19a. FY21+ Geographic Location of Project Activity - Additional Guidance

INSTRUCTIONS
GEOGRAPHIC LOCATION OF PROJECT ACTIVITY (GEO) REPORT
FY21 and Later Awards

1.8.21

The GEO for FY21 and later awards (award number ends in -21 or later) must be
submitted through the Venues tab in REACH. You have two options: directly enter your
GEO information in the Venues tab spreadsheet (works best with fewer entries) or use
our Excel spreadsheet template to organize your GEO information offline and then
paste it into the Venues tab spreadsheet.
Excel spreadsheet template
If you choose to work from the spreadsheet template, you can find it here:
https://www.arts.gov/sites/default/files/GEO-spreadsheet-for-Venues-tab-1.7.21.xlsx.
The spreadsheet template is specifically formatted to match all of the data validations in
the Venues tab spreadsheet. Do not attempt to modify the spreadsheet headers or
dropdowns, or enter information in a format that is different from what is requested.
When pasting into the Venues tab spreadsheet, do not include the header row. Doing
otherwise will result in errors when you paste your data.
At the Venues tab
At the Venues tab in REACH, click on “Edit Venues.” Enter your data in the
spreadsheet, one record per row. (Or highlight the correct number of rows to paste data
from the template.) All locations of significant project activity must be entered. Review
the GEO FAQs if you have questions about the type of data you should be entering.
PLEASE NOTE: GEO entries will not save until you click Save. Do not close the
window or hit the back button on your browser without saving data first.
The GEO spreadsheet fields are described below:
Site Name: The name of the venue where the activity took place.
Activity Type: Use the dropdown list to select the activity type that best matches what
occurred at this location. If multiple types of activity took place, select the one that was
most significant.
Venue Type: Use the dropdown list to select the venue type that best matches this
location.

Is Primary: Select True from the dropdown list if this was the primary venue for your
award activity. Select False if another venue was primary or if there was no primary
venue. (It is not required that one venue is primary.)
Is Tentative: Since the GEO is completed after your project ends, select False from the
dropdown list.
Street1: Enter the physical location of the venue. Spell out the street
name completely. Street types and directionals may be abbreviated (e.g.,
Pennsylvania Ave NW, W Maple St). Do not use PO Box or Rural Route
numbers.
Street2: Enter suite numbers, floors, and any additional information (such
as the name of a university/college or auditorium/hall).
City: The city where the venue is located.
State: The two-letter state abbreviation of the state where the venue is located.
Select from the dropdown list.
Postal Code: The five-digit ZIP code for the location of the venue.
Country: Select USA from the dropdown, or a different country if you are reporting on
international activity.
From: The date on which project activity began at the location. If uncertain of the exact
date, select the first day of the month. Use a MM/DD/YYYY format.
To: The last date of project activity at the location. If uncertain of the exact date, select
the last day of the month. Use a MM/DD/YYYY format.
Saving and submitting your GEO
When you have finished entering or pasting your GEO data, click Save and then click
Back to Award.
IMPORTANT: When done, you must also respond Yes to the GEO Submission
Confirmation at the award’s Forms & Reports tab in REACH. This is how your
GEO status will be changed to “Submitted.”

Special Instructions for Reporting Sub-Granting Activity
If (and only if) your award authorized sub-granting, use the instructions above, but with
the following modifications:
For To and From: Enter the date the sub-grant was awarded.
For Street1, Street2, City, State, and ZIP: Enter the sub-grant recipient’s street 1, street
2, city, state and ZIP.
Leave the Site Name, Activity Type, Venue Type columns blank. However, do not
delete these columns or their header names.
Add a column (to the right of the To column) for use in reporting the subgrant
amounts. You can label this column SubgrantAmount or leave its header
blank. In this column, enter each sub-grant amount as a number; you do not need
to format it as a dollar figure or include commas. (Example: 5000). You must enter
a non-zero sub-grant amount value in each row you submit.