Employee Travel Files

Forms and Documents

Document Name	Status
0702-0131_SSA_3.15.2022.docx Supporting Statement A	2022-03-15
DRAFT SORN - AAFES 0401.04 - Personnel Systems (003).docx Supplementary Document	2022-02-11
SSN JUST MEMO - PERSONNEL SYSTEMS-2022.pdf Supplementary Document	2022-02-11
PIA - EXCHANGE PERSONNEL SYSTEMS-2022.pdf Supplementary Document	2022-02-11

IC Document Collections

IC ID	Document Title	Status
219107	HR Relocation Request Templates Other-On Line System	Modified

ICR Details

OMB Control No: 0702-0131	ICR Reference No: 202202-0702-002
Status: Received in OIRA	Previous ICR Reference No: 201901-0702-002
Agency/Subagency: DOD/DOA	Agency Tracking No:
Title: Employee Travel Files
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 03/16/2022

	Requested	Previously Approved
Expiration Date	36 Months From Approved	03/31/2022
Responses	250	350
Time Burden (Hours)	125	263
Cost Burden (Dollars)	6,274	11,687

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Abstract: Information is collected to provide the basics of processing an employee's official travel request for permanent change of duty station (PCS). This allows the Exchange HR travel team to determine eligibility for travel, provide assistance in applying for visas/passports, moving goods and locating residences. Pertinent information on an employee's spouse or dependents is also collected to effectively arrange a change of duty station.

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Authorizing Statute(s): US Code: 10 USC 8013 Name of Law: Secretary of the Air Force
   EO: EO 9397 Name/Subject of EO: (SSN)
   US Code: 10 USC 3013 Name of Law: Secretary of the Army
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 37138	07/14/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 14518	03/15/2022
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
HR Relocation Request Templates

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	250	350	0	-100	0	0
Annual Time Burden (Hours)	125	263	0	-138	0	0
Annual Cost Burden (Dollars)	6,274	11,687	0	-5,413	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: There was a decrease in the Respondent Burden and Labor Cost due to continued COVID-19 protective measures and change in estimated response time. Additionally, due to the COVID-19 protective measures there was also a decrease in the cost to the Federal Government.

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Annual Cost to Federal Government: $54,559

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/16/2022

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