Runaway and Homeless Youth Homeless Management Information System (RHY-HMIS)

Forms and Documents

Document Name	Status
Form 1 RHY Funded Grantees (data submission) – FY22 & FY23 Form	New
Form 1 RHY Funded Grantees (data submission) – FY21 Form	New
Form 1 RHY Funded Grantees (data entry) Form	New
Form 1 RHY-HMIS: Street Outreach Program (Engagement) Form	New
Form 1 RHY-HMIS: Street Outreach Program (Contact) Form	New
Form 1 RHY-HMIS: Transitional Living Program (including Maternity Group Home program and TLP Demonstration Programs; Exit) Form	New
Form 1 RHY-HMIS: Transitional Living Program (including Maternity Group Home program and TLP Demonstration Programs; Intake) Form	New
Form 1 RHY-HMIS: Basic Center Program (Exit) Form	New
Form 1 RHY-HMIS: Basic Center Program (Intake) Form	New
Attachment A - Relevant RHY Text - Legislative Regulatory Authority.docx Supplementary Document	2021-02-10
RHY-HMIS_Supporting Statement B V4.docx Supporting Statement B	2021-02-10
RHY-HMIS_Supporting Statement A Final v6.docx Supporting Statement A	2021-02-10

IC Document Collections

IC ID	Document Title	Status
245729	RHY Funded Grantees (data submission) – FY22 & FY23 Form	New
245728	RHY Funded Grantees (data submission) – FY21 Form	New
245727	RHY Funded Grantees (data entry) Form	New
245726	RHY-HMIS: Street Outreach Program (Engagement) Form	New
245725	RHY-HMIS: Street Outreach Program (Contact) Form	New
245724	RHY-HMIS: Transitional Living Program (including Maternity Group Home program and TLP Demonstration Programs; Exit) Form	New
245723	RHY-HMIS: Transitional Living Program (including Maternity Group Home program and TLP Demonstration Programs; Intake) Form	New
245722	RHY-HMIS: Basic Center Program (Exit) Form	New
245721	RHY-HMIS: Basic Center Program (Intake) Form	New

ICR Details

OMB Control No:	ICR Reference No: 202102-0970-006
Status: Received in OIRA	Previous ICR Reference No:
Agency/Subagency: HHS/ACF	Agency Tracking No: FYSB
Title: Runaway and Homeless Youth Homeless Management Information System (RHY-HMIS)
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 03/22/2021

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	326,636	0
Time Burden (Hours)	121,456	0
Cost Burden (Dollars)	0	0

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Abstract: The Administration on Children, Youth and Families (ACYF) Family and Youth Services Bureau has a legislative requirement to collect and maintain client statistical records on the numbers and the characteristics of runaway and homeless youth, and youth at risk of family separation, who receive shelter and supportive services through the Runaway and Homeless Youth (RHY) Program funding. RHY data collection is integrated with the U.S. Department of Housing and Urban Development’s (HUD’s) Homeless Management Information System (HMIS).

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Authorizing Statute(s): US Code: 34 USC 10101 Name of Law: Juvenile Justice Reform Act of 2018
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 26482	05/04/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 15225	03/22/2021
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 9

IC Title	Form No.	Form Name
RHY Funded Grantees (data entry)	1	RHY-HMIS Data Elements
RHY Funded Grantees (data submission) – FY21	1	RHY-HMIS Data Elements
RHY Funded Grantees (data submission) – FY22 & FY23	1	RHY-HMIS Data Elements
RHY-HMIS: Basic Center Program (Exit)	1	RHY-HMIS Data Elements
RHY-HMIS: Basic Center Program (Intake)	1	RHY-HMIS Data Elements
RHY-HMIS: Street Outreach Program (Contact)	1	RHY-HMIS Data Elements
RHY-HMIS: Street Outreach Program (Engagement)	1	RHY-HMIS Data Elements
RHY-HMIS: Transitional Living Program (including Maternity Group Home program and TLP Demonstration Programs; Exit)	1	RHY-HMIS Data Elements
RHY-HMIS: Transitional Living Program (including Maternity Group Home program and TLP Demonstration Programs; Intake)	1	RHY-HMIS Data Elements

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	326,636	0	0	326,636	0	0
Annual Time Burden (Hours)	121,456	0	0	121,456	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: RHY data standards were historically collected by ACF through the National Extranet Optimized Runaway and Homeless Youth Management Information System (NEORHYMIS) (OMB #0970-0123) until the data elements were subsumed within HUD’s HMIS. ACF, in keeping with historic receipt for OMB clearance for NEORHYMIS, made the decision to seek a separate, new OMB number specific for the new RHY-HMIS data standards which can facilitate ACF making all changes to the data standards in the future.

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Annual Cost to Federal Government: $818,175

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/22/2021

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