USAID Annual Diversity, Equity, Inclusion, and Accessibility Survey

Forms and Documents

Document Name	Status
Justification of Emergency Processing Memo - DEIA Survey.pdf Supplementary Document	2022-07-07
ICR Supporting Statement B - DEIA Survey.pdf Supporting Statement B	2022-07-01
ICR Supporting Statement A - DEIA Survey.pdf Supporting Statement A	2022-07-01

IC Document Collections

IC ID	Document Title	Status
254468	USAID Annual DEIA Survey Other-Survey	New

ICR Details

OMB Control No:	ICR Reference No: 202207-0412-001
Status: Received in OIRA	Previous ICR Reference No:
Agency/Subagency: AID	Agency Tracking No:
Title: USAID Annual Diversity, Equity, Inclusion, and Accessibility Survey
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 07/14/2022
Date Submitted to OIRA: 07/07/2022

	Requested	Previously Approved
Expiration Date	6 Months From Approved
Responses	11,000	0
Time Burden (Hours)	3,667	0
Cost Burden (Dollars)	0	0

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Abstract: The Agency-wide DEIA survey will establish a baseline for DEIA-related metrics, including expanded demographic data collection; enabling longitudinal evaluation at the Agency level and within Bureaus, Independent Offices, and Missions. The information will be collected via a digital survey and will be distributed to all of USAID's workforce to determine what policies, programs, and practices present barriers to equal opportunity. Data collected through this survey will allow USAID to perform its decision-making in a manner that does not tolerate or contribute to inequity, discrimination, exclusion, or stigma toward any population or group.

Emergency Justfication: In order to ensure inclusion and equity, and to gain useful and meaningful insights into USAID’s climate around DEIA, we are requesting emergency processing. This survey collection will allow respondents to voluntarily and anonymously submit responses. The data collected will in turn be provided in aggregate to USAID stakeholders to review, analyze, and identify trends, including viewpoints and perceptions of all groups in USAID’s workforce, using demographic data in a variety of ways. 5 C.F.R. § 1320.13(a)(2) allows for emergency processing of collections of information in instances where an agency “... cannot reasonably comply with the normal clearance procedures under this part because... (i) Public harm is reasonably likely to result if normal clearance procedures are followed.” This “do no harm” approach will allow USAID to perform its decision-making in a manner that does not tolerate or contribute to inequity, discrimination, exclusion, or stigma toward any population or group, avoiding public harm. Therefore, USAID respectfully requests emergency approval to launch the DEIA Survey to staff who have a usaid.gov e-mail address irrespective of their employment status to be administered as quickly as possible, with a total of up to an estimated 11,000 respondents, as the information obtained in the survey would inform Agency leadership and support decision making in delivering on President Biden’s mandate in the previously mentioned Executive Orders. USAID cannot reasonably comply with the normal clearance procedures under the PRA because doing so would delay the Agency's efforts to assess and provide ongoing, real-time input to our workforce around DEIA and act appropriately to any findings to ensure all the workforce feels supported and empowered. As such, we request expedited approval of this information collection.

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Authorizing Statute(s): US Code: 29 USC 206(d) Name of Law: Minimum Wage
   EO: EO 14035 Name/Subject of EO: Executive Order on Diversity, Equity, Inclusion, and Accessibility in the Federal Workforce
   EO: EO 13985 Name/Subject of EO: Executive Order On Advancing Racial Equity and Support for Underserved Communities Through the Feder
   EO: EO 13988 Name/Subject of EO: Executive Order on Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual
   EO: EO 14031 Name/Subject of EO: Executive Order on Advancing Equity, Justice, and Opportunity for Asian Americans, Native Hawaiians,
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
USAID Annual DEIA Survey

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	11,000	0	0	11,000	0	0
Annual Time Burden (Hours)	3,667	0	0	3,667	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new ICR collection.

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Annual Cost to Federal Government:

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/07/2022

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