ACF-696 Form Completion Instructions Revised for CRRSA Clean Version

OMB #0970-0510

Expiration Date: 05/31/2021

Instructions for Completion of

Form ACF-696 Financial Reporting Form

for the Child Care and Development Fund (CCDF)

State & Territory Grantees

OVERVIEW

Pursuant to CCDF regulations at 45 CFR 98.65(g), and as part of the terms and conditions of the grant award, States and Territories are required to complete and submit a quarterly financial status report (ACF-696) in accordance with these instructions on behalf of the CCDF Lead Agency. Note that the term “State” as used in this document also includes Territories except when specifically referring to Mandatory and Matching funds. Territories do not receive Mandatory or Matching funds.

The ACF-696 form and instructions can be found on the Office of Child Care (OCC) website at: http://www.acf.hhs.gov/programs/occ/report/index.htm

terminology

To ensure clear communications for overlapping grant periods, please use the following terminology:

• Grant Year (GY) refers to the federal fiscal year during which funds are awarded, although states and territories may liquidate CCDF funding streams in later fiscal years.

• Federal Fiscal Year (FFY) refers to the federal fiscal year period from October 1 through September 30, during which states and territories may spend funds awarded in the current and prior years.

• Re-distributed Matching funds are unused prior GY state Matching funds re-awarded into the current GY.

• Reallotted Discretionary funds are unused current GY Discretionary funds re-awarded into the same current GY to other grantees.

SUBMISSION AND DUE DATES

This form must be submitted quarterly (reports are due 30 days after the end of the quarter) by October 31 (Quarter 1), April 30 (Quarter 2), July 31 (Quarter 3), January 31 (Quarter 4).

States must submit quarterly reports for each federal fiscal year until all funds are expended or when the liquidation period expires. Since CCDF funds are awarded each federal fiscal year, a Lead Agency might submit up to 3 separate quarterly ACF-696 forms for multiple overlapping grant award years simultaneously.

States are required to submit their ACF-696 reporting forms electronically via the ACF On-Line Data Collection (OLDC) system. OLDC is accessed through the Grant Solutions portal at: https://home.grantsolutions.gov/home/. The electronic submission requirement regulation can be found here: https://www.federalregister.gov/documents/2013/10/01/2013-23773/final-notice-to-announce-the-implementation-of-required-electronic-submission-of-state-or-tribal.

General Instructions

• Check box at top of form to indicate whether submission is Final (Yes or No). Note: Reports marked “Final” must match the corresponding Payment Management System (PMS) grant accounts, e.g., final reported expenditures must match the final PMS disbursed and PMS “CHG-ADV” (drawn) funds.

• Confirm the following OLDC auto-populated information (if incorrect, please notify your Grants Management Specialist):

  • State or Territory.

• Grant Year (GY means, the federal fiscal year funds were awarded) for which this report is being submitted. Since up to 3 GYs might be active at the same time, quarterly reporting must accurately distinguish between each GY’s overlapping expenditures, obligation periods, and liquidation periods.Grant Document Number (GDN). Note: “CCDF” refers specifically to the Mandatory funding stream as well as generally to the ACF-696 report, which describes expenditure from all CCDF funding streams (e.g., CCDF, CCDD, CCDM, etc.). Therefore, the GDN shown at the top of the report form should be ******CCDF.

• Current Quarter Ended. Reports must be cumulative obligations and expenditures through the end of the reporting quarter.

• Next Quarter Beginning. The next quarter beginning after submission of this report is the quarter for which estimates are provided on line 8. For example, if the report quarter ends on September 30, then the beginning date of the next quarter beginning after submission of this report will be January 1.

• Federal Medical Assistance Percentage (FMAP) Rate. FMAP amounts can be found on the CCDF allocation tables at: https://www.acf.hhs.gov/occ/resource/ccdf-state-and-territory-funding-allocations

• Report out to cents.

• Include costs of contracts and subcontracts in the appropriate reporting category based on their nature or function.

• Report Revisions: Each report submission should be retained to ensure proper documentation of original filing dates and tracing and documentation of revisions made. Currently, to file a report revision, the original report must first be in a status of “Submission Accepted by CO” in OLDC. If it’s not, please contact your Grants Management Specialist. Once in this status, you may then prepare and file a revised report and it will indicate “Revision #1” or “Revision #2” etc. as applicable at the top of the form.

COLUMNS – CCDF Funding Streams

The CCDF program has a number of fiscal requirements associated with multiple funding streams that comprise the block grant. The ACF-696 form has separate columns for reporting of expenditures from each of these component funding streams. All amounts reported in columns (A), (B), (C), (D), (E), (F), (G), and (H) must be actual obligations or expenditures made under the State's plan and in accordance with all applicable statutes and regulations and be cumulative through the grant period.

• Column (A): Mandatory Funds. Appropriated under section 418(a)(3) of the Social Security Act (SSA), 42 USC 618(a)(3). Mandatory funds are 100% Federal funds and are available until expended.

• Column (B): Matching Funds. The Federal share of the Matching fund is the remaining amount appropriated under section 418(a)(3) of the SSA after Mandatory funds are allotted.¹ In order to receive the full allotment of Matching funds for a fiscal year, a State must: (1) expend its Maintenance of Effort (MOE) requirement by the end of the award year fiscal year; and (2) obligate all Mandatory funds in the first year of the grant period. State expenditures in excess of the MOE requirement are matched at the Federal Medical Assistance Percentage (FMAP) Rate. The State share of Matching expenditures must be for allowable services or activities as described in the approved State Plan as appropriate, that meet the goals and purposes of the Child Care and Development Block Grant Act of 1990 (CCDBG Act). The same expenditure may not be counted as both State Match and State MOE.

• Column (C): Discretionary Funds. Authorized by the CCDBG Act, 42 USC 9858 et seq. Discretionary funds are 100% Federal funds.

States may transfer up to 30% of their TANF grants to CCDF and these funds then take on the characteristics of Discretionary CCDF funds. States wishing to transfer funds back to the TANF block grant must do so within the two-year obligation period for CCDF Discretionary funds (see obligation/liquidation table below).²

• Column (D): Maintenance-of-Effort (MOE). Section 418(a)(2)(C) of the Social Security Act, 42 USC 618(a)(2)(C) requires States to spend a specified amount of non-Federal funds on child care in order to claim Federal match from the Matching Fund. This State MOE must be expended on allowable services or activities as described in the approved State Plan as appropriate, that meet the goals and purposes of the CCDBG Act. The same expenditure may not be counted as both State Match and State MOE.

• Column (E): Discretionary Disaster Relief Funds. The Supplemental Appropriations for Disaster Relief Act of 2019 (Public Law 116-20) made disaster relief funds available to State and Territory CCDF Lead Agencies for child care expenses directly related to Hurricanes Florence and Michael, Typhoon Mangkhut, Super Typhoon Yutu, wildfires and earthquakes that occurred in calendar year 2018, and tornadoes and floods occurring in calendar year 2019. These are also 100% Federal funds.

• Column (F): Discretionary Disaster Relief Funds—Construction and Major Renovation. CCDF Lead Agencies that are awarded CCDF Discretionary Disaster Relief funds may use those funds for renovating, repairing, or rebuilding child care facilities, subject to ACF approval. Upon approval, ACF will transfer any funds approved for use on construction or major renovation to a separate grant document number, which will be reported in column (F). Grantee must receive an ACF construction transfer grant award prior to September 30, 2021. If not all funds transferred to the separate grant award are ultimately needed for construction or major renovation, the Lead Agency may request permission from ACF to use the funds for other allowable CCDF purposes (i.e., purposes other than construction and major renovation). Expenditures in column (F) that are used for construction and major renovation will be reported on line 1(f) (Construction and Major Renovation). However, other lines in column (F) remain open for data entry in the event that the Lead Agency requests and receives approval to use the funds for allowable CCDF purposes other than construction and major renovation.

• Column (G): Discretionary CARES Act Funds. Additional CCDF Discretionary Funds were appropriated in the Coronavirus Aid, Relief, and Economics Security Act (CARES Act) (Public Law 116-136), which was passed into law on March 27, 2020. These are also 100% Federal funds. The CARES Act included a $3.5 billion increase in CCDF Discretionary funding. This funding is in addition to the Federal Fiscal Year (FFY) 2020 appropriations levels and is meant to supplement, not supplant, State, Territory, and Tribal general revenue funds for child care assistance for low-income families. The supplemental funding must be used for activities authorized under the CCDBG Act that prevent, prepare for, and respond to COVID-19. CCDF Lead Agencies do not need to apply for the funds, and have been awarded the funds automatically on a formula basis as detailed in the CCDBG Act. CARES Act funds are subject to all CCDF Discretionary requirements, except as noted.

Lead Agencies must follow the applicable obligation and liquidation periods when expending and accounting for CCDF grant funds (see CCDF regulations at 45 CFR 98.60(d)). The table below indicates obligation and liquidation requirements for each of the CCDF funding streams.

Column (H): Discretionary Coronavirus Response and Relief Supplemental Appropriations Act (CRRSA) of 2021 Funds. Additional CCDF Discretionary funds were appropriated in the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSA) of 2021 (via the Consolidated Appropriations Act of 2021, H.R. 133-402; P.L. 116-260), which was passed into law on December 27, 2020. These are also 100% Federal funds. This Act included a $10 billion increase in CCDF Discretionary funding. This funding is in addition to the Federal Fiscal Year (FFY) 2021 appropriations levels and is meant to supplement, not supplant, State, Territory, and Tribal general revenue funds for child care assistance for low-income families. The supplemental funding must be used for activities authorized under the CCDBG Act that prevent, prepare for, and respond to COVID-19. CCDF Lead Agencies do not need to apply for the funds, and have been awarded the funds automatically on a formula basis as detailed in the CCDBG Act. These funds are subject to all CCDF Discretionary requirements, except as noted.

Table 1: Obligation and Liquidation Periods

	Must be Obligated by:	Must be Liquidated by:
Mandatory	End of 1st federal fiscal year (for States requesting Matching Funds)	No requirement to liquidate by a specific date3
Matching	End of 1st federal fiscal year	End of 2nd federal fiscal year
Discretionary	End of 2nd federal fiscal year	End of 3rd federal fiscal year
MOE	End of 1st federal fiscal year (for States requesting Matching Funds)	End of 1st federal fiscal year (for States requesting Matching Funds)
Discretionary Disaster Relief	FFY2021 (9/30/21)	FFY2022 (9/30/22)
Discretionary Disaster Relief—Construction and Major Renovation	FFY2023 (9/30/23)	FFY2024 (9/30/24)
Discretionary CARES Act Funds	FFY2022 (9/30/22)	FFY2023 (9/30/23)
Discretionary CRRSA Funds (Funding source: GY2021CRRSA)	FFY2022 (9/30/22)	FFY2023 (9/20/23)

Table 2: Example of Obligation and Liquidation Periods if the source of funds is GY2020:

Funding source: GY2020	Must be Obligated by:	Must be Liquidated by:
Mandatory	FFY2020 (9/30/20) (for States requesting Matching Funds)	No requirement to liquidate by a specific date
Matching	FFY2020 (9/30/20)	FFY2021 (9/30/21)
Discretionary	FFY2021 (9/30/21)	FFY2022 (9/30/22)
MOE	FFY2020 (9/30/20) (for States requesting Matching Funds)	FFY2020 (9/30/20) (for States requesting Matching Funds)
Discretionary Disaster Relief	FFY2021 (9/30/21)	FFY2022 (9/30/22)
Discretionary Disaster Relief—Construction and Major Renovation	FFY2023 (9/30/23)	FFY2024 (9/30/24)
Discretionary CARES Act Funds	FFY2022 (9/30/22)	FFY2023 (9/30/23)
Discretionary CRRSA Funds (Funding source: GY2021)	FFY2022 (9/30/22)	FFY2023 (9/20/23)

DISCRETIONARY DISASTER RELIEF FUNDS NARRATIVE REPORT

The 4th quarter submission of the financial report should include an attached narrative description of the services and activities funded with CCDF Discretionary Disaster Relief funds. The narrative should describe all services and activities funded with CCDF Discretionary Disaster Relief funds that were spent in the federal fiscal year by the State, regardless of the Grant Year in which those funds were awarded. Specifically, the narrative report should provide an explanation for the amounts reported on columns (E) and (F). The narrative report should include, but is not limited to, the following information:

• Specific project or activity titles with descriptions of deliverables, and the name of the entity(ies) that are responsible for deliverables;

• Description of outputs, such as the number of persons served and/or products produced in activity.

Discretionary CARES Act Funds Narrative Report

The 4th quarter submission of the financial report should include an attached narrative description of the services and activities funded with CCDF Discretionary CARES Act funds. The narrative should describe all services and activities funded with CCDF Discretionary CARES Act funds that were spent in the federal fiscal year by the State. Specifically, the narrative report should provide an explanation for the amounts reported in column (G) and should include but is not limited to how funding was used for allowable activities that prevent, prepare for, and respond to COVID-19. The narrative report should include, but is not limited to, the following information:

• Specific project or activity titles with descriptions of deliverables/activities, and the name of the entity(ies) that are responsible for deliverables/activities;

• Description of outputs, such as the number of persons served and/or products produced in activity.

Discretionary CRRSA 2021 FUNDS NARRATIVE Report

The 4th quarter submission of the financial report should include an attached narrative description of the services and activities funded with CCDF Discretionary CRRSA funds. The narrative should describe all services and activities funded with CCDF Discretionary CRRSA funds that were spent in the federal fiscal year by the State. Specifically, the narrative report should provide an explanation for the amounts reported in column (H) and should include but is not limited to how funding was used for allowable activities that prevent, prepare for, and respond to COVID-19. The narrative report should include, but is not limited to, the following information:

• Specific project or activity titles with descriptions of deliverables/activities, and the name of the entity(ies) that are responsible for deliverables/activities;

• Description of outputs, such as the number of persons served and/or products produced in activity.

CUMULATIVE TOTALS for Grant Period

All amounts reported must reflect expenditures of CCDF funds made in accordance with the approved State Plan and applicable statutes and regulations. Amounts should be reported on a cumulative basis.

Line 1 – Total Expenditures

OLDC auto-calculates line 1 totals. For each column (A through H), Line 1 is equal to the sum of rows 1(a) through 1(f).⁴

Table 3: Explanation of Column Entries for Line 1

	(COLUMN A) MANDA­TORY FUNDS	(COLUMN B) MATCHING FUNDS	(COLUMN C) DISCRETION­ARY FUNDS	(COLUMN D) MOE	(COLUMN E) DISCRETION­ARY DISASTER RELIEF FUNDS	(COLUMN F) DISCRETION­ARY DISASTER RELIEF FUNDS—CON­STRUCTION AND MAJOR RENOVA­TION	(COLUMN G) DISCRETION­ARY CARES ACT FUNDS	(COLUMN H) CRRSA funds
1. TOTAL	OLDC auto-populates the cumulative expenditures of Mandatory funds made from October 1 of the GY for which the report is being submitted through the current quarter being reported.	OLDC auto-populates the cumulative total of both Federal and State Matching expenditures made from October 1 of the GY for which the report is being submitted through the current quarter being reported.*	OLDC auto-populates the cumulative expenditures of Discretionary funds made from October 1 of the GY for which the report is being submitted through the current quarter being reported.	OLDC auto-populates the cumulative State Maintenance of Effort (MOE) expenditures from October 1 of the GY for which the report is being submitted through the quarter being reported.*	OLDC auto-populates the cumulative expenditures of Discretionary Disaster Relief funds made from October 1 of the GY for which the report is being submitted through the current quarter being reported.	OLDC auto-populates the cumulative expenditures of Discretionary Disaster Relief—Construction and Major Renovation funds made from October 1 of the GY for which the report is being submitted through the current quarter being reported.	OLDC auto-populates the cumulative expenditures of Discretionary CARES Act funds made from October 1 of the GY for which the report is being submitted through the current quarter being reported.	OLDC auto-populates the cumulative expenditures of Discretionary CRRSA funds made from October 1 of the GY for which the report is being submitted through the current quarter being reported.

* The State should only enter expenditures of State Match and MOE funds up to the required amount or maximum amount (the State share amounts indicated on the CCDF Funding Allocations tables available at: http://www.acf.hhs.gov/programs/occ/resource/ccdf-state-and-territory-funding-allocations. The State should not report any additional or “excess” State funds above the required MOE amount or above the maximum State share amount in these columns.

Line 1(a) - Child Care Administration

Not more than 5% of the aggregate amount of Discretionary, Mandatory, and Federal and State shares of Matching fund expenditures from each fiscal year’s allotment may be used for administrative activities. Therefore, at the end of the liquidation period no more than 5% of Line 1 can be claimed for child care administration at Line 1(a). Expenditures reported in column (G) related to the CARES Act funds and column (H) related to CRRSA funds are subject to this requirement. Expenditures reported in columns (D) and (F) are not subject to the 5% limitation, and are not included in the calculation.

By the end of the liquidation period, Line 1(a) columns A + B + C + E + G + H ≤ (must be less than or equal to) 5% of Line 1 columns A + B + C + E + G + H.

Table 4: Explanation of Column Entries for Line 1(a)

	(COLUMN A) MANDATORY FUNDS	(COLUMN B) MATCHING FUNDS	(COLUMN C) DISCRETION­ARY FUNDS	(COLUMN D) MOE	(COLUMN E) DISCRETION­ARY DISASTER RELIEF FUNDS	(COLUMN F) DISCRETION­ARY DISASTER RELIEF FUNDS—CON­STRUCTION AND MAJOR RENOVA­TION	(COLUMN G) DISCRETION­ARY CARES ACT FUNDS	(COLUMN H) CRRSA funds
1(a). CHILD CARE ADMIN.	Enter the cumulative expenditures of Mandatory funds for child care administration from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative total of both Federal and State Matching expenditures for child care administration made from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative expenditures of Discretionary funds for child care administration from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative total of State MOE expenditures for child care administration from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative expenditures of Discretionary Disaster Relief funds for child care administration from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative expenditures of Discretionary Disaster Relief Construction and Major Renovation funds for child care administration from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative expenditures of Discretionary CARES Act funds for child care administration from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative expenditures of Discretionary CRRSA funds for child care administration from October 1 of the GY for which the report is being submitted through the current quarter being reported.

Examples of child care administrative activities: [45 CFR 98.52; 63 FR 39962]

• Salaries of staff performing administrative functions;

• Planning, developing and designing the program;

• Providing local officials and public with information, including public hearings;

• Application and plan preparation;

• Developing agreements with administering agencies;

• Monitoring program activities for compliance;

• Preparing reports;

• Maintaining complaints;

• Coordination activities with other child care, early childhood development, and before-and after-school care programs;

• Coordinating the resolution of audit and monitoring findings;

• Program results evaluation;

• Managing or supervising persons with the above responsibilities;

• Travel costs incurred for official business in carrying out the program;

• Accounting Services;

• Audit Services;

• Rental or purchase of equipment, utilities, and office supplies, etc. for administrative staff and/or functions; and

• Indirect costs.

Administrative activities do not include:

• Eligibility determination and re-determination;

• Preparation and participation in judicial hearings;

• Child care placement;

• Recruitment, licensing, and supervision of child care placements;

• Rate setting;

• Resource and referral services;

• Training of child care staff; and

• Establishment and maintenance of child care information systems.

Line 1(b) – Quality Activities Excluding Infant/Toddler Quality Activities

GY 2018 and FY 2019: At least 8% of the aggregate amount of Discretionary, Mandatory, and the Federal and State shares of Matching fund expenditures from each fiscal year’s allotment must be used for quality activities. Therefore, at the end of the liquidation period, no less than 8% of Line 1 (columns A + B + C + E) must be claimed for this activity.

By the end of the liquidation period, Line 1(b) columns A + B + C + E ≥ (must be greater than or equal to) 8% of Line 1 columns A + B + C + E.

GY 2020 and subsequent fiscal years: At least 9% of the aggregate amount of Discretionary, Mandatory, and the Federal and State shares of Matching fund expenditures from each fiscal year’s allotment must be used for quality activities. Expenditures reported in columns (G) are not subject to this requirement and are not included in the calculation. Therefore, at the end of the liquidation period, no less than 9% of Line 1 (columns A + B + C + E) must be claimed for this activity.

By the end of the liquidation period, Line 1(b) columns A + B + C + E ≥ (must be greater than or equal to) 9% of Line 1 columns A + B + C + E.

Quality expenditures reported in the MOE column (D) will not be counted towards the minimum expenditure amount required to be spent on quality activities. The CCDF Lead Agency must describe in its State Plan the quality activities it will fund under this expenditure category.

Discretionary Disaster Relief expenditures used for construction or major renovation and reported in column (F), Discretionary CARES Act expenditures reported in column (G), and Discretionary CRRSA expenditures reported in column (H) are excluded from the calculation of the minimum quality spending amount.

Once a State has met the requirement to spend at least 3% of its aggregate award on infant/toddler quality activities (Line 1(c)), the State may assign additional expenditures on infant and toddler quality activities toward the quality activities reported on Line 1(b).

Table 5: Explanation of Column Entries for Line 1(b)

	(COLUMN A) MANDATORY FUNDS	(COLUMN B) MATCHING FUNDS	(COLUMN C) DISCRETION­ARY FUNDS	(COLUMN D) MOE	(COLUMN E) DISCRETION­ARY DISASTER RELIEF FUNDS	(COLUMN F) DISCRETION­ARY DISASTER RELIEF FUNDS—CONSTRUC­TION AND MAJOR RENOVATION	(COLUMN G) DISCRETION­ARY CARES ACT FUNDS	(COLUMN H) CRRSA Act funds
1(b). QUALITY ACTIVITIES EXCLUDING INFANT/ TODDLER QUALITY ACTIVITIES REPORTED ON LINE 1(c)	Enter the cumulative expenditures of Mandatory funds for child care quality activities from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative total of both Federal and State Matching expenditures for child care quality activities made from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative expenditures of Discretionary funds for child care quality activities made from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative total of State MOE expenditures for child care quality activities made from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative total of Discretionary Disaster Relief expenditures for child care quality activities made from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative total of Discretionary Disaster Relief Construction and Major Renovation expenditures for child care quality activities made from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative total of Discretionary CARES Act expenditures for child care quality activities made from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative total of Discretionary CRRSA expenditures for child care quality activities made from October 1 of the GY for which the report is being submitted through the current quarter being reported.

Examples of quality activities include: [Section 658G(b) of the CCDBG Act]

• Supporting the training and professional development of the child care workforce;

• Improving on the development or implementation of early learning and development guidelines;

• Developing, implementing, or enhancing a tiered quality rating system for child care providers and services;

• Improving the supply and quality of child care programs and services for infants and toddlers;

• Establishing or expanding a Statewide system of child care resource and referral services;

• Supporting compliance with State requirements for licensing, inspection, monitoring, training, and health and safety;

• Evaluating the quality of child care programs in the State, including evaluating how programs positively impact children;

• Supporting child care providers in the voluntary pursuit of accreditation;

• Supporting the development or adoption of high-quality program standards related to health, mental health, nutrition, physical activity, and physical development; and

• Other activities to improve the quality of child care services as long as outcome measurement relating to improved provider preparedness, child safety, child well-being, or entry to kindergarten is possible.

Additional examples of quality activities specifically allowed by the CARES Act and CRRSA to address COVID-19 include:

• Providing funds for the purposes of cleaning and sanitation (including cleaning supplies or deep cleaning services), other supplies, equipment (such as personal protective equipment or PPE), virtual professional development opportunities, staffing, and other activities necessary to maintain or resume the operation of programs.

• Providing temporary grants to impacted providers to retain the child care supply during periods of closures.

• Providing grants to child care providers for emergency child care services. Lead Agencies may target quality improvement or supply-building grants (e.g., for start-up costs, equipment, supplies) specifically to child care providers who are serving health care sector employees, emergency responders, sanitation workers, and other essential workers. Lead Agencies can use quality dollars for any provider, regardless of whether they are eligible to serve, or currently serving, children receiving CCDF subsidies.

^{Line 1(c) - Infant/Toddler Quality Activities}

At least 3% of the aggregate amount of Discretionary, Mandatory, and the Federal and State shares of Matching fund expenditures from each fiscal year’s allotment must be used for activities to improve the quality of care for infants and toddlers. Therefore, at the end of the liquidation period, no less than 3% of Line 1 (columns A + B + C + E) must be claimed for this activity.

Infant/Toddler quality activity expenditures reported in the MOE column (D) will not be counted towards the minimum expenditure amount required to be spent on infant/toddler activities. The CCDF Lead Agency must describe in its State Plan the infant/toddler activities it will fund under this expenditure category.

Discretionary Disaster Relief expenditures used for construction or major renovation and reported in column (F), Discretionary CARES Act expenditures reported in column (G), and Discretionary CRRSA expenditures reported in column (H) are excluded from the calculation of the minimum infant/toddler quality spending requirement.

Infant/Toddler expenditures reported do not count toward the minimum quality expenditure requirement included in Line 1(b). These are considered a separate expenditure requirement.

By the end of the liquidation period, Line 1(c) columns A + B + C + E ≥ (must be greater than or equal to) 3% of Line 1 columns A + B + C + E.

Table 6: Explanation of Column Entries for Line 1(c)

	(COLUMN A) MANDATORY FUNDS	(COLUMN B) MATCHING FUNDS	(COLUMN C) DISCRETION­ARY FUNDS	(COLUMN D) MOE	(COLUMN E) DISCRETION­ARY DISASTER RELIEF FUNDS	(COLUMN F) DISCRETION­ARY DISASTER RELIEF FUNDS—CON­STRUCTION AND MAJOR RENOVA­TION	(COLUMN G) DISCRETIONARY CARES ACT FUNDS	(COLUMN H) CRRSA funds
1(c). INFANT/ TODDLER QUALITY ACTIVITIES	Enter the cumulative expenditures of Mandatory funds for infant/toddler quality activities from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative total of both Federal and State Matching expenditures for infant/toddler quality activities made from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative expenditures of Discretionary funds for infant/toddler quality activities from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative total of State MOE expenditures for infant/toddler quality activities made from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative expenditures of Discretionary Disaster Relief funds for infant/toddler quality activities from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative expenditures of Discretionary Disaster Relief Construction and Major Renovation funds for infant/toddler quality activities from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative expenditures of Discretionary CARES Act funds for infant/toddler quality activities from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative expenditures of Discretionary CRRSA funds for infant/toddler quality activities from October 1 of the GY for which the report is being submitted through the current quarter being reported.

Examples of infant/toddler quality activities: [Section 658G (b)]

• Establishing or expanding high-quality community or neighborhood-based family and child development centers, which may be a resource to child care providers to improve the quality of services available for infants and toddlers from low-income families and help providers improve their capacity to offer high-quality, age-appropriate care to infants and toddlers from low-income families;

• Establishing or expanding the operation of community or neighborhood-based family child care networks;

• Promoting and expanding child care providers’ ability to provide developmentally appropriate services for infants and toddlers;

• Developing infant and toddler components in the State’s quality rating and improvement system (QRIS), licensing regulations, and the early learning and development guidelines; Improving the ability for parents to access transparent and easy to understand consumer information about high-quality infant and toddler care; and,

• Providing health and safety training, including training in safe sleep practices, first aid, and cardiopulmonary resuscitation (CPR) for child care providers and caregivers working with infants and toddlers.

Line 1(d) – Direct Services

The direct services category consists solely of expenditures for child care subsidies to eligible children. Child care subsidies may be provided through certificates (or vouchers) or through grants or contracts to providers.

The costs of eligibility determination and re-determination are considered a non-direct service activity and should be reported at Line 1(e).

If the CCDF Lead Agency sub-contracts the operation of the child care program to another entity (whether a State or non-State entity) the Lead Agency continues to be responsible for reporting only the portion of the sub-contract or sub-award which was expended on child care subsidies in this category. Some Territorial Lead Agencies may run their own child care centers serving CCDF-eligible children and these expenditures (less any administrative, non-direct service, or quality activities costs) would also be considered direct services.

The CARES Act and CRRSA supplemental funds can be used for direct services, including:

• Continuing subsidy payments to child care providers in the case of decreased enrollment or closures related to COVID-10, and to assure that providers are able to remain open or to reopen.

• Paying subsidies for a child that is (1) unable to attend child care because of closure or health and safety concerns and/or (2) attending child care, including with an emergency provider.

• Paying subsidies to two different providers for the same child for the same time of service. Whereas Lead Agencies are restricted from using regular CCDF funds—i.e., CCDF funding other than CARES Act and CRRSA funding—to pay two provider for the same child for the same time of service, CARES Act funds and CRRSA funds are not restricted in the same way. There is no bar on paying for both a child’s regular provider that is closed and a temporary or emergency replacement provider.

Using CARES Act and CRRSA funds to provide child care subsidies to health care sector employees, emergency responders, sanitation workers, and other workers deemed essential by public officials during the response to COVID-19, without regard to income eligibility requirements.

Table 7: Explanation of Column Entries for Line 1(d)

	(COLUMN A) MANDATORY FUNDS	(COLUMN B) MATCHING FUNDS	(COLUMN C) DISCRETION­ARY FUNDS	(COLUMN D) MOE	(COLUMN E) DISCRETION­ARY DISASTER RELIEF FUNDS	(COLUMN F) DISCRETION­ARY DISASTER RELIEF FUNDS—CONSTRUC­TION AND MAJOR RENOVATION	(COLUMN G) DISCRETION­ARY CARES ACT FUNDS	(COLUMN H) CRRSA funds
1(d). DIRECT SERVICES	Enter the cumulative expenditures from the Mandatory fund on direct services, from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative total of both Federal and State Matching expenditures on direct services from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative expenditures from the Discretionary fund on direct services from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative total of State MOE expenditures on direct services made from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative expenditures from the Discretionary Disaster Relief funds on direct services from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative expenditures from the Discretionary Disaster Relief Construction and Major Renovation funds on direct services from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative expenditures from the CARES Act funds on direct services from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative expenditures from the CRRSA funds on direct services from October 1 of the GY for which the report is being submitted through the current quarter being reported.

70% Requirement for Mandatory and Matching Funding: States must expend not less than 70% of the aggregate amount of Mandatory and the Federal and State share of Matching fund expenditures for direct services to meet the child care needs of TANF families, families transitioning off of TANF, or families at risk of becoming TANF recipients.

By the end of the liquidation period, Line 1(d) columns A + B ≥ (must be greater than or equal to) 70% of Line 1 columns A + B.

70% Direct Services Requirement for Discretionary Funding: First, the State must reserve:

1. the minimum amount of funding required for quality activities (for GY 2016 and GY 2017, it is 7% of expenditures; for GY 2018 and GY 2019, it is 8%; for GY 2020 and onward, it is 9%);

2. the minimum amount of funding required for infant/toddler quality activities (3% of expenditures starting in GY 2017); AND

3. the actual amount of Discretionary funding (including Discretionary Disaster Relief funds) expended for administrative costs (Line 1(a) columns C and E),

After reserving the amounts above, the State must expend not less than 70% of the remainder of Discretionary expenditures on providing direct services (Line 1(d) columns C and E).

Discretionary Disaster Relief expenditures used for construction or major renovation and reported in column (F), Discretionary CARES Act expenditures reported in column (G), and Discretionary CRRSA expenditures reported in column (H) are excluded in the calculation to determine the 70% expenditure amount required to be spent on direct services.

For GY 2019 Discretionary Award:

By the end of the liquidation period (9/30/21), Line 1(d) columns C and E ≥ (must be greater than or equal to) 70% of [Line 1 columns C and E - (8% of Line 1 columns C and E + 3% of Line 1 columns C and E + Line 1(a) columns C and E)].

For GY 2020 Discretionary Award:

By the end of the liquidation period (9/30/22), Line 1(d) columns C and E ≥ (must be greater than or equal to) 70% of [Line 1 columns C and E- (9% of Line 1 columns C and E + 3% of Line 1 columns C and E + Line 1(a) columns C and E)].

For GY 2021 Discretionary Award:

By the end of the liquidation period (9/30/23), Line 1(d) columns C and E ≥ (must be greater than or equal to) 70% of [Line 1 columns C and E - (9% of Line 1 columns C and E + 3% of Line 1 columns C and E + Line 1(a) columns C and E)].

For GY 2022 Discretionary Award:

By the end of the liquidation period (9/30/24), Line 1(d) columns C and E ≥ (must be greater than or equal to) 70% of [Line 1 columns C and E - (9% of Line 1 columns C and E + 3% of Line 1 columns C and E + Line 1(a) columns C and E)].

For GY 2023 Discretionary Award:

By the end of the liquidation period (9/30/25), Line 1(d) columns C and E ≥ (must be greater than or equal to) 70% of [Line 1 columns C and E - (9% of Line 1 columns C and E + 3% of Line 1 columns C and E + Line 1(a) columns C and E)].

Line 1(e) – Non-Direct Services

Non-direct services are the costs of providing child care subsidies (operating a voucher program and eligibility determination) or other program activities that are not considered administrative costs under the definition at 45 CFR 98.52 of CCDF regulations.

Note that costs associated with State compliance with Subpart K – Error Rate Reporting of CCDF regulations are not subject to the administrative costs cap and should be reported as non-direct service expenditures on Lines 1(e) and 1(e)(2).

For each column (A through H), Line 1(e) is equal to 1(e)(1) + 1(e)(2) + 1(e)(3)

Table 8: Explanation of Column Entries for Line 1(e)

	(COLUMN A) MANDA­TORY FUNDS	(COLUMN B) MATCHING FUNDS	(COLUMN C) DISCRE­TIONARY FUNDS	(COLUMN D) MOE	(COLUMN E) DISCRE­TIONARY DISASTER RELIEF FUNDS	(COLUMN F) DISCRE­TIONARY DISASTER RELIEF FUNDS—CONSTRUC­TION AND MAJOR RENOVA­TION	(COLUMN G) DISCRE­TIONARY CARES ACT FUNDS	(COLUMN H) CRRSA funds
1(e). NON-DIRECT SERVICES 1(e)(1). SYSTEMS 1(e)(2). CERT. PROGRAM COSTS/ELIG DETERMINATION 1(e)(3). ALL OTHER NON-DIRECT SERVICES	Enter the cumulative expenditures from Mandatory funds on non-direct services, respectively, made from October 1 of the GY for which the report is being submitted through the current quarter reported.	Enter the cumulative total of both Federal and State Matching expenditures on non-direct services, respectively, made from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative expenditures from Discretionary funds on non-direct services, respectively, made from October 1 of the GY for which the report is being submitted through the current quarter reported.	Enter the cumulative total of State MOE expenditures on non-direct services, respectively, made from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative expenditures from Discretionary Disaster Relief funds on non-direct services, respectively, made from October 1 of the GY for which the report is being submitted through the current quarter reported.	Enter the cumulative expenditures from Discretionary Disaster Relief Construction and Major Renovation funds on non-direct services, respectively, made from October 1 of the GY for which the report is being submitted through the current quarter reported.	Enter the cumulative expenditures from Discretionary CARES Act funds on non-direct services, respectively, made from October 1 of the GY for which the report is being submitted through the current quarter reported.	Enter the cumulative expenditures from the CRRSA funds on non-direct services, respectively, made from October 1 of the GY for which the report is being submitted through the current quarter reported.

The following sub-categories for Non-Direct Services are included on the ACF-696 form reporting expenditures under for Line 1(e):

Line 1(e)(1) – Systems

• Establishment and maintenance of computerized child care information systems.

Line 1(e)(2) - Certificate Program Cost / Eligibility Determination

• Establishing and operating a certificate program

• Eligibility determination and re-determination.

• Costs associated with conducting error rate reviews and compliance with Error Rate Reporting requirements per Subpart K of CCDF Regulations.

Line 1(e)(3) - All Other Non-Direct Services

• Preparation/participation in judicial hearings

• Recruitment, licensing, inspection, reviews, and supervision of child care placements

• Training of child care providers on billing and claims processes associated with the subsidy program

• Reviews and supervision of child care placements

• Rate setting

• Resource and referral services

• Training of child care staff on CCDF administrative issues

Line 1(f) – Construction and Major Renovation

CCDF Lead Agencies that are awarded Discretionary Disaster Relief funds may use those funds for renovating, repairing, or rebuilding child care facilities, subject to ACF approval. Any such funds used for construction on major renovation (as defined at 45 CFR 98.2 of the CCDF regulations) should be reported on Line 1(f), column (F). Funds used for minor remodeling or minor renovation (i.e., renovation other than major renovation) should not be reported on Line 1(f), but rather should be reported as a quality expenditure on Line 1(b) or 1(c). With the exception of the Discretionary Disaster Relief funds, no CCDF funds may be expended for the purchase, construction, or permanent improvement of any building or facility.

Table 9: Explanation of Column Entries for Line 1(f)

	(COLUMN A) MANDA­TORY FUNDS	(COLUMN B) MATCHING FUNDS	(COLUMN C) DISCRE­TIONARY FUNDS	(COLUMN D) MOE	(COLUMN E) DISCRE­TIONARY DISASTER RELIEF FUNDS	(COLUMN F) DISCRE­TIONARY DISASTER RELIEF FUNDS—CONSTRUC­TION AND MAJOR RENOVA­TION	(COLUMN G) DISCRE­TIONARY CARES ACT FUNDS	(COLUMN H) CRRSA funds
1(f). CONSTRUCTION AND MAJOR RENOVATION						Enter the cumulative expenditures from Discretionary Disaster Relief Construction and Major Renovation funds made from October 1 of the GY for which the report is being submitted through the current quarter reported.

Line 2 - State Share of Expenditures

In order to receive their full allotment of Federal Matching funds for a fiscal year, States must expend their required Maintenance-of-Effort (MOE) amount and obligate the State share of Matching expenditures in the first year of the grant award.

In column (B) – Matching Funds, the amount reported may not exceed the total of the State’s share of the Matching fund required to draw down the full allotment of Federal Matching funds. This amount is based on the State’s FMAP rate.

Similarly, in column (D) – MOE, the amount reported may not exceed the amount of the State’s MOE requirement. Any additional State expenditures that exceed the State’s share of the Matching fund and the MOE requirement should not be reported on the ACF-696 form. (See CCDF allocation tables for the State share Match and MOE requirements at: http://www.acf.hhs.gov/programs/occ/resource/ccdf-state-and-territory-funding-allocations)

For each column (B and D), Line 2 is equal to 2(a)+2(b)+2(c)

Table 10: Explanation of Column Entries for Line 2

	(COLUMN A) MANDATORY FUNDS	(COLUMN B) MATCHING FUNDS	(COLUMN C) DISCRETION­ARY FUNDS	(COLUMN D) MOE	(COLUMN E) DISCRETION­ARY DISAS­TER RELIEF FUNDS	(COLUMN F) DISCRETION­ARY DISAS­TER RELIEF FUNDS—CONSTRUC­TION AND MAJOR RENOVA­TION	(COLUMN G) DISCRETION­ARY CARES ACT FUNDS	(COLUMN H) CRRSA funds
2. STATE SHARE EXPENDITURES 2(a).REGULAR 2(b).PRIVATE DONATED FUNDS 2(c).PRE-K		Enter the cumulative total of State Matching expenditures made from October 1 of the GY for which the report is being submitted through the current quarter being reported at the specified FMAP rate.		Enter the cumulative State MOE expenditures made from October 1 of the GY for which the report is being submitted through the current quarter being reported.

The following sub-categories for State share of expenditures are included on the ACF-696 form reporting expenditures under Line 2:

Line 2(a) – Regular: All public funds used by the State as the State share of the Matching fund that are not privately donated funds or public pre-kindergarten (pre-k) expenditures are to be included in this category. State expenditures of non-Federal funds must be for allowable child care services or activities, as described in the approved State Plan. State share of expenditures may include public funds when the funds are appropriated directly to the Lead Agency or transferred from another public agency and under the Lead Agency’s administrative control, or certified by the contributing public agency as representing expenditures eligible for Federal match. The same expenditures may not be used to meet both the Match and MOE requirements under CCDF.

The following may not be used as State share of expenditures [See 45 CFR 98.53(i) & (g)]:

• Federal funds (unless authorized by Federal law to be used as match);

• Funds used to match other Federal funds;

• In-kind contributions;

• Family contributions to the cost of care (i.e., family co-payments); and

• Expenditures for which the use of Federal CCDF funds is prohibited.

Line 2(b) - Private Donated Funds: Private donated funds reported in column (D) must meet the requirements of CCDF regulations at 45 CFR 98.53(e)(2). Private donated funds may be used as State Match when the donated funds are made without any restriction that would require their use for a specific individual, organization, facility or institution; do not revert to the donor's facility or use; and are not used to match other federal funds.

The donated funds shall be certified as available and representing expenditures eligible for Federal match and shall be subject to audit requirements.

Line 2(c) - Pre-K: Public Pre-Kindergarten (Pre-K) expenditures on CCDF-eligible children may be used for up to 20% of the funds serving as MOE expenditures (column D) as long as the State has not reduced its expenditures for full day/full year child care services. A State may use other public Pre-K funds for up to 30% of the funds required for State Match (column B). States must include in the CCDF Plan, as provided in 98.16(q), a description of the efforts it will undertake to ensure that Pre-K programs meet the needs of working parents and, if the State uses Pre-K to meet more than 10% of either the MOE or Matching requirement, how the State will coordinate its pre-k and child care services to expand the availability of care.

Expenditures from State-funded public Pre-K services claimed as CCDF Match or MOE must be for services to children from families who meet CCDF eligibility criteria. ACF permits Lead Agencies that do not have child-specific information on children enrolled in Pre-K programs to develop a methodology for calculating Pre-K expenditures for purposes of claiming Match and MOE. States may estimate the proportion of children served in the public Pre-K program who are also CCDF eligible (Also see 63 FR 39966). The methodology should take into consideration the number of children served by the Pre-K program who are from families who would be eligible for CCDF based on State income eligibility limits, participation in employment, training, or education activities, etc.

The Lead Agency is required to report the total unduplicated number of children served through the public Pre-K program that are determined to be CCDF eligible and for which CCDF Match and MOE expenditures were claimed, on the annual ACF-800 CCDF administrative data report. Additional information on the ACF-800 report can be found at: http://www.acf.hhs.gov/programs/occ/resource/acf-800-annual-aggregate-child-care-data-report

Line 3 - Federal Share of Expenditures

Table 11: Explanation of Column Entries for Line 3

	(COLUMN A) MANDA­TORY FUNDS	(COLUMN B) MATCHING FUNDS	(COLUMN C) DISCRETION­ARY FUNDS	(COLUMN D) MOE	(COLUMN E) DISCRETION­ARY DISAS­TER RELIEF FUNDS	(COLUMN F) DISCRETION­ARY DISAS­TER RELIEF FUNDS—CON­STRUC­TION AND MAJOR RENOVA­TION	(COLUMN G) DISCRETION­ARY CARES ACT FUNDS	(COLUMN H) CRRSA funds
3. FEDERAL SHARE OF EXPENDITURE	Enter the cumulative Federal share of Mandatory funds made from October 1 of the GY for which the report is being submitted through the current quarter being reported. This number will be the same as that on Line 1 (column A).	Enter the cumulative Federal share of Matching funds made from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the cumulative Federal share of Discretionary funds made from October 1 of the GY for which the report is being submitted through the current quarter being reported. This number will be the same as that on Line 1 (column C).		Enter the cumulative Federal share of Discretionary Disaster Relief funds made from October 1 of the GY for which the report is being submitted through the current quarter being reported. This number will be the same as that on Line 1 (column E).	Enter the cumulative Federal share of Discretionary Disaster Relief Construction and Major Renovation funds made from October 1 of the GY for which the report is being submitted through the current quarter being reported. This number will be the same as that on Line 1 (column F).	Enter the cumulative Federal share of Discretionary CARES Act funds made from October 1 of the GY for which the report is being submitted through the current quarter being reported. This number will be the same as that on Line 1 (column G).	Enter the cumulative Federal share of CRRSA funds made from October 1 of the GY for which the report is being submitted through the current quarter being reported. This number will be the same as that on Line 1 (column H).

Line 4 - Federal Share of Unliquidated Obligations

Table 12: Explanation of Column Entries for Line 4

	(COLUMN A) MANDATORY FUNDS	(COLUMN B) MATCHING FUNDS	(COLUMN C) DISCRETION­ARY FUNDS	(COLUMN D) MOE	(COLUMN E) DISCRETION­ARY DISASTER RELIEF FUNDS	(COLUMN F) DISCRETION­ARY DISASTER RELIEF FUNDS—CON­STRUCTION AND MAJOR RENOVA­TION	(COLUMN G) DISCRETION­ARY CARES ACT FUNDS	(COLUMN H) CRRSA funds
4. FEDERAL SHARE OF UN-LIQUIDATED OBLIGATIONS	Enter the cumulative amount of Federal Mandatory fund obligations made from October 1 of the GY for which the report is being submitted through the current quarter being reported that have not been liquidated.	Enter the cumulative amount of obligated Federal Matching fund obligations made from October 1 of the GY for which the report is being submitted through the current quarter being reported that have not been liquidated.	Enter the cumulative amount of Discretionary Federal fund obligations made from October 1 of the GY for which the report is being submitted through the current quarter being reported that have not been liquidated.		Enter the cumulative amount of Discretionary Disaster Relief Federal fund obligations made from October 1 of the GY for which the report is being submitted through the current quarter being reported that have not been liquidated.	Enter the cumulative amount of Discretionary Disaster Relief Construction and Major Renovation Federal fund obligations made from October 1 of the GY for which the report is being submitted through the current quarter being reported that have not been liquidated.	Enter the cumulative amount of Discretionary CARES Act Federal fund obligations made from October 1 of the GY for which the report is being submitted through the current quarter being reported that have not been liquidated.	Enter the cumulative amount of Discretionary CRRSA Federal fund obligations made from October 1 of the GY for which the report is being submitted through the current quarter being reported that have not been liquidated.

Line 5 – Awarded

OLDC auto-populates line 5 award amounts. If these are not correct, please notify your Grants Management Specialist.

Table 13: Explanation of Column Entries for Line 5

	(COLUMN A) MANDATORY FUNDS	(COLUMN B) MATCHING FUNDS	(COLUMN C) DISCRETION­ARY FUNDS	(COLUMN D) MOE	(COLUMN E) DISCRETION­ARY DISASTER RELIEF FUNDS	(COLUMN F) DISCRETION­ARY DISASTER RELIEF FUNDS—CON­STRUCTION AND MAJOR RENOVA­TION	(COLUMN G) DISCRETION­ARY CARES ACT FUNDS	(COLUMN H) CRRSA funds
5. AWARDED	OLDC auto-populates the award amount. If the amount is incorrect, please notify your ACF Grants Management Specialist.	OLDC auto-populates the award amount. If the amount is incorrect, please notify your ACF Grants Management Specialist.	OLDC auto-populates the award amount. If the amount is incorrect, please notify your ACF Grants Management Specialist.		OLDC auto-populates the award amount. If the amount is incorrect, please notify your ACF Grants Management Specialist.	OLDC auto-populates the award amount. If the amount is incorrect, please notify your ACF Grants Management Specialist.	OLDC auto-populates the award amount. If the amount is incorrect, please notify your ACF Grants Management Specialist.	OLDC auto-populates the award amount. If the amount is incorrect, please notify your ACF Grants Management Specialist.

Line 6 - Transfer from TANF

States may transfer up to 30% of their TANF grant to CCDF. TANF funds transferred to CCDF are treated as Discretionary funds and are subject to the same requirements and restrictions (e.g., States must obligate their TANF transfers within two years and liquidate those obligations within three years). Funds reported in column (C) of Line 6 must also be reported in the categorical amounts entered in column (C) for other lines on the ACF-696.

States wishing to transfer funds back to the TANF block grant must do so within the two-year obligation period for CCDF Discretionary funds.

Table 14: Explanation of Column Entries for Line 6

	(COLUMN A) MANDATORY FUNDS	(COLUMN B) MATCHING FUNDS	(COLUMN C) DISCRETION­ARY FUNDS	(COLUMN D) MOE	(COLUMN E) DISCRETION­ARY DISASTER RELIEF FUNDS	(COLUMN F) DISCRETION­ARY DISASTER RELIEF FUNDS—CON­STRUCTION AND MAJOR RENOVA­TION	(COLUMN G) DISCRETION­ARY CARES ACT FUNDS	(COLUMN H) CRRSA funds
6. TRANSFER FROM TANF			Enter the cumulative amount transferred from TANF into the CCDF Discretionary from October 1 of the GY for which the report is being submitted through the current quarter being reported.

Line 7 - Unobligated Balance

Enter the amount of unobligated Federal funds for the GY through the quarter ending report being submitted.

• Column (A): For States requesting Matching funds, amounts reported in column (A) – Mandatory funds, must be obligated by the end of the first year⁵.

• Column (B): Amounts reported in column (B) – Matching funds that remain unobligated after the one-year obligation period will be returned to the Federal government and re-distributed.

• Columns (C) and (E): Amounts reported in columns (C) and (E) – Discretionary funds and Discretionary Disaster Relief funds, that remain unobligated after the two-year obligation period, will be returned to the Federal Government.

• Column (D): Amounts reported in column (D) – State MOE must be expended by September 30 of the Grant Award Year.

• Column (F): Amounts reported in column (F) – Discretionary Disaster Relief Funds for Construction/Renovation, that remain unobligated after the four-year obligation period, will be returned to the Federal Government.

• Column (G): Amounts reported in column (G) – Discretionary CARES Act funds, and remaining unobligated after the three-year obligation period, will be returned to the Federal Government.

• Column (H): Amounts reported in column (H) – Discretionary CRRSA, and remaining unobligated after the two-year obligation period, will be returned to the Federal Government.

Table 15: Explanation of Column Entries for Line 7

	(COLUMN A) MANDATORY FUNDS	(COLUMN B) MATCHING FUNDS	(COLUMN C) DISCRETION­ARY FUNDS	(COLUMN D) MOE	(COLUMN E) DISCRETION­ARY DISASTER RELIEF FUNDS	(COLUMN F) DISCRETION­ARY DISASTER RELIEF FUNDS—CON­STRUCTION AND MAJOR RENOVA­TION	(COLUMN G) DISCRETION­ARY CARES ACT FUNDS	(COLUMN H) CRRSA funds
7. UN-OBLIGATED BALANACE	Enter the amount of Federal Mandatory un-obligated funds from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the amount of Federal Matching un-obligated funds from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the amount of Federal Discretionary un-obligated funds from October 1 of the GY for which the report is being submitted through the current quarter being reported.		Enter the amount of Federal Discretionary Disaster Relief un-obligated funds from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the amount of Federal Discretionary Disaster Relief Construction and Major Renovation un-obligated funds from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the amount of Discretionary CARES Act un-obligated funds from October 1 of the GY for which the report is being submitted through the current quarter being reported.	Enter the amount of Discretionary CRRSA un-obligated funds from October 1 of the GY for which the report is being submitted through the current quarter being reported.

Line 8 - Federal Funds Requested⁶

This is the estimate of Federal Mandatory, Matching, and Discretionary CCDF funds (Columns A, B, and C) being requested for the next reporting quarter. (This date is entered as the Next Quarter Beginning date in upper right hand corner of report.) All amounts reported on Line 8 are estimates of obligations or expenditures to be made during the quarter indicated based on the best information available to the State. The ACF-696 is not used to request Discretionary Disaster Relief CCDF funds (Columns E and F), Discretionary CARES Act funds (Column G), or Discretionary CRRSA funds (Column H).

States may request up to 35% of their grant award allocation by the end of the 1^st quarter, up to 70% of their allocation by the end of the 2^nd quarter, and up to 85% of their allocation by the end of the 3^rd quarter. Cash advances from PMS are limited to the minimum amounts needed and should be timed to be in accord with the actual immediate cash requirements of the State.

Table 16: Example of Dates for Federal Funds Requested

Period Ending	Next Quarter Beginning	Federal Funds that can be Requested
06/30/21	10/01/21	up to 35% of grant award
09/30/21	01/01/22	up to 70% grant award
12/30/21	04/01/22	up to 85 % of grant award
03/30/22	07/01/22	100% grant award

Table 17: Explanation of Column Entries for Line 8

	(COLUMN A) MANDA­TORY FUNDS	(COLUMN B) MATCHING FUNDS	(COLUMN C) DISCRETION­ARY FUNDS	(COLUMN D) MOE	(COLUMN E) DISCRETION­ARY DISAS­TER RELIEF FUNDS	(COLUMN F) DISCRETION­ARY DISAS­TER RELIEF FUNDS—CONSTRUC­TION AND MAJOR RENOVA­TION	(COLUMN G) DISCRETION­ARY CARES ACT FUNDS	(COLUMN H) CRRSA funds
8. FEDERAL FUNDS REQUESTED7	Enter the State estimate of Federal Mandatory funds needed for the quarter beginning after submission of this report.	Enter the State estimate of Federal Matching funds needed for the quarter beginning after submission of this report.	Enter the State estimate of Federal Discretionary funds needed for the quarter beginning after submission of this report.

redistribUTED Match and reallotED Discretionary Funds

Redistributed Matching Funds:

Any unobligated portion of a State’s Matching fund for a given GY will be redistributed to the following GY to requesting States that have met the requirements for Matching funds in the period for which the grant was first made. Redistributed Matching funds are considered part of the GY to which the redistribution is made, and are subject to obligation/liquidation requirements for the receiving GY.

For the quarter ending September 30 report, States must mark YES if the State wants to request any redistributed Matching funds. A State requesting redistributed Matching funds may indicate if they wish to limit the amount received to a specific amount due to State funding limitations.

Reallotted Discretionary Funds:

Any unobligated Discretionary funds for a given GY will be reallotted to other requesting States in the same GY in proportion to the original allotments. Unlike reallotted Matching funds, reallotted Discretionary funds must be obligated and liquidated in the applicable periods for which they were originally awarded (since they are reallotted within the same GY). For the quarter-ending March 31 report, States must mark “YES” if the State would like to request any reallotted Discretionary funds should they become available.

Please Note:

If reports are not received within 30 days after the end of the quarter (10/31 and 4/30 respectively), the State may not be eligible for redistributed Matching or reallotted Discretionary funds.

Signatures

Electronic report submission in OLDC is required. OLDC requires certification of reports via e-signature by a grantee staff delegated with certification authority. OLDC auto-populates the certifying official’s name, agency, and phone number. Notify your Grants Management Specialist if the information is incorrect. Hardcopy submissions are no longer accepted.

NOTE: The individual who e-signs the report is certifying that: (a) the information provided on all parts of this form and all accompanying documents is accurate and correct; and (b) that any amount shown as the State share of obligations is available to meet the non-Federal share as prescribed by law.

SUPPLEMENTAL INFORMATION

Restrictions on Use of CCDF Funds:

• Construction – No funds may be expended for the purchase, construction, or permanent improvement of any building or facility (with the exception of CCDF Discretionary Disaster Relief Funds, which may be used for renovating, repairing, and rebuilding child care facilities, subject to ACF approval). CCDF funds may be expended for minor remodeling or minor renovation to assure child care providers meet State and local standards. [See CCDF regulations at 45 CFR 98.56(b)]

• Tuition Restriction – CCDF funds may not be used for students enrolled in grades 1 – 12 for services provided during the regular school day, services for which students receive academic credit, or instruction services that supplant the program of any public or private school. (45 CFR 98.56(c))

• Sectarian Purposes – CCDF funds may not be expended for any sectarian purpose or activity. However, CCDF funds provided through child care certificates (vouchers) may be expended for sectarian purposes or activities including sectarian instruction or worship provided as part of child care services. (45 CFR 98.56(d))

Audits: Lead Agencies are subject to audits in accordance with 2 CFR Part 200 Subpart F and 45 CFR Part 75 Subpart F and the Single Audit Act Amendments of 1996. The OMB Circular A-133 CCDF Compliance Supplement (CFDA 93.575; CFDA 93.596) outlines audit procedures and allowable activities.

Penalties: If a State fails to substantially comply with the CCDBG Act, the CCDF regulations, and the CCDF Plan, HHS may take a disallowance of the improperly expended funds or take a deduction of an amount equal to or less than the improperly expended funds from the administrative portion of the State allotment for the following fiscal year. (45 CFR 98.66; 45 CFR 98.92)

Sanctions: In addition to the imposition of penalties, HHS may impose sanctions to disqualify the Lead Agency from the receipt of further CCDF funding or an assessment of a penalty. (45 CFR 98.92(b))

Paperwork Reduction Act of 1995

Public reporting for this collection of information is estimated to average 6 hours per response, including the time for reviewing instructions, gathering and maintaining the data needed, and reviewing the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number.

1 As stated above, the Federal Medical Assistance Percentage (FMAP) Rate used by the State should be entered at the top of the column. FMAP tables can be found at the following website: https://www.acf.hhs.gov/occ/resource/ccdf-state-and-territory-funding-allocations.

2 Additional TANF guidance can be found at: http://www.acf.hhs.gov/programs/ofa/policy/pi-ofa/2002/pi2002-2.htm

3 While there is no liquidation requirement for Mandatory funds, in accordance with federal law, grant funds must be drawn down from the Payment Management System (PMS) within 5 years from the year in which the funds were awarded. 31 USC 1551-1558

4 1(a) + 1(b) + 1(c) + 1(d) + 1(e) + 1(f)

5 Amounts reported in column (A) – If Mandatory funds are not obligated in Year 1,the state is not eligible to receive any federal Matching funds. Any unobligated Mandatory funds and all federal Matching funds will be returned to the federal government.

6 Cash Management Improvement Act (CMIA), 31 CFR Part 205

7 These estimated funds are for the quarter beginning after the submission of this report. For example, if the report quarter ends on September 30, then the beginning date of the next quarter beginning after submission of this report will be January 1.

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