NEH Individual Pro NEH Individual Programs Acceptance Form

NEH Individual Programs Acceptance Form (Word Doc Template w/ Annotations)
This form is completed using an Agency Defined Form within eGMS REACH. The form
is broken into 3 tabs and includes instructions and a burden statement at the top of the
form.
Contents of form are shown in bordered text boxes. Annotating text that appears outside
of border does not appear in the form.
Instructions & Burden Statement

NEH Individual Programs Acceptance Form
OMB Approval Number: 4040-0014; Expiration Date: 2/28/2022
Instructions: You must accept or decline the offer of an NEH individual award
(Fellowships, Awards to Faculty, Fellowships for Advanced Social Science Research on
Japan, Summer Stipends, Documenting Endangered Language Fellowships, Public
Scholar) at least one week prior to your requested period of performance start date or no
later than the date specified in your NEH offer letter (whichever comes first.) To accept
the offer, please complete and submit the acceptance form, following the provided
instructions, through eGMS Reach by this deadline. In accepting the offer of an NEH
individual award, you agree to comply with the NEH Terms and Conditions applicable
to your individual award program.
Burden Statement: NEH estimates the average time to complete this form is 30
minutes. This estimate includes the time for reviewing the instructions for this form,
gathering the necessary data and entering the data on the form. Please send any
comments regarding this estimated completion time or any other aspect of the form,
including suggestions for reducing completion time, to the Director, Office of
Publications, National Endowment for the Humanities, Washington, D.C. 20506; and to
the Office of Management and Budget, Paperwork Reduction Project (3136-0134),
Washington, DC 20503. According to the Paperwork Reduction Act of 1995, no persons
are required to respond to a collection of information unless it displays a valid OMB
control number.

Tab 1 of 3: Contact Info
Contact information tab requests SSN, mailing address, phone contact information, and
email address. SSN is used to verify that individual applicant is eligible to receive
federal funding. SSN information is encrypted in eGMS record and the completed PDF
version of the form. Permissions for NEH staff to view SSNs within eGMS is controlled
by NEH’s Office of Information Resource Management.

Contact Info
Social Security Number
Provide your personal Social Security Number or Tax ID Number, even if you will elect
to have the award routed through your institution. We cannot accept the EIN for your
employing institution. This information is encrypted upon submission.
**********
Mailing Address
Provide your mailing address. Click the button labeled "Save" on the far right once you
have entered your mailing address information. Provide only one address.

Office Phone
Home Phone
Cell Phone
Email Address

Tab 2 of 3: Award Period
Award period tab uses conditional visibility to allow the form to be used for all NEH’s
individual award programs. Period of performance requirements vary by program.
Visible questions vary based on r earlier responses within this tab. Each instance of this
tab is shown within the text boxes below.
Options for response are:
• FEL: NEH Fellowships; NEH Mellon Fellowships for Digital Publication
• FO: Fellowships for Advanced Social Science Research on Japan
• FT: Summer Stipends
• HB: NEH Awards for Faculty at HBCU’s, HIS’s, TCU’s
• FN: Documenting Endangered Languages Fellowships
• FZ: Public Scholar
Selecting the following values results in the form prompting a full-time continuous
period of performance as shown below. :
• FEL: NEH Fellowships; NEH Mellon Fellowships for Digital Publication
• FO: Fellowships for Advanced Social Science Research on Japan
• FT: Summer Stipends
Indicate the prefix of your award's Federal Award Identification Number (FAIN):
NEH funds a variety of individual award programs. Each of these programs is subject to different rules and
guidelines. Refer to your award's Federal Award Identification Number (FAIN) in eGMS Reach to ensure
you are selecting the correct prefix. Your FAIN can also be found on your NEH offer letter, where it is
referred to as the "Application Number."
Selecting the incorrect prefix may result in a delay in processing your award.
(FEL/FO/FT)
Period of Performance Start Date
Your award requires full-time continuous participation. Indicate your desired start date. The start date must
fall on the first day of the month in which the period of performance begins. Your start date may be different
from that on your application, however the duration of your period of performance may not change.

Period of Performance End Date
Your award requires full-time, continuous participation. Indicate your desired end date. The end date must
fall on the final day of the month in which the period of performance ends. Your end date may be different
from that on your application, however the duration of your period of performance may not change.

In this example, the respondent would then move onto tab 3 of 3: ACH Vendor
Options.

Tab 2 of 3: Award Period (Continued)
Alternatively, selecting the following values results in the form prompting the
respondent to select split or continuous active participation during the period of
performance.
• HB: NEH Awards for Faculty at HBCU’s, HIS’s, TCU’s
• FN: Documenting Endangered Languages Fellowships
• FZ: Public Scholar
Indicate the prefix of your award's Federal Award Identification Number (FAIN):
NEH funds a variety of individual award programs. Each of these programs is subject to different rules and
guidelines. Refer to your award's Federal Award Identification Number (FAIN) in eGMS Reach to ensure you are
selecting the correct prefix. Your FAIN can also be found on your NEH offer letter, where it is referred to as the
"Application Number."
Selecting the incorrect prefix may result in a delay in processing your award.
HB/FN/FZ
Do you wish to divide your project into multiple periods of activity?
The HB and FZ programs permit the division of the period of performance into a mix of part-time and full-time
participation, but do not permit a period of inactivity. Refer to the Notice of Funding Opportunity for more
information.
The FN program permits a period of inactivity but requires full-time participation during active periods. Refer to
the Notice of Funding Opportunity for more information.
A couple of examples:
A 12 month award may be divided into 4 months of full time participation, 3 months of inactivity, and another 8
months of full time participation for an equivalent of 12 months full time activity over a total of 15 months.
A 10 month award may be divided into 6 months of full time participation, followed by 2 months of half time
participation, and finally ending with 3 months of full time participation for an equivalent of 10 months of full
time activity over 11 months.

Tab 2 of 3: Award Period (Continued)
If the respondent selects No, the form prompts an uninterrupted period of performance.
Indicate the prefix of your award's Federal Award Identification Number (FAIN):
NEH funds a variety of individual award programs. Each of these programs is subject to different rules and
guidelines. Refer to your award's Federal Award Identification Number (FAIN) in eGMS Reach to ensure
you are selecting the correct prefix. Your FAIN can also be found on your NEH offer letter, where it is
referred to as the "Application Number."
Selecting the incorrect prefix may result in a delay in processing your award.
(HB/FN/FZ)
Do you wish to divide your project into multiple periods of activity?
The HB and FZ programs permit the division of the period of performance into a mix of part-time and fulltime participation, but do not permit a period of inactivity. Refer to the Notice of Funding Opportunity for
more information.
The FN program permits a period of inactivity but requires full-time participation during active periods.
Refer to the Notice of Funding Opportunity for more information.
A couple of examples:
A 12 month award may be divided into 4 months of full time participation, 3 months of inactivity, and
another 8 months of full time participation for an equivalent of 12 months full time activity over a total of 15
months.
A 10 month award may be divided into 6 months of full time participation, followed by 2 months of half
time participation, and finally ending with 3 months of full time participation for an equivalent of 10 months
of full time activity over 11 months.
(No)
Uninterrupted, Full Time Period of Performance Start Date

Uninterrupted, Full Time Period of Performance End Date

In this example, the respondent would then move onto tab 3 of 3: ACH Vendor
Options.

Tab 2 of 3: Award Period (Continued)
If the respondent selects Yes, the form prompts the responded to provide the dates of
activity/inactivity and to specify their desired level of full-time effort.
Indicate the prefix of your award's Federal Award Identification Number (FAIN):
NEH funds a variety of individual award programs. Each of these programs is subject to different rules and
guidelines. Refer to your award's Federal Award Identification Number (FAIN) in eGMS Reach to ensure you are
selecting the correct prefix. Your FAIN can also be found on your NEH offer letter, where it is referred to as the
"Application Number."
Selecting the incorrect prefix may result in a delay in processing your award.
(HB/FN/FZ)
Do you wish to divide your project into multiple periods of activity?
The HB and FZ programs permit the division of the period of performance into a mix of part-time and full-time
participation, but do not permit a period of inactivity. Refer to the Notice of Funding Opportunity for more
information.
The FN program permits a period of inactivity but requires full-time participation during active periods. Refer to
the Notice of Funding Opportunity for more information.
A couple of examples:
A 12 month award may be divided into 4 months of full time participation, 3 months of inactivity, and another 8
months of full time participation for an equivalent of 12 months full time activity over a total of 15 months.
A 10 month award may be divided into 6 months of full time participation, followed by 2 months of half time
participation, and finally ending with 3 months of full time participation for an equivalent of 10 months of full
time activity over 11 months.
(Yes)
Indicate the desired start/end dates for the 3 periods below. Ensure that the total duration of these periods is
equivalent to the full duration of your project.
Periods during which you will be active on the project must be at least 2 months long. Keep in mind you may only
be in an Inactive status during period 2. Selecting an inactive status during periods 1 or 3 may result in a shorter
period of performance and a reduction in funding.
Indicate the desired start and end dates for each period. After entering your desired dates, you must click
the "Save" button to the right before continuing onto the next section of the Acceptance Form.

In this example, the respondent would then move onto tab 3 of 3: ACH Vendor
Options.

Tab 3 of 3: ACH Vendor Options
Instructions:
How would you like the direct deposit stipend paid? Choose only one option.
Note: You will be required to provide ACH details for the desired deposit account directly to
NEH's accounting office at a later time.

Do you need a larger first payment?

If the respondent selects No, no further questions follow. The respondent will save and
submit the form.

Tab 3 of 3: ACH Vendor Options (Continued)
If the respondent selects “Yes”, the form prompts the respondent to provide more
information.
Instructions:
How would you like the direct deposit stipend paid? Choose only one option.
Note: You will be required to provide ACH details for the desired deposit account directly to
NEH's accounting office at a later time.

Do you need a larger first payment?
(Yes)
Provide details about the reason for requesting a larger first payment.

No further questions follow. The respondent will save and submit the form.