TEMPLATE_Event Request letter.2019

Please use this template to prepare the request letter - send to ​specialevents@nara.gov
Date

David Ferriero
Archivist of the United States
National Archives and Records Administration
700 Pennsylvania Avenue, N.W. Washington, D.C. 20408

Dear Mr. Ferriero:
On behalf of [​organization/company name​], I am inquiring about the use of the ​[name
of room]​ at the National Archives Building on ​[date]​ at ​[time]​ for ​[# of people]​ for
[name of event]​.
The ​[organization/company name]​ is ​[give information about organization. Is it
cultural, educational, literary, scientific, etc?] [Describe type, purpose and time frame
of the proposed event and its relatedness to the Archives’ mission and /or programs.
Clearly outline the relevant connection of the proposed event to the Archives.
Describe who the invitees/attendees are and purpose of the event]
[Organization name]​ agrees to pay the National Archives Trust Fund a space use fee of ​$
(determined by Special Events staff)​. We will also pay the National Archives
administrative fee and event support costs such as security, audio visual and facility
management services; if applicable.
[Organization name]​ agrees to pay all other direct costs associated with the event, such
as catering, décor and entertainment.
I hope that you will give serious consideration to this request.
Sincerely,
[Signed by head of the organization]