The Study of Disability Services Coordinators and Inclusion in Head Start, 2019-2024

Forms and Documents

Document Name	Status
NonSub Change Study of DSC and Inclusion in Head Start.docx Justification for No Material/Nonsubstantive Change	2022-03-22
NonSub Change Memo_OMB 0970_0585 Study of Disability Services Coordinators and Inclusion in Head Start.docx Justification for No Material/Nonsubstantive Change	2022-02-16
Attachment G OPRE Response to Comments The Study of Disability Services Coordinators 9-22 clean.docx Supplementary Document	2021-09-28
Attachment F Examples of Study Awareness Documentation The Study of Disability Services Coordinators 9-22 clean.docx Supplementary Document	2021-09-28
Attachment E Phase 3 Recruitment The Study of Disability Services Coordinators 9-22 clean.docx Supplementary Document	2021-09-28
Attachment D Phase 2 Recruitment The Study of Disability Services Coordinators_Revised_02-14-22_Clean.docx Supplementary Document	2022-02-16
Attachment C Phase 1 Recruitment The Study of Disability Services Coordinators_03-17-22_clean.docx Supplementary Document	2022-03-21
Attachment B Informed Consents The Study of Disability Services Coordinators 9-22-21 clean.docx Supplementary Document	2021-09-28
Attachment A Crosswalk Mapping Study Goals to Research Questions Constructs and Instruments 9_21.docx Supplementary Document	2021-09-28
Supporting Statement B_The Study of Disability Services Coordinators and Inclusion in Head Start_clean.docx Supporting Statement B	2021-12-28
Supporting Statement A_The Study of Disability Services Coordinators and Inclusion in Head Start_clean.docx Supporting Statement A	2021-12-28

IC Document Collections

IC ID	Document Title	Status
249538	DSC Interview (Phase 3) Other-Interview Guide	Unchanged
249537	Survey of EHS/HS DSCs (Phase 2) - Phone Other-Survey	Unchanged
249536	Survey of EHS/HS DSCs (Phase 2) - Web Other-Survey	Unchanged
249502	Survey of EHS/HS Program Directors (Phase 1) - Phone Other-Survey	Modified
249501	Survey of EHS/HS Program Directors (Phase 1) - Web Other-Survey	Modified

ICR Details

OMB Control No: 0970-0585	ICR Reference No: 202203-0970-003
Status: Received in OIRA	Previous ICR Reference No: 202202-0970-005
Agency/Subagency: HHS/ACF	Agency Tracking No: OPRE
Title: The Study of Disability Services Coordinators and Inclusion in Head Start, 2019-2024
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 03/23/2022

	Requested	Previously Approved
Expiration Date	01/31/2025	01/31/2025
Responses	1,600	1,600
Time Burden (Hours)	994	994
Cost Burden (Dollars)	0	0

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Abstract: On January 3, 2022, we received OMB approval for the Study of Disability Services Coordinators (DSC) and Inclusion in Head Start (OMB #0970-0585) and on 2/24/22 we received approval for a non-substantive change to revise study materials (recruitment materials and survey items) to account for the number of DSCs that are new to the role. This study will provide a national picture of the DSC workforce for Early Head Start (EHS) and Head Start (HS), including American Indian/Alaska Native (Region XI) and Migrant and Seasonal Head Start (MSHS) (Region XII) grantees and/or delegate agencies. We released a soft launch of the Phase 1 Survey of EHS/HS Program Directors on 2/8/22 and the full release (with the exception of programs that may require Tribal IRB/RRB or school district approval) on 2/24/22. The first question on the survey asked if respondents are a director of an agency that directly served children through EHS/HS. If they responded “no,” the survey closed, and the link would no longer work. Since then, we have observed a high number of screen-outs as well as received numerous emails from EHS/HS staff asking that we reopen the survey link. These inadvertent screen-outs place undue burden on program staff, who are reaching out to the study team to request that they reopen their survey, and decrease our response rates, since some proportion of individuals who get locked out of the survey will not reach out to the study team to request that it get reopened. Since we are relying on responses to the Phase 1 Survey of EHS/HS Program Directors to build the sample frame for the Phase 2 Survey of DSCs, this issue presents a serious challenge to the overall success of the study. To mitigate these issues, we are requesting changes to the Phase 1 instrument and recruitment materials. Additionally, we have learned that edits to our Tribal Leadership and Superintendent letters are necessary to properly address and provide information to recipients.

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Authorizing Statute(s): US Code: 42 USC 9835 Name of Law: Head Start Act
   US Code: 42 USC 9835 Name of Law: Head Start Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 38722	07/22/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 53963	09/29/2021
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 5

IC Title	Form No.	Form Name
DSC Interview (Phase 3)
Survey of EHS/HS DSCs (Phase 2) - Phone
Survey of EHS/HS DSCs (Phase 2) - Web
Survey of EHS/HS Program Directors (Phase 1) - Phone
Survey of EHS/HS Program Directors (Phase 1) - Web

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,600	1,600	0	0	0	0
Annual Time Burden (Hours)	994	994	0	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new information collection.

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Annual Cost to Federal Government: $424,587

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/23/2022

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