18 Cfr 369.1

Pt. 369

18 CFR Ch. I (4–1–18 Edition)
SCHEDULE OF RECORDS AND PERIODS OF RETENTION—Continued
Item No. and description

Retention period
Treasury

32. Statements of funds and deposits:
(a) Summaries and periodic statements of cash balances on hand and with depositories for company
or associate.
(b) Requisitions and receipts for funds furnished associates and others.
(c) Statements of periodic deposits with external fund
administrators or trustees.
(d) Statements of periodic withdrawals from external
fund.
33. Records of deposits with banks and others:
(a) Statements from depositories showing the details
of funds received, disbursed, transferred, and balances on deposit, bank reconcilement papers and
statements of interest credits.
(b) Check stubs, registers, or other records of checks
issued.

Destroy at option after completion of audit by independent accountants.
Destroy at option after funds have been returned or accounted
for.
Retain records for the most recent 3 years.
Retain records for the most recent 3 years.

Destroy at option after completion of audit by independent accountants.

6 years.

Payroll Records
34. Payroll records:
(a) Payroll sheets or registers of payments of salaries
and wages, pensions and annuities paid by company or by contractors of its account.
(b) Records showing the distribution of salaries and
wages paid for each payroll period and summaries
or recapitulations of such distribution.

6 years.

6 years.

Miscellaneous
35. Financial, operating and statistical annual reports regularly
prepared in the course of business for internal administrative
or operating purposes.
36. Budgets and other forecasts (prepared for internal administrative or operating purposes) of estimated future income, receipts and expenditures in connection with financing, construction and operations, including acquisitions and disposals
of properties or investments.
37. Periodic or special reports filed by the company on its own
behalf with the Commission or with any other Federal or
State rate-regulatory agency, including exhibits or amendments to such reports:
(a) Reports to Federal and State regulatory commissions including annual financial, operating and statistical reports.
(b) Monthly and quarterly reports of operating revenues, expenses, and statistics.
38. Advertising: Copies of advertisements by or for the company on behalf of itself or any associate company in newspapers, magazines, and other publications, including costs
and other records relevant thereto (excluding advertising of
appliances, employment opportunities, routine notices, and
invitations for bids all of which may be destroyed at option).

PART 369—STATEMENTS AND
REPORTS (SCHEDULES)

3 years.

5 years.

5 years.
2 years.

§ 369.1 FERC Form No. 60, Annual report of centralized service company.

AUTHORITY: 42 U.S.C. 16451–16463.
SOURCE: Order 684, 71 FR 65267, Nov. 7, 2006,
unless otherwise noted.
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5 years.

(a) Prescription. The form of annual
report for centralized service companies, designated as FERC Form No. 60,
is prescribed for the reporting year 2008
and each subsequent year.

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Federal Energy Regulatory Commission

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(b) Filing requirements. (1) Who must
file. Unless the holding company system is exempted or granted a waiver by
Commission rule or order pursuant to
§§ 366.3 and 366.4, every centralized service company (See § 367.2 of this chapter)
in a holding company system must prepare and file electronically with the
Commission the FERC Form No. 60
then in effect pursuant to the General
Instructions set out in the form.
(2) When to file and what to file.

§ 369.1
(i) The annual report for the year
ending December 31, 2008 must be filed
by May 1, 2009. The annual report for
each year thereafter must be filed by
May 1 of the following years.
(ii) The annual report in effect must
be filed with the Commission as prescribed in § 385.2011 of this chapter and
as indicated in the General Instructions set out in the form, and must be
properly completed and verified. Filing
on electronic media pursuant to
§ 385.2011 of this chapter is required.

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