Form NPS-Cpan 2021 Department of Corrections COVID-19 Special Data Col

OMB No. XXXX-XXX Approval Expires XX/XX/XXXX

RETURN
TO

Abt Associates
National Prisoner Statistics
Survey
10 Fawcett Street Cambridge,
MA 02138

FORM
(2-9-2021)

NPS-CPan

2021 Departments of
Corrections COVID-19
Special Data Collection

U.S. DEPARTMENT OF JUSTICE
BUREAU OF JUSTICE STATISTICS
and ACTING AS COLLECTING AGENT

ABT ASSOCIATES INC.

DATA SUPPLIED BY
Title

NAME

TELEPHONE

Area Code Number

Extension

FAX
NUMBER

Area Code Number

E-MAIL ADDRESS

GENERAL INFORMATION
• If you have any questions, contact the Abt Associates Project Director, Tom Rich (617-349-2753 or tom_rich@abtassoc.com) or
the BJS Program Manager, E. Ann Carson (202-616-3496 or elizabeth.carson@ojp.usdoj.gov).
• Please complete the questionnaire before June 14, 2021 by emailing a scanned copy of the form to tom_rich@abtassoc.com, by
mailing the completed form to Abt Associates at the address above, or by FAXing all pages to 1-617-218-4500.
• Please retain a copy of the completed form for your records.

What types of inmates are included?
Inmates in your custody AND inmates held in privately-operated or contract facilities between January 1, 2020 and February 28, 2021.
• INCLUDE inmates who are unsentenced or who are sentenced to any length of time.
• INCLUDE inmates physically held in your prison facilities (e.g., prisons, penitentiaries, and correctional institutions; boot camps; prison
farms; reception, diagnostic, and classification centers; release centers, halfway houses, and road camps; forestry and conservation camps;
vocational training facilities; prison hospitals; and drug and alcohol treatment facilities for prisoners).
• INCLUDE inmates who are temporarily absent (less than 30 days), out to court, or on work release.
• INCLUDE inmates physically held in private or contract prison facilities in your state.
• INCLUDE inmates held in your facilities who are serving a sentence for your jurisdiction and another jurisdiction at the same time.
• INCLUDE inmates held in your facilities for another jurisdiction.
• EXCLUDE inmates held in local jails and inmates held in state-operated or private facilities located in other jurisdictions.
Definitions
Coronavirus - Refers to coronavirus disease (COVID-19) and the virus causing the disease, severe acute respiratory syndrome
coronavirus 2, (SARS-CoV-2).
TEST - Refers to the viral or PCR test for COVID-19. Do not count serology or antibody tests for COVID-19.
ANTIBODY TEST - Serology test to detect antibodies produced in response to COVID-19. Do not count viral or PCR tests for COVID-19
as antibody or serology tests.
COVID-19 DEATH - A death where COVID-19 was the single cause of death, or one of the contributing causes. The cause of death
could be determined by a positive viral COVID-19 test, or classified on the official death report as suspected or corona-virus related.

BURDEN STATEMENT
Under the Paperwork Reduction Act, we cannot ask you to respond to a collection of information unless it displays a currently valid OMB
control number. Public reporting burden for this collection of information is estimated to average 2.5 hours per response, including the time
for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the
collection of information. Send comments regarding this burden estimate or any other aspects of this collection of information, including
suggestions for reducing this burden, to the Director, Bureau of Justice Statistics, Washington, DC 20531; and to the Office of
Management and Budget, OMB No. 1121-XXX, Washington, DC 20503.

SECTION I: PRISON POPULATION, ADMISSIONS, RELEASES
1. Between January 2020 and February 2021, how many persons were IN THE CUSTODY OF
and ADMITTED to your state-operated and private prison facilities?
 INCLUDE all types of admissions to your prison system, for sentences of any length or any total time
served.
X EXCLUDE prisoners under your jurisdiction held in local jails or in out-of-state prison facilities.

2020

2021

IN CUSTODY ON-Jan. 31

2020

ADMITTED DURING THE
ENTIRE MONTH OF-January

Feb. 29

February

Mar. 31

March

Apr. 30

April

May 31

May

Jun. 30

June

Jul. 31

July

Aug. 31

August

Sept. 30

September

Oct. 31

October

Nov. 30

November

Dec. 31

December

Jan. 31
Feb. 28

2021

January
February

2. Between January 1, 2020 and February 28, 2021, how many prisoners in the custody of your
state-operated and in private prison facilities ---a. Were RELEASED?
 INCLUDE all persons, sentenced to any length of time or unsentenced, released for any reason.
X EXCLUDE prisoners under your jurisdiction held in local jails or in out-of-state prison facilities.

b. Received EXPEDITED RELEASE 🛈🛈 in response to the coronavirus pandemic?
🛈🛈 Prisoners are released prior to their scheduled and/or expected release date or parole/probation eligibility
date, even if only by one day. These can include sentenced or unsentenced prisoners.
 INCLUDE releases in order to limit prisoner risk and exposure, or due to coronavirus related
understaffing, court orders, legislative mandate, etc.
X EXCLUDE prisoners under your jurisdiction held in local jails or in out-of-state prison facilities.

3. Of those who received EXPEDITED RELEASE (item 2b), what were the criteria that your
state used to determine who should be released early? (please check yes or no for each)
Criteria

Yes

No

N/A

Risk-assessment score
Time left on sentence

Max. sent. length remaining: __________

Only non-violent offenders
Only non-viol. Offenders with no viol. priors
Age

Minimum age eligible: __________

Health status
Positive viral test for coronavirus
Verified post-prison housing in community
Person was unsentenced
Other (please specify)

SECTION II: PRISONER TESTING AND DEATHS
4. Between March 1, 2020 and February 28, 2021 ---a. How many coronavirus TESTS 🛈🛈 did your state administer to prisoners in the
custody of your state-operated or in private prison facilities?
🛈🛈 Coronavirus test refers to the viral test for COVID-19. Do not count antibody or serology tests.
 INCLUDE sentenced or unsentenced prisoners tested either on or off facility grounds (e.g. at
hospitals, medical centers, private labs, intake centers, or other health vendors).
 INCLUDE all tests administered, even if individuals got multiple tests over time.
X EXCLUDE prisoners under your jurisdiction held in local jails or out-of-state prison facilities.

b. Of the tests in item 4a, how many TESTS were POSITIVE for coronavirus?
X EXCLUDE “presumptive positive” test results.

c. Individuals may test positive for coronavirus multiple times. Between March 1, 2020
and February 28, 2021, how many UNIQUE PRISONERS

🛈🛈 in the custody of your

state-operated or in private prison facilities tested positive AT LEAST ONE TIME?

🛈🛈 Multiple positive test results for the same individual should be counted only once.
X
X

EXCLUDE prisoners under your jurisdiction held in local jails or out-of-state prison facilities.
EXCLUDE antibody or serology test results.
Males
Females
TOTAL

d. Of those UNIQUE PRISONERS who tested positive for coronavirus (item 4c), how
many were--White, not of Hispanic origin
Black, not of Hispanic origin
Hispanic or Latino
American Indian or Alaska Native, not of Hispanic origin
Asian, not of Hispanic origin
Native Hawaiian or Other Pacific Islander, not of Hispanic origin
Two or more races, not of Hispanic origin
Other racial category, not of Hispanic origin
Unknown racial category, not of Hispanic origin
TOTAL (Sum should equal TOTAL in Item 4c)

5.

Between March 1, 2020 and February 28, 2021, how many PRISONERS DIED from the
coronavirus while in the custody of your state-operated and in private prison facilities?
INCLUDE all deaths from coronavirus of prisoners-- IN CUSTODY of your state-operated and private prison facilities.
 WHILE IN-TRANSIT to an external medical facility or other prison facility.
 UNDER YOUR JURISDICTION but being treated at an external medical facility.
 Regardless of where and when the prisoner contracted COVID-19.
 Include all deaths where coronavirus was suspected or confirmed to be the cause of, or significant
contributor to death
X

EXCLUDE deaths of prisoners under your jurisdiction, but who died in local jails or out-of-state prison
facilities.

🛈🛈 from coronavirus
🛈🛈 Deaths where coronavirus was suspected or confirmed to be the cause of death OR a significant

a. TOTAL deaths

contributor to the death.
Males
Females
TOTAL

b. Of those prisoners who DIED from coronavirus (item 5a TOTAL), how many were--White, not of Hispanic origin
Black, not of Hispanic origin
Hispanic or Latino
American Indian or Alaska Native, not of Hispanic origin
Asian, not of Hispanic origin
Native Hawaiian or Other Pacific Islander, not of Hispanic origin
Two or more races, not of Hispanic origin
Other racial category, not of Hispanic origin
Unknown racial category, not of Hispanic origin
TOTAL (Sum should equal the item 5a TOTAL)

c. Of those prisoners who DIED from coronavirus (item 5a TOTAL), how many were
ages-24 years or younger
25 - 34 years
35 – 44 years
45 – 54 years
55 – 64 years
65 – 74 years
75 years or older
TOTAL (Sum should equal the item 5a TOTAL)

d. How many of the total deaths (item 5a TOTAL) were attributed to coronavirus based
on a medical examiner’s or coroner’s evaluation (such as an autopsy, postmortem
exam, or review of medical records)?

e. Of those female prisoners who DIED from coronavirus (item 5a FEMALES), how many
were pregnant at the time of death?

e. Between March 1, 2020 and February 28, 2021, how many TOTAL PREGNANT
FEMALES were in the custody of your state-operated or in private prison facilities for
any period of time?

SECTION III: TRANSMISSION MITIGATION AND VACCINATION
6. At any time between March 1, 2020 and February 28, 2021, did your department of
corrections implement any of the following mitigation tactics in response to the
coronavirus pandemic in its state-operated and private correctional facilities? (please check
one box for each policy)
In no
facilities
Testing of all new prisoners at admission (not incl.
antibody/serology tests)
Automatic quarantine of new admissions
Lockdown of prisoners in cells
Suspension of transfers between prisons or local
facilities (complete halt of transfers for any length of time)
Suspension of educational programs (complete halt of
programs for any length of time)
Suspension of drug and alcohol treatment programs
(complete halt of programs for any length of time)
Suspension of prison labor programs (complete halt of
programs for any length of time)
Suspension of in-person family visitation to prisoners
(complete halt of visitation for any length of time)
Suspension of in-person legal visitation to prisoners
(complete halt of visitation for any length of time)
Suspension of ministry/religious service programs
(complete halt of programs for any length of time)
Daily temperature checks for prisoners
Temperature checks for staff at beginning of each shift
Isolation/quarantine of symptomatic prisoners
Enforced sick or administrative leave for symptomatic
staff
Provision of hand sanitizer for prisoners
Provision of face masks to prisoners
Provision of face masks or gloves to staff
Viral testing of prisoners before release (not incl.
antibody/serology tests)
Antibody/serology testing of staff
Antibody/serology testing of prisoners

In some
facilities

In all
facilities

Unknown

7. On what date did your department of corrections first ADMINISTER A VACCINE

🛈🛈 for

coronavirus to prisoners or staff in your state-operated or private correctional facilities?

🛈🛈 The U.S. Food and Drug Administration approved the first coronavirus vaccine for use on December 11, 2020.
Please report the date the first DOC staff or prisoner was given the vaccine shot in your state.
 INCLUDE sentenced or unsentenced prisoners or staff who came into contact with prisoners OR who
worked inside state-operated or private correctional facilities.
 INCLUDE vaccinations of staff that occurred from vaccine stock given to the department of corrections
X

EXCLUDE prisoners under your jurisdiction held in local jails or out-of-state prison facilities.
, 20_____

8. By February 28, 2021, how many staff and prisoners had received at least one dose of the
coronavirus vaccine?
Sentenced or unsentenced prisoners
Staff members
TOTAL

9. Vaccines were in limited supply in the months after FDA approval. What policies were
adopted by your department of corrections for vaccination distribution? (please check one box for
each policy)
Policy

All staff members in facilities were vaccinated before any
prisoners received the vaccine
All prisoners (with the exception of those who were medically
unable to be vaccinated) were required to receive the vaccine
Prisoners were allowed to opt-in or opt-out of vaccination

All staff members (with the exception of those who were
medically unable to be vaccinated) were required to receive
the vaccine
Staff members were allowed to opt-in or opt-out of vaccination

Older prisoners were prioritized for vaccination, over younger
prisoners
Prisoners with chronic or other infectious diseases were
prioritized for vaccination, over healthy prisoners

Yes, we
followed
this policy

No, this was
not a policy
we followed

N/A

Prisoners soon to be released were prioritized for vaccination,
over those who would not be released in the near future
Newly admitted prisoners were prioritized for vaccination,
over those already in the general population
Prisoners were offered incentives to receive the vaccine, such
as free phone calls, extra family visitation sessions, or money
added to their canteen balance

SECTION IV: STAFF QUESTIONS
10. On February 28, 2021, how many unique STAFF MEMBERS were employed by your
department of corrections and who worked inside one of your state-operated correctional
facilities?
 INCLUDE correctional officers, health care workers, janitorial staff, and any other paid personnel who
came into contact with prisoners OR who worked inside a correctional facility operated by your DOC.
X EXCLUDE staff who work for private correctional operators or prison volunteers.
X EXCLUDE DOC-employed staff who do not work in correctional facilities.

11. Between March 1, 2020 and February 28, 2021, how many STAFF MEMBERS employed by
your department of corrections and who worked inside one of your state-operated
correctional facilities---a. Tested POSITIVE for the coronavirus at least once?
 INCLUDE any positive viral coronavirus test, regardless of where it was administered.
 INCLUDE paid personnel who either came into contact with prisoners OR who worked inside a
correctional facility operated by your DOC.
X EXCLUDE antibody or serology tests, as well as “presumptive positive” test results.
X EXCLUDE staff who work for private correctional operators or prison volunteers, and DOC-employed
staff who do not work in correctional facilities

🛈🛈 from the coronavirus?
🛈🛈 All deaths where coronavirus was the cause of death OR a significant contributor to the death,

b. DIED

regardless of where and when the staff member contracted coronavirus