WIOA Participant Individual Record Layout (PIRL) (States)

UݮĦ WIPS AÝ A GكÄ㛛

https://dol.appiancloud.com/suite/sites/wips/

Step 1

Step 2

Step 1 — Uploading Your Report

Step 3
Step 2 — Checking and Correcting Errors in Your
Report File

A. Select FILE UPLOAD from WIPS tab bar
B. Select Schema Name menu and choose schema

WIPS will send emails if you have errors in your report file.

You may only select schemas for programs linked to your
user account (see your My WIPS Profile) when you have at
least one program linked to your user account.

A. Go to Step 3 if your report file did not have errors, otherwise
proceed to B

C. If you select multi-program schema, then you must choose at
least one Target Program

Reports are only generated when there are no Edit Check
errors.

Multi-program schemas are Full PIRL, WIASPR,
WIOA_WP_DWG and WIOA_WP.

B. Select EDIT CHECK RESULTS from WIPS tab
bar

D. Select Quarter End Date menu and choose date

Edit Checks process in following order:






E.

Format Check (Column #) - Error stops processing (Format Error)
Valid Values - Errors stop processing (Total Errors)
Duplicate Rules - Errors continue processing (Total Duplicates)
Logical Rules - Errors stop processing (Total Errors)
Format Check (Program Flags) - Error stops processing (Format
Error)

Click UPLOAD button to upload file, which brings up
Windows Explorer browser
You can also drag-and-drop a file in the box labeled Drop
file here.
C. View errors by selecting numeric hyperlinks under Total
Errors and/or Total Duplicates
D. Create error report by selecting Export Errors for Total Errors
or Export Duplicates for Total Duplicates

F.

Export Errors creates Excel file with Summary and tabs for
each Valid Value or Logical Rule with errors. You can also
export Duplicate Errors. Use Download Link to save error
report.

Your report file must be in comma-separated values (CSV),
text (TXT) or GNU Gzip compressed (GZ) format.
Click SUBMIT button to complete report file upload process
Onscreen message will state if file upload succeeded. WIPS
will check for errors and send email when complete. Process
may take several minutes.
E.

Update and save your report file to correct errors

This step is external to WIPS.
F.

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Return to Step 1

v1.2

UݮĦ WIPS AÝ A GكÄ㛛

https://dol.appiancloud.com/suite/sites/wips/

Step 1

Step 2

Step 3

Step 3 — Reviewing Your Uploaded Report

Step 3 — Reviewing Your Uploaded Report (cont.)

A. Select MY REPORTS in WIPS tab bar
B. Choose Quarterly Performance Reports or Annual
Performance Reports
C. Use Select Program to view reports for specified program

F.

Confirm accuracy of information

Where applicable supplemental reports, such as Local Area
Report and DWG Quarterly Supplemental Report, are
viewed by hyperlink on upper right of QPR.

You may only select programs linked to your user account
(see your My WIPS Profile) when you have at least one
program linked to your user account.

D. Find recently generated report under Not Certified |Current
Reporting Period section

Certified reports for Current Reporting Period are at top.
Uncertified reports for Current Reporting Period are in
middle section. All reports for past quarters are in Previous
Reporting Periods section.
E.

G. Enter Report Comments at bottom of report and select SAVE

Report comments are optional, except for TAA QPRs. Up
to 1500 characters are allowed. Report comments MUST be
saved prior to certifying the report or the comments will not
be stored.
H. Click CERTIFY button to certify Quarterly or Annual

Open report by selecting hyperlink under Status in Not
Certified|Current Reporting Period section

Performance Report

Quarterly Performance Reports for 4th quarter must be
certified before associated Annual Performance Reports may
be certified.

Only one Quarterly or Annual Performance Report for
selected program within same quarter may be certified, so
previously certified report’s status will change to Certification
Overwritten.

05/29/2018

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v1.2

UݮĦ WIPS AÝ A GكÄ㛛

https://dol.appiancloud.com/suite/sites/wips/

Viewing Your WIPS Profile

A. Select MY WIPS PROFILE in WIPS tab bar
B. Verify Programs and States or Grant Numbers in My Reports

Contact WIOA.Feedback@dol.gov to add or update the
Programs associated to your WIPS user account.

Getting Help
To get help for WIPS, send an
email to:
WIOA.Feedback@dol.gov

The Contact Info section in My WIPS Profile is not
required.

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v1.2