50	13.5	0	1	0	0.0167	0.0	13.5	$29.33	$396.75
		School Data Collection Visit Confirmation Email	C20	B5a	750	750	1	750	0.0334	25.1	0	1	0	0.0167	0.0	25.1	$29.33	$1,229.38
		School Data Collection Visit Reminder Email--1 month reminder	C21a	B6	750	750	1	750	0.5	375.8	0	1	0	0.0167	0.0	375.8	$29.33	$11,020.75
		School Data Collection Visit Reminder Email--1 week reminder	C21b	B6	750	750	1	750	0.0835	62.6	0	1	0	0.0167	0.0	62.6	$29.33	$1,836.79
		Meal Observation Form	B18	C1	750	750	1	750	0.5	375.8	0	1	0	0.0167	0.0	375.8	$29.33	$11,020.75
		School Recruitment Website	C26		938	563	1	563	0.4342	244.4	375	1	375	0.0167	6.3	250.6	$29.33	$1,229.38
		School Meal Count Verification Form	B15	D1	750	750	1	750	0.5	375.8	0	1	0	0.0167	0.0	375.8	$29.33	$11,020.75
State/Local/Tribal Government Sub-Total					1,336	1,098	13.33	14,635	0.3577	5,235.2	238	6.20	1,475	0.026	38.8	5,273.99		$169,393.04
	TOTAL				13,068	9,899	9.15	90,586	0.2276	20,620	3,169	8.32	26,350	0.011	297	20,917		$592,843.71	$195,638.43
																			$788,482.14
								total annual responses	116,936
Footnotes:								number of responses per respondent	8.948
a Numbers are always rounded up to the next whole number.								estimated time per response	0.179	hours
b Costs are rounded up to the next whole cent.									10.732	minutes
c Job category All Occupations;" Occupation Code 00-0000, mean hourly wage of $27.07
d Job category "Management Occupations;" code #11-9030 "Education Administrators" industry "State Government" for state level mean hourly wage of $48.64.
e Job category "Computer and Mathematical Occupations, " code #15-1240 "Database Administrator" mean hourly wage of $47.80 for Data Managers at State level.
f Job category "Management Occupations;" code #11-9039 "Education Administrators, All Other;" industry "Educational Services (including private, state and local government schools)" mean hourly wage of $45.11 for SFA Director, SFA Staff or School Staff (principal or administrator).
g Job category "Computer and Mathematical Occupations;" code #15-1299 "computer occupations, all other" mean hourly wage of $46.51 for Data Managers at SFA level.
h Job category "Management Occupations;" code #11-9051 "Food Service Manager;" industry "Educational Services (including private, state, and local government schools)" mean hourly wage of $29.33 for Cafeteria Manager.
I Decimal values have been calculated by multiplying the decimal unit value of one minute (.0167) by the total number of minutes (Conversion of Minutes to Decimals)
j Includes a telephone call with cafeteria manager and the onsite data collection

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Sheet 2: website burden

APEC-IV Proposed Website Burden Estimates
Audience	Pathway	Individual Pages	Estimated Burden Minutes	Estimated Burden hours
State CN Agency					0.0167
Likely Path	B (Home)	B1 Landing Page	2	0.0334
	C (State Page)	C1 Landing Page	2	0.0334
		C2 Reference Guide for Preparing and Submitting State Data Files	7	0.1169
	A (All Pages/Floating)	A1 APEC-IV Data Collection	3	0.0501
		A2 Letters of Support	5	0.0835
		A3 Study Team Contact/Tech Support	2	0.0334
		A4 Study Fact Sheet/ FAQs	5	0.0835
		A5 Household Survey Borchure	5	0.0835
		A6 Link to FNS/Programs/USDA	2	0.0334
Likely Path Total Burden Estimate			33	0.5511
SFA
Likely Path	B (Home)	B1 Landing Page	2	0.0334
	D (SFA Page)	D1 Landing Page	2	0.0334
		D2 Reference Guide for Preparing and Submitting SFA Data Files	7	0.1169
		D3 SFA Dashboard Guide	15	0.2505
	A (All Pages/Floating)	A1 APEC-IV Data Collection	3	0.0501
		A2 Letters of Support	5	0.0835
		A3 Study Team Contact/Tech Support	2	0.0334
		A4 Study Fact Sheet/ FAQs	5	0.0835
		A5 Household Survey Borchure	5	0.0835
		A6 Link to FNS/Programs/USDA	2	0.0334
Likely Path Total Burden Estimate			48	0.8016
School
Likely Path	B (Home)	B1 Landing Page	2	0.0334
	E (School Page)	E1 Landing Page	2	0.0334
	A (All Pages/Floating)	A1 APEC-IV Data Collection	3	0.0501
		A2 Letters of Support	5	0.0835
		A3 Study Team Contact/Tech Support	2	0.0334
		A4 Study Fact Sheet/ FAQs	5	0.0835
		A5 Household Survey Borchure	5	0.0835
		A6 Link to FNS/Programs/USDA	2	0.0334
Likely Path Total Burden Estimate			26	0.4342
Parent/Guardian
Likely Path	B (Home)	B1 Landing Page	2	0.0334
	F (Household Page)	F1 Landing Page	2	0.0334
	A (All Pages/Floating)	A1 APEC-IV Data Collection	3	0.0501
		A2 Letters of Support	5	0.0835
		A3 Study Team Contact/Tech Support	2	0.0334
		A4 Study Fact Sheet/ FAQs	5	0.0835
		A5 Household Survey Borchure	5	0.0835
		A6 Link to FNS/Programs/USDA	2	0.0334
Likely Path Total Burden Estimate			26	0.4342

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Sheet 3: 60-day notice_updated

				Responsive						Non-Responsive
Respondent Category	Type of respondents	Instruments	Sample Sizea	Number of respondents	Frequency of response	Total Annual responses	Hours per responsei	Annual burden (hours)	Number of Non-respondents	Frequency of response	Total Annual responses	Hours per response	Annual burden (hours)	Grand Total Annual Burden Estimate (hours)
Individuals/ Householdsc	Pretest	Household Survey, including income documentation mode	9	9	1	9	0.75	6.8	0	1	0	0.0167	0.0	6.8	0.0167
	Program Participants	Household Survey Recruitment Guide - Telephone Survey	11,723	4,103	1	4,103	0.0835	342.6	7620	1	7,620	0.0167	127.3	469.9
		Household Survey Brochure	11,723	4,103	1	4,103	0.0835	342.6	7620	1	7,620	0.0167	127.3	469.9
		Household Survey Recruitment Guide - Telephone Survey	5,471	4,103	1	4,103	0.167	685.2	1368	1	1,368	0.0501	68.5	753.7
		Household Confirmation and Reminder of Telephone Survey	4,103	4,103	1	4,103	0.0501	205.6	0	1	0	0.0167	0.0	205.6
		Household Survey Recruitment Guide - In-Person Survey	375	300	1	300	0.167	50.1	75	1	75	0.0501	3.8	53.9
		Household Fact Sheet Re In-Person Survey	375	300	1	300	0.0334	10.0	75	1	75	0.0167	1.3	11.3
		Household Confirmation of In-Person Survey	375	300	1	300	0.0501	15.0	75	1	75	0.0167	1.3	16.3
		Household recruitment website	5,471	1,641	1	1,641	0.4342	712.7	3830	1	3,830	0.0	0.0	712.7
		Household Survey Income Worksheet	5,471	4,103	1	4,103	0.334	1,370.4	1368	1	1,368	0.0167	22.8	1,393.2
		Downloading video call software for income verification	2,052	1,846	1	1,846	0.2505	462.5	205.15	1	205	0.0	0.0	462.5
		Household Survey	5,471	4,103	1	4,103	0.75	3,083.4	1368	1	1,368	0.0167	22.8	3,106.3
Individuals/ Households Sub-Total			11,732	4,112	7.06	29,015	0.2511	7,286.8	7,620	3.10	23,604	0.016	375.0	7661.84
State Child Nutrition Agency	State Directord	Official Study Notification from FNS Regional Liaisons to State CN Director, including sending study notification to SFAs (using the SFA Study Notification Template)	44	44	1	44	0.5	22.0	0	1	0	0.0167	0.0	22.0
		Unstructured qualitative interview	44	44	1	44	0.5	22.0	0	1	0	0.0167	0.0	22.0
		State Director Recruitment Website	44	44	1	44	0.5511	24.2	0	1	0	0.0167	0.0	24.2
	Data Managere	State Meal Claim Data Request	44	44	1	44	4.00	176.0	0	1	0	0.0167	0.0	176.0
SFA	SFA Directorf	SFA pretest	9	9	1	9	0.75	6.8	0		0	0.0167	0.0	6.8
		SFA Study Notification Template from State CN Director	336	286	1	286	0.0334	9.6	50	1	50	0.0334	1.7	11.2
		SFA Study Notification and Data Request + School Data Verification Reference Guide	336	286	1	286	3.00	858.0	50	1	50	0.5	25.0	883.0
		SFA Follow Up Discussion Guide (Study Notification and School Data Verification)	336	286	1	286	0.2505	71.6	50	1	50	0.25	12.5	84.1
		Automated Email to Confirm Receipt of School Data	286	286	1	286	0.0167	4.8	0	1	0	0.0167	0.0	4.8
		SFA Confirmation and Next Steps Email	286	286	1	286	0.0501	14.3	0	1	0	0.0167	0.0	14.3
		SFA School Sample Notification Email, including sending study notification to schools (using the Study Notification Template)	286	286	1	286	0.3340	95.5	0	1	0	0.0167	0.0	95.5
		SFA Follow-Up Discussion Guide (School Sample Notification)	286	286	1	286	0.25	71.6	0	1	0	0.0167	0.0	71.6
		APEC IV Fact Sheet (for SFAs and Schools)	336	302	1	302	0.0835	25.3	33.6	1	34	0.0167	0.6	25.8
		SFA Director Recruitment Website	286	257	1	257	0.8016	206.3	28.6	1	29	0.0167	0.5	206.8
	SFA Staff f	SFA Request and Reminder for E-Records (CEP Schools for ISP Data Abstraction)	213	181	1	181	0.5	90.7	32	1	32	0.0167	0.5	91.2
		SFA Request and Reminder for E-Records_Part A Prior SY (Non CEP Schools for Household Sampling)	123	105	1	105	1.00	105.0	18	1	18	0.0167	0.3	105.3
		SFA Request and Reminder for E-Records_Part B Current SY (Non-CEP Schools for Household Sampling)	105	105	1	105	1.00	105.0	0	1	0	0.0167	0.0	105.0
		Application Data Abstraction Form	105	105	1	105	1.00	105.0	0	1	0	0.0167	0.0	105.0
		SFA Initial Visit Contact Email with SFA and School Pre-Visit Interviews	286	286	1	286	0.334	95.5	0	1	0	0.0167	0.0	95.5
		SFA Data Collection Visit Confirmation Email	286	286	1	286	0.084	23.9	0	1	0	0.0167	0.0	23.9
		SFA Data Collection Reminder Email	286	286	1	286	0.084	23.9	0	1	0	0.0167	0.0	23.9
		SFA Director Web Survey	286	286	1	286	0.5	143.3	0	1	0	0.0167	0.0	143.3
	Data Managerg	SFA Meal Participation Data Request	286	286	1	286	2.00	572	0	1	0	0.0167	0.0	572
		SFA Meal Claim Reimbursement Verification Form_Sampled Schools	286	286	1	286	0.5	143.3	0	1	0	0.0167	0.0	143.3
		SFA Reimbursment Consolidation and Verification Form_all schools	286	286	1	286	0.5	143.3	0	1	0	0.0167	0.0	143.3
Schools	School Principalf	Email notification from SFA	938	750	1	750	0.0334	25.1	188	1	188	0.0167	3.1	28.2
		School Study Notification Letter	938	750	1	750	0.0835	62.6	188	1	188	0.0167	3.1	65.8
		School Follow Up Discussion Guide	938	750	1	750	0.334	250.5	188	1	188	0.0167	3.1	253.6
		School Confirmation Email	750	750	1	750	0.0835	62.6	0	1	0	0.0167	0.0	62.6
		School Notification of Household Data Collection	750	750	1	750	0.0835	62.6	0	1	0	0.0167	0.0	62.6
		APEC IV Fact Sheet (for SFAs and Schools)	938	750	1	750	0.1336	100.2	0	1	0	0.0167	0.0	100.2
	Cafeteria Managerh	Meal Observation Pilot (Dual Camera and Paper Booklet Observations)j	9	9	1	9	1.50	13.5	0	1	0	0.0167	0.0	13.5
		School Data Collection Visit Confirmation Email	750	750	1	750	0.0334	25.1	0	1	0	0.0167	0.0	25.1
		School Data Collection Visit Reminder Email, including menu request	750	750	1	750	0.5	375.8	0	1	0	0.0167	0.0	375.8
		Paper Meal Observation Form/Camera protocol for meal observations	750	750	1	750	0.5	375.8	0	1	0	0.0167	0.0	375.8
		School Recruitment Website	938	563	1	563	0.4342	244.4	375	1	375	0.0167	6.3	250.6
		School Meal Count Verification Form	750	750	1	750	0.5	375.8	0	1	0	0.0167	0.0	375.8
State/Local/Tribal Government Sub-Total			1,336	1,098	12.13	13,317	0.3854	5,132.8	238	5.05	1,201	0.047	56.7	5,189.52
	TOTAL		13,068	5,210	8.13	42,331	0.2934	12,419.6	7,858	3.16	24,805	0.017	431.7	12,851
						total annual responses	67,137
Footnotes:						number of responses per respondent	5.137
a Numbers are always rounded up to the next whole number.						estimated time per response	0.191	hours
b Costs are rounded up to the next whole cent.							11.485	minutes
c Federal minimum wage for household level: http://www.dol.gov/whd/minimumwage.htm
d Job category "Management Occupations;" code #11-9030 "Education Administrators" industry "State Government" for state level mean hourly wage of $48.64.
e Job category "Computer and Mathematical Occupations, " code #15-1240 "Database Administrator" mean hourly wage of $47.80 for Data Managers at State level.
f Job category "Management Occupations;" code #11-9039 "Education Administrators, All Other;" industry "Educational Services (including private, state and local government schools)" mean hourly wage of $45.11 for SFA Director or School Staff (principal or administrator).
g Job category "Computer and Mathematical Occupations;" code #15-1299 "computer occupations, all other" mean hourly wage of $46.51 for Data Managers at SFA level.
h Job category "Management Occupations;" code #11-9051 "Food Service Manager;" industry "Educational Services (including private, state, and local government schools)" mean hourly wage of $29.33 for Cafeteria Manager.
IDecimal values have been calculated by multiplying the decimal unit value of one minute (.0167) by the total number of minutes (Conversion of Minutes to Decimals)
jincludes a telephone call with cafeteria manager and the onsite data collection