HUD Form 40154 Letterhead : Entitlement Grant Closeout and Recapture of

U.S. Department of Housing and Urban Development
Community Planning and Development
OMB Approval No. 2506-0193 (exp 1/31/2015)

Attachment: A
LETTERHEAD
Date _______________
Dear _______________:
SUBJECT: Entitlement Grant Closeout and Recapture of Unspent Grant Funds
Community Development Block Grant – Recovery
Grant Number:
It appears that the activities are completed and funds have been drawn down and the grant is
ready for closeout. In accordance with the U.S. Department of Housing and Urban Development
CDBG Closeout Procedures regulation at 24 CFR 570.509 (b) (3), any unspent funds remaining in
the account of an expired grant period are to be recaptured. Our records indicate that your CDBGR grant has a remaining balance of ____________.
Program income generated from the use of CDBG-R funds will be treated as program income
of the regular CDBG program, not as program income of the CDBG-R program. In order to
proceed with this grant closeout and recapture of the remaining funds, the following
documentation should be submitted by the grantee.





Final Report (if not already submitted)
Federal Financial Report Form 425 (if not already submitted)
A completed copy of the enclosed “CDBG-R Grantee Closeout Certification” signed by the
grantee’s authorized representative
A completed copy of “CDBG-R Closeout Checklist” signed by the grantee’s authorized
representative

The Grantee Closeout Certification has been completed for your review, and your signature
confirms the accuracy of the information. HUD retains the right to monitor and follow-up on
monitoring and audit findings. In addition, the Department may recover disallowed costs for
ineligible activities or to take other appropriate actions identified at 24 CFR 570.910, if HUD
determines that the information provided by the grantee was false, erroneous or did not meet
statutory or regulatory requirements. Once HUD has approved the certification, an executed copy
will be returned to you as evidence that the grant has been closed out.
Please return the signed certification and the other listed documents to our Office within 15
days of the date of this letter. If you have any questions, please contact the CPD Representative.
Sincerely,
CPD Director
Enclosure
Page 1
HUD Form 40154 (1/2012)