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pdfDSS—The National Industrial Security System (NISS)
HS0021-15-D-0011
Prepared for the
DEFENSE SECURITY SERVICE
NATIONAL INDUSTRIAL SECURITY
SYSTEM (NISS)
USER GUIDE FOR EXTERNAL USERS
NISS-DOC-UG-CRQ3507
VERSION 1.0
27 SEPTEMBER 2017
CONTRACT NUMBER HS0021-15-D-0011
Prepared by
FOR OFFICIAL USE ONLY
DSS—The National Industrial Security System (NISS)
HS0021-15-D-0011
Revisions
Date
Version
Description of Change
07/25/2017
0.1
Increment I Initial version
09/27/2017
1.0
Address government review comments
Incorporate application changes
General cleanup
NISS User Guide for Externsl Users
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DSS—The National Industrial Security System (NISS)
HS0021-15-D-0011
Contents
1
Introduction......................................................................................................................................... 1
1.1 Purpose ........................................................................................................................................................ 1
1.2 System Overview ......................................................................................................................................... 1
1.3 User Guide Conventions .............................................................................................................................. 1
1.3.1 Screen Captures ...............................................................................................................................1
1.3.2 Instructions ......................................................................................................................................1
2
Getting Started .................................................................................................................................... 3
2.1 Pre-requisites ............................................................................................................................................... 3
2.1.1 Requesting Accounts .......................................................................................................................3
2.1.2 Logging into the NISS System ........................................................................................................3
2.2 Navigation ................................................................................................................................................... 3
2.2.1 Dashboard .......................................................................................................................................3
2.2.2 Tabs .................................................................................................................................................4
2.2.3 Links................................................................................................................................................4
2.2.4 Views ..............................................................................................................................................5
2.3 User Interface Data Entry/Selection ............................................................................................................ 5
2.3.1 Information Fields ...........................................................................................................................5
2.3.2 Validation ........................................................................................................................................6
2.3.3 Icons and Buttons Controls .............................................................................................................6
2.3.4 Toolbars ..........................................................................................................................................7
2.3.5 Pagination ........................................................................................................................................7
2.4 Data Validation Error Feedback .................................................................................................................. 8
2.4.1 Error Notification ............................................................................................................................8
2.4.1.1 Errors identified in Navigation Buttons ............................................................................8
2.4.1.2 Required Field Information Missing .................................................................................8
2.4.1.3 Incorrect Data Entry..........................................................................................................8
2.5 NISS Processing .......................................................................................................................................... 9
2.5.1 Facility Clearance Processing .........................................................................................................9
2.5.1.1 Package Type(s) ................................................................................................................9
2.5.1.2 Initial Packages .................................................................................................................9
2.5.1.3 Submitting Sponsorship Requests ................................................................................... 10
2.5.1.4 Submitting FCL Packages ............................................................................................... 10
2.5.1.5 FCL Package Review ...................................................................................................... 11
3
All Users............................................................................................................................................. 12
3.1 NISS Home Page, the “DASHBOARD” tab ............................................................................................. 12
3.2 Access DSS’ Homepage ............................................................................................................................ 12
3.3 Messages .................................................................................................................................................... 14
3.3.1 View My Messages ....................................................................................................................... 14
3.3.2 Reply to Message .......................................................................................................................... 15
3.3.3 New Message (Message My ISR) ................................................................................................. 16
3.4 Tasks ....................................................................................................................................................... 19
3.4.1 View My Tasks ............................................................................................................................. 19
3.5 Access the External Knowledge Base........................................................................................................ 21
3.5.1 Knowledge Base Tab (Articles) .................................................................................................... 23
3.5.1.1 Search Knowledge Base for an Article ........................................................................... 24
3.5.1.2 Vote on an Knowledge Base Article ............................................................................... 25
3.6 Submit System Feedback ........................................................................................................................... 26
4
External Users (Industry) ................................................................................................................ 28
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4.1 Sponsorship Packages ................................................................................................................................ 28
4.1.1 Submit a Sponsorship Request ...................................................................................................... 28
4.1.1.1 Instructions Tab .............................................................................................................. 28
4.1.1.2 Sponsored Facility Information Tab ............................................................................... 30
4.1.1.3 Business Information Tab ............................................................................................... 33
4.1.1.4 FSO Information Tab ...................................................................................................... 35
4.1.1.5 Contact Information Tab ................................................................................................. 37
4.1.1.6 Program-Specific GCA POS Tab ................................................................................... 40
4.1.1.7 Sponsor Information Tab ................................................................................................ 41
4.1.1.8 Upload Supporting Documents Tab ................................................................................ 42
4.1.1.9 Submit Sponsorship Package Tab ................................................................................... 43
4.1.2 View My Sponsorship Package Status .......................................................................................... 46
4.1.3 View Open Sponsorship Requests ................................................................................................ 46
4.1.4 View Previously Submitted Sponsorship Requests ....................................................................... 47
4.2 Facility Profile ........................................................................................................................................... 48
4.2.1 ISR ................................................................................................................................................ 48
4.2.1.1 View My ISR's Contact Information .............................................................................. 48
4.2.2 FCL Packages................................................................................................................................ 50
4.2.2.1 Facility Profile Navigation .............................................................................................. 50
4.2.2.2 View My Facility Profile ................................................................................................ 51
4.2.2.2.1
4.2.2.2.2
4.2.2.2.3
4.2.2.2.4
4.2.2.2.5
Facility Overview ...................................................................................................... 53
4.2.2.2.1.1 Overview ............................................................................................. 53
4.2.2.2.1.2 FCL Information .................................................................................. 55
4.2.2.2.1.3 Addresses ............................................................................................. 56
4.2.2.2.1.4 KMP .................................................................................................... 57
4.2.2.2.1.5 Contacts ............................................................................................... 59
4.2.2.2.1.6 Aliases ................................................................................................. 61
Business Information Button ..................................................................................... 62
4.2.2.2.2.1 Legal Structure..................................................................................... 63
4.2.2.2.2.2 Customers and Programs ..................................................................... 65
4.2.2.2.2.3 Subcontractor2 ..................................................................................... 67
FOCI & International Button ..................................................................................... 68
4.2.2.2.3.1 Foreign Visits....................................................................................... 70
4.2.2.2.3.2 Foreign Travel ..................................................................................... 71
4.2.2.2.3.3 FGI ....................................................................................................... 72
4.2.2.2.3.4 Exports ................................................................................................. 73
Safeguarding Button .................................................................................................. 74
4.2.2.2.4.1 COMSEC ............................................................................................. 76
4.2.2.2.4.2 Off-Sites............................................................................................... 77
Actions & Documentation Button ............................................................................. 78
4.2.2.2.5.1 Actions ................................................................................................. 78
4.2.2.2.5.2 Sponsorship Submissions..................................................................... 80
4.2.2.2.5.3 Self-Inspections ................................................................................... 85
4.2.2.2.5.4 Messaging ............................................................................................ 87
4.2.2.3 Submit My FCL Package ................................................................................................ 88
4.2.2.3.1
4.2.2.3.2
4.2.2.3.3
4.2.2.3.4
4.2.2.3.5
4.2.2.3.6
4.2.3
Navigation within the FCL Package .......................................................................... 89
Basic Information Button .......................................................................................... 89
SF-328 Button ........................................................................................................... 91
Supporting Documents Button................................................................................. 103
4.2.2.3.4.1 ADD RECORD ................................................................................. 103
KMP List Button ..................................................................................................... 105
4.2.2.3.5.1 Modify KMP List Record .................................................................. 105
4.2.2.3.5.2 ADD RECORD ................................................................................. 106
Industry-DSS Package Comments ........................................................................... 110
Verification Requests .................................................................................................................. 111
4.2.3.1 Submit Facility Verification Requests (FVR) ............................................................... 111
4.2.3.2 View Facility Verifications ........................................................................................... 113
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4.2.4
4.2.5
4.2.6
4.2.7
4.2.3.3 View My FVR Notifications ......................................................................................... 115
Submit an Annual Self-Inspection Certification ......................................................................... 117
View My Open Vulnerabilities ................................................................................................... 119
View My Previous SVA Ratings and Vulnerabilities ................................................................. 121
Reporting ..................................................................................................................................... 123
4.2.7.1 Report Security Violation ............................................................................................. 123
4.2.7.2 Report Suspicious Contact ............................................................................................ 126
4.2.7.3 Report Change Conditions ............................................................................................ 128
4.2.7.3.1
4.2.7.3.2
4.2.7.3.3
4.2.7.3.4
4.2.7.3.5
4.2.8
Navigation ............................................................................................................... 128
Change Conditions - Basic Information................................................................... 128
Change Condition Questionnaire ............................................................................. 129
Change Condition - Industry-DSS Package Comments ........................................... 133
Package modifications and Submission ................................................................... 133
View My Change Condition Packages ........................................................................................ 133
Appendix A: List of Acronyms .............................................................................................................. 135
List of Figures
Figure 1. Sample Note ...................................................................................................................................................2
Figure 2. Sample Tip .....................................................................................................................................................2
Figure 3. NISS dashboard Sample .................................................................................................................................4
Figure 4. Icon/Button Controls ......................................................................................................................................6
Figure 5. Rich Text Toolbar ..........................................................................................................................................7
Figure 6. Navigation Button Error Notification .............................................................................................................8
Figure 7. Field Validation - Required Information Missing Example ...........................................................................8
Figure 8. Field Validation - Input Incorrect Example ....................................................................................................9
Figure 9. NISS dashboard ............................................................................................................................................ 12
Figure 10. NISS Dashboard - Link to DSS Home Page .............................................................................................. 12
Figure 11. DSS Home Page ......................................................................................................................................... 13
Figure 12. Facility Messaging Tab .............................................................................................................................. 14
Figure 13. Message List............................................................................................................................................... 15
Figure 14. Message- Basic Information Page .............................................................................................................. 15
Figure 15. Message- Basic Information Page .............................................................................................................. 16
Figure 16. Facility Messaging List with Unread Reply ............................................................................................... 16
Figure 17. Dashboard - Message My ISR.................................................................................................................... 17
Figure 18. New Facility Messaging Page .................................................................................................................... 17
Figure 19. Dashboard - View My Tasks Link ............................................................................................................. 19
Figure 20. Tasks tab - My Tasks View ........................................................................................................................ 19
Figure 21. Open Task .................................................................................................................................................. 20
Figure 22. Popular Help Items ..................................................................................................................................... 21
Figure 23. Go to Knowledge Base Link ...................................................................................................................... 22
Figure 24. Knowledge Base tab - Default View .......................................................................................................... 23
Figure 25. Knowledge Base - Search........................................................................................................................... 24
Figure 26. Knowledge Base - Search Results .............................................................................................................. 24
Figure 27. Open Knowledge Article ............................................................................................................................ 25
Figure 28. Article Voting ............................................................................................................................................. 25
Figure 29. NISS Feedback Field .................................................................................................................................. 26
Figure 30. NISS Feedback - Sample Text ................................................................................................................... 26
Figure 31. NISS Feedback in Activity History Pane ................................................................................................... 27
Figure 32. Instructions Page ........................................................................................................................................ 29
Figure 33. Sponsored Facility Information Page ......................................................................................................... 30
Figure 34. New Sponsored Submission Tab - Add Record ......................................................................................... 32
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Figure 35. Business Information Page ......................................................................................................................... 33
Figure 36. FSO Information Page ................................................................................................................................ 35
Figure 37. Contact Information Page ........................................................................................................................... 37
Figure 38. Program-Specific GCA POC Page ............................................................................................................. 40
Figure 39. Sponsor Information Page .......................................................................................................................... 41
Figure 40. Upload Supporting Documents Page.......................................................................................................... 42
Figure 41. Upload Supporting Documents - Add Record Page ................................................................................... 42
Figure 42. Sponsorship Submission Review Page ....................................................................................................... 43
Figure 43. Sponsorship Package Submission Confirmation ........................................................................................ 45
Figure 44. Open Sponsorship Packages View ............................................................................................................. 46
Figure 45. Open Sponsorship Packages View ............................................................................................................. 46
Figure 46. Sponsorship Submissions View ................................................................................................................. 47
Figure 47. Facility Profile Tab - ISR Contact Information .......................................................................................... 48
Figure 48. Facility Profile Navigation Buttons ............................................................................................................ 50
Figure 49. Facility Profiles Tab ................................................................................................................................... 51
Figure 50. Selected Profile in Facility Profiles Tab ..................................................................................................... 52
Figure 51. Overview .................................................................................................................................................... 54
Figure 52. FCL Information Page ................................................................................................................................ 55
Figure 53. Facility Addresses Page.............................................................................................................................. 56
Figure 54. KMP Information Page .............................................................................................................................. 57
Figure 55. KMP Details Page ...................................................................................................................................... 57
Figure 56. Contacts Page ............................................................................................................................................. 59
Figure 57. Contact Basic Information Page ................................................................................................................. 60
Figure 58. Aliases Page ............................................................................................................................................... 61
Figure 59. Legal Structure Page .................................................................................................................................. 63
Figure 60. Customers and Programs Page ................................................................................................................... 65
Figure 61. Customers and Programs Basic Information Page ..................................................................................... 65
Figure 62. Subcontractors Page ................................................................................................................................... 67
Figure 63. Subcontractors Basic Information Page ..................................................................................................... 67
Figure 64. FOCI Page .................................................................................................................................................. 68
Figure 65. FOCI Supplements - Basic Information Page ............................................................................................ 69
Figure 66. Foreign Visits Page .................................................................................................................................... 70
Figure 67. Foreign Visits - Basic Information Page .................................................................................................... 70
Figure 68. Foreign Travel Page ................................................................................................................................... 71
Figure 69. Foreign Travel - Basic Information Page ................................................................................................... 71
Figure 70. FGI Page..................................................................................................................................................... 72
Figure 71. FGI - Basic Information Page .................................................................................................................... 72
Figure 72. Exports Page............................................................................................................................................... 73
Figure 73. Export - Basic Information Page ................................................................................................................ 73
Figure 74. Safeguarding Page ...................................................................................................................................... 74
Figure 75. COMSEC Page ........................................................................................................................................... 76
Figure 76. Off-Sites Page ............................................................................................................................................ 77
Figure 77. Off-Sites - Basic Information Page ............................................................................................................ 77
Figure 78. Facility Actions Page ................................................................................................................................. 78
Figure 79. Facility Action - Core Information Page .................................................................................................... 78
Figure 80. Facility Action - Assessment Page ............................................................................................................. 79
Figure 81. Sponsorship Submissions ........................................................................................................................... 80
Figure 82. Sponsorship Submission Page .................................................................................................................... 80
Figure 83. Business Information Page ......................................................................................................................... 81
Figure 84. FSO Information button Page..................................................................................................................... 82
Figure 85. Contact Information Page ........................................................................................................................... 83
Figure 86. Program-Specific GCA POC Page ............................................................................................................. 84
Figure 87. Sponsorship Submission Page .................................................................................................................... 84
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Figure 88. Self-Inspections .......................................................................................................................................... 85
Figure 89. Self-Inspection- Basic Information Page .................................................................................................... 86
Figure 90. Messaging .................................................................................................................................................. 87
Figure 91. Message- Basic Information Page .............................................................................................................. 87
Figure 92. Select Submit My FCL Package link ......................................................................................................... 88
Figure 93. My FCL Packages to be Submitted Tab ..................................................................................................... 88
Figure 94. Submitted FCL Package Navigation Buttons ............................................................................................. 89
Figure 95. FCL Packages - Basic Information Page .................................................................................................... 89
Figure 96. FCL Packages - SF-328.............................................................................................................................. 91
Figure 97. FCL Packages - Supporting Documents Page .......................................................................................... 103
Figure 98. Upload Supporting Documents - Add Record Page ................................................................................. 104
Figure 99. FCL Packages - Supporting Documents Page - Updated Document Status ............................................. 104
Figure 100. FCL Packages - KMP List Page ............................................................................................................. 105
Figure 101. FCL Packages - KMP List - Select KMP Record to Open ..................................................................... 105
Figure 102. FCL Packages - KMP List Page ............................................................................................................. 106
Figure 103. Add Record - KMP Details Page............................................................................................................ 106
Figure 104. FCL Packages - Industry-DSS Package Comments Page ...................................................................... 110
Figure 105. New Facility Verification Request Page ................................................................................................ 111
Figure 106. Notification Submission Confirmation ................................................................................................... 113
Figure 107. Facility Verification Rrequest Tab - My Facility Verification Requests View ...................................... 113
Figure 108. Submitted FCL Package Navigation Buttons ......................................................................................... 113
Figure 109. Facility Verification Request Page ......................................................................................................... 114
Figure 110. Facility Verification Request - Notifications Button .............................................................................. 115
Figure 111. Facility Verification Request - View Notifications Button .................................................................... 115
Figure 112. Facility Verification Request Notifications Page ................................................................................... 116
Figure 113. Self-Inspection Tab ................................................................................................................................ 117
Figure 114. My Open Vulnerabilities View .............................................................................................................. 119
Figure 115. Facility Action Vulnerability - Basic Information.................................................................................. 119
Figure 116. My SVA Ratings and Vulnerabilities ..................................................................................................... 121
Figure 117. Facility Action Vulnerability - Basic Information - Mitigated Sample .................................................. 122
Figure 118. Facility Action Vulnerability - Basic Information - Unmitigated Sample ............................................. 122
Figure 119. Facility Messaging - Basic Information Page - Security Violation Selected .......................................... 123
Figure 120. Facility Messaging Tab - Security Violation Recorded ......................................................................... 125
Figure 121. Facility Messaging - Basic Information Page - Suspicious Contact Selected ........................................ 126
Figure 122. New FCL Package Page - Change Conditions- Basic Information Button ............................................ 128
Figure 123. New FCL Package - Change Condition Questionnaire Page ................................................................. 130
Figure 124. Change Condition Submission Confirmation ......................................................................................... 133
Figure 125. View My ISR’s Contact Information Tab .............................................................................................. 133
Figure 126. Opened Change Condition Package Navigation..................................................................................... 134
List of Tables
Table 1. Instruction Conventions ...................................................................................................................................1
Table 2. Information Fields ...........................................................................................................................................5
Table 3. Input Validation ...............................................................................................................................................6
Table 4. Pagination Controls .........................................................................................................................................7
Table 5. Facility Messaging: General Fields ............................................................................................................... 18
Table 6. Popular Help Items ........................................................................................................................................ 21
Table 7. Knowledge Base Topics ................................................................................................................................ 23
Table 8. Sponsored Facility Information Fields .......................................................................................................... 31
Table 9. New Sponsored Submission Tab - Add Record Fields ................................................................................. 32
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Table 10. Business Information Fields ....................................................................................................................... 34
Table 11. FSO Information Fields .............................................................................................................................. 36
Table 12. Contact Information Fields ......................................................................................................................... 38
Table 13. Program-Specific GCA POC Fields ........................................................................................................... 40
Table 14. Sponsor Information Fields ........................................................................................................................ 41
Table 15. Upload Supporting Documents - Add Record Fields ................................................................................. 42
Table 16. FCL Packages - Basic Information Fields ................................................................................................... 89
Table 17. FCL Packages - SF-328 Fields ................................................................................................................... 96
Table 18. Upload Supporting Documents - Add Record Fields ............................................................................... 104
Table 19. FCL Packages - Add Record - KMP Details Fields................................................................................... 108
Table 20. FCL Packages - Industry-DSS Package Comments Fields ........................................................................ 110
Table 21. New Facility Verification Request Fields ................................................................................................. 112
Table 22. Self Inspection Fields ............................................................................................................................... 118
Table 23. Facility Messaging Fields - Security Violation Fields .............................................................................. 123
Table 24. Facility Messaging - Suspicious Contact Report Fields ........................................................................... 126
Table 25. New FCL Package Window - Change Condition- Basic Information Fields ........................................... 128
Table 26. New FCL Package Page - Change Condition Questionnaire Fields ......................................................... 131
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DSS—The National Industrial Security System (NISS)
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1
Introduction
The U.S. Department of Defense (DoD) Defense Security Service’s (DSS) National Industrial Security
System (NISS) provides an integrated and automated Facility Clearances process for stakeholders under
the National Industrial Security Program (NISP) operating under the NISP Operating Manual (NISPOM).
Existing users will be familiar with the overall business processes. While some business processes currently
done manually will be automated in the NISS, the actual process will not change.
1.1 Purpose
The NISS External User Guide is to provide the NISP industry stakeholders with guidance on how to use
the new system to process Facility Clearances.
This document will be updated as additional functionality is incorporated and released to the NISS users.
1.2 System Overview
The NISS is a web-enabled application providing automated lifecycle support for industry Facility Profiles
under the DSS NISPOM. This includes:
•
•
•
Submitting a Sponsorship Package
Submitting a Facility Clearance Level (FCL) Package
Submitting and Viewing Facility Clearance Verification Requests
1.3 User Guide Conventions
1.3.1 Screen Captures
The screen captures used through this user guide are expansive in presentation; all fields that can be
triggered are displayed and described. This means that individual users may or may not see all the fields
described as some fields are linked to responses. If a user selects a field a supporting field will be displayed;
if they don’t select the field, the supporting field is not displayed.
1.3.2 Instructions
Table 1 provides the conventions used in this instructions within this user guide.
Table 1. Instruction Conventions
Item
Convention
Examples
Keyboard keys
[Enclosed In Brackets and
Bolded]
When complete, press the
[Enter] key.
Options, buttons, icons, links,
menu items, and hardware
switches
Bold
Click the Edit icon.
Page and field names
Page names appear in title case
and quotation marks.
After the information is
processed, the “Facilities” page
appears.
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DSS—The National Industrial Security System (NISS)
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Item
Convention
Examples
Expected results
Italicized
Click the My Facilities link. The
“My Facilities” page is displayed.
The terms “click” and “select”
•
•
•
•
Notes highlight conditions or
procedures that require
emphasis
“NOTE” headings and
instructions appear within a blue
box.
See Figure 1-1 Sample Note
below.
Tips provide helpful information
“TIP” headings and instructions
appear within a green box.
See Figure 1-2 Sample Tip
below.
Click a button.
Select an item from a
menu.
Click the History button.
Select the Facilities
Management link from the
“System Navigation” menu.
The examples below display how a Note and a Tip will appear in this document.
Figure 1. Sample Note
NOTE
Do not use special characters, numbers, or name titles (e.g., Mr., Mrs., Jr.,
II, etc.) in the name fields. The maximum length of an office name, facility
legal name, and street address is 200 characters. The maximum length of
all other fields is 50 characters.
Figure 2. Sample Tip
TIP
For the fastest results, use only the Commercial and Government Entity
(CAGE) Code. Adding additional information may increase the search
time.
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2
Getting Started
2.1 Pre-requisites
NISS is web-based and does not require an application to be installed; however, before you begin using
NISS, verify that Microsoft Internet Explorer (v8.0 or greater) is installed on your computer.
Once the user account is created and the user logs into NISP Central Access Information Security System
(NCAISS), the user will be able to request access to integrated applications/resources and access those
applications/resources to which they are authorized.
2.1.1 Requesting Accounts
Instructions for establishing an account are located in the National Industrial Security Program (NISP)
Central Access Information Security System (NCAISS) Project NCAISS User Guide, Version 1.3 or above.
The NCAISS user guide covers information specific to NISS Internal and External account requests,
approvals, and management.
2.1.2 Logging into the NISS System
Access to the NISS is through the Defense Security Service (DSS) enterprise single sign-on (SSO) service
provided by NCAISS. All NISS users must have established an account with NCAISS before they can
access the NISS.
2.2 Navigation
Many of the pages will span multiple screens and will require using the scroll bar on the right of the screen
to navigate through all the material. The screen captures are displayed as would be seen on the screen and
span multiple figures.
2.2.1 Dashboard
The first webpage a user sees, the dashboard, can be interactively designed with selected widgets to provide
users with custom overviews that are visible to everyone, individually-assigned, assigned to specific roles,
or to selected teams.
On accessing the NISS, the role-specific ‘dashboard’ is presented; this is the NISS home page for each user
and is customized based on the user permissions within NISS. Figure 3 displays a sample of the NISS
dashboard and provides a description of the dashboard elements.
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Figure 3. NISS Dashboard Sample
2.2.2 Tabs
Tabs are core navigation controls with NISS. Tabs are unique to the role of the user. Once a user has logged
on the tabs available will also vary based on the page the user is on. Instructions are included for alternate
navigation through the instructions for executing a specific task further in this UG.
2.2.3 Links
Starting with the dashboard, links are integrated throughout NISS. The NISS dashboard incorporates the
role-specific tasks authorized to the user in links under “I would like to…..” header.
The links will be a subset of the catalog of tasks within the NISS application listed below. Not all links are
available to all NISS roles and may not be available in the current increment.
•
•
•
•
•
•
•
•
•
View My Messages
Submit System Feedback
View Facilities in my Organization
View My Organization's Open Vulnerabilities
View My Organization's Previous SVA Ratings and Vulnerabilities
View My Open Vulnerabilities
View My Previous SVA Ratings and Vulnerabilities
View my Change Condition Packages (Open and Closed)
Report Change Conditions
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•
•
•
•
•
•
•
•
•
Report Security Violation
Report Suspicious Contact
Submit my FCL Package
View my Sponsorship Package Status
View My ISR's Contact Information
Submit an Annual Self-Inspection Certification
View My ISR's and ISSP's Contact Information
View Open Sponsorship Requests
View Previously Submitted Sponsorship Requests
2.2.4 Views
A view selects and organizes data for a single object. You can customize and save views by specifying
column Order, adding Filters, and adding Computed Fields.
2.3 User Interface Data Entry/Selection
2.3.1 Information Fields
Table 2. Information Fields
Field
How to Use
Free Text
To edit open fields, click the field with the mouse, delete the old
information if necessary, and enter the new information.
Most of the free text fields offer a toolbar to insert content and apply
formatting.
Text Field
Select the pencil icon to open a field for text input.
Checkboxes
Used to select the item next to the box.
Drop-down Menus
To edit fields with dropdown options, click the arrow ( ) to the right of
the field to display the complete list of available values, and use the
mouse to select an item from the dropdown options provided.
Multiple Select
To edit lists which allow multiple items to be selected, hold the [Shift]
key to select a consecutive list or the [Ctrl] key to select individual
values while clicking the mouse.
Date Pickers
To select a date, click the Calendar icon on the right hand side of the
element, and use the popup calendar to make your selection.
Search
Click on magnifying glass to start a search
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2.3.2 Validation
The application validates certain input values throughout the application to assist users with entering correct
values. When an invalid value is entered, the border of the input box and its label will be colored red. If any
fields within a form are invalid, any Save button on that page will be grayed out until the error is corrected.
Table 3. Input Validation
Heading
Heading
Required Field
Denoted with red asterisk or annotated with “(Required)”. These fields must have
some value entered.
Email Address
Format must be ‘name@organization’
Zip/Postal
Code
Format must be 0-9 digits, #####-#### or ##### or #########
Social
Security
Number
Format must be 0-9 digits, ######### or ###-##-####
Date
If using the Calendar date picker function, the correct format will be applied. If
manually entering the date, the format must be YYYY/MM/DD.
Some date fields are restricted to specific criteria by the system. This would be if the
date cannot be in the future or that the date must be in alignment to another date
such as start and end dates (end date will be restricted to occur after start date).
File Name
Length
If an uploaded document exceeds the file length threshold, an error will be displayed
at the top of the page. For example,
2.3.3 Icons and Buttons Controls
Figure 4. Icon/Button Controls
Icons and Buttons
How to Use
Free Text
To edit open fields, click the field with the mouse, delete the old information
if necessary, and enter the new information.
Most of the free text fields offer a toolbar to insert content and apply
formatting.
Text Field/Edit Icon
Select the pencil icon to open a field for text input or to open a field to
change the input.
Checkboxes
Used to select the item next to the box.
Drop-down Menus
To edit fields with dropdown options, click the arrow ( ) to the right of the
field to display the complete list of available values, and use the mouse to
select an item from the dropdown options provided.
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Icons and Buttons
How to Use
Multiple Select
To edit lists which allow multiple items to be selected, hold the [Shift] key to
select a consecutive list or the [Ctrl] key to select individual values while
clicking the mouse.
Date Pickers
To select a date, click the Calendar icon on the right hand side of the
element, and use the popup calendar to make your selection.
Search
Click on magnifying glass to start a search.
Save
The information is submitted to the record.
Return to dashboard
Display returns to the user’s dashboard (home page).
Edit
Opens a window for editing the data field.
Information icon, returns information on the associated field.
Close icon, closes current window.
Sort ascending or descending icons.
2.3.4 Toolbars
Free text fields that display a toolbar as shown below offer Rich Text Formatting (RTF). The RTF toolbar
provides controls and content controls. The text within the field can be formatted (Bold, italic, etc.) and
hyperlinks and other capabilities are available.
Figure 5. Rich Text Toolbar
2.3.5 Pagination
Table 4 describes the pagination controls within the NISS application.
Table 4. Pagination Controls
Control
Description
Page
Current page as well as the total page count.
Items
Minimum and maximum record index for the current page.
Total Items
Total record count for the list.
Items Per Page
Drop-down specifying how many records of the list are shown at once.
Selecting a new value will refresh the displayed list of records to the designed
number.
First/Last
Displays the first or last page of the list.
Previous/Next
Displays the previous or next page of the list.
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Control
Description
Numbered Pages
Displays the list results in pages; the current page is highlighted.
2.4 Data Validation Error Feedback
2.4.1 Error Notification
NISS provides multiple forms of error notification to the user. The examples below were taken from the
FCL Package records.
2.4.1.1 Errors Identified in Navigation Buttons
When navigating the FCL Package, the NISS will highlight navigation buttons with errors that need to be
addressed by highlighting the title in red as shown in Figure 6.
Figure 6. Navigation Button Error Notification
2.4.1.2 Required Field Information Missing
NISS provides field validation reporting for missing information as shown in Figure 7.
Figure 7. Field Validation - Required Information Missing Example
2.4.1.3 Incorrect Data Entry
NISS provides field validation reporting for incorrect data entry as shown in Figure 8.
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Figure 8. Field Validation - Input Incorrect Example
2.5 NISS Processing
2.5.1 Facility Clearance Processing
One of the reasons the DoD DSS Industrial Security Program, developed NISS was for contractors to submit
facility clearance applications to DSS in an electronic format. The FCL facility clearance application,
referred to as a “package”, is electronically reviewed and processed by DSS Industrial Security personnel
using NISS. This section of the NISS User Guide is designed to assist users of NISS who are external to
DSS better understand how they go about applying for a clearance by submitting an FCL package.
Contractor FCL Submission Packages contain all facility clearance forms submitted by a contractor for
DSS review. An organization may have multiple packages in the NISS, but will only have one "open"
package at a time. A package is considered "open" until a Final Determination is rendered.
2.5.1.1 Package Type(s)
There are two basic types of packages:
1. Initial Package
Forms submitted by an organization to apply for a facility clearance for
the first time or the first time the organization is entering data into the
system.
2. Changed Condition
(NISPOM 1-302g) Forms submitted when a significant change occurs at
an organization that requires full review of an active facility clearance.
This package type allows all previously submitted FCL information to be
modified.
2.5.1.2 Initial Packages
Initial Packages contain all required standard facility clearance and Foreign Ownership, Control, or
Influence (FOCI) forms and attachments based on the business structure of the contracting entity. Different
forms may be required based on the business structure of the contracting entity but certain basic forms are
required for all packages.
The system will automatically display and require the information the contractor must provide based on the
business structure indicated when the company completed its registration in the NISS.
•
•
•
SF-328 - Certificate Pertaining to Foreign Interests (exception: contractors operating under a
consolidated SF-328 or as a branch or division)
Summary FCL data
Key Management Personnel (KMP) data
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•
•
•
•
•
•
Parents facility information (when applicable)
Follow-up explanations or descriptions for each "yes" answer on the SF-328 (when applicable)
Electronic copies of Articles of Incorporation, By-Laws, Meeting Minutes, and other corporate
documents (when applicable)
Exclusion Resolution documents (when necessary these documents are required by DSS via the
NISS)
Additional supporting documents as applicable based on business structure, mitigation
requirements, or other factors
Contractors who have submitted facility clearance packages can retrieve their data when it is time
to submit an updated facility clearance package. Subsequent packages will be automatically
populated based on previously submitted forms whenever possible rather than re-entering
information already provided.
2.5.1.3 Submitting Sponsorship Requests
The Facility Clearance Branch (FCB) will only be responsible for companies that are in-process for a new
facility clearance. Once the DD-254 and sponsorship submission request from a sponsor are received for a
company via the NISS, the FCB will register that company with an assigned Commercial and Government
Entity (CAGE) Code.
The contracting company Facility Security Officer (FSO) will receive a “Welcome” e-mail from the NISS
once the company has been registered. The Welcome e-mail will provide instructions for logging into the
NISS. The FSO, or someone they delegate, will serve as the company’s point of contact for the NISS. This
point of contact will provide basic information about the company once they log into NISS and proceed to
the forms and documents they are required to provide to DSS.
The FSO is the person designated to receive all of the organization's e-mail correspondence generated by
the NISS and update organizational information as needed.
If there is a FSO change, (the FSO should contact their ISR (via the NISS dashboard option “Message My
ISR”) informing them of the FSO change.
2.5.1.4 Submitting FCL Packages
When the Sponsorship Submission request has been successfully submitted and has been approved by DSS,
an initial FCL Package will be created and automatically populated with the relevant information provided
on the Sponsorship Submission. The FSO or person designated by the FSO can access their FCL Package
via the NISS dashboard by selecting “Submit My FCL Package”. This is how the company point of contact
can complete and submit their FCL Package to DSS.
NISS provides contractors with an easy process for completing facility clearance submission packages.
They may go in and out of the process (via “Submit My FCL Package” on the NISS dashboard) as many
times as needed while entering information. The FCL package will not be evaluated by DSS industrial
security personnel until after the final submission of the package. Before an FCL package can be submitted,
it must contain all data and document attachments required for your company’s clearance application
submission.
To submit a completed FCL Package, the FSO simply clicks the “Submit” button at the bottom of their
FCL Package form. If information or document attachments are missing or appear to be incorrect, NISS
will display messages informing you what is wrong. An FCL Package cannot be successfully submitted
until these issues are corrected.
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2.5.1.5 FCL Package Review
All DSS industrial security personnel will use the NISS to review the contents of facility clearance packages
submitted by contracting companies in order to analyze the SF328 and accompanying document
attachments as well as to render determinations for facility clearances.
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All Users
3.1 NISS Home Page, the “DASHBOARD” tab
Once logged on through NCAISS, the NISS dashboard is displayed as shown in Figure 9. Each user’s
dashboard will be tailored for their specific role. The role-based tasks available to the individual’s role are
displayed under the NISS dashboard heading as links. The instructions throughout this guide will start with
“From the NISS dashboard” as each user’s dashboard is unique to their role and tasks can be performed by
multiple roles.
Figure 9. NISS Dashboard
3.2 Access DSS’ Homepage
From the dashboard,
1. Click DSS icon in the upper left corner of the page as shown in Figure 10.
Figure 10. NISS Dashboard - Link to DSS Home Page
The DSS Home Page is displayed as shown in Figure 11.
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Figure 11. DSS Home Page
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3.3 Messages
3.3.1 View My Messages
From the NISS dashboard,
1. Click View My Messages link.
The “FACILITY MESSAGING” tab is displayed as shown with “View My Message” default list
view as shown in Figure 12.
Figure 12. Facility Messaging Tab
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3.3.2 Reply to Message
To send a Reply to a message, such as received in Facility Profiles, Section 4.2.2.2.5.4.
1. Click on Message to open and reply to.
Figure 13. Message List
2. Click Message to open.
The Message - Basic Information page is displayed as shown in Figure 14.
Figure 14. Message- Basic Information Page
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3. Click ADD REPLY as shown above.
The Message - Basic Information page is displayed as shown in Figure 15.
Figure 15. Message- Basic Information Page
4. Click Send Message.
The “FACILITY MESSAGING” message list is updated with the “Reply Status” as “Reply
Unread” as shown in Figure 16.
Figure 16. Facility Messaging List with Unread Reply
3.3.3 New Message (Message My ISR)
From the NISS dashboard,
1. Click Message My ISR as shown in Figure 17.
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Figure 17. Dashboard - Message My ISR
The “New Facility Messaging” page is displayed as shown in Figure 18.
Figure 18. New Facility Messaging Page
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2. Enter as much information as appropriate.
The fields for “Facility Messaging: General” are described in Table 5.
Table 5. Facility Messaging: General Fields
Field
Values
Sender Full Name
Automatically Populated
Sender Role
Automatically Populated
Facility Profile
Using the Search symbol, Select the Facility Profile
Date Sent
Automatically Populated
Message Type
Using the picklist, Click the Message Type (General,
Suspicious Contact Report, Security Violation, and FOCI
Annual Certification)
Message*
Enter [Message text]
Status
Automatically Populated
Click +Select a File
Double-click File to be uploaded
Click +Select a File
Double-click File to be uploaded
Click +Select a File
Double-click File to be uploaded
Click +Select a File
Double-click File to be uploaded
Click +Select a File
Double-click File to be uploaded
Attachment 1
Attachment 2
Attachment 3
Attachment 4
Attachment 5
3. Click Send Message.
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3.4 Tasks
3.4.1 View My Tasks
From the NISS dashboard,
1. Click View My Tasks link as shown in Figure 19.
Figure 19. Dashboard - View My Tasks Link
The “TASKS” tab is displayed showing tasks filtered in a view specifically to tasks assigned to the
user, “My Tasks”, as shown in Figure 20.
Figure 20. Tasks Tab - My Tasks View
2. Click Task to open and view the task
The selected task page is displayed as shown in Figure 21.
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Figure 21. Open Task
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3.5 Access the External Knowledge Base
The Knowledge Base contains links to external resources and articles posted by other NISS users.
From the NISS dashboard,
1. Click Access the External Knowledge Base link.
The dashboard displays the “Popular Help Items” page as shown in Figure 22.
Figure 22. Popular Help Items
Table 6 lists Popular Help Items links and their contents.
Table 6. Popular Help Items
Popular Help Items
Descriptions
NISPOM and ISLs
National Industrial Security Program Operating Manual (NISPOM) DOD
5220.22-M and Industry Security Letters (ISLs).
NISPOM: Provides baseline standards for the protection of classified
information released or disclosed to industry in connection with classified
contracts under the National Industrial Security Program (NISP).
ISLs: Industrial Security Letters (ISLs) are issued periodically to inform
cleared contractors, government contracting activities and DoD activities
of developments relating to industrial security. These letters are for
information and clarification of existing policy and requirements.
FSO Toolkit
This link is to the CDSE site. The toolkit identifies resources to aide
individuals performing the FSO role.
Industry Insider Threat
Information and Resources
This link is to the CDSE site. The web page contains links to training
products on the deterrence, detection and mitigation for the Insider
Threats.
Self-Inspection Handbook for
NISP Contractors
This link is to the CDSE site. The link is to the pdf Self-Inspection
Handbook for NISP Contractors.
Administrative Inquiry (AI)
Job Aide for Industry
This link is to the CDSE site. The toolkit provides instructions for
conducting an AI.
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Popular Help Items
Descriptions
What should I report?
This link is to the CDSE site. The link is to the job aid “What Should I
Report?” in pdf format. The pdf consists of a table that lists by topic and
NISPOM cross-reference what is to be reported, how to report it, and
what role/organization is to be the recipient of the report.
Change Conditions Reporting
Job Aid
This is a link to a pdf on CDSE Job Aide on change conditions.
The job aid assists security personnel with practical guidance for Change
Conditions reporting. It does not replace or modify directions found in the
NISPOM, or Industrial Security Letters issued by DSS.
FCL Orientation Handbook
This link is to the CDSE site’s Facility Clearance site’s pdf of the
handbook. The handbook identifies resources to aid the FSO in
understanding facility clearances.
DSS Field Offices
This link is to the DSS Field Office Locations site. The field offices for
Industrial Security Representatives fall under four separate regions: the
Northern Region, the Capital Region, the Western Region, and the
Southern Region.
JPAS (External Link)
This external link is to the Joint Personnel Adjudication System (JPAS)
system.
2. Click Go to Knowledge Base shown in blue in Figure 23.
Figure 23. Go to Knowledge Base Link
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3.5.1 Knowledge Base Tab (Articles)
The “KNOWLEDGE BASE” tab is displayed as shown in Figure 24.
Figure 24. Knowledge Base tab - Default View
Table 7 lists the Knowedge Base Topics links and their contents.
Table 7. Knowledge Base Topics
Topics
View Contents
Reference
Common
Mistakes
Sponsorship
Submission
FAQS
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3.5.1.1 Search Knowledge Base for an Article
On the “Knowledge Base” tab,
1. Enter [Keyword] into the Search the Knowledge Base field
2. Click SEARCH as shown in Figure 25.
Figure 25. Knowledge Base - Search
Search results are displayed as links to articles as shown in Figure 26.
Figure 26. Knowledge Base - Search Results
To view an article,
1. Double-Click an Article to view and it is displayed within the “Knowledge Base” tab as shown in
Figure 27.
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Figure 27. Open Knowledge Article
3.5.1.2 Vote on an Knowledge Base Article
1. On the “Knowledge Base” tab, go to the right side of the page under Summary as shown in
Figure 28.
Figure 28. Article Voting
2. Click LIKE, the number of people listed to the right will increase by one.
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3.6 Submit System Feedback
From the NISS dashboard,
1. Click Submit System Feedback.
The NISS displays the “New NISS Feedback” popup as shown in Figure 29.
Figure 29. NISS Feedback Field
2. Enter [text] as shown in Figure 30.
Figure 30. NISS Feedback - Sample Text
3. Click Save.
NISS will assign a number in the upper right hand corner and list the feedback under Activity
History at the bottom of the page as shown in Figure 31.
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NOTE
NISS assignment of a feedback number is a system record number and is
not applicable to the user (user cannot use the number to retrieve the
feedback entry).
Figure 31. NISS Feedback in Activity History Pane
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External Users (Industry)
4.1 Sponsorship Packages
4.1.1 Submit a Sponsorship Request
From the NISS dashboard,
1. Click Submit a Sponsorship Request link. The “New Sponsor Submission” page is displayed
with tabs for:
• Instructions
• Sponsored Facility Information
• Business Information
• FSO Information
• Contact Information
• Program-Specific GCA POC
• Sponsor Information
• Upload Support Documents
4.1.1.1 Instructions Tab
From the NISS dashboard,
1. Click Submit a Sponsorship Request link.
The “New Sponsorship Submission” page is displayed showing the “Instructions” tab titled
“FACILITY CLEARANCE (FCL) SPONSORSHIP INSTRUCTIONS” (see Figure 32)
2. Read the instructions using the scroll bar on the left side to scroll through the text.
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Figure 32. Instructions Page
After reading,
3. Click
• Save (to commit entered or altered input)
• Cancel (to not save any changes)
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4.1.1.2 Sponsored Facility Information Tab
From the dashboard,
1. Click Submit a Sponsorship Request link.
2. Click Sponsored Facility Information tab.
The content of the “Sponsored Submission Information” page is displayed as shown below in
Figure 33.
NOTE
If there is not an assigned CAGE Code, a temporary CAGE code may be requested by
following the directions on the screen; this temporary CAGE Code is good for 19 days. If
a permanent CAGE Code is not acquired and entered by 20 days into the FCL process, the
FCL process for this facility will be discontinued. Click the Information icon,
, for
additional information.
Figure 33. Sponsored Facility Information Page
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3. Enter as much information as appropriate.
NOTE:
The fields that require data are designated by either a “*” or “(Required)
in the field table below.
The fields for “Sponsored Facility Information” are described in Table 8.
Table 8. Sponsored Facility Information Fields
Field
Values
CAGE Code*
Enter [Facility Cage Code]
Facility Legal Name*
Enter [Facility’s Legal Name]
Check the box below if the Sponsored Facility does not have an assigned CAGE Code. I request that
the DSS assign a temporary CAGE Code in Order to initiate the facility clearance (FCL) process. I
understand and have advised the sponsored facility that a facility cannot complete the FCL process
without a permanent CAGE Code and that the FCL process for this facility will be discontinued if a
permanent CAGE Code is not obtained by day 20 of the FCL process. Please visit www.sam.gov to
obtain or update a CAGE Code.
No Assigned CAGE Code checkbox
Click the checkbox
1a. Physical Street Address 1 (Required)
Enter [Facility’s Physical Street Address]
1b. Physical Street Address 2
Enter [Facility’s Physical Street Address 2]
1c. Physical City Address (Required)
Enter [Facility’s Physical Street Address 2]
1d. Physical State (Required)
Using the picklist, Click the State
1e. Physical Zip Code (Required)
Enter [Facility’s Physical Zip Code]
2. Company Website
Enter [Company’s Website]
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If the Sponsored Facility has Other Registered Names,
4. Click Add Record.
The “Add Record” page is displayed as shown in Figure 34.
Figure 34. New Sponsored Submission Tab - Add Record
5. Enter as much information as appropriate.
NOTE:
The fields that require data are designated by either a “*” or “(Required)
in the field table below.
The fields for “Add Record” are described in Table 9.
Table 9. New Sponsored Submission Tab - Add Record Fields
Field
Values
Alias Type *
Using the picklist, Click the Alias Type
Alias Name*
Enter [Alias Name]
6. Click
• Save (to commit entered or altered input)
• Cancel (to not save any changes)
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4.1.1.3 Business Information Tab
From the dashboard,
1. Click Submit a Sponsorship Request link
2. Click Business Information tab.
The content of the “Business Information” pages is displayed as shown in Figure 35.
Figure 35. Business Information Page
3. Enter as much information as appropriate.
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The fields for “Business Information” are described in Table 10.
Table 10. Business Information Fields
Field
Values
3. Date of Incorporation/Organization (Required)
Using the calendar icon, navigate to the
appropriate date and Click the date.
4. State of Incorporation/Organization (Required)
Using the picklist, Click a state.
5. Business Structure (Required)
Using the picklist, Click a Business Structure
Note: DSS does not process new FCLs for division or branch offices that will not require Safeguarding for
contract performance under DSS Cognizance.
This is a branch/division office
Click checkbox
5a. Please provide home office CAGE Code (Note: If
the Home Office is not cleared please submit a
Sponsorship for that CAGE Code as well)*
Using the Search symbol,
Select the Sponsor CAGE Code
Note: In order to be eligible for an FCL, a JV must also be a legal entity (e.g., a Corporation or LLC) and
must be populated as required by NISPOM 1-201, 2-102b, and 2-104.
6. Is the legal entity organized and existing in one of
the 50 United States or DC or U.S. Territories?
(Required)
Select Yes or No
7. Facility Located on Government installation?
(Required)
Select Yes or No
8. Facility holds FCL with another Government agency
besides DSS? (Required)
Select Yes or No
8a. Specify Government Agency
Using the picklist, Click a Government
Agency
9. Primary Type of Business (Required)
Using the picklist, Click a Business Type
10. Principal Product/Service (Required)
Using the picklist, Click Product/Service.
4. Click
• Save (to commit entered or altered input)
• Cancel (to not save any changes)
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4.1.1.4 FSO Information Tab
From the dashboard,
1. Click Submit a Sponsorship Request link.
2. Click FSO Information tab.
The content of the “FSO Information” page is displayed as shown in Figure 36.
Figure 36. FSO Information Page
3. Enter as much information as appropriate.
The fields for “FSO Information” are described in Table 11.
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Table 11. FSO Information Fields
Field
Values
11a. FSO Legal First Name (Required)
Enter [FSO Legal First Name]
11b. FSO Legal Last Name (Required)
Enter [FSO Legal Last Name]
11c. FSO Phone (Required)
Enter [FSO Phone]
11d. FSO Email (Required)
Enter [FSO Email]
11e. FSO Phone Extension
Enter [FSO Phone Extension]
12a. FSO Work Location Same as Facility
Address?
Select [checkbox]
12b. Street Address (Required)
Enter [FSO Work Location Street Address]
12c. Street Address 2
Enter [FSO Work Location Street Address]
12d. City Address (Required)
Enter [FSO Work Location City]
12e. State (Required)
Using the picklist, Click a state
12f. Zip Code (Required)
Enter [FSO Zip Code]
13a. Alternate POC Legal First Name
Enter [Alternate POC Legal First Name]
13b. Alternate POC Legal Last Name
Enter [Alternate POC Legal Last Name]
13c. Alternate POC Phone
Enter [Alternate POC Phone]
13d. Alternate POC Title
Enter [Alternate POC Title]
13e. Alternate POC Email
Enter [Alternate POC Email]
4. Click
• Save (to commit entered or altered input)
• Cancel (to not save any changes)
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4.1.1.5 Contact Information Tab
From the dashboard,
1. Click Submit a Sponsorship Request link.
2. Click Contact Information tab.
The content of the “Contact Information” page is displayed as shown in Figure 37.
Figure 37. Contact Information Page
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3. Enter as much information as appropriate.
The fields for “Contact Information” are described in Table 12.
Table 12. Contact Information Fields
Field
Values
14a. Prime Contract Number Requiring Access to
Classified Information (Required)
Enter [Prime Contract Number Requiring
Access to Classified Information]
14b. Government Customer (Required)
Using the picklist, Click Government
Customer
14c. Program Name (Required)
Enter [FSO Phone]
15. Level of Clearance Required (Required)
Using the picklist, Click Classification Level
16. Level of Safeguarding Required (Required)
Using the picklist, Click Level of Safeguarding
Required
17. Total number of employees at Sponsored Facility
(approx.) (Required)
Enter [approx.. number of employees at
Sponsored Facility]
18a. Does the Sponsored Facility have two or more
employees who will work on the classified contract?
(Required)
Select Yes or No
18b. Explain why the person cannot work as a
consultant if FCL is requested only for one person*
Enter [explanation of why individual cannot
work as a consultant]
19. Primary Industrial Base Technology Category
applicable to this contract (Required)
Using the picklist, Select the Primary
Industrial Base Technology Category
20a. Sponsorship request based on a contract that is in
a pre-award stage? (Required)
Select Yes or No
20b. Is access to classified information required during
the pre-award stage?
Select Yes or No
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Field
Values
Note: A company must have a valid procurement need to access classified information at the time of the
FCL sponsorship. If the sponsored company is in the pre-award stage, access to classified information
must be required during the pre-award stage in order for DSS to accept this request and this should be
clearly indicated on the request. For a subcontract, Government Contracting Activity (GCA) written
approval must be provided to confirm that access to classified information is required for the
subcontractor during the pre-award stage.
21. Access to classified information required in
performance of this contract? (Required)
Select Yes or No
21b. Is this a service contract in which access to
classified information cannot be precluded?
Select Yes or No
Note: A requirement to have background investigations is not the same as a requirement to have access
to classified information. The GCA is responsible for funding, submitting, and managing investigations for
purposes other than access to classified information (such as access to secure area, unclassified IT
positions). Companies that do not require access to classified information are not eligible for a FCL and
these investigations should not be processed under the National Industrial Security Program (NISP). If an
FCL is being requested for a service contract in which access to classified information cannot be
precluded by implementing security procedures, a compelling need letter from the GCA clearly explaining
the rationale for the request must be included with the sponsorship package.
22. Unclassified description of type of information the
sponsored company will require access to. (Required)
Enter [unclassified description of
information sponsored company will
require access to]
23a. Request based on a subcontract issued to the
Sponsored Facility? (Required)
Select Yes or No
23b Subcontract Number (Required)
Enter [Subcontract Number]
23c. Will CNWDI or SCI or non-SCI Intelligence or
COMSEC or NATO information to be disclosed?
Select Yes or No
If this is a subcontract that will involve the disclosure of CNWDI, COMSEC, or NATO information to the
subcontractor, you must obtain written authorization to share this information with the Sponsored Facility
in accordance with NISPOM requirements. If it involves the disclosure of Non-SCI or SCI Intelligence
information, written authorization from the originating Intelligence Community (IC) element is required. A
copy of the applicable authorization(s) must be included with your sponsorship request. If concurrence is
not provided, the request will be rejected. Please see NISPOM 9-204, 9-300, 9-4-07, and 10-711 at
http://www.dtic.mil/whs/directives/corres/pdf/522022M.pdf
4. Click
• Save (to commit entered or altered input)
• Cancel (to not save any changes)
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4.1.1.6 Program-Specific GCA POS Tab
From the dashboard,
1. Click Submit a Sponsorship Request link.
2. Click Program-Specific GCA POC tab.
The content of the “Program-Specific GCA POC” page is displayed as shown in Figure 38.
Figure 38. Program-Specific GCA POC Page
3. Enter as much information as appropriate.
The fields for “Program-Specific GCA POC” are described in Table 13.
Table 13. Program-Specific GCA POC Fields
Field
Values
24a. Program-Specific GCA POC First Name
(Required)
Enter [Program-Specific GCA POC First
Name]
24b. Program-Specific GCA POC Last Name
(Required)
Enter [Program-Specific GCA POC Last
Name]
24c. Program-Specific GCA POC First Name
(Required)
Enter [Program-Specific GCA POC First
Name]
24d. Program-Specific GCA POC Title
(Required)
Enter [Program-Specific GCA POC Title]
24e. Program-Specific GCA POC Email
(Required)
Enter [Program-Specific GCA POC Email]
24f. Add Other POC(s)
Enter [Other POC(s)]
4. Click
• Save (to commit entered or altered input)
• Cancel (to not save any changes)
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4.1.1.7 Sponsor Information Tab
From the dashboard,
1. Click Submit a Sponsorship Request link.
2. Click Sponsor Information tab.
The content of the “Sponsor Information” page is displayed as shown in Figure 39.
Figure 39. Sponsor Information Page
3. Enter as much information as appropriate.
The fields for “Sponsor Information” are described in Table 14.
Table 14. Sponsor Information Fields
Field
Values
25a. Sponsor Type (Required)
Using the picklist, Select the Sponsor type
25b. Sponsor CAGE Code (Required)
Using the Search symbol, Select the Sponsor
CAGE Code
25c. First Name (Required)
Enter [Sponsor’s First Name]
25d. Last Name (Required)
Enter [Sponsor’s Last Name]
25e. Phone (Required)
Enter [Sponsor’s Phone Number]
25f. Title (Required)
Enter [Sponsor’s Title]
25g. Sponsor Email (Required)
Enter [Sponsor’s Email address]
4. Click
• Save (to commit entered or altered input)
• Cancel (to not save any changes)
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4.1.1.8 Upload Supporting Documents Tab
From the dashboard,
1. Click Submit a Sponsorship Request link.
2. Click Upload Supporting Documents tab.
The content of the “Upload Supporting Documents” page is displayed as shown in Figure 40.
Figure 40. Upload Supporting Documents Page
3. Click ADD RECORD
The “ADD RECORD” page is displayed as shown in Figure 41.
Figure 41. Upload Supporting Documents - Add Record Page
4. Enter as much information as appropriate.
The fields for “ADD RECORD” are described in Table 15.
Table 15. Upload Supporting Documents - Add Record Fields
Field
Values
Document Type*
Using the picklist, Select the Document Type
Supporting Document*
Click +Select a File
Double-click File to be uploaded
5. Click
• Save (to commit entered or altered input)
• Cancel (to not save any changes)
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4.1.1.9 Submit Sponsorship Package Tab
From the dashboard,
1. Click Submit a Sponsorship Request link.
Once you have completed all required input and attachments, on any of the “New Sponsorship
Submission” pages:
• Instructions
• Sponsored Facility Information
• Business Information
• FSO Information
• Contact Information
• Program-Specific GCA POC
• Sponsor Information
• Upload Support Documents
2. Click
• Save (to commit entered or altered input)
• Submit (if package is ready to submit)
• Cancel (to not save any changes)
The Sponsorship Submission review page is displayed as shown in Figure 42.
Figure 42. Sponsorship Submission Review Page
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3. Click Submit Sponsorship Package
The NISS will process the package and display a confirmation when the system has confirmed the
required information and data validity of the record as shown in Figure 43.
Figure 43. Sponsorship Package Submission Confirmation
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4.1.2 View My Sponsorship Package Status
From the NISS dashboard,
1. Click View Open Sponsorship Requests link.
The “SPONSORSHIP SUBMISSIONS” page is opened in the ”Open Sponsorship Package
View” displayed listing the submissions as shown in Figure 44.
Figure 44. Open Sponsorship Packages View
4.1.3 View Open Sponsorship Requests
From the NISS dashboard,
1. Click View Open Sponsorship Requests link.
The “SPONSORSHIP SUBMISSIONS” page is opened displaying the submitted package under
the “Open Sponsorship Packages” view as shown in Figure 45.
Figure 45. Open Sponsorship Packages View
2. Single-click a Sponsorship Package.
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4.1.4 View Previously Submitted Sponsorship Requests
From the NISS dashboard,
1. Click View Previously Submitted Sponsorship Requests link.
The “SPONSORSHIP SUBMISSIONS” tab is opened displaying the submitted package and
displaying “Sponsorship Submission Views.”
2. Click Sponsorship Submissions view as as shown in Figure 46.
Figure 46. Sponsorship Submissions View
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4.2 Facility Profile
4.2.1 ISR
4.2.1.1 View My ISR's Contact Information
From the dashboard,
1. Click “View My ISR’s Contact Information” link.
The content of the “FACILITY PROFILE” page is displayed. The ISR contact information is
located in the “Oversight Team” section as shown in Figure 47.
Figure 47. Facility Profile Tab - ISR Contact Information
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4.2.2 FCL Packages
The FCL Package consists of the following components:
•
Facility Overview
•
o Overview
o FCL Information
o Addresses
o KMP
o Contacts
o Aliases
Business Information
•
o Basic Information
o Legal Structure
o Customers and Programs
o Subcontractors
FOCI & International
•
o FOCI
o Foreign Visits
o Foreign Travel
o FGI
o Exports
Safeguarding
•
o Safeguarding
o COMSEC
o Off-Sites
Actions & Documentation
o
o
o
o
Actions
Sponsorship Submissions
Self-Inspections
Messaging
4.2.2.1 Facility Profile Navigation
Facility profile navigation is through the use of ‘buttons’ located at the top and bottom of each page of a
profile as shown in Figure 48.
Figure 48. Facility Profile Navigation Buttons
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4.2.2.2 View My Facility Profile
From the dashboard,
1. Click View My Facility Profile link.
The content of the “FACILITY PROFILES” is displayed as shown in Figure 49.
Figure 49. Facility Profiles Tab
2. Single-click a Facility Profile.
The “FACILITY PROFILES” tab displays the selected record as shown in Figure 50.
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Figure 50. Selected Profile in Facility Profiles Tab
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4.2.2.2.1
Facility Overview
The “Facility Overview” button provides access to the following information:
•
•
•
•
•
•
Overview
FCL Information
Addresses
KMP
Contacts
Aliases
4.2.2.2.1.1 Overview
From the “Facility Profiles” tab,
1. Click Facility Overview button.
2. Select Overview.
The “Overview” page is displayed as shown in Figure 51.
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Figure 51. Overview
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4.2.2.2.1.2 FCL Information
From the “Facility Profiles” tab,
1. Click Facility Overview button.
2. Select FCL Information.
The “FCL Information” page is displayed as shown in Figure 52.
Figure 52. FCL Information Page
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4.2.2.2.1.3 Addresses
From the “Facility Profiles” tab,
1. Click Facility Overview button.
2. Select Addresses.
The “Facility Addresses” page is displayed as shown in Figure 53.
Figure 53. Facility Addresses Page
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4.2.2.2.1.4 KMP
From the “Facility Profiles” tab,
1. Click Facility Overview button.
2. Select KMP.
The “KMP” page is displayed as shown in Figure 54.
Figure 54. KMP Information Page
3. Click KMP entry to open as shown in Figure 54.
The KMP Details page is displayed as shown in Figure 55.
Figure 55. KMP Details Page
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4.2.2.2.1.5 Contacts
From the “Facility Profiles” tab,
1. Click Facility Overview button.
2. Select Contacts.
The “Contacts” page is displayed as shown in Figure 56.
Figure 56. Contacts Page
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3. Click Contact to View. The “Basic Information” page is displayed as shown in Figure 57.
Figure 57. Contact Basic Information Page
4. Click Cancel
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4.2.2.2.1.6 Aliases
From the “Facility Profiles” tab,
1. Click Facility Overview button,
2. Select Aliases.
The “Aliases” page is displayed as shown in Figure 58.
Figure 58. Aliases Page
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4.2.2.2.2
Business Information Button
The “Business Information” button provides access to the following information:
•
•
•
•
Business Information
Legal Structure
Customers and Programs
Subcontractors
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4.2.2.2.2.1 Legal Structure
From the “Facility Profiles” tab,
1. Select Business Information button,
2. Select Legal Structure.
The “Legal Structure” page is displayed as shown in Figure 59.
Figure 59. Legal Structure Page
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4.2.2.2.2.2 Customers and Programs
From the “Facility Profiles” tab,
1. Select Business Information button.
2. Select Customers and Programs.
The “Customers and Programs” page is displayed as shown in Figure 60.
Figure 60. Customers and Programs Page
3. Click ‘Government Activity’ record to open.
The “Basic Information” page is displayed as shown in Figure 61.
Figure 61. Customers and Programs Basic Information Page
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4.2.2.2.2.3 Subcontractor2
From the “Facility Profiles” tab,
1. Select Business Information button.
2. Select Subcontractors.
The “Subcontractors” page is displayed as shown in Figure 62.
Figure 62. Subcontractors Page
3. Click Subcontractor Record to open.
The Subcontractor Basic Information page is displayed as shown in Figure 63.
Figure 63. Subcontractors Basic Information Page
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4.2.2.2.3
FOCI & International Button
The “FOCI & International” tab provides access to the following information:
•
•
•
•
•
FOCI
Foreign Visits
Foreign Travel
FGI
Exports
Within the “Facility Profiles” tab,
1. Click FOCI & International button.
2. Select FOCI
The “FOCI” information is displayed as shown in Figure 64.
Figure 64. FOCI Page
3. Click FOCI Supplements to view.
The “FOCI Supplements - Basic Information” page is displayed as shown in Figure 65.
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Figure 65. FOCI Supplements - Basic Information Page
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4.2.2.2.3.1 Foreign Visits
Within the “Facility Profiles” tab, “FOCI & International” button,
1. Select Foreign Visits.
The “Foreign Visits” information is displayed as shown in Figure 66.
Figure 66. Foreign Visits Page
2. Click Foreign Visit record to view.
The “Foreign Visit - Basic Information” page is displayed as shown in Figure 67.
Figure 67. Foreign Visits - Basic Information Page
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4.2.2.2.3.2 Foreign Travel
Within the “Facility Profiles” tab, under “FOCI & International” button,
1. Select Foreign Travel.
The “Foreign Travel” information is displayed as shown in Figure 68.
Figure 68. Foreign Travel Page
2. Click Foreign Travel record to view.
The “Foreign Travel - Basic Information” page is displayed as shown in Figure 69.
Figure 69. Foreign Travel - Basic Information Page
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4.2.2.2.3.3 FGI
Within the “Facility Profiles” tab, under “FOCI & International” button,
1. Select FGI.
The “FGI” information is displayed as shown in Figure 70.
Figure 70. FGI Page
2. Click FGI record to view.
The “FGI - Basic Information” page is displayed as shown in Figure 71.
Figure 71. FGI - Basic Information Page
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4.2.2.2.3.4 Exports
Within the “Facility Profiles” tab, under “FOCI & International” button,
1. Select Exports.
The “Exports” information is displayed as shown in Figure 72.
Figure 72. Exports Page
2. Click Export record to view.
The “Export - Basic Information” page is displayed as shown in Figure 73.
Figure 73. Export - Basic Information Page
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4.2.2.2.4
Safeguarding Button
The “Safeguarding” tab provides access to the following information:
o
o
o
Safeguarding
COMSEC
Off-Sites
From the “Facility Profiles” tab, under “Safeguarding” button,
1. Select Safeguarding.
The “Safeguarding” information is displayed as shown in Figure 74.
Figure 74. Safeguarding Page
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4.2.2.2.4.1 COMSEC
From the “Facility Profiles” tab, under “Safeguarding” button,
1. Select COMSEC.
The “COMSEC” information is displayed as shown in Figure 75.
Figure 75. COMSEC Page
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4.2.2.2.4.2 Off-Sites
Within the “Facility Profiles” tab, under “Safeguarding” button,
1. Select Off-Sites.
The “Off-Sites” information is displayed as shown in Figure 76.
Figure 76. Off-Sites Page
2. Click Off-Sites record to view.
The “Off-Sites - Basic Information” page is displayed as shown in Figure 77.
Figure 77. Off-Sites - Basic Information Page
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4.2.2.2.5
Actions & Documentation Button
o
o
o
o
Actions
Sponsorship Submissions
Self-Inspections
Messaging
4.2.2.2.5.1 Actions
Within the “Facility Profiles” tab, under “Actions & Documentation” button,
1. Select Actions.
The “Facility Actions” page is displayed as shown Figure 78.
Figure 78. Facility Actions Page
2. Click Action to view
The “Facility Action - Core Information” page is displayed as shown in Figure 79.
Navigating the Action record is through two buttons:
•
•
Core Information (default display on opening)
Assessment
Figure 79. Facility Action - Core Information Page
3. Click
Assessment button
The “Facility Action - Assessment” page is displayed as shown in Figure 80.
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Figure 80. Facility Action - Assessment Page
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4.2.2.2.5.2 Sponsorship Submissions
Within the “Facility Profiles” tab, under “Actions & Documentation” button,
1. Select Sponsorship Submissions.
The “Sponsorship Submissions” information is displayed as shown in Figure 81.
Figure 81. Sponsorship Submissions
2. Click Sponsorship Package to view.
The Sponsored Facility Information page is displayed as shown in Figure 82.
The navigation buttons through this record are:
• Sponsored Facility Information
• Business Information
• FSO Information
• Contact Information
• Program-Specific GCA POC
• Sponsor Information
Figure 82. Sponsorship Submission Page
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3. Click Business Information button.
The Business Information page is displayed as shown in Figure 83.
Figure 83. Business Information Page
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4. Click FSO Information button.
The FSO Information button page is displayed as shown in Figure 84.
Figure 84. FSO Information button Page
5. Click Contact Information button
The Contact Information page is displayed as shown in Figure 85.
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Figure 85. Contact Information Page
6. Click Program-Specific GCA POC button
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The Program-Specific GCA POC page is displayed as shown in Figure 86.
Figure 86. Program-Specific GCA POC Page
7. Click Sponsor Information button
The Sponsor Submission page is displayed as shown in Figure 87.
Figure 87. Sponsorship Submission Page
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4.2.2.2.5.3 Self-Inspections
Within the “Facility Profiles” tab, under “Actions & Documentation” button,
1. Select Self-Inspections.
The “Self-Inspections” information is displayed as shown in Figure 88.
Figure 88. Self-Inspections
2. Click Self-Inspection record to view.
The “Self-Inspection - Basic Information” page is displayed as shown in Figure 89.
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Figure 89. Self-Inspection- Basic Information Page
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4.2.2.2.5.4 Messaging
Within the “Facility Profiles” tab, under “Actions & Documentation” button,
1. Select Messaging.
The “Messaging” information is displayed as shown in Figure 90.
Figure 90. Messaging
2. Click Message to open.
The Message - Basic Information page is displayed as shown in Figure 91.
Figure 91. Message- Basic Information Page
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4.2.2.3 Submit My FCL Package
From the NISS dashboard,
1. Click “Submit My FCL Package” link as shown in Figure 92.
Figure 92. Select Submit My FCL Package link
The “FCL PACKAGES” tab is opened displaying the “My FCL Packages to be Submitted” page
as shown in Figure 93.
Figure 93. My FCL Packages to be Submitted Tab
2. Single-Click FCL Package (marked Draft).
NISS displays the selected FCL Package as shown in Figure 95.
There are Four (4) components to a FCL Package:
•
Basic Information
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•
•
•
•
4.2.2.3.1
SF-328
Supporting Documents (upload documents and other artifacts)
KMP List
Industry-DSS Package Comments
Navigation within the FCL Package
Navigating of the FCL Package is through the use of ‘buttons’ located at the top of each page of a
package as shown in Figure 94.
Figure 94. Submitted FCL Package Navigation Buttons
4.2.2.3.2
Basic Information Button
From “FCL PACKAGES” tab, Opened FCL Package,
1. Click Basic Information button, the page is displayed as shown in Figure 95.
Figure 95. FCL Packages - Basic Information Page
2. Enter as much information as appropriate.
The fields for “FCL Packages - Basic Information” are described in Table 16.
Table 16. FCL Packages - Basic Information Fields
Field
Values
Facility Profile
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Field
Values
FCL Package Status
Automatically populated
FCL Package Type*
Automatically populated
If changing the Business Structure, please save to have your Supporting Documents list
updated.
Business Structure*
Using the picklist,
Select Business Structure
Tax ID
Enter [Tax ID]
Prior Legal names
Enter [Prior Legal names]
Prior Addresses
Enter [Prior Addresses]
NOTE:
If changing the Business Structure, please save (the page) to have your
Supporting Documents list updated. The information cannot be submitted
without completing the Basic Information page.
TIP
If on saving, one of the FCL Package navigation buttons title turns red,
it is indicating that an error was found.
3. Click
• Save (to commit entered or altered input)
• Submit (if package is ready to submit)
• Cancel (to not save any changes)
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4.2.2.3.3
SF-328 Button
From opened FCL Package from the “FCL PACKAGES” tab,
1. Click SF-328 button.
The “SF-328” page is displayed as shown in Figure 96,
Figure 96. FCL Packages - SF-328
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2. Enter as much information as appropriate. The responses to the questions will determine which of
the following fields are displayed.
TIP
For assistance with SF-328 1a or 1b, see the guidance in the ‘Contractor
Ownership and Control’ document provided by link in “Supporting
Documents” tab.
The fields for “SF-328” are described in Table 17.
Table 17. FCL Packages - SF-328 Fields
Field
Values
PENALTY NOTICE
Failure to answer all questions or any misrepresentation (by omission or concealment, or by misleading, false or partial answers)
may serve as a basis for denial of clearance for access to classified information. In addition, Title 18, United States Code 1001,
makes it a criminal offense, punishable by a maximum of five (5) years imprisonment, $15,000 fine or both, knowingly to make a
false statement or representation to any Department or Agency of the United States, as to any matter within the jurisdiction of any
Department or Agency of the United States. This includes any statement made herein which is knowingly incorrect, incomplete or
misleading in any important particular.
PROVISIONS
1. This report is authorized by the Secretary of Defense, as Executive Agent for the National Industrial Program, pursuant to
Executive Order 12829. While you are not required to respond, your eligibility for a facility security clearance cannot be determined
if you do not complete this form. The retention of facility security clearance is contingent upon your compliance with the
requirements of DoD 5220.22-M for submission of a revised form as appropriate.
2. When this report is submitted in confidence and is so marked, applicable exemptions to the Freedom of Information Act will be
invoked to withhold it from public disclosure.
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Field
Values
3. Complete all questions on this form. Mark “Yes” or “No” for each question. If your answer is “Yes”, furnish, in full, the complete
information under the appropriate corresponding fields.
QUESTIONS and ANSWERS
1. (Answer 1a or 1b)
Check this box if your organization is a branch/division or your
tier parent is submitting a consolidated SF-328 (checking this
box will delete the SF-328 and its attachments from this
package)
Select checkbox
If checked, provide information in the
following two ‘Consolidated SF-328’’
fields.
Consolidated SF-328 Parent CAGE Code*
Enter [Consolidated SF-328 Parent
CAGE Code]
Consolidated SF-328 Parent Facility Name*
Enter [Consolidated SF-328 Parent
Facility Name]
Select Yes or No
If “No”, continue to Question 1b.
Does your company issue stock?*
1a. (For entities which issue stock): Do any foreign
person(s), directly or indirectly, own or have beneficial
ownership of 5 percent or more of the outstanding
shares of any class of your organization’s equity
securities?
Select Yes or No
If “Yes”, continue to Question 1a
If “No”, continue to Question 2.
Note:
Ownership of less than 5% should be included if the holder is
entitled to control the appointment and tenure of any management
position.
(1a) Percentage of Stock or Other Securities Details.
Identify the percentage of any class of stock or other
securities issued which are owned by foreign persons,
broken down by country. Include indirect ownership
through one or more intermediate level(s) of
subsidiaries. Indicate voting rights of each class of
stock.
Enter [Percentage of Stock or Other
Securities Details]
Are there shareholder agreements? If yes,
attach a copy(ies), and if none, so state.
(Upload in “Supporting Documents”)
Select Yes or No
Shareholder Agreement Comment
Enter [Shareholder Agreement
Comment]
Indicate whether a copy of SEC Schedule
13D/13G report has been received from any
investor. If yes, attach a copy(ies).
(Upload in “Supporting Documents”)
Select Yes or No
b. (for entities which do not issue stock): Has any
foreign person directly or indirectly subscribed 5% or
more of your organization’s total capital commitment?
Identify the percentage of total capital
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Select Yes or No
If “No”, continue to Question 2
Enter [percentage of total capital
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Values
commitment which is subscribed by foreign
persons.
commitment which is subscribed by
foreign persons]
Is there an agreement(s) with the scriber(s)? If
yes, attach a copy(ies), and if none, so state.
(Upload in “Supporting Documents”)
Select Yes or No
Subscriber Agreement Comment
Enter [Subscriber Agreement
Comment]
2. Does your organization directly, or indirectly through your
subsidiaries and/or affiliates, own 10 percent or more of any
foreign interest.
Select Yes or No
If “No, continue to Question 3.
Identify the foreign interest by name, country,
percentage owned, and personnel who occupy
management positions with the organization
Enter [Foreign interest by name,
country, percentage owned, and
personnel who occupy management
positions with the organization]
If there are personnel from your organization who
occupy management positions with the foreign firm(s),
identify the name(s), title, and extent of involvement in
the operations of the organizations, (to include access
to classified information).
Enter [Personnel from your
organization who occupy positions
with foreign firm(s) by Name(s), title,
and extent of involvement in the
operations of the organizations, (to
include access to classified
information)]
3. Do any non-U.S. citizens serve as members of your
organization’s board of directors (or similar governing body),
officers, executive personnel, general partners, regents,
trustees or senior management officials?
Select Yes or No
If “No”, continue to Question 4.
Identify the foreign person(s) by name, title,
citizenship, immigration status and clearance
exclusion status.
Enter [Foreign person(s) name, title,
citizenship, immigration status and
clearance exclusion status]
Attach copies of applicable by-laws or articles of
incorporation, which describe the affected position(s).
However, if you have already provided such copies to
the Cognizant Security Agency Industrial Security
Representative, so state.
(Upload in “Supporting Documents”)
Enter [“Attachments” or state
“provided to Cognizant Security
Agency Industrial Security
Representative”]
4. Does any foreign person(s) have the power, direct or indirect, to control the election, appointment, or
tenure of members of your organization’s board of directors (or similar governing body) or other
management positions of your organization, or have the power to control or cause the direction of other
decisions or activities of your organization?
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Values
Note:
If any foreign person(s) have such power, this question shall be
answered in the affirmative even if such power has not be
exercised, and whether or not it is exercisable through ownership
of your facility’s securities, if such power may be invoked by
contractual arrangements or by other means.
(4) Foreign Person(s) Control
Select Yes or No
If “No”, continue to Question 5.
Identify the foreign person(s) by name, title,
citizenship, and all details concerning the control or
influence.
Enter [Foreign person(s) by name,
title, citizenship, and all details
concerning the control or influence.]
5. Does your organization have any contracts, agreements,
understandings, or arrangements with a foreign person(s)?
Select Yes or No
If “No”, continue to Question 6.
If Yes, for each instance, provide the name of foreign person, country, percentage of gross
income derived, and nature of involvement including:
•
Whether defense/nuclear related or not
•
Involvement with classified or export controlled technology
•
Compliance with export control requirements
•
Where the organization has a large number of involvements and where these involvements
are not defense/nuclear related and represent a small percentage of gross income; the
explanation can be a generalized statement addressing the totals by country.
Note:
We do not expect and will not require the contractor to ask every
customer if he/she falls within the NISPOM definition of a foreign
person. We will ask the contractor to provide ongoing security
education to those individuals who negotiate and/or administer
such agreements regarding their responsibilities to report
agreements with a foreign person(s) to the best of their knowledge.
The contractor will be certifying the response to this question to
“the best of his/her knowledge” or “through his/her best efforts”.
Enter [Name of foreign person,
country, percentage of gross
income derived, and nature of
involvement (as detailed above)]
(5) Foreign Person(s) Details
6. Does your organization, whether as borrower, surety,
guarantor or otherwise have any indebtedness, liabilities or
obligations to foreign person(s)?
With respect to indebtedness or liability to a foreign person,
indicate to whom indebted or liable, what collateral has been
furnished or pledged, and any conditions or covenants of the
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If “No”, continue to Question 7
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Values
loan agreement. If stock or assets have been furnished or
pledged as collateral, provide a copy of the loan agreement or
pertinent extracts thereof (to include procedures to be followed
in the event of default).
Provide your overall debt-to-equity ratio (in
percentage)
Enter [Percentage of overall debt-toequity]
(6) To whom indebted or Liable, collateral, and
conditions or covenants of Loan Agreement
Enter [To whom indebted or Liable,
collateral, and conditions or
covenants of Loan Agreement]
If any debentures are convertible, provide specifics.
Enter [Specifics of debentures that
are convertible]
If loan payments are in default, provide details.
Enter [Details of loan in default]
This question should be answered in the affirmative if
the debt is with a U.S. entity that is owned or
controlled either directly or indirectly by a foreign
person. If unknown, so state.
Enter [This question should be
answered in the affirmative if the
debt is with a U.S. entity that is
owned or controlled either directly
or indirectly by a foreign person. If
unknown, so state.]
7. During your last fiscal year, did your organization derive:
a. 5 percent or more of its total revenues or net
income from any single foreign person?
Select Yes or No
If “No”, continue to Question 7b.
b. In the aggregate 30 percent or more of its revenue
or net income from foreign persons?
Select Yes or No
If 7a and 7b “No”, continue to Question
8.
Provide overall percentage of income derived from
foreign sources *by country*, the nature of
involvement, and type of services or products.
Enter [By country, the overall
percentage of income derived from
foreign sourced, the nature of
involvement, type of services or
products]
Indicate if any single foreign source represents in
excess of 5% of total revenues or net income
Enter [Indicate if any single foreign
source represents in excess of 5%
of total revenues or net income]
Indicate whether any classified information is involved.
Enter [Indicate whether any
classified information is involved.]
State whether facility is in compliance with applicable
export control requirements.
Enter [State whether facility is in
compliance with applicable export
control requirements]
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Field
Values
Note:
As previously stated, we do not expect and will not require the
contractor to ask every customer if he/she falls within the NISPOM
definition of a foreign person. We will ask the contractor to provide
ongoing security education to those individuals who negotiate
and/or administer such agreements regarding their responsibilities
to report agreements with a foreign person(s) to the best of their
knowledge. The contractor will be certifying the response to this
question to “the best of his/her knowledge” or “through his/her best
efforts”.
8. Is 10 percent or more of any class of your organization’s
voting securities held in ‘nominee’ shares, in ‘street names’ or
in some other method which does not identify the beneficial
owner?
If yes, include copies of SEC Schedule 13D 13G.
(Upload in “Supporting Documents”)
Select Yes or No
If “No”, continue to Question 9.
Identify each foreign institutional investor holding 10%
or more of the voting stock by name and address and
the percentage of tock held.
Enter [the identity of each foreign
institutional investor holding 10% or
more of the voting stock by name
and address and the percentage of
tock held]
Indicate whether any investor has attempted or, or
has exerted any control or influence over
appointments to management positions or influenced
the policies of the organization.
Enter [Indicate whether any investor
has attempted or, or has exerted any
control or influence over
appointments to management
positions or influenced the policies
of the organization]
9. Do any of the members of your organization’s board of directors (or similar governing body), officers,
executive personnel, general partners, regents, trustees or senior management officials hold any
positions with, or serve as consultants for, any foreign person(s)?
(9) Positions With or Consultants for Foreign
Person(s)
Select Yes or No
Provide the name, title, citizenship, immigration status
and clearance or exclusion status of all such persons.
Enter [Provide the name, title,
citizenship, immigration status and
clearance or exclusion status of all
such persons.]
Identify, by name and address, each foreign
organization with which such persons serve and
indicate the capacity in which they are serving.
Enter [Identify, by name and
address, each foreign organization
with which such persons serve and
indicate the capacity in which they
are serving.]
Include a Statement of Full Disclosure of Foreign
Affiliations for every cleared individual who is a
representative of a foreign interest.
Enter [Include a Statement of Full
Disclosure of Foreign Affiliations for
every cleared individual who is a
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Values
representative of a foreign interest.]
10. Is there any other factor(s) that indicates or demonstrates
a capability on the part of foreign persons to control or
influence the operations or management of your organization?
Describe the foreign involvement in detail, including
why the involvement would not be reportable in the
preceding questions.
Select Yes or No
If “No”, continue to “Remarks”
Enter [A description of the foreign
involvement in detail, including why
the involvement would not be
reportable in the preceding
questions.]
Enter [Remarks]
Remarks
Certification Information
Witness Name
Enter [Witness Name]
Authorized Contractor Representative Name
Enter [Authorized Contractor
Representative Name]
Authorized Contractor Representative Title
Enter [Authorized Contractor
Representative Title]
Street 1
Enter [Street Address]
Street 2
Enter [Street Address]
City
Enter [City name]
State
Using the Picklist,
Select the State
Zip Code
Enter [Zip Code]
WHEN READY TO SIGN COMPLETED SF-328:
When you’ve completed and validated the information on this page, you can generate a PDF of this SF328 information by clicking the “Print SF-328” button below and save the PDF to your desktop. (The
“Print SF-328 to PDF” button will only appear when all required fields on the SF-328 have been
populated.)
Once generated, print the PDF, sign and certify it as indicated, scan the signed printout, and attach the
scan to this form as an “SF-328” Supporting Document attachment. Then you should be able to Save
and Submit your completed FCL Package.
Note: be sure to Save your changes to this form before generating your PDF.
TIP
If on saving, one of the FCL Package navigation buttons title turns red,
it is indicating that an error was found.
3. Click
• Save (to commit entered or altered input)
• Print SF-328 to PDF (only available when all required fields populated)
• Submit (if package is ready to submit)
• Cancel (to not save any changes)
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4.2.2.3.4
Supporting Documents Button
Opened FCL Package from the “FCL PACKAGES” tab,
1. Click Supporting Documents button.
The “Supporting Documents” page is displayed as shown in Figure 97.
Note
The “Supporting Documents” page will provide the status of REQUIRED
documents as “(NOT Uploaded)” in red or list the required document
(indicating it has been uploaded).
Figure 97. FCL Packages - Supporting Documents Page
4.2.2.3.4.1 ADD RECORD
Note that Figure 97 shows the status of information, specifically note the “(Not Uploaded) Legal
Organizational Chart”. This status will change by adding a record (uploading the Legal Organizational
Chart) using the following instructions.
1. Click ADD RECORD button as shown in Figure 97.
The “Add Record” page is displayed as shown in Figure 98.
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Figure 98. Upload Supporting Documents - Add Record Page
2. Enter as much information as appropriate.
The fields for “Add Record” are described in Table 18.
Table 18. Upload Supporting Documents - Add Record Fields
Field
Values
Document Type*
Using the picklist, Select the Document Type
Description
Enter [Description]
Supporting Document*
Click +Select a File
Double-click File to be uploaded
FCL Package
Field unavailable for input.
3. Click
• Save (to commit entered or altered input)
• Submit (if package is ready to submit)
• Cancel (to not save any changes)
When a required document is uploaded, FCL Packages - Supporting Documents Page will now show the
status change from “(Not Uploaded)” to “(Uploaded) as shown when the “Legal Organizational Chart” is
uploaded as displayed in Figure 99.
Figure 99. FCL Packages - Supporting Documents Page - Updated Document Status
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4.2.2.3.5
KMP List Button
Open FCL Package from the “FCL PACKAGES” tab,
1. Click KMP List button as shown in Figure 100.
The KMP List page is displayed as shown in. The current status of required KMP List data is
displayed at the top; red items need to be addressed.
The “(Not Identified) FSO” will be corrected in section 4.2.2.3.5.2.
Figure 100. FCL Packages - KMP List Page
4.2.2.3.5.1 Modify KMP List Record
Open FCL Package from the “FCL PACKAGES” tab, KMP List page,
1. Click KMP record to open/modify as shown in Figure 101.
Figure 101. FCL Packages - KMP List - Select KMP Record to Open
2. Modify and save the record using the field descriptions in section 4.2.2.3.5.2.
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4.2.2.3.5.2 ADD RECORD
Note that Figure 100 shows the status of information, for example, “(Not Identified) FSO”.
1. Click ADD RECORD button as shown in Figure 102.
Figure 102. FCL Packages - KMP List Page
The “KMP Details” page is displayed as shown in Figure 103.
Figure 103. Add Record - KMP Details Page
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2. Enter as much information as appropriate.
The fields for “Add Record - KMP Details Page” are described in Table 19.
Table 19. FCL Packages - Add Record - KMP Details Fields
Field
Values
KMP Details
Prefix (Mr., Dr., etc.) (“*” Required for Essential KMP)
Enter [KMP Prefix]
First Name*
Enter [First Name]
Middle Name (“*” Required for Essential KMP)
Enter [Middle Name]
Last Name*
Enter [Last Name]
SSN (“*” Required for Essential KMP)
Unavailable field
Suffix (“*” Required for Essential KMP)
Enter [KMP Suffix]
Essential KMP (Required to be cleared in connection
with FCL)*
Select Yes or No
Role
Select [checkbox].
Enter [Percent of ownership]
Ownership Percentage
KMP Exclusion
Excluded
Select checkbox
Temporary Exclusion
Select checkbox
Exclusion Date
Using the calendar picker,
Select Exclusion Date
Position Titles
Select [checkbox(s)] as applicable
Select all that apply:
Birth Information
D.O.B (mm/dd/yyyyy) (“*” Required for Essential
KMP)
Using the calendar picker,
Select Date of Birth
City (“*” Required for Essential KMP)
Enter [City of birth]
State (“*” Required for Essential KMP)
Enter [State of birth]
Country (“*” Required for Essential KMP)
Enter [Country of birth]
Citizenship
Check for Dual Citizenship
Select checkbox if Dual Citizenship
Immigration Status
Enter [Immigration Status]
Country (“*” Required for Essential KMP)
Enter [Country of birth]
FOCI Related KMP
Select checkbox if FOCI KMP is Inside
Director
Inside Director
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Field
Values
Street 1
Enter [Street 1]
Street 2
Enter [Street 2]
City
Enter [City]
State
Using Picklist,
Select [State of birth]
Zip Code
Enter [Zip code]
Outside Director/Proxy Holder
Select checkbox if FOCI KMP is
Outside Director/Proxy Holder
Phone
Enter [Phone number]
Email
Enter [Email Address]
3. Click
• Cancel (to not save any changes)
• Save
o To commit newly entered or altered input.
o Performs data entry validation and error reporting as described in Section 4.2.2.3.1
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4.2.2.3.6
Industry-DSS Package Comments
From opened FCL Package from the “FCL PACKAGES” tab,
1. Click Industry-DSS Package Comments, the page is displayed as shown in Figure 104.
Figure 104. FCL Packages - Industry-DSS Package Comments Page
2. Enter as much information as appropriate.
The fields for “FCL Packages - Industry-DSS Package Comments” are described in Table 20.
Table 20. FCL Packages - Industry-DSS Package Comments Fields
Field
Values
Package Summary/Comments for DSS
Enter [Package Summary/Comments for
DSS]
DSS Package Feedback (Visible to Industry)
Not available for modification.
3. Click
• Save (to updated business structure attached artifacts or modified information) or
• Submit (to submit the package) or
• Cancel (to not save any changes)
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4.2.3 Verification Requests
4.2.3.1 Submit Facility Verification Requests (FVR)
From the dashboard,
1. Click “Submit Facility Verification Requests” link.
The “New Facility Verification Request” page is displayed as shown in Figure 105.
Figure 105. New Facility Verification Request Page
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2. Enter as much information as appropriate.
The fields for “New Facility Verification Request” are described in Table 21.
Table 21. New Facility Verification Request Fields
Field
Values
Requestor Role
Enter [Requestor Role]
Government Activity
Enter [Government Activity]
First Name
Enter [Requestor’s First Name]
Last Name
Enter [Requestor’s Last Name]
Phone Number
Enter [Requestor’s Phone Number]
Email
Enter [Requestor’s Email]
Notification Type*
Select Notification Type
Request Date*
Using the calendar icon, Navigate to the
appropriate date
Click day.
End Date*
Using the calendar icon, Navigate to the
appropriate date
Click day.
Enter CAGE Code or Facility Name*
Enter [first three characters of cage code]
Click Search symbol,
Facility Legal Name
Automatically populated
Cage Code
Automatically populated
Street Address 1
Enter [Physical location Street Address]
Street Address 2
Enter [Physical location Street Address2]
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Field
Values
City
Enter [Physical location City]
State
Enter [Physical location State]
Zip Code
Enter [Physical location Zip Code]
3. Click Submit
A confirmation dialog is displayed as shown in Figure 106.
Figure 106. Notification Submission Confirmation
4. Click OK
See the description for view Notifications in Section 4.2.3.3.
4.2.3.2 View Facility Verifications
From the NISS dashboard,
1. Click “View Facility Verifications” link.
The “FACILITY VERIFICATION REQUEST” tab is opened displaying the submitted packages
filtered by the “My Facility Verification Requests” as shown in Figure 107.
Figure 107. Facility Verification Rrequest Tab - My Facility Verification Requests View
2. Single-Click
Facility record to display.
The “FACILITY VERIFICATION REQUEST” page is displayed as shown in Figure 109.
Navigating a Facility Verification Request record is through the use of ‘buttons’ located at the top of each
page of a request as shown in Figure 108.
Figure 108. Submitted FCL Package Navigation Buttons
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Figure 109. Facility Verification Request Page
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4.2.3.3 View My FVR Notifications
On the dashboard,
Click View My FVR Notifications
1. Click Notifications button.
The Notifications page is displayed as shown in Figure 110.
Figure 110. Facility Verification Request - Notifications Button
2. Click View Notification as shown in Figure 111.
Figure 111. Facility Verification Request - View Notifications Button
A popup is displayed with options to “Open” or “Save” the Notification.
3. Select Open (you can also save the file as it is a pdf)
The notification is displayed as shown in Figure 112.
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Figure 112. Facility Verification Request Notifications Page
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4.2.4 Submit an Annual Self-Inspection Certification
From the NISS dashboard,
1. Click Submit an Annual Self-Inspection Certification link.
The “New Self Inspection” page is displayed as shown in Figure 113.
Figure 113. Self-Inspection Tab
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2. Enter as much information as appropriate.
The fields for “Self-Inspection” are described in Table 22.
Table 22. Self Inspection Fields
Field
Values
A formal report describing the self-inspection, its
findings, and resolution of issues found has been
prepared and will be retained for CSA review through
the next CSA inspection.*
Select Yes or No
If selected “NO”, NISS displays “Formal Report
Prepared and Senior management briefed on results
must be answered “Yes” before Self-Inspection
Certification can be saved”
Click OK
SMOs*
Using the picklist, Click the SMOs
Other Certifier
Enter [Other Certifier’s Name]
Senior Management Briefed on Results*
Select Yes or No
Self-Inspection Completed on Date*
Using the calendar icon,
Navigate to the appropriate date
Click the date.
Upload Self Inspection Attachment
Click +Select a File
Double-click File to be uploaded
Facility
Using the Search symbol,
Enter [the first three characters]
Select Sponsor CAGE Code
Submitted By
This field is automatically populated.
Date Submitted
Using the calendar icon, Navigate to
the appropriate date
Click day.
3. Click Save Changes
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4.2.5 View My Open Vulnerabilities
From the dashboard,
1. Click View My Open Vulnerabilities link.
The “My Open Vulnerabilities” is displayed as shown in Figure 114.
Figure 114. My Open Vulnerabilities View
2. Click Open Vulnerability to view as shown above.
The “Facility Action Vulnerability - Basic Information” page is displayed as shown in Figure
115.
Figure 115. Facility Action Vulnerability - Basic Information
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4.2.6 View My Previous SVA Ratings and Vulnerabilities
From the dashboard,
1. Click View My Previous SVA Ratings and Vulnerabilities link.
The “My SVA Ratings and Vulnerabilities” page is displayed as shown in Figure 116.
Verbiage highlighted with underscore can be viewed.
Figure 116. My SVA Ratings and Vulnerabilities
2. Click Mitigated (under Mitigation Status, highlighted in red above)
The “Facility Action Vulnerability - Basic Information” of the Mitigated record is displayed in
shown in Figure 117.
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Figure 117. Facility Action Vulnerability - Basic Information - Mitigated Sample
3. Click Unmitigated (under Mitigation Status, highlighted in red above)
The Facility Action Vulnerability - Basic Information of the unmitigated record is displayed in
shown in Figure 118.
Figure 118. Facility Action Vulnerability - Basic Information - Unmitigated Sample
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4.2.7 Reporting
4.2.7.1 Report Security Violation
From the dashboard,
1. Click “Report Security Violation” link.
The “Facility Messaging - Basic Information” page is displayed with “Messaging Type” selected
for a Security Violation as shown in Figure 119.
Figure 119. Facility Messaging - Basic Information Page - Security Violation Selected
2. Enter as much information as appropriate.
The fields for “New Facility Messaging” are described in Table 23.
Table 23. Facility Messaging Fields - Security Violation Fields
Field
Values
Sender Full Name
Automatically populated
Sender Role
Automatically populated
Facility Profile
Using the Search symbol,
Enter [the first three characters]
Select Sponsor CAGE Code
Date Sent
Automatically populated
Message Type
Using picklist,
Select Security Violation
Message
Enter [Message text]
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Field
Values
Status
Using the Search symbol,
Enter [the first three characters]
Select Sponsor CAGE Code
Attachment 1
Click +Select a File
Double-click File to be uploaded
Attachment 2
Click +Select a File
Double-click File to be uploaded
Attachment 3
Click +Select a File
Double-click File to be uploaded
Attachment 4
Click +Select a File
Double-click File to be uploaded
Attachment 5
Click +Select a File
Double-click File to be uploaded
3. Click Send Message
The record is created and displayed in the “FACILITY MESSAGING: Security Violation” page
as shown in the Figure 120.
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Figure 120. Facility Messaging Tab - Security Violation Recorded
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4.2.7.2 Report Suspicious Contact
From the dashboard,
1. Click “Report Suspicious Contact” link.
The “Facility Messaging - Basic Information” page is displayed with “Messaging Type” selected
for a Suspicious Contact Report as shown in Figure 121.
Figure 121. Facility Messaging - Basic Information Page - Suspicious Contact Selected
2. Enter as much information as appropriate.
The fields for “Facility Messaging” are described in Table 24.
Table 24. Facility Messaging - Suspicious Contact Report Fields
Field
Values
Sender Full Name
Automatically populated
Sender Role
Automatically populated
Facility Profile
Using the Search symbol,
Enter [the first three characters]
Select Sponsor CAGE Code
Date Sent
Automatically populated
Message Type
Using picklist,
Select Suspicious Contact
Message
Enter [Message text]
Status
Using the Search symbol,
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Field
Values
Enter [the first three characters]
Select Sponsor CAGE Code
3. Click Send Message
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4.2.7.3 Report Change Conditions
From the dashboard,
1. Click “Report Change Conditions” link.
The “New FCL Package” “Basic Information” page is displayed by default as shown in Figure
122.
4.2.7.3.1
Navigation
The Navigation of the Change Conditions report utilizes three pages of the FCL Package, presented as
command buttons:
•
•
•
Basic Information
Change Conditions Questionnaire
Industry-DSS Package Comments
4.2.7.3.2
Change Conditions - Basic Information
The New FCL Package opens and displays the “Basic Information” page as shown in Figure 122.
Figure 122. New FCL Package Page - Change Conditions- Basic Information Button
2. Enter as much information as appropriate.
The fields for “Basic Information” are described in Table 25.
Table 25. New FCL Package Window - Change Condition- Basic Information Fields
Field
Values
Facility Profile
Prepopulated
FCL Package Status
Automatically populated
FCL Package Type*
Automatically populated
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Field
Values
If changing the Business Structure, please save to have your Supporting Documents list
updated.
Business Structure*
Prepopulated
Prior Legal Names
Enter [Prior Legal Names]
Prior Addresses
Enter [Prior Addresses]
3. Click Save.
4.2.7.3.3
Change Condition Questionnaire
From the dashboard, link to “Report Change Conditions”, “New FCL Package” “Basic Information”
page,
1. Click Change Condition Questionnaire button.
The “Change Condition Questionnaire” page is displayed as shown in Figure 123.
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Figure 123. New FCL Package - Change Condition Questionnaire Page
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2. Enter as much information as appropriate.
The fields for “Change Condition Questionnaire” are described in Table 26.
Table 26. New FCL Package Page - Change Condition Questionnaire Fields
Field
Values
A “Change Condition”, according to the NISPOM Section 3 (1-320g), is a change to a contractor’s
organizational and financial structure which could affect the organization’s facility clearance. Change
conditions are required to be reported to the Defense Security Service.
In addition to completing this form, all applicable forms and uploaded documents previously submitted
using this system must be reviewed and updated according to the changes reported below.
Click on the box next to all changed conditions that apply to your facility. In addition, please provide
detailed information in the corresponding sections below.
IMPORTANT NOTES: If you say “Yes” to Change in KMP below, when you successfully save this FCL
Change Condition package for the first time, it will be pre-populated with current KMP data associated
with the corresponding Facility Profile.
Likewise, if your initial selections indicate that an SF-328 is required, when you save this package for the
first time, the SF-328 tab form will be pre-populated with the most recent SF-328 data available for your
facility.
Change in Ownership*
Select Yes or No
Change in Operating Name (to include changes in
legal structure)*
Select Yes or No
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Field
Values
Change in Address*
Select Yes or No
Change in Key Management Personnel (KMP)*
Select Yes or No
Change in Foreign Ownership or Control or Influence
(FOCI)*
Select Yes or No
1. Change in Ownership - Please provide detailed information regarding the change in ownership. Note
that your FCL Changed Condition package must include applicable supporting documentation which may
include an organizational chart with percentages of ownership, stockholder list, merger & acquisition
agreement, purchase agreement, amended articles / by laws.
Enter [Change in Ownership Details]
Change in Ownership Details.
2. Change in Operating name - Please provide detailed information regarding the change in ownership.
Note that your FCL Changed Condition package must include applicable supporting documentation which
may include a revised Security Agreement (DD-441), meeting minutes, amended articles / by laws.
Changed Facility Name
Enter [Changed Facility Name]
Change in Operating Name Details
Enter [Change in Operating Name Details]
3. Change in Address - Please provide detailed information regarding the change in address. Note that
your FCL Changed Condition package must include applicable supporting documentation which may
include a revised Security Agreement (DD-441), meeting minutes, amended articles / by laws.
Physical Street 1
Enter [Physical Street 1]
Physical Street 2
Enter [Physical Street 2]
Physical City
Enter [Physical City]
Physical State
Using picklist,
Select State
Physical Zip Code
Enter [Physical Zip Code]
Change in Address Details
Enter [Change in Address Details]
4. Change in Key Management Personnel (KMP) - Please provide detailed information regarding the
change in personnel. Note that your FCL Changed Condition package must include applicable supporting
documentation which may include a revised KMP list, exclusion resolution for KMP who have been
temporarily or permanently excluded from having access to classified information, meeting minutes.
Enter [Change in KMP Details]
Change in KMP Details
5. Change in Foreign Ownership, control or Influence (FOCI) - Please provide detailed information
regarding the change in FOCI. Note that your FCL Changed Condition package must include applicable
supporting documentation which may include a revised Certificate Pertaining to Foreign Interest (SF-328)
and supporting documentation relevant to each change being reported.
Enter [Change in FOCI Details]
Change in FOCI Details
Click Save
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4.2.7.3.4
Change Condition - Industry-DSS Package Comments
From the dashboard, link to “Report Change Conditions”, “New FCL Package” “Basic Information”
page,
1. Click Industry-DSS Package Comments button.
The “Industry-DSS Package Comments” page is displayed as displayed in Section 4.2.2.3.6.
4.2.7.3.5
Package modifications and Submission
Depending on the type of ‘change’ documented in the report, other facility information may be required
to change and the package will need to be resubmitted. Submitting the report will identify what additional
changes are necessary before the change can be recorded for the facility (submitted). See Section 4.2.2.3
for instructions on completing any required changes.
Once all changes have been made, NISS will provide a confirmation of the change condition submission
as shown in Figure 124.
Figure 124. Change Condition Submission Confirmation
4.2.8 View My Change Condition Packages
From the dashboard,
1. Click View My Change Condition Packages link.
If there is only one package, it will be displayed bypassing the “FCL Packages” tab. Otherwise,
the “FCL PACKAGES” tab is displayed as shown in Figure 125.
Figure 125. View My ISR’s Contact Information Tab
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2. Click Change Condition Package to view.
The “Change Condition Package” page is displayed as shown in Figure 126.
Figure 126. Opened Change Condition Package Navigation
Navigate through the Change Condition Package on the “FCL PACKAGES” pages using the tabs:
•
•
•
•
•
Basic Information, see screen description in Section 4.2.2.3.2.
Change Condition Questionnaire; see screen description in Section 4.2.7.3.3.
SF-328, see screen description in Section 4.2.2.3.3.
Supporting Documents see screen description in Section 4.2.2.3.4.
Industry-DSS Package Comments, see screen description in Section 4.2.2.3.6.
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Appendix A: List of Acronyms
Acronym
Meaning
CAGE Code
Commercial and Government Entity Code
DoD
Department of Defense
DSS
Defense Security Service
FCB
Facility Clearance Branch
FCL
Facility Clearance Level
FOCI
Foreign Ownership, Control, or Influence
FOUO
For Official Use Only
FSO
Facility Security Officer
FVR
Facility Verification Request
IFCL
Initial Facility Clearance
ISFO
Industrial Security Field Operations
ISSP
Information Security System Professional
JPAS
Joint Personnel Adjudication System
KMP
Key Management Personnel
NCAISS
NISP Central Access Information Security System
NISP
National Industrial Security Program
NISPOM
National Industrial Security Program Operating Manual
NISS
National Industrial Security System
OGA
Other Government Agency
SSO
Single-Sign-On
USG
United States Government
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Sponsor Government
Contracting Activity
(GCA)
X
X
X
X
Submit System Feedback
X
X
X
X
X
X
X
X
X
X
X
Submit Facility Verification Requests
X
X
X
View Facility Verification Requests
X
X
X
Message My ISR
X
X
X
X
X
X
View Facility Profile Data and Documents
for my Organization
X
X
X
Submit a Sponsorship Request
X
X
View Open Sponsorship Requests
X
X
View Previously Submitted Sponsorship
Requests
X
X
Other Security Staff
X
Key Management
Personnel (KMP)
X
Information System
Security Manager
(ISSM)
X
Assistant Facility
Security Officer
(AFSO)
X
Facility Security
Officer (FSO)
X
View My Inbox
Corporate Security
Officer
X
FCV Government
Contracting Activity
(GCA)
X
FCV Other
Government Activity
(OGA)
Access the Knowledge Base
FCV Industry
Sponsor Industry
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Appendix B: NISS External User Access Matrix
X
X
X
X
X
X
View and Submit Updates to My Facility
Profile and Documents
View Only My Facility Profile and
Documents
X
X
X
Report Security Violation
X
X
X
Report Suspicious Contact
X
X
X
Report Change Condition
X
X
X
View My Change Condition Packages
(Open and Closed)
X
X
X
Submit My FCL Package
X
X
X
View My Sponsorship Package Status
X
X
X
X
X
X
View My ISR's Contact Information
X
Submit an Annual Self-Inspection
Certification
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X
X
X
X
X
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| File Type | application/pdf |
| File Title | DSS NISS External User Guide_v1_0 |
| Subject | Definition of the concept of operations |
| Author | elizabeth.c.kitzmiller@leidos.com |
| File Modified | 2017-09-27 |
| File Created | 2017-09-27 |