Interior Volunteer Service File System (Interior/DOI-05)

Federal Register, Volume 66 Issue 100 (Wednesday, May 23, 2001)

[Federal Register Volume 66, Number 100 (Wednesday, May 23, 2001)]
[Notices]
[Pages 28536-28538]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-12989]
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----------------------------------------------------------------------DEPARTMENT OF THE INTERIOR
Office of the Secretary
Privacy Act of 1974, As Amended; Addition of a New System of
Records
AGENCY: Department of the Interior.
ACTION: Proposed addition of a new system of records.
----------------------------------------------------------------------SUMMARY: The Department of Interior is issuing public notice of its
intent to add a new Department-wide Privacy Act system of records to
its inventory of records systems subject to the Privacy Act of 1974 (5
U.S.C. 552a). This action is necessary to meet the requirements of the
Privacy Act to publish in the Federal Register notice of the existence
and character of records systems maintained by the agency (5 U.S.C.
552a(e)(4)). The new system of records is called the ``DOI-05: The
Volunteer Services File.''
DATES: 5 U.S.C. 552a(e)(11) requires that the public be provided a 30day period in which to comment on the intended use of the information
in the system of records. The Office of Management and Budget, in its
Circular A-130, requires an additional 10-day period (for a total of 40
days) in which to make these comments. Any persons interested in
commenting on this proposed system of records may do so by submitting
comments in writing to the Departmental Privacy Act Officer, U.S.
Department of the Interior, Office of Information Resources Management,
MS 5312 MIB, 1849 C Street, NW., Washington, DC 20240, or by e-mail at
[email protected]. Comments received on or before July 2, 2001
will be considered. The system will be effective as proposed at the end
of the comment period unless comments are received which would require
a contrary determination. In that case the Department will publish any
changes to the routine uses.
FOR FURTHER INFORMATION CONTACT: John Mahoney, Office of Planning and
Performance Management, Office of the Secretary, by phone at 202-2084560, email at: [email protected], or mail at MS-5259-MIB, 1849 C
St., NW., Washington, DC 20240.
SUPPLEMENTARY INFORMATION: The Interior Volunteer Services File system
[[Page 28537]]
will contain information on individuals for the purpose of determining
an interest in a volunteer opportunity, suitability for the
opportunity, and for administration of the volunteer program.
A copy of the system notice for ``Interior Volunteer Services File
System'' DOI-05, follows.
Dated: May 18, 2001.
Marilyn Legnini,
Departmental Privacy Act Officer, Department of Interior.
INTERIOR/DOI-05
System Name:
Interior Volunteer Services File System.
Security Classification:
Not classified.
System Location:
The records of this system are located at various field offices of
Department of Interior bureaus which currently utilize volunteers. See
Interior Bureau headquarter offices listed below or from the Department
of Interior web site at www.doi.gov:
(1) U.S. Geological Survey, Volunteer for Science Program, Office

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Federal Register, Volume 66 Issue 100 (Wednesday, May 23, 2001)

of Communications, 12201 Sunrise Valley Drive, Reston, VA 20192.
(2) U.S. Fish and Wildlife Service, Volunteer Program, Headquarters
Office, National Wildlife Refuge System, 4401 N. Fairfax Drive, Rm 670,
Arlington, VA 22203.
(3) Bureau of Reclamation, Volunteer Program, Office of Policy,
Department of the Interior, 1849 C. St. NW., Washington, DC 20240.
(4) Bureau of Land Management, Environmental Education and
Volunteers Group, 1849 C. St., LS-406, Washington, DC 20240.
(5) National Park Service, Servicewide Volunteer Coordinator, Rm.
7312, 1849 C Street NW., Washington, DC 20240.
(6) Information from on-line applications from the Volunteer Page
web site is managed by the National Business Center, U.S. Department of
the Interior, Second Floor, Parker Building, Reston, Virginia 20192.
Categories of Individuals Covered by the System:
Persons performing work for the Department of Interior as
volunteers but not as an employee of the agency. It includes interested
persons, individuals involved in community, youth organizations, high
schools and colleges.
Categories of Records in the System:
The file may contain application forms; name; address; home phone
number; facility where the individual is providing volunteer services;
name of the supervisor; dates volunteered; date terminated; any
physical or medical condition the facility staff needs to be aware of;
emergency contact name, address, telephone, and relationship to the
volunteer, and (if applicable) specific training the volunteer needs;
personal equipment the volunteer needs; and reimbursable expenses
provided to the volunteer; agreements to perform the services
described; emergency notification data; contact information; time
sheets; skills and qualification information; receipt for property;
compensation for injuries; performance evaluation; and other
information necessary to manage the volunteer program for each DOI
bureau or office.
Routine uses of records maintained in the system including categories
of users and the purposes of such uses:
Use by Department of the Interior bureaus and offices to identify
persons interested in participating in a government volunteer program,
and for all necessary purposes for managing the volunteer program.
Disclosures outside the Department of the Interior may be made
under the routine uses listed below without the consent of the
individual if the disclosure is compatible with the purposes for which
the record was collected.
(1) To an expert, consultant, or contractor (including employees of
the contractor) of the Department that performs, on the Department's
behalf, services requiring the use of these records.
(2) To another government natural resource agency for the purpose
consistent with the purpose identified above;
(3) The Department of Justice, or to a court, adjudicative or other
administrative body, or to a party in litigation before a court or
adjudicative or administrative body, when:
(a) One of the following is a party to the proceeding or has an
interest in the proceeding:
(1) The Department or any component of the Department;
(2) Any Departmental employee acting in his or her official
capacity;
(3) Any Departmental employee acting in his or her individual
capacity where the Department or the Department of Justice has agreed
to represent the employee, or
(4) The United States, when the Department determines that the
Department is likely to be affected by the proceeding; and
(b) The Department deems the disclosure to be:
(1) Relevant and necessary to the proceedings; and
(2) Compatible with the purpose for which we compiled the
information.
(4) To appropriate Federal, State, local or foreign agencies
responsible for investigating or prosecuting the violation of or for
enforcing or implementing a statute, rule, regulation, order or
license, when the Department becomes aware of a violation or potential
violation of a statute, rule, regulation, order or license.
(5) To a congressional office in response to an inquiry an
individual has made to the congressional office.
(6) To the Office of Personnel Management or the General Accounting
Office when the information is required for evaluation of the child
care subsidy program.
Disclosure to Consumer Reporting Agencies:
Pursuant to 5 U.S.C. 552a(b)12, records can be disclosed to
consumer reporting agencies as they are defined in the Fair Credit

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Federal Register, Volume 66 Issue 100 (Wednesday, May 23, 2001)

Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act
of 1966 (31 U.S.C. 3701(a)(3)).
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are stored both in file folders, and in electronic form, in
computer systems.
Retrievability:
Indexed by name of the volunteer, control number assigned the
volunteer, or social security number.
Safeguards:
Access to records in the system is limited to authorized personnel
whose official duties require such access. Paper records are maintained
in locked metal file cabinets and/or in secured rooms. Electronic
records conform to Office of Management and Budget and Departmental
guidelines reflecting the implementation of the Computer Security Act
of 1987 (40 U.S.C. 759). Electronic data will be protected through user
identification, passwords, database permissions and software controls.
Such security measures will establish different access levels for
different types of users.
Retention and Disposal:
Records in this system are covered by each individual Bureau/Office
records schedule that has a Volunteer Program.
[[Page 28538]]
National Archives and Records Administration guidance on permanent and
temporary records disposition is followed.
System Manager(s) and Address:
Officials responsible for the Headquarters and field office system
of records specific to that oversight are provided in the listing above
under ``System Location.''
Notification Procedures:
Any individual may request information regarding this system of
records, or information as to whether the system contains records
pertaining to them, from the organizational unit for which he or she
performed work. The request must be in writing, signed by the
requester, include the requester's full name and Social Security
Number, dates when work was performed, program under which enrolled,
and location where work was performed. (See 43 CFR 2.60 for procedures
on making inquiries).
Record Access Procedures:
For copies of your records write to the pertinent System Managers
at the locations above. The request envelope and letter should be
clearly marked ``PRIVACY ACT REQUEST FOR ACCESS.'' A request for access
must meet the content requirements of 43 CFR 2.63(b)(4)).
Contesting Record Procedures:
Use same procedures as ``Records Access Procedures'' section above.
(See 43 CFR 2.71).
Record Source Categories:
Information from this system comes primarily from the individual
himself, the sponsoring organization, work supervisors and volunteer
program officials.
Exemptions Claimed for the System:
None.
[FR Doc. 01-12989 Filed 5-22-01; 8:45 am]
BILLING CODE 4310-RJ-P

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Federal Register, Volume 66 Issue 100 (Wednesday, May 23, 2001)

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