BLM-32 Lands & Minerals Authorization Tracking System

U.S. Department of the Interior

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BLM-32 Lands & Minerals
Authorization Tracking System
56 FR 5014, February 7,1991; Modification published 73 FR 17376, April 1, 2008

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DEPARTMENT OF THE INTERIOR

Office of the Secretary

Privacy Act of 1974--Establishment and Deletion of Notices of Systems of
Records 

Pursuant to the provisions of the Privacy Act of 1974, as amended (5 U.S.C. 552a),
notice is hereby given that the Department of the Interior proposes to establish two
new notices, and delete three notices describing systems of records maintained by
the Bureau of Land Management (BLM). One new notice is entitled “Name File
System— Interior, LLM-31” and describes the system of records containing a
central file for names of all entities transacting business with BLM, and is designed
to interface with all Privacy Act Systems in BLM. The names of individuals stored in
the Name File System are only those names appearing in existing BLM Privacy Act
systems with which it interfaces.

One new notice is entitled “Land & Minerals Authorization Tracking System—
Interior, LLM-32” and describes the system of records containing information
pertaining to land records, including the names and addresses of claimants and
applicants, area descriptions, and payments due as a result of leasing or mineral
extraction. This notice combines three previously published system notices, i.e.,
“Alaska Native Claims—Interior, BLM-5” which was previously published in the
Federal Register on July 10,1986 (51 FR 25107); “Land and Resource Case File—
Interior, BLM-7” which was previously published in the Federal Register on July
10,1986 (51 FR 25108); and "Recordation of Mining Claims—Interior, BLM-29"
which was previously published in the Federal Register on July 10,1986 (51 FR
25112). These three systems are being deleted horn the Department’s inventory of
Privacy Act systems of records notices. The two proposed new systems notices are
published in their entirety below.

As required by the Privacy Act of 1974, as amended (5 U.S.C. 552a(r)), the Office of
Management and Budget, the Senate Committee on Governmental Affairs, and the
House Committee on Government Operation have been notified of this action. 5
U.S.C. 552a(e)(ll) requires that the public be provided a 30-day period in which to
comment on the intended use of the information in the system of records.

The Office of Management and Budget in its Circular A-130 requires a 60-day
period to review such proposal. Therefore, written comments on this proposal can
be addressed to the Department Privacy Act Officer, Office of the Secretary (PMI),
Room 2242, Main Interior Building, U.S. Department of the Interior, Washington, DC
20240. Comments received within 60 days of publication in the Federal Register
(April 8,1991), will be considered. The notice shall be effective as proposed without
further publication at the end of the comment period, unless comments are
received which would require a contrary determination.

Dated: January 23,1991.
Oscar W. Mueller, Jr.,
Director, Office of Management Improvement

LLM-32

SYSTEM NAME:
Land & Minerals Authorization Tracking System--Interior, LLM-32.

SYSTEM LOCATION:
(1)  U.S. Department of the Interior, Bureau of Land Management, Service
Center, Denver Federal Center, Building 50, Denver, Colorado 80225-0047, 
(2)  Field offices listed in Appendix XI.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: 
Individuals, companies, partnerships, and Governmental agencies transacting
business with the Bureau of Land Management relating to lands and minerals
programs. Some of the records in the system which pertain to individuals may
reflect personal information, however, only the records reflecting personal
information are subject to the Privacy Act. The system also contains records
concerning corporations and other business entities. These records are not subject
to the Privacy Act.

CATEGORIES OF RECORDS IN THE SYSTEM: 
Case serial number, type (authority for action), acreage, and   status; name and
address, percent and type of interest; legal description; actions; and general
remarks (supplemental information about the case), e.g., the extent of oil and gas
or other mineral holdings in national resource lands, and information on payments
due as a result of lease and/or extraction of minerals or oil from the leased lands.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 
43 U.S.C. 1601 (Alaska Native Claims Settlement Act), 43 U.S.C. 1701 (Federal Land
Policy and Management Act), 42 U.S.C 4601 (Uniform Relocation Assistance and
Real Property Acquisition Policies Act) and the various statutes as listed in the
regulations in chapter II of title 43 of the Code of Federal Regulations.

 PURPOSE(S):   
The primary uses of records in the system are to facilitate the 
(1)  Processing of claims or application, 

(2)  Recordation of adjudicative actions, and 
(3)  Indexing of documentation in case files supporting administrative actions.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING
CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES:
Disclosure outside the Department of the Interior may be made:
(1)  To appropriate Federal agencies when concurrence or supporting
information is required prior to granting or acquiring a right or interest in lands
or resources,
(2)  To Federal, State, or local agencies or a member of the general public in
response to a specific request for pertinent information,
(3)  To the U.S. Department of Justice or in a proceeding before a court or
adjudicative body when 
(a)  the United States, the Department of the Interior, a component of  the
Department, or when represented by the government, an employee of the
Department is a party to litigation or anticipated litigation or has an
interest in such litigation, and
(b)  the Department of the Interior determines that the disclosure is
relevant or necessary to the litigation and is compatible with the purpose
for which the records were compiled,
(4)  To disclose pertinent information to appropriate Federal, State, local, or
foreign agency responsible for investigating, prosecuting, enforcing, or
implementing a statute, regulation, rule, or order, where the disclosing agency
becomes aware of an indication of a violation or potential violation of civil or
criminal law or regulation, 
(5)  To a member of Congress or a Congressional staff member from the record
of an individual in response to an inquiry made at the request of that
individual, 
(6)  To the Department of the Treasury to effect payment to Federal, State, and
local government agencies, nongovernmental organizations, and individuals. 
(7)  To appropriate agencies, entities, and persons when:
(a)  It is suspected or confirmed that the security or confidentiality of
information in the system of records has been compromised; and

(b)  The Department has determined that as a result of the suspected or
confirmed compromise there is a risk of harm to economic or property
interest, identity theft, or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised
information; and
(c)  The disclosure is made to such agencies, entities, and persons who
are reasonably necessary to assist in connection with the Department’s
efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES: 
Disclosures may be made from this system to consumer reporting agencies as
defined in the Fair Credit Reporting Act (15 U.S.C.1681a(f)) or the Federal Claims
Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING,
RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE: 
Electronic and manual records.

RETRIEVABILITY: 
Indexed by name and a name identification number.

SAFEGUARDS: 
Maintained with safeguards meeting the requirements of 43 CFR 2.51(c) for
computerized records.

RETENTION AND DISPOSAL: 
Individual data elements destroyed when superseded or no longer needed for
administrative purposes. See BLM Records Schedule 20, Item 64.

SYSTEM MANAGER(S) AND ADDRESS: 

Service Center Director, Bureau of Land Management, U.S. Department of the
Interior, Denver Federal Center, Building 50, Denver, Colorado 80225-0047.

NOTIFICATION PROCEDURES: 
A written request addressed to the System Manager, or to the offices cited in
Appendix XI, is required. See 43 CFR 2.60.

RECORD ACCESS PROCEDURES:
To see your record, write to the 
(1)  System Manager, 
(2)  BLM Privacy Act Officer, Headquarters Office, 
(3)  State Office Director, or 
(4) BLM Director, Boise Interagency Fire Center. A request for access must
meet the content requirements of 43 CFR 2.63. See Appendix XI for
addresses.

CONTESTING RECORD PROCEDURES: 
To request corrections in your record, write to the System Manager. A petition for
amendment must meet the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
Claimants and applicants.

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