FY23-BIL-AML-Guidance

May 2023

GUIDANCE ON THE BIPARTISAN INFRASTRUCTURE LAW
ABANDONED MINE LAND GRANT IMPLEMENTATION
I.

OVERVIEW
The Bipartisan Infrastructure Law (BIL) (Pub. L. No. 117-58), also known as the Infrastructure
Investment and Jobs Act, was enacted on November 15, 2021. The BIL authorized and appropriated
$11.293 billion for deposit into the Abandoned Mine Reclamation Fund administered by the Office of
Surface Mining Reclamation and Enforcement (OSMRE). Of the $11.293 billion appropriated, OSMRE
will distribute approximately $10.873 billion1 in BIL Abandoned Mine Land (AML) grants to eligible
States and Tribes on an equal annual basis—approximately $725 million a year—over a 15-year
period.2 In accordance with Executive Order 14008, States and Tribes are encouraged to prioritize
projects that support the Justice40 Initiative goal of providing 40 percent of the overall program
benefits to disadvantaged communities.3 BIL funds will expand the AML Reclamation Program to
meet the priorities described in the BIL and the Surface Mining Control and Reclamation Act of 1977
(SMCRA), as amended. States and Tribes may use BIL AML grants to address coal AML problems,
including:
•

•
•
•

Hazards resulting from legacy coal mining that pose a threat to public health, safety, and the
environment within their jurisdictions (including, but not limited to, dangerous highwalls, waste
piles, subsidence, open portals, features that may be routes for the release of harmful gases, acid
mine drainage, etc.);
Water supply restoration (infrastructure);
Coal AML emergencies; and,
Deposit up to 30% of annual BIL AML grant funds in a State or Tribal long-term abandoned mine
land reclamation fund to be expended on the abatement and treatment of acid mine drainage,
subsidence, and coal mine fires.

The purpose of this guidance document is to provide State/Tribal AML Programs with overarching
information concerning the interpretation of the BIL, and project eligibility and priorities for the use of
BIL AML grant funds.4 It also clarifies how BIL AML grant funding differs from the traditional feeSection 40701 of the BIL authorizes $11.293 billion for deposit into the AML Fund, and Division J, Title VI appropriates and apportions the
funds in the following ways: up to 3% for OSMRE Operations, 0.5% for Office of Inspector General (OIG) Operations, and $25 Million for
OSMRE to provide States and Tribes financial and technical assistance in making amendments to the inventory system for documenting
eligible lands and waters. The remaining funds, approximately $10.873 billion, will be distributed to eligible States and Tribes as BIL AML
grants.
1

2 Section 40701(c)(1) of the BIL limits the use of BIL AML grants to the activities described in subsections (a) and (b) of section 403 and 410
of SMCRA. Division DD, Title VIII, Sec. 801 of the Consolidated Appropriations Act, 2023, amended section 40701(c) to include language
(often referred to as the “STREAM Act”) authorizing eligible States and Tribes to deposit up to 30% of their annual BIL AML grant amount
in a long-term abandoned mine land reclamation fund established under State law, provided these amounts are expended on the abatement
and treatment of acid mine drainage, subsidence, and coal mine fires.
3Communities

identified as disadvantaged can be found using the Climate and Economic Justice Screening Tool at: Explore the tool Climate & Economic Justice Screening Tool (geoplatform.gov) and EJSCREEN tool at https://www.epa.gov/ejscreen/ejscreen-mapdescriptions#category- demographics.
As this is a guidance document, it does not create legally binding requirements and should not be construed to create any rights or benefits,
either substantive or procedural, that are enforceable by law. To the extent there is any inconsistency between a provision of this guidance

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based AML grant distributions authorized by SMCRA. OSMRE will consider initiating rulemaking to
establish requirements and obligations related to application procedures, allowable uses of funds, and
reporting program activities and outcomes.
II.

ELIGIBLE STATES AND TRIBES
Pursuant to section 40701(b)(2) of the BIL, eligible grant recipients include both certified and
uncertified States and Tribes carrying out approved AML Programs. A certified State or Tribe is a State
or Tribe that has certified that all coal reclamation projects that are considered a priority under section
403(a) of SMCRA have been completed. An uncertified State or Tribe is a State or Tribe that has not yet
made the certification that all priority coal reclamation projects in the State or on the applicable Indian
lands have been completed.

III.

ELIGIBLE PROJECTS & PRIORITIZATION
BIL AML funding may only be spent on eligible abandoned coal mine reclamation projects.5 According
to section 40701(c) of the BIL, in general, BIL AML grants may only be used on one or more of the
following:
•

Priority 1 Projects – These projects protect public health, safety, and property from extreme
danger of adverse effects of coal mining practices, including the restoration of adjacent land
and water resources and the environment (Section 403(a)(1) of SMCRA).

•

Priority 2 Projects – These projects protect public health and safety from adverse effects of coal
mining practices, including the restoration of adjacent land and water resources and the
environment (Section 403(a)(2) of SMCRA).

•

Priority 3 Projects – These projects restore land and water resources and the environment
previously degraded by adverse effects of coal mining practices (Section 403(a)(3) of SMCRA).
These projects may include the design, construction, operation, maintenance, and rehabilitation
of acid mine drainage (AMD) treatment facilities regardless of whether they are part of a
qualified hydrologic unit.

•

Water Supply Restoration Projects - protection, repair, replacement, construction, or
enhancement of facilities relating to water supply, including water distribution facilities and
treatment plants, to replace water supplies adversely affected by coal mining practices (Section
403(b) of SMCRA).

•

AML Emergency Projects - Emergency projects that restore, reclaim, abate, control, or prevent
adverse effects of coal mining practices, on eligible lands when an emergency exists constituting
a danger to the public health, safety, or general welfare and no other person or agency will act

document and any applicable law or regulation, the law or regulation will control.

In general, section 404 of SMCRA describes “[l]ands and waters eligible for reclamation or drainage abatement
expenditures” under SMCRA as those lands and waters “which were mined for coal or which were affected by such mining,
waste banks, coal processing, or other coal mining processes . . . and abandoned or left in an inadequate reclamation status
prior to” August 3, 1977.
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expeditiously to restore, reclaim, abate, control, or prevent adverse effects of coal mining
practices (Section 410 of SMCRA).
In addition to the above uses, Division DD, Title VIII, Sec. 801 of the Consolidated Appropriations Act,
2023, (commonly referred to as the “STREAM Act” after the standalone legislation containing the
language) amended section 40701(c) of the BIL to authorize eligible States and Tribes to retain up to 30
percent of the “total amount of a grant made annually” under section 40701(b)(1) of the BIL in a “longterm abandoned mine land reclamation fund established under State law, from which amounts (together
with all interest earned on the amounts) are expended by the State or Tribe” for (1) the abatement of the
causes and the treatment of acid mine drainage resulting from coal mining practices including costs
associated with acid mine drainage treatment systems; (2) the prevention, abatement, and control of
subsidence; or (3) the prevention, abatement, and control of coal mine fires. Placing funds (including
funds received under the BIL in fiscal year (FY) 2022) into a long-term abandoned mine land reclamation
fund account requires that States and Tribes have an approved reclamation plan and statutory authority to
establish those accounts. OSMRE will provide additional guidance on the implementation of amended
section 40701(c).
Use of BIL AML funding differs from the traditional fee-based AML funding in a few important ways:
•

Stand-alone projects classified as Priority 3 under SMCRA Title IV are eligible for BIL funding,
whether or not the project is in conjunction with other projects classified as Priority 1 and
Priority 2 projects under section 403(a) of SMCRA;

•

AMD treatment projects that are not part of a qualified hydrologic unit are eligible for BIL
funding;

•

Unlike fee-based AML funding, BIL AML funding placed in a long-term abandoned mine land
reclamation fund can also be used for coal mine fires and subsidence, in addition to AMD
treatment projects.

Under section 405(e) of SMCRA, State and Tribal AML Reclamation Plans must identify the specific
criteria for ranking and identifying projects to be funded. The overall State or Tribal AML Program
must reflect the priorities listed in section 403(a) but the BIL does not require strict adherence to those
priorities when grantees and OSMRE work to evaluate, apply for, and approve each individual project.
OSMRE will coordinate with each State and Tribe receiving funds under the BIL to identify whether
any updates to the grantee’s Reclamation Plan are necessary to ensure that the Plan complies with the
BIL and SMCRA.
In spending BIL AML funds, as authorized by section 40701(f) of the BIL, States and Tribes should,
consistent with applicable State or Tribal law, prioritize providing employment opportunities to current
and former employees of the coal industry, when such employees are available to work on projects
within the region, State, or local area. OSMRE will work with States and Tribes to incorporate such
prioritization into their Reclamation Plans. Measures to implement these priorities may include: (1)
requiring contractors to affirm that they will give preference to current and former employees of the coal
industry in any hiring for BIL-funded AML projects; (2) requiring contractors to report on the extent to
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which current and former employees of the coal industry have been employed in any AML work the
contractors perform; (3) requiring contractors to retain data that can substantiate the reported
information; and (4) providing to OSMRE the information reported by the contractors as part of the
State or Tribe’s regular AML reporting processes. To further implement the section 40701(f)
prioritization, States and Tribes should engage with other Federal, State, Tribal, and local government
agencies, and labor or worker organizations that represent coal industry workers to identify current or
former employees of the coal industry who are candidates to be employed by AML reclamation
contractors and provide OSMRE with certifications of this engagement.
The Department will commence notice and comment rulemaking, as necessary, to further implement
section 40701(f) and to provide additional guidance as to its scope. Such a proposed rule would, if
finalized, based on section 40701(f), require that States and Tribes provide employment opportunities to
current and former employees of the coal industry, prioritize projects that provide such employment
opportunities, and prioritize use of BIL AML funding on AML projects that promote the revitalization
of coal communities.
States and Tribes should also prioritize projects that deliver benefits to disadvantaged communities
including the reduction of environmental burdens on such communities in alignment with the overall
objectives of the Justice40 Initiative.6
States with unreclaimed mines included in EPA’s Methane Coal Mine Opportunities Database
(https://www.epa.gov/cmop/coal-mine-methane-abandoned-underground-mines) are encouraged to
prioritize the reclamation of such sites where eligible for BIL AML funding in a manner that eliminates
methane emissions to the greatest extent possible.
IV. AML PROGRAM MANAGEMENT
In carrying out their programs with BIL AML funding, OSMRE encourages States and Tribes,
consistent with applicable State or Tribal law, to:
•

Use procurement processes that incentivize AML contractors to hire current and former
employees of the coal industry when bidding on BIL-funded AML projects and require the
collection of information from AML contractors about the number of current and former coal
industry employees they employ;

•

Aggregate projects into larger statewide or regional contracts as part of their procurement
processes, in order to improve efficiencies in their BIL AML grant funding;7

•

Prioritize aggregated or larger projects in selecting projects to be funded;

•

Support pre-apprenticeship, registered apprenticeship, and youth training programs that open

See Footnote No. 3.
7

Section 40701(b)(3) of the BIL allows states to aggregate bids in this manner.

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pathways to employment by collaborating with other Federal, State, Tribal, and local
government agencies and non-governmental organizations that have the relevant expertise in
these areas, including the Interagency Working Group on Coal and Power Plant Communities
and Economic Revitalization. While BIL AML grants may not be used to directly fund preapprenticeships, apprenticeships and training programs, States and Tribes are encouraged to
strengthen existing partnerships with governmental agencies and non-governmental entities that
provide these types of services and to strategize on ways to promote these types of opportunities
for BIL AML projects, including by identifying workforce needs for AML projects.
•

Require contractors to support safe, equitable, and fair labor practices by adopting collective
bargaining agreements, local hiring provisions (as applicable), project labor agreements, and
community benefits agreements.

•

When applicable, select project designs that reduce methane emissions from AML sites.

•

Incorporate input from disadvantaged communities, communities of color, low-income
communities, and Tribal and Indigenous communities8 into prioritization criteria and the method
for selecting projects to be funded. For more information, see the “Public Engagement” section.

If any of the aforementioned activities cannot be reasonably accomplished in carrying out the BIL AML
program, States and Tribes should include in their grant application a detailed rationale for why the
specified activity or activities could not be implemented.
OSMRE and the Department of the Interior (DOI) engaged with the Department of Labor (DOL) over
the past year to provide informational sessions and training to States and Tribes to support the above
efforts. Engagement will continue to help determine what additional resources and tools DOL can
provide that will assist States and Tribes in implementing these efforts.
BIL AML funds may not be used, directly or indirectly, to support or oppose union organizing.
Further, States and Tribes must implement measures to ensure that a bidder for a BIL AML contract
cannot be awarded a contract or subcontract or perform any work funded by BIL AML grants if their
company, their owners and controllers, their corporate officers or their shareholders own or control mine
operations that have any outstanding uncorrected or unabated violations. Consistent with 30 C.F.R.
§§ 874.16 and §§ 875.20, every successful bidder for an AML contract must be eligible under 30 C.F.R.
§§ 773.12, 773.13, and 773.14 at the time of contract award to receive a permit or be provisionally
8

“Low-income communities” are those communities that in the last 12 months had a median household income less than twice the poverty
level. This definition is similar to USEPA’s EJSCREEN definition at https://www.epa.gov/ejscreen/ejscreen-map-descriptions#categorydemographics
“Communities of color” are those communities with a higher than national average percent of individuals in a block group who list their
racial status as a race other than white alone and/or list their ethnicity as Hispanic or Latino. That is, all people other than non-Hispanic
white-alone individuals. The word "alone" in this case indicates that the person is of a single race, not multiracial. A block group is an area
defined by the Census Bureau that usually has in the range of 600-3,000 people living in it. This definition is adopted from USEPA’s
EJSCREEN definitions at: https://www.epa.gov/ejscreen/overview-demographic-indicators-ejscreen#demoindex
“Tribal and Indigenous communities” are communities whose members make up a Federally recognized Indian Tribe, a State-recognized
Indian Tribe, an Alaska Native community or organization, a Native Hawaiian organization, or any other community of indigenous people
located in a State, including indigenous persons residing in urban communities.

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issued a permit to conduct surface coal mining operations. At a minimum, States and Tribes must
review the Applicant Violator System, the System for Award Management, and any other available
information to verify the eligibility of each bidder before a contract or subcontract is awarded for any
work performed and funded under the BIL AML program.
V.

BIL AML GRANTS
On February 7, 2022, DOI announced the first BIL AML grant distribution amounts that each eligible
State and Tribe will receive in fiscal year (FY) 2022. That Notice of Funding Opportunity for the BIL
AML grants will be available through the 4th quarter of FY 2023. In May 2023, DOI will announce the
second BIL AML grant distribution amount that each eligible State and Tribe will receive in FY 2023.
The Notice of Funding Opportunity will also be available at that time.
Annual BIL AML grant amounts are calculated using a congressionally mandated formula based on the
number of tons of coal historically produced in the States or from applicable Indian lands before August
3, 1977. Adjustments will be made to ensure the total amount of the distributions to any individual State
or Tribe is not less than $20 million over the life of the program to the extent that amount is needed for
eligible projects described above and to reconcile the amount of the BIL AML funding with the total
unfunded cost of coal problems at the end of the preceding fiscal year, as reflected in the enhanced
Abandoned Mine Land Inventory System (e-AMLIS).
BIL AML grants will be awarded to eligible State and Tribal AML Programs on an annual basis and
adjustments will be made to these distributions as required and needed to achieve the objectives of the
program. For example, adjustments will be made as the number of eligible States and Tribes increases
or decreases. The period of performance for BIL grants will be five-years, with an option for a one-time
no-cost extension of up to one year, subject to OSMRE’s review and approval. BIL AML grants will be
disbursed and tracked under the Assistance Listing Number (ALN) No. 15.252.9 In order to receive BIL
AML funding in FY 2022 and beyond, each eligible State and Tribe will need to submit a separate grant
application for BIL AML grants from the traditional AML fee-based grants through GrantSolutions, but
OSMRE will continue working with the States and Tribes in order to develop procedures that minimize
burdens on applicants. States and Tribes are required to ensure that expenditures for the two programs
are tracked separately.
BIL AML grant recipients will be required to comply with all applicable Federal grant award
requirements, including but not limited to, the Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards (2 C.F.R. part 200). OSMRE anticipates that State and
Tribal AML Programs will incur higher staffing and operational costs as they stand up programs to
effectively implement their BIL AML programs. In addition, the administrative costs for annual BIL
AML grant awards will be available for the entire grant performance period (i.e., five years, with the
possibility of a one-year extension).
BIL-funded projects are subject to the Build America, Buy America (BABA) Act, which was enacted as
9

The ALN number is a five-digit number assigned in an awarding document for any financial assistance (e.g., grants) funded by the
Federal government. Although both the BIL AML Funds and the traditional AML fee-based grants will be disbursed under the same
ALN No. 15.252, separate grant applications via GrantSolutions will be necessary in FY 2022 and beyond.

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part of the BIL on November 15, 2021. The BABA Act requires the head of each Federal agency to
ensure that “none of the funds made available for a Federal financial assistance program for
infrastructure . . . may be obligated for a project unless all of the iron, steel, manufactured products, and
construction materials used in the project are produced in the United States.” Pub. L. No. 117-58,
§ 70914. The BABA Act allows the head of each Federal agency to waive its requirements under certain
circumstances. Id. A general applicability waiver was approved for DOI on July 13, 2022; however, that
waiver expired on January 12, 2023. On February 21, 2023, DOI approved two new waivers of the
BABA Act requirements. The first waiver applies to small grants that do not meet the current Simplified
Acquisition Threshold of $250,000.00 and are not expected to exceed the Simplified Acquisition
Threshold for the life of the grant. The second waiver applies to de minimis purchases for otherwise
covered infrastructure projects, totaling up to 5 percent of the total applicable project costs, not to
exceed a dollar amount of $1,000,000.00. The small grants and de minimis purchases waivers expire on
February 20, 2028. BABA Act terms and conditions must be included in all subawards and all contracts
or purchase orders for work or products unless an active BABA waiver applies. For current DOI BABA
Act waivers, please visit: https://www.doi.gov/grants/BuyAmerica/GeneralApplicabilityWaivers.
Additional general information about the BABA Act is available from the DOI Office of Grants
Management at: doi.gov/grants/buyamerica.
Appendix I, which is entitled, “Subaccounts for BIL AML Financial Assistance,” provides guidance on
the available subaccount categories that State/Tribal AML Programs can use in the development of their
BIL AML grant application. Outlined below are the main subaccounts:
•
•
•
•
•
•
•

BIL – Non-Emergency Administrative Costs
BIL – Non-Water Supply (Coal Project) Costs
BIL – Water Supply Project Costs
BIL – Coal Projects Engineering & Design Costs
BIL – AMD Operational and Maintenance Costs
BIL – Emergency Project Costs
BIL – Long Term Reclamation Funding Costs

Beginning with FY 2023 grant applications, States and Tribes are required to include a list of AML
Problem Areas (PADs) and Problem Types within PADs to be funded throughout the five-year period of
performance; additional details on this requirement are provided in Appendix II.
Applications from States and Tribes should include:
•
•
•
•
•

Starting in FY 2023, a list of each AML PAD containing problems to be funded during
the grant period of performance (see Appendix II);
Estimated costs for each project to be completed using the BIL AML grant funding. If
BIL AML funds will be leveraged with other funding sources such as AML-fee based
grants, include this information; and,
A description of the State or Tribe’s prioritization process or ranking system for the
selection of proposed problems within each AML PAD;
A description of the process the State or Tribe will use to obtain public input on the
problems to be funded within the list of PADs;
A statement of the estimated benefits that will result from reclaiming the proposed
problems within each listed PAD;
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•
•

•
•
•

•
•

A statement of how the State or Tribe will prioritize projects employing current or former
employees of the coal industry, consistent with applicable State or Tribal law;
Plans for engaging with other Federal, State, Tribal, or local governmental agencies and nongovernmental entities on workforce training and development issues, including how activities
encouraged under Section III will be implemented, if applicable, along with the names of
potential partners to support recruiting and training efforts, including community colleges,
workforce partners, community-based groups, and unions;
Any known linkages to economic redevelopment opportunities created by carrying out proposed
projects;
A description of how the grantee will address environmental justice issues within coalfield
communities;
Details of how the grantee will engage with relevant State, Tribal, or local governmental
agencies or non-governmental organizations to identify and address any disproportionate burden
of adverse human health or environmental effects of coal AML problems on disadvantaged
communities, communities of color, low-income communities, and Tribal and Indigenous
communities;
A description of whether and to what extent proposed projects may reduce greenhouse gas
emissions, particularly methane emissions;
Proposed performance measurement (See Section XI).

When possible, a project’s scope or outcome may be expanded or enhanced. States and Tribes are
encouraged to identify and leverage additional funding sources (e.g., Clean Energy Demonstration
Program under Title III, Section 40341 of the BIL; DOI’s Ecosystem Restoration Program under Title
VIII, Section 40804 of the BIL; and EPA Brownfield Job Training Grants) and in-kind contributions to
be used in conjunction with BIL AML monies.
VI. DAVIS-BACON ACT
The BIL requires that all laborers and mechanics employed by contractors, or subcontractors in the
performance of construction, alteration, or repair work on a project that will be assisted in whole or in
part by funding made available under the BIL must be paid wages at rates not less than those prevailing
on similar projects in the locality, as determined by the Secretary of Labor in accordance with the
Davis-Bacon Act (40 U.S.C. §§ 3141-3148). The Davis-Bacon labor standards are applicable to
reclamation projects completed using BIL AML funding and Davis- Bacon clauses must be included in
BIL AML work contracts. The Department of Labor Fact Sheet #66A: Bipartisan Infrastructure Law
provides additional information on the responsibilities of BIL funding recipients (see Appendix IV).
Technical assistance to States and Tribes to meet the requirements of the Davis Bacon Act is also
available through the Department of Labor. Currently, the Department of Labor offers free Prevailing
Wage Seminars several times a year that focus on compliance with the Davis Bacon Act, at
https://www.dol.gov/agencies/whd/government-contracts/construction/seminars/events. For additional
resources on how to comply with DBA provisions and clauses, see
https:/www.dol.gov/agencies/whd/government-contracts/construction and
https:/www.dol.gov/agencies/whd/government-contracts/protections-for-workers-in construction.
VII. PUBLIC ENGAGEMENT
When selecting and developing eligible projects for the BIL AML Program, State and Tribal AML
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Programs should ensure public engagement at the local level with affected communities. The term,
“public” includes all stakeholders (e.g., citizens at large, industry, other Federal, State, Tribal, or local
agencies, Tribal Nations, unions and worker organizations, non-governmental organizations, community
colleges, workforce boards, community-based groups, and environmental groups). Engaging with the
public to identify potential projects before the projects are selected will ensure that the projects
completed through this program best address the needs of the relevant communities.
States and Tribes are encouraged to use existing best practices for public engagement or develop a
process for public outreach and communication with local citizens, agencies, and organizations that best
fits their unique circumstances. For example, States and Tribes could notify local citizens of the
intent/purpose of a project via meetings, print media, websites, and social media and/or partner with
organizations that facilitate public outreach and communication. OSMRE recommends that public
engagement occur as early as possible for each grant cycle, with the public provided at least 60 days to
review and provide input on the projects that will be proposed for funding in the State or Tribe’s grant
application.
Additionally, BIL AML funds can be used to procure, distribute, and install signage at project sites to
increase the transparency of projects funded in whole or in part by the BIL AML Program. Installing
signage will make visible to the public the efforts of the Federal, State, and Tribal government to tackle
legacy pollution. If a State or Tribe displays a sign at a project site, the sign must meet the specific design
requirements in the Investing in America Signage Guidelines.10
VIII. ENHANCED ABANDONED MINE LAND INVENTORY SYSTEM (e-AMLIS)
Pursuant to section 403(c) of SMCRA, OSMRE maintains e-AMLIS, the central electronic database for
housing the national inventory of unreclaimed AML problems affecting public health, safety, and the
environment and reclaimed sites, along with their associated reclamation costs. Data maintained in eAMLIS are provided by States and Tribes using standardized procedures approved by OSMRE.
States and Tribes are required to enter all coal AML projects into e-AMLIS and identify them as BIL
AML projects when funds are expended. To ensure that States and Tribes are able to update their
respective AML inventories in e-AMLIS, the BIL makes $25 million available to the Secretary of the
Interior to provide financial and technical assistance to States and Tribes to amend e-AMLIS. OSMRE
will provide further guidance on its implementation of this specific requirement of the BIL at a later
date.

10

Investing in America Signage Guidelines: https://www.whitehouse.gov/wp-content/uploads/2023/02/Investing-in-America-Brand-Guide.pdf

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IX.

COMPLIANCE WITH THE NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)
OSMRE has determined that all BIL AML funded reclamation projects are major Federal actions11
subject to review under the NEPA because, in accordance with NEPA regulations,12 BIL AML projects
are federally assisted activities performed using Federal funds.
OSMRE REG-1, Handbook on Procedures for Implementing the National Environmental Policy Act
(NEPA Handbook) (Revised 2019), provides additional information on NEPA compliance.
Depending on the significance of the actual and potential impacts of the proposed action, there are three
potential analytical approaches under NEPA, including:
1) a Categorical Exclusion (CE);
2) an Environmental Assessment (EA), which may result in a Finding of No Significant Impact
(FONSI) or a Notice of Intent (NOI) to prepare an Environmental Impact Statement (EIS); or
3) an Environmental Impact Statement (EIS) and Record of Decision (ROD).
The Department’s NEPA regulations make clear that in the absence of an applicable CE, an EA, and, in
some cases, an EIS, must be prepared for the proposed Federal action. 43 C.F.R. § 46.205(a) states:
If a proposed action does not meet the criteria for any of the listed Departmental
categorical exclusions or any of the individual bureau categorical exclusions, then the
proposed action must be analyzed in an environmental assessment or environmental
impact statement.
In accordance with section 8.5.2.1 of OSMRE’s NEPA Handbook, State and Tribal AML programs
must ensure that all connected actions, regardless of the funding source or who proposes them, are
analyzed in a single NEPA document. Additionally, the impacts of a project that includes multiple
phases must be reviewed in a single or programmatic NEPA document. Multi-phase projects may
require subsequent additional NEPA. State and Tribal AML Programs are strongly encouraged to look
closely at the NEPA analyses outlined above and refer to OSMRE’s NEPA Handbook to better
understand the NEPA process early and align their proposed projects accordingly.
The three potential analytical approaches under NEPA are defined below.
Categorical Exclusion
A CE is a class of actions that a Federal agency has determined, after review by CEQ, does not
individually or cumulatively have a significant effect on the human environment; therefore, neither an
EA nor an EIS is normally required unless an extraordinary circumstance is identified.13 A CE is the
threshold NEPA analysis for a proposed Federal action. OSMRE has created and received approval
11

According to 40 C.F.R. § 1508.1, major Federal actions may include, among other things, new and continuing activities, including
projects and programs entirely or partly financed, assisted, conducted, regulated, or approved by Federal agencies.

12

NEPA regulations issued by the White House Council on Environmental Quality (CEQ) are found at Title 40, Parts 1500-1508 of the
Code of Federal Regulations (40 C.F.R. § 1500-1508, 42 U.S.C. §§ 4371 et seq.).
13

Extraordinary circumstances are described in the Departmental NEPA regulations at 43 C.F.R. § 46.215.

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from CEQ for a CE. This CE is contained in the DOI Departmental Manual (DM), Chapter 13 [516 DM
13.5(33)].
Environmental Assessment
If a determination is made that the proposed Federal action cannot be categorically excluded from
further NEPA analysis, then an EA is prepared. The EA determines whether a Federal action has the
potential to cause significant environmental effects. If no significant environmental effects are found,
the decision document will result in a FONSI, and the project may continue without further NEPA
analysis. However, if it is determined that an action will have significant effects, then the project must
go through the EIS process.
Environmental Impact Statement
For actions with significant impacts, NEPA requires Federal agencies to prepare an EIS that must
assess, among other things, the potential environmental impacts of the proposal and alternatives to the
proposed action. See 42 U.S.C. § 4332; 40 C.F.R. part 1502. Once an agency reaches a final decision on
the action it wishes to take (i.e., the proposed action or an alternative), it creates a ROD, which is the
conclusion of the EIS process. 40 C.F.R. § 1505.2.
X.

PROJECT AUTHORIZATION
OSMRE’s regulations require that, before the start of construction on any non-emergency reclamation
project, States and Tribes must submit a request for an Authorization to Proceed (ATP) to OSMRE once
the NEPA analysis has been completed. 30 C.F.R. §§ 885.15, 886.16. An ATP request for a reclamation
project must include: confirmation that the problem area to be reclaimed has been entered into eAMLIS; all completed environmental documents, including NEPA documents and other documents
demonstrating compliance with relevant environmental laws, such as the Endangered Species Act; an
AML eligibility statement; and any additional documentation requested by OSMRE for that particular
project.
As discussed above, State and Tribal AML programs should, in compliance with State or Tribal law,
engage with other Federal, State, Tribal agencies, and local government agencies and labor and worker
organizations that represent coal industry workers to identify current or former employees of the coal
industry who are candidates to be employed by AML reclamation contractors consistent with the section
40701(f) prioritization and provide OSMRE with certifications of this engagement. States and Tribes
should maintain sufficient records to substantiate this engagement upon request.
OSMRE will provide an ATP letter once the agency has determined that the request satisfies the
guidelines for ATP issuance. The ATP letter from OSMRE provides the required approval to use BIL
AML grant funding to reclaim the specific project being addressed and allows project construction to
begin. Although NEPA documentation is part of the criteria required for an ATP request, the NEPA
process and ATP process are two separate processes. An ATP request cannot be completed until
OSMRE has completed the NEPA review process and issued a ROD, FONSI, or CE in compliance with
the NEPA requirements.

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XI. EMERGENCY AUTHORIZATION
According to chapter 4-120 of the Federal Assistance Manual (FAM), States and Tribes are required to
submit a request for emergency declaration to OSMRE for emergency reclamation projects. The FAM
requirements track the “emergency” definition at 30 C.F.R. § 700.5, identifying the proper amount of
emergency reclamation as the amount necessary to stabilize the emergency aspects of the problem—
eliminating the immediate danger to public health, safety, and general welfare. Any remaining
reclamation should then be accomplished as part of a regular, non-emergency AML project, as
necessary.
Upon receipt of a request for emergency declaration, OSMRE will review the information and ensure
that the project meets all requirements of the AML emergency program. If all information contained
within the request for emergency declaration is complete, OSMRE will declare an emergency by signing
a Finding of Fact/ATP. The Finding of Fact certifies that the problem meets the emergency criteria and
serves as the point of Federal action, authorizing the State/Tribe to proceed with reclamation work on
the site. After the emergency is abated, the States and Tribes are required to comply with all applicable
Federal laws and regulations, including NEPA.
XII. BIL AML PERFORMANCE MEASURES & REPORTING
OSMRE is required to submit a report to Congress within six years of the first BIL AML grant
allocation to State and Tribal AML Programs. This report will detail the progress made under the BIL
AML provisions in addressing outstanding reclamation needs under subsections (a) and (b) of section
403 and section 410 of SMCRA. In preparing this report, OSMRE will solicit input from State and
Tribal AML Programs on the progress made in addressing outstanding coal AML problems and use the
information provided in the annual evaluation reports each State and Tribe submits pursuant to section
405(j) of SMCRA.14 OSMRE intends to provide future guidance on how to prepare the information
required in the report to Congress.
Evidence Building is the process of using data and other relevant information to inform decision-making
and improve program outcomes. Per OMB Memorandum M-22-12 Advancing Effective Stewardship of
Taxpayer Resources and Outcomes in the Implementation of the Infrastructure Investment and Jobs Act,
Federal agencies are required to use evidence-building activities to improve the effectiveness of policies
and programs. As such, State and Tribal programs are encouraged to collect and use data, or use existing
data, that is needed for measuring progress and building evidence on program effectiveness, including
implementation activities, performance reporting and program evaluation, as appropriate.
OSMRE is evaluating and developing the performance measures and reporting elements to be tracked to
ensure accomplishments made by State and Tribal AML Programs under the BIL are captured in these
annual reports. Given that AML projects are located in coalfield communities that may also be defined
as disadvantaged communities, communities of color, low-income communities, or Tribal or Indigenous
communities, State and Tribal AML Programs are encouraged to track and report on the types of
benefits and the percentage of benefits that accrue to these communities. State and Tribal AML
Programs are also encouraged to engage with stakeholders to help identify metrics that accurately reflect
14

Pursuant to section 405(j) of SMCRA, State and Tribal AML programs will be required to submit annual reports to track their progress
and accomplishments in addressing outstanding reclamation needs using BIL AML grant funds.

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the benefits of BIL AML projects in their reclamation programs. In order to enable complete reporting,
States and Tribes are expected to track the following types of benefits that can be measured and
reported:
AML Reclamation Environmental Benefits
• Number of acres reforested
• Number of trees planted on AML sites
• Number of bat gates installed
• Number of acres of endangered species habitat re-established
• Number of tons of rare earth elements, metals, or sediment recovered for reuse
• Amount of methane emissions reduced
AMD Remediation Project Benefits
• Quantity of iron, aluminum, manganese, sulfate, etc. removed and/or recovered on annual basis
by AMD water reclamation projects
• Quantity of Rare Earth Elements (REE) recovered by AMD water reclamation projects
• Number of AMD passive treatment systems built
• Number of AMD passive treatment systems operated and maintained
• Number of AMD active treatment systems built
• Number of AMD discharges abated
• Miles of waterways improved
• Estimated volume of water treated
• Number of outflows remediated
Socio-economic Benefits of BIL AML Projects
• Percent of overall benefits and types of benefits that accrue to disadvantaged communities,
communities of color, low-income communities, or Tribal or Indigenous communities;
• Number of former/current employees of the coal industry employed in AML reclamation;
• Demographics of workers and number of workers from under-represented groups, as defined by
Executive Order 13985, “Advancing Racial Equity and Support for Underserved Communities
Through the Federal Government”;
• Percentage of workers employed at AML sites that reside in the county in which the AML project
•
•
•
•
•
•
•
•

is located, or in adjacent counties;

If there is a community benefit agreement as part of the project;
Number of project partners involved in AML reclamation projects;
Number of contract(s) awarded that aggregated projects exceeding a value of $1 million at the
time of award;
Number of businesses constructed on reclaimed AML sites, and number of people employed at
those sites;
Number of job hours involved in BIL AML remediation;
Number of people receiving potable water after completion of water supply restoration projects;
Number of residents positively impacted by the restoration of previously polluted waterways;
and,
Number of residents within one mile of a BIL-funded project.

Further, for projects or aggregated projects in excess of $1 million, States or Tribes should require that
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contractors, consistent with State or Tribal applicable law, provide:
1) a certification that the project uses a unionized project workforce;
2) a certification that the project includes a project labor agreement; or
3) a project workforce continuity plan, detailing:
• How the contractor ensured the project had ready access to a sufficient supply of appropriately
skilled and unskilled labor to ensure high-quality construction throughout the life of the project,
including a description of any required professional certifications and/or in-house training,
registered apprenticeships or labor- management partnership training programs, and partnerships
like unions, community colleges, or community-based groups;
• How the contractor minimized risks of labor disputes and disruptions that would have jeopardized
the timeliness and cost-effectiveness of the project;
• How the contractor provided a safe and healthy workplace that avoids delays and costs
associated with workplace illnesses, injuries, and fatalities, including descriptions of safety
training, certification, and/or licensure requirements for all relevant workers (e.g., OSHA 10,
OSHA 30);
• Whether workers on the project received wages and benefits that secured an appropriately
skilled workforce in the context of the local or regional labor market;
• Whether the project had a Community Benefit Agreement, with a description of any such
agreement; and
• Whether the project prioritized local hires.
As noted in Section IV, BIL AML funds may not be used to support or oppose union organizing.
***
If you have any questions or need additional assistance, please contact your servicing
OSMRE Field or Regional Office.

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May 2023

Appendix I: Subaccounts for BIL AML Financial Assistance
Appendix II: Table for BIL AML Applications
Appendix III: BIL AML Project Flowchart
Appendix IV: Department of Labor Fact Sheet
**Appendices to be developed as needed.

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May 2023

Appendix I: Subaccounts for BIL AML Financial Assistance
I.

Authorities
● The Surface Mining Control and Reclamation Act of 1977 (SMCRA), Pub. L. No. 9587, as amended;
● Infrastructure Investment and Jobs Act (IIJA), Pub. L. No. 117-58, also known as the
Bipartisan Infrastructure Law (BIL);
● Division DD, Title VIII, Sec. 801 of the Consolidated Appropriations Act, 2023,
Pub. L. No. 117-328;
● Office of Surface Mining Reclamation and Enforcement (OSMRE) Directive GMT-10,
The Federal Assistance Manual (FAM);
● The Federal Grant and Cooperative Agreement Act of 1977, Pub. L. No. 95-224; and
● 2 C.F.R. Part 200, Uniform Administrative Requirements, Cost Principles and
Audit Requirements for Federal Awards

II.

Purpose

The purpose of this document is to provide guidance and to clarify the available subaccounts (i.e.,
cost categories) for allocating monies when submitting a BIL AML grant application and
expending monies when invoices are submitted for processing through DOI’s/OSMRE’s
financial system. This guidance document outlines the available subaccounts for BIL funds that
were created in 2022 and beyond. The Federal Assistance Manual (FAM) will be updated to
reflect these changes.
III.

Additional Information

This section contains the following information:
● BIL Subaccounts Table. (Table 1) This table provides a listing of all available
subaccounts under the BIL AML Program, which is funded by monies sourced from the
U.S. Treasury.
● Fund Type Descriptions. This section describes the different types of funds listed in
Table 1, which are used in the BIL AML Program.

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May 2023

BIL AML Grant Subaccount Table
The table below contains a listing of standard subaccounts currently available for BIL AML
Grants:
Table 1: BIL Fund Subaccounts
Subaccount
01
03
04
19
21
23
24

Bipartisan Infrastructure Law
IL
IL
IL
IL
IL
IL
IL

Listed below is the fund type description.
IL

Funds authorized by section 40701 of the BIL that are available to eligible States and
Tribes.

Source: U.S. Treasury Funds
Listed below are the subaccount number definitions:
01.

Non-Emergency Administrative
These are costs that cannot be tracked to individual reclamation projects and include
items, such as travel, rental of vehicles, and any other administrative expenses. Project
Design and Engineering costs should not be incorporated into subaccount 01.

03.

Coal Project Costs (Non-Water Supply)
These are costs for actual construction, realty work, construction contracting,
construction inspection, and other items allocable to a specific project in accordance with
the BIL. Please note that project design and engineering coal-related costs and operation
and maintenance costs related to AMD projects should not be included under subaccount
03. An engineering and design subaccount 19, as described below, has been created to
track these coal-related costs. An operational and maintenance subaccount 21, as
described below, has been created to track these AMD related costs.

04.

Water Supply Project Costs
These costs are authorized by the BIL, and eligible States and Tribes may expend funds to
protect, repair, replace, construct, or enhance facilities related to water supplies adversely
affected by coal mining practices. Please note that project design and engineering coal-related
costs should no longer be included under subaccount 04. A new engineering and design
subaccount 19, as described below, has been created to track these coal-related costs
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19.

Coal Projects Engineering & Design Costs
These are coal-related engineering and design costs associated with site investigation, public
engagement, including identification and mapping of hazards; environmental sample collection
and data validation; costs associated with surveying design and engineering of reclamation
activities, including development of construction bid packages; costs associated with owner
operator searches, eligibility determination, historic and archeological surveys, threatened and
endangered species reports and consultation, document preparation related to NEPA, public
meetings, and landowner agreements; and any other costs associated with project preparation
before the award or initiation of a construction project.
Pursuant to section 403(c) of SMCRA, OSMRE maintains e-AMLIS, the central
electronic database for housing the national inventory of unreclaimed AML problems
affecting public health, safety, and the environment, and reclaimed sites, along with their
associated reclamation costs. BIL funding may be used by State or Tribal AML
Programs to amend their inventory of coal problems. Costs associated with the activities
necessary to update a State or Tribe’s inventory in e-AMLIS should be included under
this subaccount.
Please note that this definition does not include construction oversight or long-term
monitoring or maintenance. Any cost related to construction oversight or long-term
monitoring or maintenance should be included under direct project subaccounts such as
03 and 04. Any BIL costs related to long term AMD operational and maintenance costs
should be included under subaccount 21.

21.

Acid Mine Drainage (AMD) Operational and Maintenance Costs
These are costs associated with the long-term operation and maintenance of AMD treatment
facilities. This category was created as a result of the determination that States and Tribes
receiving BIL AML funding may use the grant funds to operate and maintain AMD treatment
facilities. Costs related to the construction of AMD treatment facilities should be included
under direct project subaccounts such as 03 and 04. Costs related to the design of AMD
treatment facilities should be included under subaccount 19.

23.

BIL Emergency Projects Costs
These costs are authorized by the BIL. As defined at 30 C.F.R. § 700.5, an emergency is a
sudden danger or impairment that presents a high probability of substantial physical harm to
the health, safety, or general welfare of people before the danger can be abated under normal
program operation procedures. Emergency project costs cover the emergency restoration,
reclamation, abatement, control, or prevention of adverse effects of coal mining practices on
eligible lands. Emergency projects must be pre-authorized by OSMRE, directly related to
emergency hazard abatement, and are subject to availability of funds.

24.

BIL Long Term AML Reclamation Fund
These costs are authorized by the Consolidated Appropriations Act, 2023, which amended the
BIL by authorizing eligible States and Tribes to deposit up to 30 percent of their annual BIL
AML grant amount in a long-term abandoned mine land reclamation fund established under State
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law.15 The amounts, including any interest earned, must be expended by the State or Tribe for:
• the abatement of the causes and the treatment of the effects of acid mine drainage
resulting from coal mining practices, including building, operating, maintaining, and
rehabilitating acid mine drainage treatment resulting from coal mining practices;
• the prevention, abatement, and control of subsidence; or
• the prevention, abatement, and control of coal mine fires.

This amendment is commonly referred to as the “Safeguarding Treatment for the Restoration of Ecosystems from Abandoned
Mines” (STREAM) Act.
19
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Appendix II: Table for BIL AML Applications
The following table is a template for State and Tribes to use for the submittal of supporting information
to accompany their BIL AML grant applications.1
This table will allow States and Tribes to report areas in which they are planning to conduct AML
reclamation and remediation work during the next five years from the time the table is submitted. It is
intended to provide the public and interested parties in Congress and the federal government with
information on the State’s and Tribe’s preliminary plans for spending BIL AML funding.
States and Tribes will advertise the information in the table on their respective websites for a minimum
of 60 calendar days following submission of their BIL AML grant applications.2 They will invite
ongoing public input to help identify, develop, and modify planned AML reclamation and remediation
activities.
Name/Description/AMLIS
Key of the PAD3

County of
PAD

Problem type(s)
within the PAD

Total e-AMLIS cost
estimate for the PAD4

Problem type(s)
to be reclaimed
in the PAD

OSMRE recognizes that the information provided in the table is only a projection of the work that may be done
and that States and Tribes need flexibility in planning AML reclamation activities to incorporate input received
from the public, respond to changes in circumstances that require priorities to be adjusted, and address AML
emergencies. States and Tribes may conduct AML reclamation activities in areas not identified in the table, which
will not be regarded as a change requiring a grant amendment. Annual and closeout reports will provide actual
project status each year.
1

2

States and Tribes may advertise or solicit public input on the list in advance of submitting a BIL application.

The Problem Area Description (PAD) is specific information required to establish a Problem Area in the eAMLIS inventory that describes a group of AML problems in a geographically distinct area.
https://www.osmre.gov/sites/default/files/pdfs/directive974.pdf
3

4

OSMRE recognizes that the cost estimates from e-AMLIS represent approximations of the costs to reclaim and

remediate AML features within the PAD and that e-AMLIS cost estimates only reflect construction costs; they do
not include other necessary costs such as planning, design, permitting, and construction oversight.

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Appendix III: BIL AML Project Flowchart

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Appendix IV: DOL Fact Sheet #66A: Bipartisan Infrastructure Law
This fact sheet provides general information relating to Davis-Bacon requirements for construction
projects funded by the Bipartisan Infrastructure Law (BIL), provided by the Department of Labor’s Wage
and Hour Division (WHD). The WHD administers and enforces Davis-Bacon labor standards on Federally
funded and assisted construction projects, and, as such, is responsible for determining locally prevailing
wage rates and ensuring those prevailing wages are paid to construction workers on covered projects.
Davis-Bacon Related Act Coverage of Bipartisan Infrastructure Law Construction Projects
The Davis-Bacon Act requires contractors and subcontractors to pay laborers and mechanics employed
on federal construction contracts no less than the locally prevailing wages and fringe benefits for
corresponding work on similar projects in the area. Many federal laws that authorize federal assistance for
construction projects, such as through grants, loans, loan guarantees, or other similar funding mechanisms,
require funding recipients to comply with the prevailing wage and labor standards requirements of the
Davis-Bacon Act. Such laws are generally known as Davis-Bacon “Related Acts,” or Davis-Bacon
Related Acts.
The BIL, which President Biden signed on November 15, 2021, focuses on rebuilding and improving our
nation’s aging infrastructure through a historic investment of federal funds in state and local infrastructure
construction. A vast majority of the federal funding authorized by the BIL requires the payment of DavisBacon prevailing wages on covered construction projects. The BIL applies Davis-Bacon labor standards
to federally-funded or assisted construction projects in three different ways by:
1. adding funding to programs previously authorized by an existing Davis-Bacon Related Act (such
as the Infrastructure for Rebuilding America program and the Drinking Water/Clean Water state
revolving loan funds);
2. adding new programs under the umbrella of an existing Davis-Bacon Related Act (such as the new
Bridge Investment program and the new Airport Terminal Improvement program); or
3. including provisions which expressly provide that Davis-Bacon labor standards apply to all
construction projects receiving funding under particular programs created by or funded through
the BIL. For example, construction projects assisted by funding made available under Division D
or an amendment made by Division D of the BIL (Energy) are subject to Davis-Bacon requirements
Finally, while the broadband assistance programs under Division F of the BIL do not generally require the
payment of Davis-Bacon prevailing wages, the agencies administering those programs may consider the
payment of prevailing wages as a positive factor when allocating funding. WHD will be available to
provide guidance to funding applicants and funding agencies who are considering the payment of DavisBacon prevailing wages as a factor in connection with funding awards under the BIL’s broadband
assistance programs.

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Basic Provisions/Requirements of Davis-Bacon Related Acts
Funding for construction projects authorized by the BIL requires certain actions on the part of federal
funding agencies, funding recipients (such as state or local agencies), and construction contractors in order
to ensure compliance with Davis-Bacon Related Acts.
Federal Funding Agencies
Among other requirements, the Federal funding agency must:
•

•
•

notify potential funding recipients that the Davis-Bacon labor standards are applicable to any
construction projects that receive the relevant BIL funding; ensure that the funding recipients
require the Davis-Bacon contract clauses, as set forth at 29 C.F.R. § 5.5, and applicable wage

determinations be inserted into all contracts for construction projects receiving the federal funding (a wage
determination is a schedule of prevailing wage rates determined by the Secretary of Labor that applies to
construction subject to Davis-Bacon requirements in a particular geographic area);

provide guidance to funding recipients as to which construction projects are covered by DavisBacon requirements and which wage determinations apply to those projects; and
take steps to ensure that the Davis-Bacon requirements are met on their funded projects, including
receiving and reviewing certified payrolls submitted by contractors (except to the extent that the
federal agency has delegated the receipt and review of certified payrolls to the funding recipient).

Funding Recipients
Among other requirements, the funding recipients must:
•

•
•
•
•

ensure that the Davis-Bacon contract clauses and applicable wage determinations are inserted into
any construction contracts entered into by themselves or their sub-recipients for projects receiving
any federal funding subject to Davis-Bacon labor standards (the required contract clauses are set
forth at 29 C.F.R. § 5.5, and general wage determinations and guidance on their application can be
found at alpha.sam.gov);
provide guidance to sub-recipients and contractors as to Related Act coverage, wage determination
applicability, and the classifications of work performed on the contract;
conduct sufficient monitoring of sub-recipients and contractors to ensure that laborers and
mechanics are being paid the applicable prevailing wages and fringe benefits;
receive and review certified payrolls, and, where applicable, forward certified payrolls to the
federal funding agency; and
upon the written request of the Department of Labor, or on their own initiative, both the federal
funding agencies and the funding recipients must withhold payments to the prime contractors in
an amount sufficient to cover any unpaid prevailing wages owed to workers or suspend any further
payments until violations of the Davis-Bacon labor standards have ceased.

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Failure to take these actions may result in the loss of the federal funding, in accordance with 29 C.F.R.
5.6.
Contractors and Subcontractors
Among other requirements, contractors and subcontractors must:
•

•
•
•

pay at least the Davis-Bacon prevailing wages listed in the applicable wage determinations
included in the contract to laborers and mechanics who work on the site of work—
o the Davis-Bacon prevailing wage is the combination of the basic hourly rate and any fringe
benefits listed in a Davis-Bacon wage determination;
o contractors can meet this obligation by paying each laborer and mechanic the applicable
prevailing wage for the classification of work they perform entirely as cash wages or by a
combination of cash wages and employer-provided bona fide fringe benefits;
o contractors must pay laborers and mechanics the applicable prevailing wages for all hours
worked on the site of the work on a weekly basis (except for contributions to bona fide
fringe benefit plans, which must be made at least quarterly);
maintain an accurate record of hours worked and wages paid, including fringe benefit
contributions;
submit certified payrolls to the contracting agency/funding recipient each week, within seven days
of the payroll date for that workweek; and
ensure that the required contract clauses and applicable wage determinations are incorporated into
any lower-tier subcontracts.

Where to Obtain Additional Information
For additional information, visit the Wage and Hour Division website: www.dol.gov/agencies/whd or call
our toll-free information and helpline, 1-866-4-USWAGE (1-866-487-9243), available 8 a.m. to 5 p.m. in
your time zone. This appendix is for general information and is not to be considered in the same light as
official statements of position contained in the regulations.
The contents of this appendix do not have the force and effect of law and are not meant to bind the public
in any way. This appendix is intended only to provide clarity to the public regarding existing requirements
under the law or agency policies.

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